We are seeking a highly organized and proactive Office & HR Administrator to oversee a variety of office operations, including human resources tasks, travel and accommodation arrangements, scheduling, and event organization. This role requires exceptional multitasking skills, attention to detail, and the ability to collaborate effectively with diverse teams.
Key Responsibilities:
Office Administration:
Manage day-to-day office operations to ensure a smooth and efficient workplace.
Maintain office supplies inventory and place orders as needed.
Serve as the primary point of contact for office-related inquiries.
Human Resources Support:
Assist in recruitment processes, including job postings, scheduling interviews, and onboarding new employees.
Maintain employee records and manage HR documentation.
Coordinate employee engagement initiatives and wellness programs.
Travel and Accommodation Coordination:
Arrange domestic and international travel for key employees, including flights, accommodations, and transportation.
Ensure cost-effective travel arrangements while adhering to company policies.
Handle changes, cancellations, and emergencies related to travel.
Scheduling and Calendar Management:
Coordinate schedules and appointments for team members and executives.
Organize meetings, prepare agendas, and take meeting minutes as required.
Manage conference room bookings and resolve scheduling conflicts.
Event Organization:
Plan and execute internal and external events, such as team-building activities, conferences, and client meetings.
Coordinate with vendors, venues, and service providers to ensure successful event delivery.
Monitor event budgets and timelines, ensuring adherence to established plans.
Qualifications and Skills:
Proven experience in administrative, HR, or event coordination roles.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Excellent communication and interpersonal skills.
Ability to work independently and handle confidential information with discretion.
Problem-solving mindset with attention to detail and adaptability.
Preferred Qualifications:
Bachelor’s degree in any field.
What We Offer:
Opportunities for professional growth and development.
A supportive and collaborative work environment.
Comprehensive Medical Insurance
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for interviews.
Beach House Pictures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
