Location: Yishun

Day: Mon-Fri

Timing: 9am to 2pm

Job Scope:

- Liaising with MOM

- Filing of documents

- HR & admin duties

- Preparation of materials & other ad hoc duties

Salary: $1000

• Full spectrum of HR & Administrative duties
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Ensure timely processing of monthly payroll for employees
• Journal entries for payroll, OT, bonus accrual and related
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements
• General office administration and management
• Any ad hoc duties as assigned
• Able to update HR policies in line with Govt MOM policies for our Group of Companies
• Prepare employment contracts (Local/Foreign/Re-employment etc)
• Able to report employees attendance
• Maintain accurate records in HR system and employees' personal file
• Able to handle independently Employee HR issues (including staff insurance)
• Administer of work pass applications (new application, renewal, cancellation, etc)
• Provide general administrative support

Job Description & Requirements

Responsibilities:

• Responsible for monthly payroll and CPF submission.
• Responsible for recruitment process including advertising, interviewing, selection, on-boarding, etc.
• Responsible for work pass related matters.
• Responsible for insurance related matters.
• Responsible for government / MOM related surveys.
• Responsible for submission of training grants.
• Administer annual performance appraisal.
• Administer HR handbook, policies and procedures.
• Prepare HR letters and memo.
• Monthly reports.

Requirement:

• Candidate must possess at least Higher secondary/Pre-U/A level/College, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource Management or equivalent.
• Required language(s): English & Hokkien / Cantonese (in order to provide counseling and advice to Hokkien / Cantonese speaking employees' and/or staff )
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): English, Hokkien/Cantonese (in order to provide counseling and advice to Hokkien / Cantonese speaking employees' and/or staff )
• Preferably Junior Executive specialized in Human Resources or equivalent.

We are partnering with a market research company to actively recruit for a HR Specialist, to be based in Singapore.

The HR Specialist will be responsible in supporting the operations of the business as well as administrative matters.

To be shortlisted, you are required to have the following:

- At least a diploma qualification

- At least 1 year of HR experience

EA Licence: 17C8713

Job Descriptions

• Full Time / Permanent
• 5 Days Work
• HR Related Matters - Workers
• Salary Range: $3000 - $3500 (Salary Commensurates Experience)
• Knowledge in MOM matters is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year relevant experience in Construction Line)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to lead the team.
• Able to work independently or with minimal supervision.
• Able to work in a fast paced environment.
• Able to start work immediately.
• Willing to work in West Area.

General Administration

• Provide support for all answering of calls
• Update pest control services report (weekly) and mosquito breeding report (monthly)
• Order stationeries and pantry supplies and gifts (for occasions)
• In charge of the maintenance of the copier machines and order toners when required
• Maintain record of Company Vehicles and apply Shell card for new vehicles, vehicles auditing
• Apply for PUB for water and electricity supply for office, town council and public toilets and accommodation of foreign workers and season parking for lorries
• Any adhoc duties as assigned

Recruitment

• Support recruitments for Operations teams with recruitment. administrative, organizational and logistical tasks.
• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.
• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.
• Maintain accurate record keeping and consistent storage of new hire candidate records.
• Completing daily, weekly, monthly and quarterly reports as required.
• Conduct new employees’ orientation, exit interviews, referral programs.
• Updating of handbooks, orientations programs and documents templates when required.
• Any other ad-hoc tasks that are assigned.

We are a growing interior design SME based in Singapore, looking for a dedicated and responsible HR Assistant to join our team. The ideal candidate will play a key role in supporting the HR department with various HR-related tasks, ensuring smooth and efficient operations.

Responsibilities:

• Manage payroll for workers, ensuring accuracy and timeliness.
• Handle training coordination and record-keeping.
• Perform administrative tasks including both digital and paper filing.
• Track and record employee leave and attendance.
• Assist in the onboarding and offboarding processes for employees.
• Provide general administrative support to the HR team as needed.

Requirements:

• Previous HR experience, preferably in the construction industry, is a plus.
• Strong attention to detail and accuracy, particularly in payroll and documentation.
• Good organizational and time-management skills.
• Proficient in Microsoft Office and basic HR software.
• Able to handle administrative tasks efficiently and meet deadlines.
• Ability to communicate with foreign workers and address their HR-related needs.

Additional Information:

• This is a 5-day work week position
• This is a replacement role

• Oversee the full spectrum of HR functions in Singapore, including recruitment, internships, onboarding, offboarding, learning and development, payroll, employee relations, and performance management, ensuring compliance with Singapore labor laws and other applicable regulations.
• Support the Group HR Manager in developing and implementing HR policies while ensuring adherence to these policies and practices within the Singapore office.
• Collaborate with the MY Assistant HR Manager to meet all staffing and onboarding requirements for both SG and MY executives and workforce.
• Partner with the SG HR & Admin Team to roll out the new HRIS for Group HR operations across Singapore and Malaysia.
• Assist with internal audits and tasks related to regulatory compliance.
• Foster a cohesive company culture aligned with the group's core values and mission, ensuring consistency in employee engagement and workplace practices.
• Undertake any additional assignments as directed by Senior Management or the Group HR Manager.

Requirements:

• With Diploma or Higher in related field.
• At least 5+ years of experience in related working experience.
• Well-versed in MS Office Applications.
• Excellent communication skills

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected];

EA License No.: 13C6305

Registration No.: R23117856

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Activate Interactive Pte Ltd (“Activate”) is a leading technology consultancy headquartered in Singapore with a presence in Malaysia and Indonesia.Our clients are empowered with quality, cost-effective, and impactful end-to-end application development, like mobile and web applications, and cloud technology that remove technology roadblocks and increase their business efficiency.

We believe in positively impacting the lives of people around us and the environment we live in through the use of technology. Hence, we are committed to providing a conducive environment for all employees to realise their full potential, who in turn have the opportunity to continuously drive innovation.

We have opportunities for you to grow your career path and are looking for talented professionals to join our team.

Overall Role Objectives

To provide comprehensive administrative support to the HR team and the larger organisation in executing HR functions efficiently, with a focus on HR policies & processes administration and compliance, HR records and documentation management, foreign workers' passes administration, staff welfare and benefits administration, training co-ordination, and staff onboarding/offboarding.

The role aims to provide smooth HR operations while maintaining accurate records and facilitating effective communication with staff.

Additionally, the HR Executive / Assistant will assist in implementing HR initiatives that contribute to a positive workplace culture and organisational success.

Foreign Workers' Compliance Administration

Key Tasks:

· Handle the application, renewal, and cancellation of foreign workers' passes, including S Pass, Employment Pass, and Work Permit, as well as tax clearance and other related compliance matters.

· Liaise with relevant government authorities and manage the end-to-end application process, including addressing any additional compliance requirements.

HR Records & Documentation Management

Key Tasks:

· Manage and maintain staff E-files, ensuring that all staff records, contracts, and documentation are up-to-date.

· Ensure HR documentation is organised and stored confidentially.

· Ensure HR policies & processes are organized and filed systematically for easy retrieval. Where applicant, they should also be made available for staff general access and references.

· Assist in preparing employment contracts, termination paperwork, and onboarding/offboarding documentation.

· Maintain and update HR databases with staff details, ensuring data accuracy and confidentiality.

· Track staff changes such as promotions, terminations, and transfers.

· Generate and analyse HR data and reports as required.

HR Reports and Correspondence

Key Tasks:

· Assist in the preparation of HR reports, and official correspondence.

· Maintain accurate and timely updates of HR metrics for reporting purposes.

· Support the HR team with documentation for performance reviews and staff appraisals.

HR Calendar Event & Meeting Coordination

Key Tasks:

· Organise and schedule HR-related meetings, including interviews, performance reviews, and internal events.

· Coordinate HR events such as staff learning, onboarding programmes, HR roundtable with staff, and company-wide events.

· Assist with scheduling and ensuring proper documentation for all HR-related engagements.

Onboarding and Offboarding Process

Key Tasks:

· Onboarding for New Joiners:

i. Manage the onboarding process for new hires, including internships, ensuring a smooth transition into the company.

ii. Conduct new staff inductions to familiarise them with company policies and culture.

· Offboarding for Departing Staffs:

i. Handle offboarding procedures for departing staffs, ensuring compliance with exit protocols and finalising necessary paperwork.

ii. Conduct exit interviews to gather feedback and insights from departing staff.

Staff Queries and Support

Key Tasks:

· Respond to staff inquiries such as HR policies, benefits, procedures, payroll-related issues, etc.

· Provide timely and accurate information to staffs about company policies and processes.

Benefits Administration

Key Tasks:

· Assist in managing staff benefits programmes, including health insurance, wellness initiatives, etc.

· Process staff benefit enrolments, changes, and terminations.

Ensure staff receive timely communication regarding available benefits and respond to benefit-related inquiries.

Education & Certifications

Minimally a Diploma in Human Resources Management (or equivalent), with an Advanced Diploma or relevant HR certifications or administrative certifications (e.g., IHRP certification, Payroll Management, Advanced MS EXCEL Skills certification, etc) being highly advantageous.

Experience

1 to 4 years of experience in an HR support role, preferably with focus on tasks such as HR records and documentation management, HR event management/co-ordination, foreign workers' passes administration, and staff onboarding/offboarding.

About the Company

A leading manufacturer and distributor of mechanical components specializing in fasteners and precision parts, serving industries like electronics, automotive, and manufacturing across Southeast Asia. Leveraging global supply chains, the company is expanding its market presence through product innovation, strategic partnerships, and new distribution channels.

About the Role (3Day Work Week)

Key Responsibilities:

• Drive HR strategies aligned with business growth.
• Manage talent acquisition, onboarding, learning programs, and C&B policies.
• Ensure compliance with HR processes and regulatory standards.
• Foster a positive workplace culture and strengthen employer branding.
• Oversee employee relations, grievances, and exit processes.
• Support Environmental, Health, and Safety programs.
• Act as a liaison between management, employees, and the regional group.

Intended Outcomes:

• Streamlined HR processes and 100% compliance.
• Effective talent management and retention strategies.
• Enhanced workforce efficiency and employee engagement.
• Strengthened employer brand and organizational culture.

Your Experience:

• Degree in Business or Diploma in HRM.
• 5+ years of relevant HR experience and administration
• Proficient in MS Office with strong organizational and negotiation skills.

Reporting to Executive Director, you will lead a team of specialists in the areas of talent acquisition, manpower planning and budgeting. You will manage manpower planning in accordance to expansion requirements and provide strategic advice on employer branding, talent acqusition, workforce and vendor management.

You should have a degree in the relevant business discipline and 10 years of experience in an MNC or local organisation with regional footprint. You will come with a proven track record in managing a team and strong stakeholder management skills. Prior experience working within a Matrix structure will be an added advantage. Talent Acquisition Specialists or Business Partners are welcome to apply.

Jobscope:

• Responsible for the full spectrum of human resource, administrative and building facility functions of the organization and group
• Lead and implement corporate projects in line with business strategies
• Work closely with business leaders on organizational change management, employee issues and sustainability
• Support and align growth and development of people to meet the business needs and challenges
• Ensure company policies and procedures and adhered to and keep up to date
• Attend and response to government workforce initiatives
• Spearhead CSR activities
• Chair Management and RA meeting

Requirements:

• Possess a Bachelor’s Degree or Master Degree in Human Resource Management, Business Studies/ Administration/ Management or equivalent
• Minimum 10 years of HR/ Admin managerial experience with business partnering and change management skills/experience, preferably from retail industry
• Strategic HR competencies required include Talent Management, Leadership Development, time Management, Succession Planning and Coaching
• The successful candidate is proactive , independent and possess strong leadership, project management, influential and business skills with integrity.

Our client is an investment company offering an extensive range of food and beverage services, including manufacturing, logistics, and retail operations.

• Oversee transformational projects that promote creativity and flexibility for long-term achievement.
• Use data analytics to guide HR decisions, improving workforce efficiency.
• Innovate HR processes by leveraging technology and streamlining operations.
• Maintain stakeholders updated and engaged by communicating changes effectively.
• Team up with leadership to build an inclusive and positive culture that aligns transformation efforts with business objectives.

Requirements:

• Batchelor degree in Business or human resource management
• least 5 years of work experience in HR transformation, workforce analytics, or process improvement.
• Solid understanding of HR functions, including staffing, employee relations, benefits administration, grievance handling, and disciplinary procedures.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

· Preparation of Letter of Employment, staff on-boarding orientation, and HR-related document

· Administer all foreign worker’s work pass related matters such as application/renewal/cancellation/appeals and medical check-up arrangement including liaising with MOM and relevant governmental bodies

· Maintain personnel records, attendance records, leave records, and general administrative duties including documentation and filing

· Implement performance review procedures (e.g. quarterly/annual)

· Work with the Managers to facilitate and bridge resolutions regarding employee matters, performance management, counseling, grievances and disciplinary

· Assist in training related matters: course sourcing, course registration, course rescheduling

· Handle staff claims and company insurances

· Responsible for assisting the managers with the hiring plans, the selection including interviews of various staff positions as required by the company.

· Support in organising staff welfare activities

Requirements

- Fresh Poly and/ or Degree Graduate are also welcome to apply

- On-job training will be provided

- Meticulous, proficient in Ms office skills, hardworking, do not give up attitude.

2. SKILLS

Microsoft Office

Microsoft Excel

Arranging

Counseling

Administration

Payroll

Data Entry

MS Office

Administrative Support

Resource Management

Human Resources

Bridge

Sourcing

Performance Management

Job Summary:

We are seeking a detail-oriented and proactive HR Administrator to support the human resource operations and administrative functions within our organization. The ideal candidate will assist in managing HR processes, ensuring compliance with Singapore’s employment regulations, and maintaining a positive employee experience.

Key Responsibilities:

HR Operations:

• Manage and maintain employee records and HR documentation, ensuring accuracy and confidentiality.
• Assist in the recruitment process, including job postings, interview coordination, and onboarding of new hires.
• Process work passes (e.g., EP, SP, WP) applications, renewals, and cancellations
• Handle employee on/offboarding, including exit interviews and clearance.
• Contract Management
• Coordinate and manage Learning and Development activities, including training records, schedules, and evaluations

Payroll & Benefits Administration:

• Support monthly payroll processing, including tracking attendance, overtime, and leave records via HRIS
• Administer employee benefits such as medical claims, insurance coverage, and statutory contributions (CPF, SDL, etc.).

HR Policies & Compliance:

• Ensure adherence to Singapore labor laws and company policies.
• Maintain and update HR policies, handbooks, and guidelines as necessary.

Employee Engagement & Support:

• Act as a point of contact for HR-related queries from employees.
• Support company events, training sessions, and team-building activities.

General Administrative Duties:

• Assist in general office administration, such as procurement of supplies and maintenance of office facilities.
• Provide ad hoc administrative support to the HR team and other departments (i.e. Exhibition, Sourcing of Gifts)

About ACP:

ACP is the leading provider of learning management systems (LMS), e-learning, website Development and ICT solutions. In our current day and age, the adoption of technology in jobs worldwide has enabled us to streamline job processes and increase organizational efficiency, all thanks to the power of the internet. As such, digital literacy is a crucial skill that must be imparted to the next generation, and we continuously strive to empower every individual to learn through technology in our borderless world.

Roles & Responsibilities:

We are seeking a motivated and enthusiastic HR intern to join our team. This internship opportunity will provide valuable hands-on experience in various aspects of human resources and will be an excellent opportunity to learn and develop skills in a professional work environment. If you are keen on pursuing a career in HR, this internship opportunity will be an excellent stepping stone to gain practical experience and develop your skills in the field.

What you will be involved in:

Human Resource Interns will be involved in three main aspects of HR:

1. Recruitment

• Assist in job postings via the various online recruitment job portals
• Drafting of different types of contracts, such as Offer letter
• Arrange interviews for shortlisted candidates

2. Retraining

• Recommend the appropriate e-learning courses and/or classroom-based courses to our staff
• Follow up with each staff member’s feedback on his or her completed training
• Follow up with the staff’s performance after training with his or her reporting officer and recommend if the course should be continued for other staff

3. Retention

• Assist in the administration of staff benefits & schemes
• Learn about the different leave entitlements of each employee and link up with our Manpower’s regulations
• Assist in the accountability of the leave reports of all staff to facilitate monthly payroll processing
• Planning of company bonding, CSR and celebratory events

Why you will love working here:

• We are a fun and inclusive team that works closely to bring success to the company
• Interns will earn annual leave after 3 month of service with the company
• Testimonial to be given to interns upon completion of internship

Internship learning outcomes:

• To gain working experience, sharpen soft skills by interacting with potential candidates
• Learn how to be organized and analytical
• Be creative in proposing new solutions to challenges

Who we are looking for:

• Currently a full-time student pursuing major in Human Resources Management or related fields
• Basic understanding of HR work flow, especially on the 3 key areas on Recruitment, Retention, and Retraining
• Good communication and being able to comfortably and pleasantly deal with a variety of people
• Detail-oriented
• Good organizational and planning skills
• Able to work in a team and independently as well
• Must be able to commit full time for at least 4 months

You hereby freely give ACP Computer Training & Consultancy consent to use and process your personal data relating to my job application and have read and understood the ACP Computer Training & Consultancy Data Protection Notice for Job Applicants. (Link: https://www.acpcomputer.com/data-protection-notice/) You may withdraw your consent at any time with future effect in line with the said notice as well.

Working Location: Metropolis Tower 1

Working Hours: 8.30am to 5.45pm or 9.00am to 6.15pm

Basic Salary: S$2,800 to $3,200 per month

Entitled for 1-month AWS for every 12 continuous months of services

What’s the role?

You will work with the HR Manager in the following areas:

• Liaise with clients on their recruitment needs and conduct requirements gathering before commencing the end-to-end recruitment processes.
• Assist with offer and Contract management on Cost proposal
• On-Boarding process.
• Update new employee’s data into the HR Management System and Payroll processes.
• Monitor employee’s contract period and follow-up with employee’s manager on review of contract renewal and salary increase.
• Serve as the 1st point of contact for employee relations, addressing issues, resolving conflicts,
• Submit the new hires’ details to the company’s insurer for medical insurance coverage.
• Handle exit management processes of out-going (resignation or end-of-contract) employees.
• Carry out any other ad-hoc duties as assigned by the HR Manager or General Manager.

What You Will Have:

• Diploma in HR Management, Business Administration / Management or its equivalent.
• Minimum 2-3 years HR experience as a generalist. However, matured and mid-career conversion candidates are welcome.
• Must have good knowledge of Singapore Employment Act as well as other labour laws.
• Must have strong computer literacy.
• Possess good customer service and strong relationship-building skills
• Good communication and interpersonal skills.
• Meticulous, highly organized and a team player.
• Legal authorized to work in Singapore without work/employment visa sponsorship requirement.
• Have passed (CEI) KAH would be an added advantage

HR tasks

To handle full spectrum of HR work

MOM WP/SP/EP application

PR application

Payroll computation

Experience in HR is a must, experience in F&B industry is preferred

Admin tasks

Opening of tax and secretarial files

Photocopying of documents

Printing of reports

Filing of documents

Answering and directing phone calls

Mailing of invoices

Opening of letter box

In charge of photocopier machine and contact xerox if any issues with machine

Managing office supplies and inventory, including stationery

Sorting of documents

Open letters for clients

Handling and distributing incoming and outgoing mail, packages, and deliveries

Maintaining and updating records, databases, and files

Providing administrative support to other team members or departments

Overall, the admin's job is to provide essential administrative support to ensure smooth and efficient day-to-day operations of the organization or department.

Salary depends on experience and skills

About ByteDance

Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.

Why Join Us?

Creation is the core of ByteDance's purpose. Our products are built to help imaginations thrive. This is doubly true of the teams that make our innovations possible. Together, we inspire creativity and enrich life - a mission we aim towards achieving every day. To us, every challenge, no matter how ambiguous, is an opportunity; to learn, to innovate, and to grow as one team. Status quo? Never. Courage? Always.

At ByteDance, we create together and grow together. That's how we drive impact - for ourselves, our company, and the users we serve.

Join us.

About The Team

The operations team endeavours to continuously build and deliver a seamless and positive employee experience across the whole employee lifecycle. We're dedicated to leading with care and have empathy in mind. We strive to develop efficient and simple people processes, systems, policies, and programs. We aspire to ensure employees feel heard and that they are given the appropriate resources and support needed to be effective and efficient during their careers.

Responsibilities:

1. Based on the business objectives of the HR Operation team, develop a system strategy plan and implementation roadmap;

2. Develop or review system project management plans, supervise project progress status and identify risks, ensure that HR Operation system projects are successfully delivered;

3. Cooperate with Global Operation Improvement process experts and front-line operation teams to analyze business requirements and evaluate system solutions, ensure that the HR Operation system project is launched, and accepted by front-line operation colleagues;

4. Based on the seven main processes of HR Operations: onboarding, offboarding, transfer, dispatch, compensation and benefits, employee relations, and employee helpdesk, drive the direction of system iteration to ensure that the system and process can serve HR operation business operation in the long run;

5. Continuously improve the HR Operation system request management and system project management mechanism to ensure that the mechanism is effectively implemented and the demand is delivered with high quality and efficiency;

6. Cooperate with four regional Operation Improvement teams worldwide to continuously improve the regional demand analysis and reporting capabilities, and improve the quality of regional system requirements.

Minimum Qualifications:

1. Bachelor's degree or above, major in human resources, computer science, information management, or related fields;

2. Project Experiences in system implementation and HR business processes for large groups or internet companies;

3. Strong ability to understand and analyze requirements, systematic and structured logical thinking ability;

4. Has deep insight into business, highly sensitive to data, able to handle complex business models and independently complete configurations;

5. Possess strong communication and teamwork skills; 6. Strong learning ability, self-motivation and stress resistance;

7. Possess high execution ability and a down-to-earth work spirit.

Preferred Qualifications:

1. Experience in implementing large-scale system projects such as SAP and Workday;

2. Fluent in English, and experience in implementing overseas HR system projects are preferred;

3. Consulting industry background and experience in self-developed system projects.

ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

Job Role

• Collaborate with business leaders to implement HR strategies that meet department goals.
• Manage all aspects of the employee lifecycle including recruitment, onboarding, contracts, performance management and offboarding.
• Ensure compliance with local labour laws and handle work pass applications and renewals.
• Advise employees on HR policies and procedures and employment related matters.
• Resolve employee relations issues and grievances professionally.
• Promote employee retention and cultivate a positive workplace culture.
• Support annual performance appraisals and contribute to HR projects and process improvements.
• Handle payroll processing, CPF submissions and statutory filings with accuracy and timeliness.

Requirements

• Diploma or Degree in Human Resource Management (HRM) or related field
• 3 to 5 years of experience in full spectrum HR functions
• Strong knowledge of Singapore Employment Laws
• Excellent communication, interpersonal, and organizational skills
• Proactive, detail-oriented and able to work independently and in a team
• Analytical mindset and experience with HRMS software (e.g. EPE, Access or Info-Tech)

* Prefer to be someone junior-mid level

* Timesheet experience, workpass applications experience

* Handling and keep track of leaves records for external consultant

* Handle admin duties, attending to external guest, assist on company events, pantry and maintaining of the conference room

* Need not to have very strong payroll background (if have then is advantage)

Our Team

Based in Singapore, Lumens Group is a family of brands offering an ecosystem of services around cars. Our story began as a private hire car leasing company to address the needs of the new sharing economy led by Uber and Grab. Our core business has been leasing to ride hailing drivers and we grew our car fleet to one of the largest in Singapore in under 8 years. During this time, we have expanded our services to personal & corporate vehicle leasing, vehicle purchasing and financing.

Emerging strong from the Covid-19 period, Lumens is building for an exciting new era that brings in a wide range of merchants and individual consumers to our ecosystem. By owning a critical mass of vehicles and driver relationships, we are able to innovate on vehicle setup, driver upskilling & deployment, as well as technology and data capabilities to build mobility platform services that impact our everyday lives.

Responsibilities:

• Assist in employee onboarding administration and help organize training & development initiatives
• Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
• Assist in administering compensation and benefits such as leave, attendance, commission structure etc
• Promote HR programs to create an efficient and conflict-free workplace
• Assist in development and implementation of human resource policies
• Gather and analyze data with useful HR metrics for report purposes
• Organize and coordinate, monthly, quarterly and annual employee engagements such as Townhall etc
• Maintain and upkeep employee files and records on system
• Enhance job satisfaction by resolving issues promptly, applying new perks and benefits and organizing team building activities
• Ensure compliance with labor regulations
• Support the team on any other HR-related scope

Requirements:

• Possesses a recognised Diploma in Human Resource, Business studies or equivalent;
• Fresh graduates are welcome to apply!
• A team-player with strong interpersonal skills and high emotional intelligence;
• Diligent and self-motivated;
• Has strong passion in interacting with people and willing to go the extra mile.

HR Officer

Job Responsibilities

• Process and Check Chennai Office payroll
• Provide administrative support to ensure efficient operation.
• Orientate new staff of all levels and maintain/update personal files; assist in all onboarding related matters.
• Maintain complete, correct, up to-date, and accessible records for all employees in the P-file and HRMS.
• Manage HR-related documentation (eg data entry, leave management, filing, and coordination of recruitment, training, and dormitory logistics.
• Responsible for maintaining HR/ Admin documentation including data entry, filing etc.
• Handle overtimes record.
• Assist in maintaining & updating of employees leave application records in the system.
• Assist in work pass application, issuance, renewal, cancellation, and other changes update.
• Manage the Recruitment process and coordinate interview arrangements.
• Administration of work passes related matters & managing of foreign workers matters
• Update and maintain training record
• In-charge for submission of worker’s Hospitalization claims to insurer.
• Manage VISA Applications
• Assist to book flight tickets
• Other admin duties or ad hoc as assigned.

Job Requirements:

• Diploma in Human Resource Management at least 2 years of HR experience.
• Responsible and willing to learn
• Good communication and interpersonal skills
• Possess a positive attitude to learn and grow with the company
• Attention to detail and problem-solving
• Transport is provided to and from Tuas Crescent MRT station.

Interested candidate please email [email protected].

Hiring: HR Executive

5 days work week

Basic SGD $2.2K to 2.8K

✅ Manage full-cycle recruitment for various roles
✅ Oversee employee onboarding and training
✅ Develop and implement HR policies and programs
✅ Act as a point of contact for employee relations
✅ Support organizational development and performance management

Benefits:

✨ Collaborative and supportive team

Roles & Responsibilities

Responsibilities:

• Handle payroll, yearly Auto-Inclusion Scheme submission and leave management - own the payroll process and contribute to its continuous improvement
• Administration/Employee Data Management matters
• Handle recruitment matters pertaining to interns
• Support recruitment process (including recruitment, on-boarding, confirmation, off-boarding and orientation)
• Data management of leave and claims in HRIS
• Support performance appraisal process and compensation and benefits activities
• Childcare leave claim submission and tracking
• Support work pass matters (New applications, renewals, cancellations)
• Handle and resolve employee queries
• Other ad-hoc tasks assigned

Requirements:

• Experience – 3 year of experience
• Language – English required, and Mandarin preferred
• Personnel and Human Resources — Knowledge of labour law (MOM)

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.