Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.
• Familiarity with employment laws and HR best practices.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Location: Shenton Way (Near MRT)

5 Days Work Week

Salary: $2,800 - $3,200 (depending on experience)

Responsibilities

• To provide efficient office administration and HR support by ensuring smooth day-to-day operations, maintaining effective communication, and organizing office needs.
• Monitor usage and costs of supplies (e.g., stationery, printing consumables).
• Coordinate maintenance for office equipment, pantry upkeep, and pest control.
• Arrange housing, relocation, and tenancy agreements for expatriates.
• Coordinate repairs and renewals with vendors.
• Prepare onboarding documents, access cards, and locker assignments.
• Manage exit formalities and asset return.
• Maintain and adjust electronic leave records.
• Assist with insurance claims, medical benefits, and hospitalization.
• Handle PSA passes, car permits, and travel expense claims.
• Support planning for team bonding activities, CSR events, and family day.
• Arrange travel bookings, visas, and accommodations for management and visitors.
• Create invoices in system and manage GIRO applications.
• Assist with projects assigned by the Assistant GM or HR/Admin team.

Requirements

• Diploma or equivalent qualification in Administration/Office Management.
• 1-3 years in Administration/Office Management.
• Good communication and interpersonal skills.
• Proactive, organized, and detail-oriented.
• Negotiation and vendor management skills.
• Team player with critical thinking abilities.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Finance

• Manage full set of accounts, AP/AR, P/L Statement and B/S for company and subsidiary

• Prepare monthly and annual financial reports

• Quarterly GST reporting to IRAS

• Handle intercompany reconciliation of transactions and loan balances

• Develop and implement plans for budgeting, forecasting and reporting processes

• Optimise cash flows, process payroll & employee claims, perform vendor payments.

• Ensure timely financial audit, handle audit compliance, liaise with auditors, company AGM, secretarial

compliance and engage tax auditors for tax filing.

• Liaise with bankers and finance companies for financing matters

• Manage grant claims

• Other ad-hoc duties and projects as assigned

HR & Admin

• Oversee day-to-day office operations to ensure a productive work environment

• Update HR manual and review company policies on a periodic basis

• Prepare monthly Staff payroll, CPF and related matters

• Liaise with MOM on employment matters for foreign employees

• Assist department heads/managers on recruitment matters

• Preparation of employees’ appointment, confirmation, promotion and termination letters

• Manage staff training matters and liaise with training providers

• Supervision of building matters and liaise with JTC and contractors

• Liaise with contractors on repairs and maintenance

Requirements

1. Professional qualification with minimum of 10 years of relevant experience in Accounting and

Administrative management roles.

2. Possess strong knowledge in accounting principles and standard, audit and taxation matters.

3. Experience in financial planning and forecasting.

4. Proficient in accounting software (SAGE ACCPAC preferred) and Microsoft Office suite .

5. Good communicator, team player, meticulous, and independent.

6. Lead and manage the finance team.

7. Work closely with management and department heads on contract management and financing matters.

8. Singaporean/PR Only.

Candidates are encouraged to apply this position with the following information in the resume to [email protected]:

1. Work experiences and job responsibilities

2. Current and Expected salary

3. Reason for leaving

4. Date of availability

• Full spectrum of administrative/secretarial/ duties/support to management/ management duties
• Responsible for all aspects of the recruitment process, including screening of resume, interview arrangement, selection and placement
• Assisting in all Work-Permit/EP (application / issuance /recording / renewal)
• Ensure all records are updated and reports are timely and accurate
• Admin support/ coordination / data entry into HRIS
• Good coordination works
• Data Entry

Requirements:

• Minimum ITE/ Diploma in HR/ Business Studies
• Able to work under stress and face pace environment
• Able to work independent and multitask
• Good communication skills/ presentable/Willing to work hard
• Attractive career progression for those who are interested.
• Training will be provided for those withut experience

Chan Chee Meng

07C3069 R1110620

Job Description

• To lead and direct the Human Resources (HR) department.
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Bridge management and employee relations by addressing demands, grievances, or other issues.
• Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Oversee and manage a performance appraisal system that drives high performance.
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Any other ad-hoc duties.

Job Requirement

• Only Singaporeans may apply.
• Bachelor's degree in Human Resources, Business Administration, or related field required.
• A minimum of three years of human resource management experience is preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict-resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

• Apply work permit
• Simple admin duties such as data entry, scanning and filing of documents
• Manage HR Tasks: Handle payroll, CPF, IRAS, and CCL NS claim submissions.
• Recruitment: Create job ads, review resumes, and arrange interviews.
• Daily Operations: Ensure smooth processes for contracts, employee confirmations, terminations, leave management, insurance claims, and onboarding.
• Maintain Records: Keep an accurate HR database and up-to-date employee records.
• Policy Compliance: Ensure HR policies follow current regulations and the Employment Act.
• Any other ad-hoc duties assigned

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

This position play a crucial role in ensuring that customers derive maximum value from a product or service, ultimately fostering long-term satisfaction and loyalty. Their responsibilities typically include:

Customer Support: Serve as a primary point of contact for customers, addressing inquiries, troubleshooting issues, and providing technical assistance promptly and effectively.

Product Training: Provide training sessions & educate customers on how to effectively use the product or service to maximize its value.

Onboarding: Guide new customers through the initial setup and implementation process, ensuring a smooth transition onto the product or service.

Cross-functional Collaboration: Work together with teams across the organization, including sales, marketing, product development, and support, to ensure a unified and positive customer experience

Requirement :

-1-2 year experience in customer support role

- Possess good HR payroll , leave system , CPF & OT claims concept

- Good communication skills and able to handle difficult customers

- Training will be provided

Mon to Fri 9am to 6pm

Responsible for all aspects of Human Resources, Health & Safety for all the employees in Tuas. The person will also be responsible for the Administration of the Offices in Tuas. Will be the Point of Contact for all our employees in Tuas.

Key Responsibilities:

• Responsible for all HR activities Biz. Recruitment, On-boarding, Training, Compensation, Employee Grievances and Benefits for BCWs in Tuas as and when there is a need.

• Responsible for accurately and efficiently processing invoices, ensuring timely payments, and maintaining meticulous records.

• Admin activities such as ordering stationery, pantries, name card creation and others.

• Ensure accurate maintenance of BCWs’ employee database & Management of the TMS – through the HR Infotech & provide accurate details for Salary Processing.

• Responsible for overseeing and managing the company's security system, transportation operations, townhall & CSR activities.

• Support the management in overseeing the Health & Safety aspects of the work environment.

• Drive, coordinate and implement all Workplace Safety and Health Initiatives.

• Conduct regular WSH inspections and follow-up actions to ensure safety compliance.

• Produce Site Workplace Safety and Health Reports regularly.

• Ensure compliance of operations with Workplace Safety and Health regulations and statutory requirements

Skills & Qualification:

• Minimum of 1-2 years of experience in a Health & Safety role.

• No prior experience in Human Resources is required – on the job training will be provided.

• Experience managing Blue Collared workmen - right from hiring, retaining & managing the expectations of the employees would be an added advantage.

• Proficient in Microsoft Office.

• Familiar with the local labour, health and safety legislation.

. experience implementing Safety SOPs

Job Descrption

• To lead and direct the Human Resources (HR) department.
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Bridge management and employee relations by addressing demands, grievances, or other issues.
• Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Oversee and manage a performance appraisal system that drives high performance.
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Any other ad-hoc duties.

Job Requirement

• Only Singaporeans may apply.
• Bachelor's degree in Human Resources, Business Administration, or related field required.
• A minimum of three years of human resource management experience is preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict-resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

Roles & Responsibilities

• Manage the full spectrum of GST accounts and record transaction data accurately.
• Prepare monthly reconciliation, financial reporting, closing statements, and manage AR/AP.
• Reconcile POS system transactions, including cash, bank, and credit card payments.
• Update fixed assets and depreciation records in accounting software.
• Prepare and review supplier payments, ensuring compliance with credit terms.
• Track and verify expenses, cash claims, and card usage submitted by outlet heads.
• Generate and maintain payroll and salary reports.
• Update attendance records, leave schedules, overtime, etc.
• Stay updated on MOM guidelines and implement changes as required.
• Handle general administrative tasks and other ad-hoc duties as needed.

Requirements

• Diploma or Degree in Accounting or related field.
• 3-5 years’ experience managing full-spectrum accounts, preferably in F&B.
• Proficient in English and Mandarin to liaise with cross functional team.
• Meticulous, organized, and able to multi-task efficiently.
• Independent, collaborative, and a good team player.
• Proficient in Microsoft Office (Excel & Word).
• Familiarity with Xero accounting, Zealys payroll, ePOS systems, and credit card portals.
• 5-day work week, immediate or short-notice availability preferred.
• No quota for foreign staff who need for working pass.

Job Responsibilities:

1. Responsible for developing and maintaining overseas recruitment channels, and maintaining good relationships with overseas human resource suppliers, headhunting companies, human resource channels, etc.

2. Familiar with business employment standards and needs to ensure that outstanding talents that meet the company culture and job requirements are attracted;

3. Responsible for interview arrangements, background checks, employment notices, entry procedures, etc. for domestic and international talents;

4. Analyze recruitment data and funnels to improve recruitment effectiveness;

5. Regularly report the progress and results of recruitment work to superiors to provide reference for company decision-making.

Qualifications:

1. Bachelor degree or above, more than 2 years of recruitment experience;

2. Those with ITO recruitment experience and headhunting work experience are preferred;

3. Fluent English speaking ability, other language skills will be considered as additional advantages; those with overseas study and work experience are preferred;

4. Excellent communication and interpersonal skills, able to communicate effectively with candidates from diverse backgrounds and cultural backgrounds.

Do you wish to join us as a Business Partner (Freelance Recruiter) or a Business Development Specialist?

As a freelancer you are your own boss. You get to choose your own clients, work hours, and rates.

You can work anywhere in the world as you prefer, you can set your own schedule, choose your clients, and work on projects that align with your interests and expertise. This flexibility allows for a better work-life balance and the ability to adapt to personal needs and priorities.

Please reach out to us if you are a CEI holder (For Recruiters Only) and currently not registered under any Employment Agency.

For Business Development you need not hold a CEI certs

We pay one of the best commission rates and referral fees in the industry!

All communication will be discreet, private and highly confidential.

For the personal details and sensitive information please email it to

FENG YINGJIE
Managing Partner and Director of JIE SHUNJIA

By submitting your application or resume to us, you will be deemed to have agreed and consented us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Whatsapp: 85986715

We are seeking a dynamic Employee Success Business Partner (ESBP) Director to provide a full range of ES business partnership across the Salesforce ASEAN business. This role provides an opportunity to have a significant impact on our business success as a strategic talent partner to ASEAN leadership. In partnership with the ASEAN leaders you will drive the people strategy across this diverse region, with a focus on change management, workforce planning, leadership coaching and equality.This role is a connector between our global people priorities and the evolving needs of our ASEAN region. We are looking for an ESBP with proven capability of excelling in a fast paced environment and is comfortable working in a diverse and matrixed organisation. You will be part of the ASEAN ESBP regional team reporting into the Senior Director, Employee Success Business Partner, ASEAN.

Your Impact:

• Operate as a trusted advisor by using professional credibility and strong relationships with senior leaders to influence key people priorities.
• Support and work with business teams to understand current and future goals and trends that may impact workforce needs and initiatives. Proactively engage with leaders on people strategy through workforce planning, location strategy, organisation design and structure.
• Build and execute on the people strategy that aligns with the business objectives focusing on the talent needed to execute on the vision. Influence results through leader development, succession planning, skills gap analysis etc.
• Use data to influence business decisions that align to the strategic direction of the organisation.
• Strengthen the leadership team by providing coaching and development to senior leaders.
• Act as a change-agent as the business continues to rapidly grow and adapt to every changing market dynamics, competitive landscape, and technological advancement.
• Innovate on existing programs to help leaders look around corners and drive better organisational results.
• Partner to drive equality initiatives with consideration for talent movement, recruiting and representation as well as targeted development initiatives. Collaborate to develop equality action plans in partnership with our Equality team.
• Partner with our global Employee Success Centers of Excellence (COEs) to deliver seamless employee success processes and programs across the organisation. As a senior member of the ES team, this role may also create cross-functional initiatives and must be able to think beyond the aligned client group for broader impact and understanding.

Preferred Skills/Experience:

• Interpersonal skills and organisational agility. Ability to develop the trust of business executives and the support of the Employee Success COEs. Demonstrated ability to drive major initiatives and influence stakeholders at all levels.
• Strong business acumen. Recognises and enjoys the business side of business. Has interest in the organisation’s performance, finances and operations and how talent management affects each. Approaches problem solving from a business-first perspective.
• Change management skills. A tenant of the ESBP is to add value through change management; to help pivot the culture and improve overall effectiveness of the business. They should understand and have experience successfully applying a model of change management.
• Knowledge of HR/ES programs and processes (e.g. compensation planning, performance management, workforce planning, talent management and various employment/labor laws).
• Project management. Experience in being independently accountable for delivering complex projects in a matrix organisation. Leads process improvement to project planning as we evolve our playbook.
• Problem solving and critical thinking. Approaches problem-solving from an evidence-based perspective, using sound reasoning and recognising how emotion affects decisions and implementation.
• Outstanding written and verbal communication skills. Must be a concise communicator who can communicate a story effectively with data.
• Works effectively under pressure in a fast-paced and often changing environment.
• Knowledge and experience working across ASEAN region (including Singapore, Thailand and Indonesia) is preferred.

Responsibilities

· Assist in full spectrum of HRduties

· Work pass application, renewal and cancellation

· Payroll processing for staff

· IR8A form submission

· Leave Administration

· CPF Submission

· Handle staff issue

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Pay: $2,500.00 - $3,000.00 per month

Experience:

• Payroll: 2 years (Preferred)
• Human resources: 2 years (Preferred)

Work Location: In person

Job Summary:

HR Assistant provides administrative support to the HR department and assists with various HR functions. This role includes maintaining employee records, assisting with recruitment, coordinating training sessions, and ensuring smooth daily HR operations.

Key Responsibilities:

1. Administrative Support:

- Assist in handling general HR-related inquiries from employees.

- Assist in drafting and maintaining HR policies and documents.

- Maintain the HR filing system, ensuring confidentiality.

2. Recruitment Assistance:

- Post job advertisements on various platforms.

- Schedule interviews and coordinate communication with candidates.

- Assist in onboarding new hires by preparing documents and orientation materials.

3. Employee Records and Data Management:

- Maintain and update employee records in the HR database.

- Track attendance, leaves, and benefits records.

- Prepare reports related to HR metrics.

4. Training and Development Coordination:

- Assist in planning and organizing training sessions or workshops.

- Monitor training schedules and attendance.

5. Event Support:

- Support HR-led events, such as team-building activities or wellness programs.

6. General HR Assistance:

- Provide support for payroll preparation and other HR projects.

- Assist with any ad hoc tasks as directed by the HR Manager.

Requirements:

- Diploma or degree in Human Resources, Business Administration, or a related field.

- Strong organizational skills with attention to detail.

- Good communication and interpersonal skills.

- Proficiency in Japanese or Chinese is a plus, as this role may involve liaising with international clients or stakeholders.

About Us:

iHub Solutions is a leading Log-Tech provider with a regional presence in Singapore, Kuala Lumpur, Hong Kong, Philippines, and Bangkok. We meet the complex supply chain needs of today's digital economy by integrating unique IT infrastructures, deep data analytics, and ecommerce connectivity into our business processes. With an online dashboard system driven by comprehensive process workflows (ISO 9001 standards), we offer clients the ability to track daily service performance at any time, any place. To learn more about us, visit our website at ihubsolutions.com

Job Description:

Recruitment and Onboarding

- Manage the end-to-end recruitment process, including job posting, screening resumes, conducting interviews, and making job offers.

- Coordinate orientation and onboarding programs for new employees.

- Initiate and oversee the work pass application process for foreign employees.

- Update staff on the prevailing HR policies and procedure

- Prepare employee letter of appointment and monitor staff confirmation status

Payroll and Benefits Administration

- Perform payroll processing and payroll reporting, using HR system

- Assist in the submission of forms to the various government agencies such as CPF, MOM, WSQ, MSF etc, to apply for relevant government grants;

- Assist in the review, update, and drafting of the company policies, procedures, and employee handbook.

- Prepare monthly headcount reports, daily attendance and OT report

- Assist in HR budget preparation and tracking of budget utilization;

- Provide HR information and analysis for review, such as headcount reports, salary surveys, internal surveys, etc.

- Handle company and staff insurance claims, queries, leave benefits and claims.

- Creating new user accounts and access

Performance and Training facilitation

- Administer performance appraisal processes.

- Work with managers to address performance issues and develop improvement plans.

- Identify training needs and coordinate training programs for employees.

Employee Engagement

- Plan and organize employee engagement activities and events.

Job Requirement:

- Diploma or Degree in HR or Business Management

- At least 1-2 years in a relevant capacity

- Hands-on in a diverse range of HR functions

- Familiar with database systems and HR processes

Knowledge/Skills

- Self-driven, meticulous, and able to multi-task;

- Excellent communication and interpersonal skills;

- Good understanding of employment legislation;

- High level of tenacity to work within tight deadlines in a fast-paced and dynamic environment;

- Ability to propose solutions to multi-faceted problems while exercising flexibility

- Clear understanding of confidentiality

- Proficient in MS office

Key Responsibilities:

• Manage the end-to-end recruitment process, including job postings, resume screening, interviewing, and candidate selection.
• Develop and implement effective recruitment strategies to attract qualified candidates.
• Build and maintain relationships with candidates, hiring managers, and external recruiting partners.
• Collaborate with hiring managers to understand their staffing needs and create job descriptions that accurately reflect requirements.
• Utilize various sourcing techniques, including social media, job boards, networking events, and employee referrals, to identify potential candidates.
• Conduct phone and in-person interviews to assess candidates' qualifications, skills, and cultural fit.
• Coordinate and schedule interviews with hiring managers and candidates.
• Provide regular updates to hiring managers on the status of open positions and candidate pipelines.
• Assist with other HR-related tasks and projects as needed.

Responsibilities :

• Assist in HR core functions like recruitment and compensation & benefits.
• Handle Work Permit application, renewal and cancellation.
• Training administration.
• Assist in Payroll
• Any other ad-hoc duties assigned.

Requirements :

• Proficient in MS office
• Must be able to communicate with PRC workers
• Positive attitude & willing to learn
• Immediate vacancy.

HR Exec Job Description

• Assist HR Manager to oversee HR Department and manage the full spectrum of HR & admin functions
• Handles Office administration matters
• Manage and handle employee’s records
• Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance
• Perform daily HR duties from on-boarding to off-boarding
• Coordinate with all departments on hiring plans, resignations, confirmation, and all HR related matters
• Manage leave and attendance records, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance
• Administer training related matters including coordination or enrolment of external courses, update & maintain training record etc
• Ensure timely & accurate submissions in all government related claims, eg. Childcare Leave, Maternity/Paternity Leave, NS makeup claims
• Prepare weekly/monthly reports in a timely and accurate manner
• Provide advice and handle all employee inquiries on HR-related matters
• Handle staffing issues, such as mediating disputes and directing disciplinary procedures
• Undertake any ad-hoc projects assigned by the superior/management team from time to time

Job Responsibilities:

• Manage end-to-end operational activities of recruitment, preboarding and onboarding, performance management and training, employment changes and offboarding processes for Operations units.
• Assist employees with HR transactions such as payroll, benefits enrolment, and leave management.
• Ensure timely and accurate HR updates on workforce and employee data.
• Provide support and proactive follow-up on HR programs and processes.
• Ensure compliance with local labour laws and regulations in Singapore.
• Collaborate with Corporate HR and other stakeholders to ensure a coordinated approach to HR service delivery.
• Monitor key performance indicators to assess the effectiveness of HR shared services back-office operations.
• Participate in process improvement initiatives for effective simplification of HR processes.

Job Requirements:
• Diploma in Human Resources, Business Administration, or any other related disciplines.
• Minimum of 5 years of experience in HR operations, payroll management, and recruitment support.
• Strong understanding of payroll, employment laws, and HR best practices.
• Ability to handle sensitive information with confidentiality.
• Someone who prefer to work in fast-paced and dynamic work environment.

Job Description & Requirements

Responsibilities:

• Responsible for monthly payroll and CPF submission.
• Responsible for recruitment process including advertising, interviewing, selection, on-boarding, etc.
• Responsible for work pass related matters.
• Responsible for insurance related matters.
• Responsible for government / MOM related surveys.
• Responsible for submission of training grants.
• Administer annual performance appraisal.
• Administer HR handbook, policies and procedures.
• Prepare HR letters and memo.
• Monthly reports.

Requirement:

• Candidate must possess at least Higher secondary/Pre-U/A level/College, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource Management or equivalent.
• Required language(s): English & Hokkien / Cantonese (in order to provide counseling and advice to Hokkien / Cantonese speaking employees' and/or staff )
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): English, Hokkien/Cantonese (in order to provide counseling and advice to Hokkien / Cantonese speaking employees' and/or staff )
• Preferably Junior Executive specialized in Human Resources or equivalent.

Job Descriptions

• Full Time / Permanent
• 5 Days Work
• HR Related Matters - Workers
• Salary Range: $3000 - $3500 (Salary Commensurates Experience)
• Knowledge in MOM matters is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year relevant experience in Construction Line)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to lead the team.
• Able to work independently or with minimal supervision.
• Able to work in a fast paced environment.
• Able to start work immediately.
• Willing to work in West Area.

We are partnering with a market research company to actively recruit for a HR Specialist, to be based in Singapore.

The HR Specialist will be responsible in supporting the operations of the business as well as administrative matters.

To be shortlisted, you are required to have the following:

- At least a diploma qualification

- At least 1 year of HR experience

EA Licence: 17C8713

POSITION OVERVIEW:

As a Human Resources Manager, you will be responsible for overseeing a wide range of HR functions, ensuring the smooth and effective management of personnel processes and compliance with regulatory standards. Your diverse set of responsibilities will include payroll processing, leave and claims management, recruitment, policy implementation, performance evaluations, employee engagement, records maintenance, and regulatory compliance.

KEY RESPONSIBILITIES:

Recruitment:

• Maintain sufficient and efficient staffing.
• Conduct periodic compensation review exercises through market research, including salary increments and awards
• Manage full life-cycle recruitment for selected positions without relying on external agencies ie. from developing sourcing strategies, pre-screening, interviewing, negotiating salary offers to facilitating the hiring and on-boarding process (employee account creation, etc.)

Policy and SOP Implementation:

• Stay updated on new MOM policies and standards, and implement new policies and Standard Operating Procedures (SOPs) for staff.
• Drafting and regular updating of employee’s handbook
• Ensure that employees are adhering to the handbook
• Ensure that the company stays updated and is adhering to all MOM legislation
• Be an expert in managing our HR system (Infotech)

Performance Management:

• Develop Key Performance Indicators (KPIs) and evaluation criteria for various positions to enhance appraisal accuracy.
• Explore courses that will be beneficial to employees and send them for training.
• Continuously review and improve existing forms, including interview forms, onboarding forms, and appraisal forms.

Employee Engagement:

• Organise activities for staff gatherings/events to foster a positive and engaging workplace culture.
• Develop employee welfare programs and explore new benefits to stay competitive in the local market.
• Facilitate and organise overseas trips for staff, including the booking of flights and accommodations

Employee Communications:

• Issue various letters to employees, ranging from letters of appointment to letters of termination.
• Ensure effective dissemination of all communications.

Tax Compliance:

• Submit all staff employment income records to IRAS.
• Submit tax clearance for all foreign staff.
• Work with external auditors and provide the necessary documentation for auditing of all entities.

HR Reporting:

• Prepare monthly HR payroll reports to the Finance department for analysis and documentation.
• Generate employee sick leave and vacation reports.

Payroll Processing:

• Efficiently manage the processing of payroll and overtime for all staff members.
• Timely submission of CPF contributions and claims such as government-paid leaves.

Leave and Claims Management:

• Update and track all staff leaves and claims, ensuring accurate and timely records.
• Maintain updated accurate employee records internally and with MOM to ensure compliance.

Work Pass Administration:

• Navigate work pass application procedures and monitor expiries, ensuring timely renewals.

Stocks Management:

• Monitor and maintain stocks of items to be distributed to employees, such as safety boots, uniforms, and stationery.

Onboarding and Offboarding:

• Manage the onboarding and offboarding processes for all local and foreign employees.

Ministry Surveys and Applications:

• Submit and participate in all relevant MOM surveys and applications.

Requirements

Bachelor's degree with at least 2 years of HR experience

In-depth knowledge of local labor law and government benefit grant regulations

Digitally-inclined

Benefits:

Daily staff lunch

Medical claims

Dental claim

Insurance coverage

5 day work week

Location at Tai Seng