A. Strategic HR and Company Culture Development

1. Reporting Structure: Report directly to the Managing Director (MD) to lead and implement the company's strategic HR initiatives.
2. Assessment of Current Practices: Analyze the existing HR strategies and policies. Collaborate with the MD to identify areas for enhancement and alignment.
3. Understanding Company Context: Familiarize yourself with the company’s history, evolution, vision, and goals.
4. Effective Communication: Clearly communicate HR policies and rewards schemes to all staff, actively seeking their feedback.
5. Personal Engagement: Conduct one-on-one discussions and surveys to gather constructive feedback for improvement programs.
6. Open Communication Channels: Facilitate an open line of communication between staff and leadership on behalf of the MD.
7. Identifying Issues: Identify and consult on "toxic" employees, recommending necessary changes for improvement.
8. Team Building: Assist the MD in cultivating a strong team of Heads of Departments (HODs) through monthly meetings.
9. Cultural Transformation: Collaborate with HODs to shape a new company culture and foster a positive staff mindset.
10. Brand Management: Ensure the company’s LinkedIn, website, and Glassdoor profiles reflect positive content and image, highlighting HR events.
11. Achieving Recognition: Strive for the company to attain "Most Liked" SME status.
12. Budget Planning: Develop and present a yearly HR capital budget and optimization plan to the MD.

B. Recruitment Framework

1. Recruitment Channels: Establish and enhance effective recruitment channels (WSG, JobStreet, LinkedIn, HR agents).
2. Selection Process: Strengthen the selection process, including candidate profiles, job matching, interview questions, and assessments.
3. Onboarding Documentation: Draft Letters of Acceptance (LOA) and manage the onboarding process.
4. Orientation: Facilitate staff orientation and ensure smooth handover to HODs.

C. Performance Review Framework

1. KPI Development: Set up and review KPIs for each department in collaboration with HODs.
2. Performance Appraisals: Conduct matrix appraisals for staff performance and provide recommendations.
3. Competence Analysis: Establish a proper competency gap analysis for staff.
4. Career Path Mapping: Collaborate with HODs to create career paths for each staff member.
5. Training Recommendations: Suggest upgrades, reskilling, and training programs.
6. Staff Transition: Identify when it may be necessary to let go of underperforming staff.

D. Staff Training Framework

1. Training Setup: Work with HODs to establish both internal and external training programs.
2. Mindset Training: Implement ongoing training focused on staff mindset and alignment.
3. Workshops and Team Building: Organize departmental workshops and team-building events.
4. Government Programs: Explore and implement relevant Singapore government HR programs (ITE, internships, reskill grants, etc.).

E. General HR Administration

1. Town Hall Meetings: Conduct monthly town hall meetings to inspire and communicate with staff.
2. Annual Events: Organize the company’s yearly dinner and team trips.
3. ERP Familiarity: Gain proficiency with existing ERP and HR systems, including TaskHub and Infotech for e-filing.
4. Collaboration with Finance: Work closely with the finance team on staff claims, overtime, and other HR-related matters.
5. Accommodation Arrangements: Source and arrange dormitory accommodations for staff.
6. Regional HR Policies: Study new HR policies in regions like Indonesia and Malaysia to align with the company’s growth.
7. Document Updates: Keep the company handbook and other HR documentation up to date.
8. Regulatory Awareness: Stay informed about MOM regulations and update the finance team accordingly.
9. Seasonal Decorations: Collaborate with the admin team to decorate the company for festive seasons (CNY and Christmas).
10. Social Events: Organize social events for team building, such as BBQs, bowling, and sports activities.
11. Payroll Processing: Oversee monthly payroll with overtime verification.
12. Leave Management: Manage all staff e-leaves and maintain the associated system.

The HR & Admin Department is headed by the Senior Manager who reports to the Directors (Managing Director & Executive Director) and is responsible for the following:

• Overall control of the human resource & administrative functions of the group of companies

• Formulate & develop human resource policies and practices within the group of companies

• Review the salary structure and overtime system of the employees

• Develop career path and set the salary range for each position

• Analyse the wage costs of the group of companies

• Approval of payroll payments

• Research and development of market trend of human resource practices

• Develop plans to motivate and retain staff and look into staff welfare

• Ad-hoc projects to meet business objectives of the organisation

The Senior Manager of the HR & Admin Department will be assisted by the HR & Admin Manager and Assistant HR Manager.

Role Overview:

The Admin & Accounts Assistant will play a key role in ensuring the smooth operation of daily office functions and managing financial records across multiple entities. This position offers a unique opportunity to contribute to the growth of both All Eights and its subsidiaries by handling administrative duties and supporting accounting processes.

Key Responsibilities:

• Provide general administrative support, including managing correspondence, scheduling, and maintaining office supplies
• Handle invoicing, payments, and assist with bookkeeping tasks such as maintaining financial records
• Support in preparing financial reports and maintaining accurate financial records
• Assist in order processing, shipment coordination, and inventory management
• Maintain office documentation and assist with data entry for accounting purposes
• Manage any ad hoc administrative tasks as required to support smooth operations across

Requirements:

• Singaporeans & Permanent Residents only
• Basic knowledge of accounting principles and bookkeeping
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize
• Good communication and interpersonal skills
• Prior experience in an admin or accounts role is preferred
• Ability to work independently

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task

Job Description

• Preparation and handling of accounts
• Maintain proper accounting record and filling
• Timely invoice billing and follow up on outstanding invoices
• Assist in drafting of quotation
• Perform general administrative duties
• Perform any other ad-hoc duties/projects as and when required

Job Requirements

• Certificate in Accountancy or Business Administration, Min. GCE ‘O’ Levels
• Minimum 1 year working experience in similar position
• Proficient in MS Office Applications (Excel)
• Self-motivated and able to work independently
• Commitment to working efficiently and accurately.

Job Benefits

• AWS & Performance Bonus
• Medical Insurance Benefits

By applying to this position, you are deemed to consent to the collection, use and/or disclosure of your personal data for the processing of your job application. For more details on how we handle your personal data and how to exercise your data protection rights, please refer to our Data Protection Notice for Job Applicants via “ https://egis.com/data-protection-notice-for-job-applicants”.

Job Description:

We are seeking an experienced and confident individual with strong problem-solving abilities to join our team as an Admin Executive & Telemarketer. In this role, you will collaborate closely with the consultants at SJ Digital Media Solutions, engaging with clients in Singapore and supporting their expansion into regional markets. This is a fulfilling position that offers valuable regional exposure and growth opportunities.

Key Responsibilities:

• Project Coordination: Liaise with clients to ensure seamless communication and project coordination. Act as the main point of contact for internal teams, clients, and external prospects.
• Data Management: Process and organize data generated by the team, including offline farming leads (e.g., event name cards) and online ads or email leads.
• Telemarketing: Conduct outbound calls to arrange and confirm appointments (via Zoom, in-person, WhatsApp, or any other communication channel).
• Appointment Scheduling: Schedule and coordinate appointments for the team with prospects and clients.
• Travel Arrangements: Handle flight bookings and itineraries for two consultants who travel frequently for business.
• Project Reporting: Prepare detailed project reports and maintain organized records of all client interactions and lead generation activities.
• Client Communication: Serve as a communication bridge between the client, internal team, and external leads to ensure a smooth flow of information.

Requirements:

• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Experience in telemarketing or customer service.
• Proficiency in Microsoft Office and familiarity with CRM software is a plus.
• Ability to work independently and within a team.
• Familiarity with managing client relationships and appointments.

About SJ Digital Media Solutions:

SJ Digital Media Solutions is an award-winning branding and marketing firm with a team of 25 professionals based in Singapore and across the region. We specialize in building brands and helping them expand internationally. Our company offers a fun and vibrant work environment, complete with exciting perks like annual team meetings, offsite team-building activities, and one day of work-from-home flexibility each week. We are always on the lookout for passionate individuals to join us and drive growth together.

If you're proactive, detail-oriented, and enjoy interacting with clients, we would love to hear from you! Apply now and be part of our exciting business matching initiatives.

Job Description:

• Perform general administrative support to the relevant department.
• Assist with day-to-day finance transactions and data entry into system.
• Attend and provide support in administrative duties for the Finance Team.
• Upkeep of records and documentation.
• Any ad-hoc duties as assigned.

Job Requirement:

• Bachelor’s Degree in Business Administration or equivalent.
• Positive work attitude and willingness to learn.
• Fresh graduates are welcome.

Job Responsibilities:

• Provide general admin support to Central Kitchen daily operation

• Coordinate work with Outlets and Central Kitchen

• Use WMS system to perform picking , receiving , and stock take

• Keying daily invoice

• Maintain proper filing

• Stock-take

Job Requirements:

• Positive working attitude

• PC literate

• Independent and able to work in a team

• Other ad-hoc duties as assigned

Contract Duration

· 6 Months

Working Location

· Novena

Working Hours

· 5 Days (Mon to Fridays: 8.30am to 6.00pm)

Offered Salary

• Up to S$2,400 per month (Depending on qualifications & experience and subject to client’s approval)

Requirements, Skills and Experience Level

· GCE ‘O’/’A’ Level / Nitec / Higher Nitec / Diploma

· Prior administrative work experience

Job Description

· Work with the Administration & Logistics Branch (ALB) to carry out the digitalisation of HRD files

· Management of of old P-files

· Any other administrative/ad-hoc duties

. Confirm Order

. Purchase Order

· Delivery Order

· Invoicing

· Verifying and Segregating Invoice and Packing List

· Inventory Control

· Update Data and Maintaining Accurate and Up-to-date information

. Liaise with customers for delivery schedule

Job Responsibilities:

• Provide general admin support to Central Kitchen daily operation
• Coordinate work with Outlets and Central Kitchen
• Use WMS system to perform picking , receiving , and stock take
• Keying daily invoice
• Maintain proper filing
• Stock-take

Job Requirements:
• Positive working attitude
• PC literate
• Independent and able to work in a team
• Other ad-hoc duties as assigned

• Coordinating the sales team by managing the filing of important documents, maintaining important data such as storing and sorting of sales function related data in electronic form, and communicating relevant information for smooth sales operations.
• Responding to sales team’s requests on tender bid process (from pre-qualification, to bidding and post award phase) including submission of documents, drawings and compliance certification to ensure successful bid submission.
• Preparation of ERP system derived cost sheet for management approval prior quotations.
• Preparation and presentation of pipelines tracking reports, sales and all related functional reports for business unit.
• Handle the processing of all sale orders and scheduling job code on ERP system with accuracy and timeliness.
• Monitor the team’s progress and identify shortcomings of administration process and propose improvements where necessary.
• Working with Marketing agency in organizing marketing events and projects.
• Ensure adherence to internal workflow policy.

Job Scope:

Daily frontline operations

o reception – attending to public enquiries and public collecting documents such as result of search of marriage records and extract copy of certificate, registering couples for solemnisation at ROMM, assisting public to submit applications at ROMM’s eKiosk

o counter – preparing couples for VDSD interview session with Kadi, assist public for ROMM services

Administrative support

o processing, preparing and issuing acknowledgement letters for cancellation of marriage applications

o screening of applicants for matters such as past marriage records

o processing applications for searching of old marriage records and extract of certificate of marriage (COM).

o ensuring completion of attendance of ad hoc Kadi/Naib Kadi providing coverage of duties

o assigning of cases to ROMM Kadi for follow-up.

o Assisting in the digitisation of marriage records, i.e. preparing and packing of documents for scanning by vendor, verification of scanned vs physical records, saving of scanned documents into eRegistry and packing of physical records for storage.

· Other duties assigned by supervisor

Working Arrangement:

Location: Lengkok Bahru

Contract Duration: 3 Months

Working Hours:

1. Mon – Thurs: 8 am to 5:30 pm
   1. Fri: 8 am to 5 pm
   2. Sat: 8 am to 12pm (on rotation)
   3. Work from office only

Job Requirements:

• Prior experience in customer service
• Basic knowledge in Microsoft applications

EA License No.: 96C4864

Reg. No.: R22110485

Job Scope:

· Responsible for counter duties, handle general students' queries and answer phone calls promptly.

· Office administration.

· Any ad hoc duties assigned as deem fit by the Chair’s Office.

Working Arrangement:

Salary: $14/H

Location: Nanyang Ave

Working Hours: Mondays - Fridays

8.30am to 5.45pm, Monday to Thursday

8:30am to 5.15pm, Friday

Contract Duration: 18 Nov 2024 to 6 Dec 2024

Role Requirements:

• Prior experience in customer service roles
• Basic Microsoft application skills

EA License No.: 96C4864

Reg. No.: R22110485

Job Description & Requirements

We're a young and dyammic team in the e-commerce 3.0 industry in areas including IT/Electronics/Life-streaming products/life style and wine!

We are based in Novelty Bizcenter in Tai Seng, a modern building with swimming pool, gym, BBQ and other facilities.

We're looking for diligent and careful persons we can assist in the following:

• Creation of Purchase orders and receipt of AP invoices from suppliers.
• Prepare payment for suppliers
• Receive payments from customers
• Prepare GST reports / P&L / general reporting
• Bank reconciliation
• Update ERP software using Microsoft Business Central
• Generate reports from online platforms such as Shopify, Lazada and Shopee
• Other Ad-Hoc administrative duties

Part-time, working from home 80% of the time.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business.

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments.

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external vendors and suppliers

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure
• timely, complete and accurate recording of accounting entries into MYOB accounting
• system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office
• supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Responsibilities for HR & Admin Executive

· Ensuring timely preparation and processing of expense reports

· Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination

· Track all documents for approval and signage

· Draft communications as required

· Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position

· Maintain Office facilities as needed

· Incredibly organized, detail-oriented and able to prioritize multiple assignments

· Knowledgeable about organizing team events

· Coordinate with others to schedule meetings

· Provide general department administrative processes

· Answer phone and deliver messages timely

· Printing, collating, as needed by the team

Qualifications for Admin & HR Executive

· Prefer knowledge and experience in Microsoft Office technology tools

· The ideal candidate must have experience in handling a wide range of administrative related tasks, an interest and passion in learning contributing beyond the day to day administrative aspects of the role

· Administrative support experience of an increasingly responsible nature at a senior level

· The ability to maintain confidentiality is vital

· Ability to be self-motivated and resourceful in a highly chaotic and unstructured start-up environment

· Minimum 2 years Executive Administrative experienceperience

Other Requirement

· Singaporeans/PRs/Malaysians are welcomed to apply.

· Proficeincy in Chinese.

· 5.5 days work week

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure
• timely, complete and accurate recording of accounting entries into MYOB accounting
• system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office
• supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

• Responsibilities:Conducts intraoperative neuromonitoring procedures intra-operation
  Ensures high-quality patient-related procedures adhering to guidelines and technical standards.
  Proficient in technical aspects of intraoperative neuromonitoring.
  Performs procedures such as evoked potentials (EP), electroencephalograms (EEG), and electromyography (EMG).
  Works independently with indirect supervision from a physician.
  Analyzes data during recording to ensure valid and interpretable information.
  Knowledgeable in clinical neurology
  Available for after-hour calls for urgently needed procedures
  Monitors neurophysiologic central/peripheral functioning throughout operative procedures and communicates clinically significant events
• Qualifications:Relevant certification or experience
  Proficiency in intraoperative neuromonitoring techniques.
  Strong communication skills.
  Ability to work independently and collaboratively with medical staff
• Purpose: To detect injuries during surgical procedures using electromyography, electroencephalography (EEG), and other monitoring technologies.
• Transport allowance/Grab card. Phone allowance and case allowance.

DUTIES AND RESPONSIBILITIES

Market the programme to SMEs, institutions of higher learning, students and external partners through telemarketing and events including career fairs, talks, field trips, etc.

Handle inquiries on programme from external parties

Evaluate applications based on the programme criteria

Conduct interviews, shortlist candidates and facilitate matching between applicants and participating companies

Follow-up and monitor the status of applicants, study award matches and grant funding through working closely with participating companies

Provide day-to-day administrative support which includes collation of information, processing applications, maintenance of applicants’ database and records, generating reports, preparation of documents and filling, etc.

Other ad-hoc duties assigned

REQUIREMENTS

Preferably a Diploma holder with at least 1-2 years of working experience. (Fresh Graduates may apply)

An extrovert and vibrant personality would be an value - add

Posses strong planning and organizing skill

A good team player and results-oriented

Proficient in MS Office Applications: Word, Excel and Powerpoint

Job Description:

• Registers clients, as appropriate to clinic operations

• Answers WhatsApp messages, inquiries from clients and others; answer calls as appropriate, and/or schedules appointments

• Respond to clients queries.

• Arranges logistics for prescribed tests

• Supports day-to- day unit clinical and administrative operations.

• Dispensing plans for the clients

• Payment collection

• Obtains and verifies client billing information, processes patient accounts, and maintains records.

• Assisting practitioner in procedures - training will be provided

• Assists in maintaining the cleanliness and serviceability of the clinic

• Process billing, and payments using card terminals and maintain product stocks.

Requirements:

- No age limitation

- Nursing experience preferred

- Able to operate MS Word, Excel (training on using clinical software will be provided)

- Possess great ability to communicate and relate with other people

- Willing to learn and willing to receive constructive feedback

- Have the passion to help others

Clinic operating hour 9am-5pm Monday to Friday.

Clinic is located at City Hall MRT