Assist in preparing incoming and outgoing letters, emails and sorting out mailers, bills, etc.

Arrange and requisite pantry refreshments, stationery, office items, etc.

Arrange and register courses for staff and workers.

Updating staff and workers records,

Arrange dormitory check-in and check-out for workers.

Prepare a master list for Drawings, Documents, incoming & outgoing correspondences.

Submission of documents, drawings, letters,s and creating transmittal.

Maintain proper organization of filing system, storage of documents and information.

Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties.

Assist in preparing incoming and outgoing letters, emails and sorting out mailers, bills, etc.

Arrange and requisite pantry refreshments, stationery, office items, etc.

Arrange and register courses for staff and workers.

Updating staff and workers records,

Arrange dormitory check-in and check-out for workers.

Prepare a master list for Drawings, Documents, incoming & outgoing correspondences.

Submission of documents, drawings, letters,s and creating transmittal.

Maintain proper organization of filing system, storage of documents and information.

Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties.

RESPONSIBILITIES

• Receiving of corporate sales orders thru email or phone
• Ensure accuracy & timely processing of orders
• Generate invoice and delivery order through ERP system
• Prepare consolidation reports to various customers
• Perform day to day admin related tasks
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good team player, mature, independent, multi-tasker, initiative,
• meticulous, proactive and positive working attitude
• “O” Level, “A” Level, Diploma
• Proficient in MS Office applications (Word, Excel & Outlook)
• Basic knowledge in accounting & accounting software is an advantage
• Customer service oriented
• Able to work in a fast-paced environment
• Ability to start work within short notice
• Fresh graduates are also welcome to apply

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Description

• Issue order and release EMTU/Heya Stock
• Follow up after 6pm sales and weekend sales
• Allocate Sim Cards via MTPOS system
• Update daily EMTU sell out figure
• Raise PO, Credit note, Debit note, Sales Order, Stock Return and other sponsor form or approval from time to time
• Submit EMTU application in Singtel Portal System
• Follow up all the change of retail address/name/MSISDN/email address and submit to Singtel

Requirements

• GCE “O” level and above
• Proficient in MS Office applications
• Min. 1 year of admin experience
• Good working attitude
• Meticulous and detail oriented
• Ability to work independently
• Able to start immediate (Optional)
• 5.5 days work week (Monday to Friday from 8.30am to 6pm, Alternate Saturday from 9am to 12pm)

Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities

2. SKILLS

• Coaching
• Construction Management
• Construction
• Tax
• Inventory
• Purchasing
• Office Management
• Administration
• Payroll
• MS Office
• Attentive
• Office Administration
• Accounting
• Civil Engineering
• Performance Management
• Facilities Management

• Attending to walk-ins, guests and to serve drinks
• Handling of incoming calls, mails and couriers (incoming and outgoing)
• Managing office equipment and supplies, and suppliers
• Assisiting on data entry, general filing, scanning and photocopying
• Any other adhoc duties as assigned

Requirements:

• Proficient in Microsoft Office applications
• Training provided
• Location: Orchard
• Working Hours: Mon-Fri, 8.30am-5.30pm
• Salary: Up to $2600
• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

Looking for a suitable candidate to cover these job scopes:

• issue sales order
• cashier
• issue quotations
• attend to phone enquiries

Candidate needs to be:

• a team-player
• a good communicator
• able to adapt to fast paced environment
• responsible and diligent

Job Title: Account & Admin Executive

Salary: $2,500 - $2,800

Location: 5-minute walk from Ubi MRT

Key Responsibilities:

• Handle Accounts Receivable (AR) processes and issue approximately 25 invoices per day.
• Ensure due diligence and compliance checks are completed accurately.
• Consolidate GST reports and assist with tax filings..

Requirements:

• Strong proficiency in accounting software and invoice management.
• Knowledge of compliance regulations and due diligence processes.
• Experience with GST consolidation and reporting.
• Immediate availability is preferred.

Job Responsibilities:

· Manage the maintenance and servicing of company equipment, and replenishment of office supplies

· Manage general procurement for internal use and follow up with suppliers regularly

·Perform Inventory reconciliation

· Check and purchaseof PPE

· Assist inter-department administration duties

· Coordinating office activities and operations to secure efficiency

· Ensures office cleanliness at all the times

· Plan and arrange internal company events.

· Write minute in Sales Meeting

· Generate sales invoices

· Get and compare quotations from various suppliers

· Perform other administrative and ad-hoc duties assigned by reporting officer / manager

Job Requirements:

· 1-2 years of relevant experience in administrative work or diploma/degree in related fields

· Proficient in Microsoft (MS) Office, such as MS Word, Excel, Powerpoint etc.

· Experienced in ACMV field will be advantage

Job Description & Requirements

Job Resposibilities :

1. Perfom daily administrative duties , general office adminitration.

2. Bookkeeping - Data entry , issue invoice , filling , prepare payment.

3. Work pass related matters - Work permit application/renewal/cancellation.

4. Handle worker training.

5. Computation of worker's time card.

6. Any other tasks as assigned.

Job Requirement :

1. Bilingual in English and Mandarin.

2. Computer Literate.

3. Positive attitude ,self-motivated.

A construction company looking for candidates:

Roles & Responsibilities:

Manage full spectrum of human resource functions including recruitment, compensation and benefits, employee relations, performance management, training & development, and process monthly payroll;

· Responsible for work passes application/renewal/cancellation/appeals;

· Support training and other governmental grants as well as coordinate all training courses and programs for staff;

· Maintain safe management measures for office and arrange accommodation for foreign workers;

· To support in development and implementation of HR polices, plans, processes, programs, and projects;

· To drive employee’s engagement activities and not limited to company event and teambuilding activities;

· Document preparation of ISO audit and other business certification renewal;

· Assist in building maintenance and facilities management;

· Perform any other and ad hoc work duties as assigned from time to time.

Requirements

·Diploma in Human Resource Management, Administration, Finance/Accountancy.

·Self-motivated, independent, well-organized with attention to detail and able to work under tight schedule to meet deadlines

·A good team player with strong management, communication, analytical and problem-solving skills

·Preferably working experience in Human Resources or equivalent

Job Overview:

We are looking for a skilled IT Support to provide technical assistance to in house users and manage the IT infrastructure. The ideal candidate will have experience in supporting laptop devices, troubleshooting network issues, and managing IT systems.

Key Responsibilities:

• Provide helpdesk and end-user support for laptops and in-house applications.
• Troubleshoot and maintain Microsoft Windows OS, applications, and network equipment (routers, switches, firewalls).
• Deploy and set up workstations (laptop) and other IT equipment.
• Manage IT hardware/software inventory and assist with procurement.
• Maintain backup hardware and software systems.

Requirements:

• N/O/A-Level/ITE/Diploma/Degree in Information Technology or a related field.
• 0 -3 years of experience in IT support.
• Proficient in hardware/software troubleshooting (laptops and mobile devices).
• Knowledge of Office 365, Exchange Administration, and MS Windows OS.
• Experience with Windows servers, Active Directory, MS SQL, and network equipment (WAN, LAN, WiFi, VPN, firewall, routers, switches).
• Strong end-user support and management skills.

Responsibilities:

- To attend to customers’ inquiries/complaints through phone/email

- To handle all customers’ feedback/requests/complaints effectively & escalate report to superior accordingly

- To maintain proper and traceable documentation with proper filing index

- To prepare and follow up on DO, PO, Quotations and project progressive claims and its certification.

- To follow up and process Service Report

- Provide general administrative and clerical support

- Accounting knowledge such as AP/AR

- To generate reports for Finance Department

- To take up other ad-hoc/additional duties as required to meet department needs

Requirements:

· Minimum ‘O’ level/Diploma Qualifications

· Willing to work in a SME environment

· Able to work independently with little supervision, meticulous, multi-tasking, hardworking, possess full initiative & commitment in daily role and flexibility in problem solving

· Proficient in computer software such as MS Office and CRM

· Salary will be compensated based on relevant experience

· Able to start within short notice or immediate will be an advantage

· Bilingual in English & Mandarin, good written English & Chinese Preferred.

Job Description & Requirements

- Planning & Coordination of daily / weekly transport related activities

- Assist Manager in Staff duty roster.

- Positive attitude when dealing with issues and posses nimble and flexible thinking when solving problems.

- Good communications with staffs and delegate work promptly.

- Generate reports timely and clearly

- Assume additional responsibilities as needed

- Knowledge of Microsoft Office

The Role of Accounts Executive administrator in Alaska Pte Ltd primarily involves in providing support to the sales team, especially following up on dealer requests ensuring smooth operations.

• Dealers Correspondence – Act as a point of contact between the company and dealers, responding to dealers inquiries, request, and concerns promptly and professionally.
• Process, manager and invoice dealers orders, ensuring accuracy. Verify the order details, stock availability, pricing and payment terms.
• Assist the sales team by providing them with the necessary information, documents and materials to facilitate their sales effort.
• Respond and be on standby to monitor available service slots for incoming calls, and promptly responding to inquiries from the sales team about scheduling arrangements or dates.
• Responsible for providing a respond to dealers calls with regards to the status of scheduled servicing slots
• Responsible for providing accurate information on Usage of Remote, missing of accessories in Screw Pack. – Arrange and response promptly to dealer and update the sales team status
• Assist to issue Warnings to dealers during violation, for example, price control policies
• Generate sales report on Highlight Dealers and update sales person on dealers that are out of KIV and are prepared for reorder status to keep sales team on track
• Issuing payment reminders to dealers
• Update parts by model to generate sell thru parts report when required.
• Update dealers on new models and policies like warranty extensions, PWP
• Any other administrative tasks that directly or indirectly contributes to the sales team morale and performance.

In simpler terms, the feedback from the sales team should convey that they perceive the office as a reliable source of support, especially when it comes to updates on servicing, whether it's completed or pending, and that they can concentrate on creating new sales opportunities without being burdened by administrative tasks.

Job Descriptions :
- Manage, keep record and update all submissions/documents to authorities
- Liaise internally with Design & Site team
- Submission of weekly progress reports, monthly claims, invoices and VO
- To prepare quotations, source for sub-con, suppliers and process purchases of materials
- Ensure that all project documentation is properly filed and organised, readily accessible for the management
- As hoc duties as assigned

Requirements:
- Minimum GCE ‘N’ or ‘O’ levels

- ⁠At least 1 year of experience in construction trade or relevant

- ⁠Good inter-personal skills with multi tasking abilities

- Proficient in Microsoft Office Applications

- Need to liaise with Mandarin-speaking subcontractors and vendors. Knowledge of Mandarin dialects is essential.

- All Nationality Welcome

- 5.5 days week

Interested applicants please send your resume to [email protected] or WA 88128080

We regret to inform you that only shortlisted will be contacted.

Job Highlights

· Answer and direct phone calls, reply to email

· Order office supplies

· Assist in the preparation of regularly scheduled reports

• Create purchase requisition / orders, compile Timesheet, track mobilisation and demobilisation of employees to site.
• Provide admin support to visitors and answer any inquiries from visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Supporting internal and external inquiries and requests related to the HR department
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

Company Overview

We are looking for energetic and dynamic candidates to join our team.

“Your Job, Your Joy”

Through our professional support, we would like to enhance our

services and values by making “Your Job, Your Joy” society.

We are representing our client who is in the industrial automation Industry in search for

Admin Assistant

Responsibilities

• Provide comprehensive administrative support to the department.
• Managing calendars for directors and managers.
• Processing claims through Concur and managing shopping carts.
• Maintaining the MS Teams Site and SharePoint for the department’s SOP and organization chart updates.
• Supporting visitors, including meeting setups and meal/transport arrangements.
• Overseeing department training progress, stationery, and equipment needs.
• Organizing meetings, securing room bookings, taking minutes, and preparing slides and reports.
• Coordinating travel arrangements (flights, hotels, visas, transport).
• Handling ad-hoc tasks and covering reception duties on a rotational basis.
• Attending monthly admin meetings and taking minutes.

Requirements

• Prior experience supporting Directors and Managers
• Skilled in minute-taking and travel coordination.
• Open to covering reception duties on an ad-hoc basis.
• Proficient in Microsoft Office tools.
• Experience with Concur, shopping cart management, and meal arrangements is a plus.

Join us on Telegram here: https://t.me/Searchstaffingjobs

Interested applicants, kindly send in a copy of your updated resume in WORD document to [email protected] statingyour current and expected remuneration together with notice period required to current employer.

EA No: 12C6254 | EA Personnel Registration No: R1879665

1. Manage the day to day operations of the Company

2. Compiling and maintaining records of office business transactions

3. To assist administrative duties in the office, including answering of phone calls

4. To prepare and process invoices

5. Other ad-hoc administrative duties assigned

Job Description

• Responsible for maintaining day to day purchasing documents
• Floor stock submission
• Liaise with sales personnel and other department.
• Updating of vehicle inventory accurately and timely
• Keying of vehicle data into system.
• Sorting and filing.
• Other ad-hoc duties.

Job Requirement

• At least 1 Year (s) of working experience in the related field is required for this position.
• At least GCE “O” level.
• Familiarity with LTA procedure preferred
• Good oral communication and written skills
• Proficient in MS office

Job Description

• Responsible for maintaining day to day purchasing documents
• Floor stock submission
• Liaise with sales personnel and other department.
• Updating of vehicle inventory accurately and timely
• Keying of vehicle data into system.
• Sorting and filing.
• Other ad-hoc duties.

Job Requirement

• At least 1 Year (s) of working experience in the related field is required for this position.
• At least GCE “O” level.
• Familiarity with LTA procedure preferred
• Good oral communication and written skills
• Proficient in MS office

Job Title: Document Scanning and Data Entry Assistant

Working Hours/Days: Monday - Friday, 9:00 AM - 6:00 PM

Job Type: 6 - 12 Months Renewable Contract

Job Description:

• Scanning of documents
• Ensure accuracy and timely completion of scanning tasks
• Data entry and general administrative duties as required

Requirements:

• Minimum N-Level qualification
• Proficient in Microsoft Office Suite
• Willingness to travel and work at both Tampines and Raffles Place locations, depending on business needs
• Flexible with work location assignments
• Willing to work overtime (as frequently as 3-4 days per week)

At NorthStar Gymnastics, we work hard and have fun together in a friendly and supportive space. If you enjoy working in a sports environment with students of all ages, have a can-do spirit, customer-oriented mindset and good work ethics - you are who we are looking for!

Overall Function

Oversee the gym administration and customer service. Serve in the front desk as the main liaison with parents, students, potential customers and the public.

Working Hours

Weekdays: 2pm to 8pm and Weekend: Sat 9am to 6.30pm. Part-time positions available.

Main Responsibilities

• Front desk, customer service and adminstration
• Student and class management
• Sales processing and basic accounts
• Events and competitions support

Qualifications & Experience

• Minimum GCE O Levels or Diploma
• Minimum 1 year of experience
• Experience in a customer service or sports/recreation environment a plus

General Skills & Attributes

• Strong communications skills with good command of English
• Confident in communicating with customers face-to-face and over the phone
• Able to work in a fast-paced environment
• Meticulous attention to detail and follow-through
• Ability to multi-task and perform well under pressure
• Computer savvy
• A team player who is also able to work independently and show initiative
• Mature and responsible with professional attitude towards work and the team

We are looking for either fulltime or Part-time(weekly 3 days) for this role.

HR Functions

• In charge of recruitment, job posting, screening of applicants, arrange interview
• appointments, ensure pre-employment requirements are fulfilled for newly hired employees.
• Liaise with the Ministry of Manpower and ensure company is in full compliance with MOM laws and other requirements. Update the management for any new rules issued by the Ministry of Manpower.
• Application and renewal of necessary work permits such as Employment Pass and S-Pass for foreign employees.
• Monitor the market rate for the salary of each position in the company and collect survey report at least once a year to be submitted to the Financial Controller.
• Liaise with the Insurance agent for renewal of existing health insurance policy, inclusion of newly hired employees in the policy and assist in employee’s insurance claims.

Finance / Admin Functions

• Liaise with the Insurance agent for the renewal of office insurance and work compensation injury policy.
• Ensure the availability of first aid kit and medicines for employees’ use and for inspection of MOM
• Replenishment of pantry & office supplies
• Liaise with the building management on fire drills and notices pertaining to our premises.
• Liaise with SCDF and other government agencies for application and renewal of permits
• Direct the part-time cleaner to ensure the cleanliness of the office and laboratory.
• Maintain orderliness of the office premises.
• Coding the suppliers’ invoices for office related Service Providers
• Prepare payments to suppliers, as per payment terms, via online banking and recording of
• payments in QuickBooks.
• Preparation of payment vouchers
• Handling and Replenishment of Petty Cash Fund
• Other ad hoc admin duties.

Reporting Requirements:

• Recruitment Status Report
• Support preparation of Finance / Accounting Reports (as required)

Qualifications:

• Advanced Diploma or Degree in Accounting or equivalent
• Working knowledge of HR Administration and MOM laws in Singapore
• Proficient on Quick Book accounting system
• Exposure to ERP like Odoo, Netsuite
• Proficient on MS Office (MS Excel ad MS Word)
• Minimum work experience for at least 3 - 5 years
• Team player