Job Summary:

The Food Bank Singapore is a food charity-of-choice dedicated to fighting hunger and reducing food wastage in Singapore. Established in 2012, our mission is to bridge the gap between those with excess food and those in need, providing a sustainable solution to hunger. We work with a network of donors, volunteers, and partner organisations to collect and redistribute food to more than 370 beneficiary organisations. The Food Bank Singapore is currently seeking a highly skilled and versatile professional to join our team as Accounting, Human Resources and Business Reporting Manager. The ideal candidate will be responsible for managing HR functions, overseeing budgeting activities to ensure the efficient running of our charity, and provision of business and financial reporting.

Key Responsibilities:

(1) Human Resources

- Developing, maintaining and implementing internal HR policies and strategies, and ensuring that all policies are aligned to current Singapore Ministry of Manpower regulations.

- Manage the recruitment and selection process.

- Bridge management and employee relations by addressing demands, grievances, or other issues.

- Support current and future business needs through the development, engagement, motivation, and preservation of human capital.

- Assess training needs to apply and monitor training programs.

- Ensure legal compliance throughout human resource management.

(2) Accounting

- Prepare budget forecasts.

- Manage all accounting transactions.

- Publish financial statements in time, including working with our external auditors on annual audits and reviews.

- Responsibility for all regulatory updates and filings, including ACRA, Commission of Charities and Giving.sg.

(3) Business Reporting

- Conduct market and industry analysis to identify business opportunities and threats.

- Evaluate business processes, anticipate requirements, uncover areas for improvement, and develop and implement solutions.

- Lead ongoing reviews of business processes and develop optimisation strategies.

- Document and communicate the results of your efforts.

- Gather critical information from meetings with various stakeholders and produce useful reports.

For interested applicants, please submit your application to [email protected] including the following details:

1. Resume / CV

2. Expected Salary

3. Earliest Availability

Due to the high volume of applicants, do note that only shortlisted candidates will be contacted.

We look forward to receiving your applications.

Job Highlights

• Central location.
• Executive Health screening, GP Clinic and Radiology Centre.
• 5.5 days' week.

About The Opportunity

As a Clinical Admin, you will be a key member of our Clinic and Medical Centre, ensuring the efficient management of administrative tasks and contributing to the smooth operation of our facility.

What You'll be Doing

Claims and Billing Management

• Submission of claims to corporate programme and insurer portals. Accurately and promptly submit insurance claims and follow up on any discrepancies or issues that arise.
• Manage invoicing and billing to patients and clients. Prepare and send invoices to patients and clients, track payments, and manage any billing inquiries or issues.

Medical Records Office

• Manage incoming and outgoing medical reports. Handle the receipt, processing, and distribution of medical reports, ensuring confidentiality and compliance with relevant regulations.
• Manage laboratory reports. Receive and verify lab results, submitting to doctor for review and compiling into medical reports for patients, liaison with lab partner on queries and issues.

Communication and Correspondence

• Monitor and respond to emails from patients, clients, and other stakeholders in a timely and professional manner.
• Handle incoming phone calls, provide information, schedule appointments, and direct calls to the appropriate personnel.
• Handle patient inquiries and concerns. Address patient questions and concerns, providing excellent customer service and ensuring patient satisfaction.
• Appointment scheduling and coordination. Schedule and confirm patient appointments, coordinate with medical staff, and manage the appointment calendar.

Operational Support

• Support clinic operations. Assist with various administrative tasks to support the overall operations of the clinic, including registering/discharging patients at the counter, clerical tasks, restocking of clinic supplies and other duties as assigned.

What We Are Looking for

• ITE, Diploma or equivalent; additional certification in Healthcare Administration or related field is a plus.
• Previous experience in a Medical administrative role or similar position is highly preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using medical software and office applications.
• Knowledge of medical terminology and billing practices.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

We regret to inform that only shortlisted applicants will be notified for an interview.

To learn more about our Organization, please visit https://www.alliancehealthcare.com.sg.

Support day-to-day administrative duties.

Data entry, reporting and invoicing

Sorting and organizing of orders

Maintain basic office cleanliness

Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.

Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.

Other admin duties as assigned.

We are looking for an individual with positive and outgoing personality who are willing to take up our Accounts and Admin Assistant position.

Your responsibilities include but not limited to the following:

• Reports directly to Group Financial Controller and Accountant

• Perform various accounting responsibilities related to AP, including keying in suppliers invoice, preparing payment vouchers and processing payments

• Perform various accounting responsibilities related to AR, including keying in customer invoice and processing receipts

• Prepares intercompany billings

• Perform data entry

• Provides weekly cashflow balances

• Maintain proper filling and documentation

• Provide admin supports

• Liaise with Company Secretary and auditor

• Any other ad-hoc duties as assigned

Requirements

• Minimum diploma in accounting, finance major or equivalent.

• Minimum 1 year of accounting or finance working experience.

• Proficient in Moneyworks accounting software, Numbers and Microsoft Office.

• Meticulous, Willing to learn, highly responsible, organized and able to multi-task and work independently.

• Successful applicant is expected to work either 3 half-days or 2 full days.

Job Summary:

We are looking for a detail-oriented and proactive Human Resource & Admin Executive to join our team (Part time / Full Time). The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of our office. The Human Resource & Admin Executive will be responsible for handling various administrative tasks, coordinating office activities, and providing support to the management team.

Fresh Graduate is welcome to apply.

Key Responsibilities:

Office Administration:

• Oversee day-to-day office operations and ensure a well-organized and tidy workspace.
• Manage and maintain office supplies and equipment.
• Coordinate and schedule meetings, appointments, and conferences.
• Maintain and update company databases and filing systems.
• Ensure accuracy and completeness of records and documentation.
• Assist in the preparation of reports, presentations, and other documents.
• Conduct research and compile data as requested.
• Maintaining office security.
• Ad-hoc duties as and when required.

Communication and Correspondence:

• Coordinating meetings and appointments.
• Review and organize mails regularly.
• Answering phone and emails.
• Greeting and assisting visitors.

Event Coordination:

• Assist in the planning and execution of company events and meetings.
• Managing travel arrangements.
• Process travel expenses and reimbursements.

Human Resources :

• Responsible for the company's recruitment, training, employee entry, transfer, resignation.
• salary, attendance and other comprehensive management
• Strictly implement the company's various systems, input all kinds of information in time
• organize data regularly, and issue data analysis results to superior leaders
• Expand and maintain recruitment channels and publish and update online recruitment information
• Implement recruitment, staff training and performance evaluation on time and with good quality
• Establish and maintain personnel files, staff roster, and update staff's personal information
• and materials in time
• Responsible for the signing of labor contracts and daily management of employees
• Assist leaders in writing, revising and implementing various personnel rules and regulations

Qualifications:

• Proven experience as an Human Resource & Administrative Executive or similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Ability to learn and adapt quickly.
• Qualifications in secretarial studies will be an advantage.

Benefits

• Employee Hostel

1. Responsible on the processing of work/employment pass application, renewal and cancellation and other MOM related matters.
2. Preparation of relevant letters and Memos (Offer Letter, Employees contract and memos for workers etc).
3. Assist in payroll preparation.
4. Administer HR-related documentation, such as contracts of employment.
5. Handles employees welfare and leave administration.
6. Ensure the relevant HR database is up to date and accurate. Maintenance and administration of employees personal file.
7. Provide general administrative support.
8. Other ad-hoc duties assigned by superior.

Experience Required:

- 2 years related working experience is an advantage

- Possess good communication skills (English) both oral and written

- Competent in Microsoft Office (Word, Excel, PowerPoint & Outlook)

- Able to communicate effectively to different types of Nationality

- Able to work independently, self-motivated and adaptable to change

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar and India .

Seeking experience SALES ADMIN COORDINATOR to join our family orientated company. We believed in work life balance!

SALES ADMIN COORDINATOR Responsibilities:

To prepare necessary documents required for Arrival and deployment

To coordinate with overseas suppliers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Knowledge with social media simple marketing

Able to do simple artwork for posters

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

Job Summary:

We are looking for a detail-oriented and proactive Administrative Executive to join our team (Part time / Full Time). The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of our office. The Administrative Executive will be responsible for handling various administrative tasks, coordinating office activities, and providing support to the management team.

Fresh Graduate is welcome to apply.

Key Responsibilities:

Office Administration:

• Oversee day-to-day office operations and ensure a well-organized and tidy workspace.
• Manage and maintain office supplies and equipment.
• Coordinate and schedule meetings, appointments, and conferences.
• Maintain and update company databases and filing systems.
• Ensure accuracy and completeness of records and documentation.
• Assist in the preparation of reports, presentations, and other documents.
• Conduct research and compile data as requested.
• Maintaining office security.
• Ad-hoc duties as and when required.

Communication and Correspondence:

• Coordinating meetings and appointments.
• Review and organize mails regularly.
• Answering phones and emails.
• Greeting and assisting visitors.

Event Coordination:

• Assist in the planning and execution of company events and meetings.
• Managing travel arrangements.
• Process travel expenses and reimbursements.

Qualifications:

• Proven experience as an Administrative Executive or similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Ability to learn and adapt quickly.
• Qualifications in secretarial studies will be an advantage.

Benefits

• Employee Hostel

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion.
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point).
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

The Cybersecurity Admin is responsible for providing first-level technical support and troubleshooting assistance to end-users. This role involves resolving user issues in a timely manner, escalating more complex problems to higher-level support, and ensuring a high level of customer satisfaction.

Key Responsibilities:

1. Incident Management

• Identify and escalate situations requiring urgent attention.
• Track and route problems and requests and document resolutions and provide regular updates for follow up actions.
• Prepare activity reports and analyze common complaints and problems.
• Maintain detailed records of user issues

2. Customer Service:

• Respond promptly to customer inquiries via phone, email, or chat.
• Maintain a high degree of customer service for all support queries and adhere to all service management principles.
• Provide accurate information on IT products or services.
• Log all help desk interactions in the ticketing system.

Requirements

• Good understanding of network security and cybersecurity domain knowledge.
• Customer-oriented
• Ability to handle multiple tasks and prioritize effectively.
• Keen attention to detail.
• Willingness to learn and adapt to new technologies.
• Follow through the tickets and provide updates within a targeted service level

Responsibilities

• Support and facilitate a wide range of employee engagement and welfare activities
• Promptly process applications on Applicant Tracking System, coordinate and conduct interviews
• Support in the delivery of HR tasks for all stages of employee lifecycle
• Draft social media company branding post contents
• Offer suggestions to help improve HR practices that are feasible and aligned with business needs.
• Provide support for other departmental projects and administration work as required

Required Skills & Experience

• Fresh graduate from Human Resources or relevant courses and/or with prior experiences
• Able to commit for 4-5 months, ideally from October 2024 to January/February 2025

Preferred traits

• Excellent interpersonal skills, able to create and maintain effective relationships with all employees to build a supportive working environment.
• Motivated self-starter who is quick to adapt and work with minimal supervision
• Active and keen learner who keeps up-to-date with industry trends
• Good time management and organizational skills

Introduction:

Hostmost Group of Companies is a leading Marine Radio Communications and Navigation system service provider. Established in 1989, we have expanded our operations globally, providing reliable services to clients across different regions. With 14 wholly owned offices and depots spanning Asia to North America, we pride ourselves on maintaining a strong global service network. At Hostmost Group, we believe in continuous improvement and invest in staff training to stay ahead of industry trends and requirements. Our group is currently expanding and there will be several vacancies available.

Job Descriptions:

• Processing of sales & service orders
• Handling of delivery arrangement
• Maintaining and updating database including stock-in & out data
• Liaising with customers on their orders & requirements
• Assisting Sales Team on filing, data entry and follow-up (when necessary)
• Any ad hoc duties as assigned

Job Requirements:

• Minimum "O" level
• Able to converse in English
• Knowledge of ERP, SAP, and MICROSOFT BUSINESS CENTRAL will be an advantage.
• At least 2 years of working experience in Admin coordination work
• Team Player

Location:

• Near Pasir Panjang MRT station (SINGAPORE)

Interested candidates who wish to apply for the advertised position, please send full resume with the following details:

1. Reasons for leaving ALL your employment

2. Current & expected salary

We regret that only shortlisted candidates will be notified.

Benefits:

• Dental insurance
• Health insurance

Supplemental pay types:

• 13th month salary
• Performance bonus

Job Type: Permanent

Pay: $2,000.00 - $2,500.00 per month

Schedule:

• Monday to Friday

Work Location: In person

Reporting to the Fleet Operations Assistant Manager, you will assist in administrative matters, coordinate operations, maintain department documentation, and facilitate effective and efficient communication within the team and with external stakeholders.

Day to Day Activities

• Conduct physical inventory checks and counts to ensure accurate inventory levels
• Organise inventory in designated locations, ensuring proper storage conditions to prevent damage or deterioration
• Assist in the enforcement of safety protocols and procedures to ensure a safe working environment for the team
• Serve as a point of contact for internal and external inquiries related to fleet operation
• Coordinate communications between the fleet operations team, ground operators, vendors, and other relevant parties
• Provide our partners with timely upload of scheduled jobs without affecting users’ bookings
• Coordinate with our partners on equipment installations and repairs of our vehicles, ensuring timely resolution of issues
• Assist in managing the purchase, renewal, and season parking transfers for our fleet
• Provide operational support to the fleet operations team as required by the team

Who We Are Looking For

• Higher NITEC or Diploma in Business Administration, Logistics, Information Systems / Technology, Automotive / Mechanical Technology, Engineering, or equivalent
• Highly motivated with a strong sense of discipline, working well under minimal supervision
• Excellent communication and interpersonal skills
• Familiar and comfortable working with MS Excel/Google Sheets
• A valid Class 3 / 3A / 3C / 3CA licence will be advantageous

Why You Should Join Us

• Be part of the fastest growing and largest carsharing technology company in Singapore
• Achieve meaningful objectives as part of a mission-driven and values-based organisation
• An opportunity to experience an open, inclusive, and culture-first work environment

Strong personal alignment with our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

We are looking for an Enthusiastic, Energetic Accounts & Admin Assistant/Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Check & prepare all AP
• Prepare invoicing and payments (largely cross-border), etc.
• Check and update payment records in accounting system
• Coordinate with Ops team on new customers' requirements
• Daily data update and documents e-filing on systems
• Other ad-hoc duties as assigned

Job Requirements:

• Minimum 1-year relevant working experience in similar role, especially in accounts handling AP
• Minimum Diploma or equivalent qualification
• Proactive Fast learner with a positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Excellent communication skills and enjoys working in teams
• Experience in Xero will be helpful

We regret that only shortlisted candidates will be notified.

Key Benefits:

1. Located across from one-north MRT Station.

2. Health benefits includes medical, hospitalization and surgery insurance.

3. Great opportunity to learn specialized skills in maritime shipping.

4. Relaxed culture with super-growth focus and prospects.

• We provide on-the-job training
• Phone management system (transfer incoming calls)
• Basic data entry
• Simple admin work
• Ad-hoc tasks

• Basic computer skills
• Assist in handling inbound for warehouse, such as guide driver to respective loading bay, checking on receiving goods
• Assist in handling outbound for warehouse
• Prepare pick list for picker, such as printing, sorting the pick list
• Data entry and filing of documents
• Positive and passionate team player
• No experience needed

We are looking for aspiring individuals that fits the below description. As a Admin Executive, you will play a crucial role in managing the administration functions for our Company, ensuring a smooth operation.

Key Responsibilities

• Assist in recruitment process, that include coordinating interview arrangements with shortlisted candidates and interviewers. Update calendar invites.
• Provide administration support for new staff onboarding / training and resigned staff offboarding process.
• Manage company asset which include uniform, staff pass, stationary, company mobile lines.
• Arrange and coordinate with HQ IT department, to resolve any IT hardware or software issues.
• Prepare and update monthly insurance name list to administer staff for insurance policies.
• Manage and update foreign workers’ personal information via MOM OFWAS.
• Update company's organization chart and office contact list.
• Responsible for sourcing pantry items, beverages, snacks for office and warehouse and maintain pantry cleanliness.
• Assist in organizing any in house or external company’s events.
• Arrange for hampers ordering with vendors upon request.
• Liaise with technician, vendor or contractor for repair and maintenance of any office equipment, facility and building maintenance which also includes air con servicing, copier machines, water dispenser.
• Manage cleaner’s schedule for the cleanliness of office.
• Participate in procuring of office assets, and making comparison based on the competitive prices.
• Provide support to warehouse when required or during peak seasons.
• Facilitate on internal claims submission to accounts department.
• Monitor company vehicles’ road tax due date and insurances.
• Any other assignments as assigned by the immediate superior.

Skills & Qualifications

• Minimum a Diploma in any field.
• With previous administrative role is preferred.
• Proficient in using MS office applications (Word, Excel, PPT, Outlook).
• Candidate should possess good organizing skills, willing to learn, able to meet tight timelines, and prioritize works in a fast pace environment.
• Good communication and interpersonal skills.
• This role will be required to communicate with Mandarin speaking associates / vendors.

Facilitation of day-to-day studio operations:

• Ensure smooth daily studio operations, customers coordination, and facility maintenance.
• Conduct daily housekeeping of premises and disinfect equipment.
• Monitor and manage studio inventory, supplies, and equipment.
• Interview, recruit and supervise studio staff, including instructors.
• Provide exceptional customer service, addressing inquiries, resolving issues, and fostering positive relationships.
• Gather and address client feedback and concerns promptly and professionally for continuous improvement.
• Collaborate with marketing teams on promotional activities to attract new clients.
• Maintain a deep understanding of studio offerings to effectively communicate value to potential customers.
• Ensure compliance with health and safety regulations and enforce studio policies and procedures.

Requirements:

• Passionate about wellness and holistic health.
• Previous experience in a gym or yoga studio is a plus.
• Familiarity with online booking platforms is beneficial.
• Enjoy working with people and as part of a team.
• Good communication skills.
• Detail-oriented and organized.
• Flexible and adaptable, able to work split shifts. 8am to 12pm, 4.30pm to 8.30pm (Off on weekdays)
• Committed to promoting inclusivity and wellness.
• Willing to learn and grow professionally.

Role and Responsibilities

• Source and manage outsourced vendors/service providers to ensure preventive maintenance are carried out as planned
• Manage all facilities related activities (aircon, electrical, cleanliness, fire safety, stationery, pantry, security, office space, etc)
• Review and recommend replacement/improvement plans.
• Conduct regular checks on grounds to ensure office space are well maintained.
• Have managerial responsibilities for handling a few direct reports within the Corporate Admin team.
• Handling leasing matters
• Running RFPs/RFQs for office renovation projects and service contract
• Overseeing operational matters to ensure that the office facilities are well maintained
• Ensure compliance to the safe management measures.

Requirements

• Degree in Building, Property Management, Facilities Management, or equivalent
• 8 to 10 years of relevant work experience
• Knowledge of mechanical & electrical maintenance
• Multi-tasking, resourceful and good sense of work priority & urgency
• Ability to work independently and in a team
• Strong written and verbal communications skills.
• Project fit-out experience will be an added advantage.
• Experience in managing service provider contracts will be advantageous
• Familiarity with public sector procurement governance and processes will be advantageous

Responsibilities:

• Manage onboarding & offboarding processes, including conducting orientation sessions for new hires, processing completion of probationary period and ensuring proper exit procedures for departing employees.
• Maintain accurate employee records and ensure completeness of documentations.
• Handle work pass applications, renewal and cancellation including arrange for repatriation of workers.
• Administer employee benefits programs including enrolment, changes, and cessation.
• Coordinate internal/external training programs and arrange employee engagement activities.
• Serve as a point of contact for employees regarding HR-related inquiries, letter requests, policies & procedures. Address employee concerns and escalate issues to HR management when necessary.
• Prepare report for management and labour regulatory.
• Provide administrative support to day-to-day operations of the HR office, e.g., replenishment of stationery supplies, etc. On an ad-hoc basis, source for vendors with the most competitive cost.
• Participate in HR projects and initiatives as assigned, such as employee engagement surveys, HR system implementation, and HR process improvements.

Prerequisites:

• Minimum 5 years of relevant HR professional experience, IHRP CP certified candidate preferred.
• Diploma in Human Resources Management or its equivalent.
• Strong knowledge of Employment Act, WICA, HR practices and policies.
• Ability to handle sensitive and confidential information with discretion and maintain a high level of confidentiality.
• Excellent communication and interpersonal skills, with the ability to build relationships and interact effectively with employees at all levels.
• Excellent problem-solving and analytical skills with a proactive and solution-oriented approach.
• Attention to detail and meticulous in managing employee records and HR documentation.
• Proficiency in HRIS (Human Resources Information System) and MS Office applications.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Ability to work independently as well as collaboratively in a team environment.

Responsibilities

• Ingredient’s preparation, cooking, creating dishes
• Ensure that the kitchen operates in a timely way that meets our quality standards
• Plan and direct food preparation when necessary
• Resourcefully solve any issues that arise and seize control of any problematic situation
• Manage and train kitchen staff, establish working schedule and assess staff’s performance
• Order supplies to stock inventory appropriately.
• Any other ad-hoc duties as assigned.

Requirements

• Skilled chef experience
• Understanding of various cooking methods, ingredients, equipment and procedures
• Excellent record of kitchen and staff management
• Accuracy and speed in handling emergency situations and providing solutions
• Familiar with industry’s best practices

Job Description:

• Coordinating daily restaurant management operations
• Delivering superior food and beverage service and maximizing customer satisfaction
• Responding efficiently and accurately to restaurant customer complaints.
• Estimate future needs for goods, kitchen utensils and cleaning products
• Ensure compliance with sanitation and safety regulations
• Manage restaurant’s good image and suggest ways to improve it
• Control operational costs and identify measures to cut waste
• Create detailed reports on weekly, monthly and annual revenues and expenses.
• Any other ad-hoc duties as assigned.

Requirements:

• Proven work experience as a Restaurant Manager or similar role
• Proven customer service experience as a manager
• Extensive food and beverage (F&B) knowledge.
• Strong leadership, motivational and people skills

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Job Summary and Description

Primary responsibility is to work with Senior Manager of Support Services to promote and support the current and future business operation.

Roles and Responsibilities

• Recruitment - Manage recruitment activities including job postings, screening and scheduling, and conducting interviews.
• Employee Life Cycle - Handle onboarding and offboarding activities. Handle staff confirmation, moverment, and promotion.
• Compensation and Benefits - Process monthly overtime claims and eClaims, ePayroll and CPF. Handle yearly tax submission and adhoc tax celarance for foreign employees. Administer eLeave, group insurance renewal and claims. Consolidate government paid leaves for claim submissions. Consolidate salary benchmarking data for salary review. Handle AWS and Variable Bonus payments, and increment matters. Manage employees' birthday vouchers and long service award.
• Employee Engagement - Draft memos and communicate with employees on HR matters. Handle events such as Teachers' Day Celebration, Staff Retreat, etc.
• HR Policy Review - Work with relevant stakeholders on policy review and updates.
• HRIS - Maintain the QuickHR system and help resolve employee's enquires.
• Performance Management - Track and follow up on confirmation appraisal. Handle yearly performance appraisal exercise.
• Other Matters - Liaise with government agencies on required submission such as MOM Labour Survey, Absentee Payroll, etc. Update statistics for monthly reporting. Prepare HR reports for monthly HOD meetings.
• Perform any assigned duties with the Compan and its subsidaries diligently.

Responsibilities

• Company for Service and Supply of Overseas Industry Customers
• Independent Personnel to Handle Below Daily Activities
• Receiving Customer Purchase Request and Handle Customer's Enquires
• RFQ and Prepare Quotation
• Acknowledge Customer PO and PO to Suppliers
• Handle Export (Invoice, Packing List, CoO, CoC, Airway Bill, B/L and other Exporting Documents)
• Accounts & Book Keeping

Requirements

• Detail-Oriented
• Able to speak in English and Mandarin, need to communicate with factories in China
• 1 Year above Relevant Experience
• Working location - 10 Bukit Batok Crescent #14-01, the Spire Singapore 658079any other add-hoc task as required by management