Job Descriptions:

• Provide general administrative support & perform general administrative duties.
• Liaise with different departments for administrative-related matters.
• Perform data entry tasks accurately & consistently.
• Coordinate with Contract Department & Finance Department to ensure the submission of payment claims for subcontractors are completed before the deadline.
• Any other adhoc duties as assigned by supervisor/ Department Managers.

Job Requirements:

• Preferably able to start work immediately or within short notice.
• Working location: West
• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Job description

• Arrange goods to be collected, delivered and ensure documents are signed and update in system
• Inspection with the clients
• Communicate with customers and vendors
• Manages relevant reports to ensure on-time submission with required detail and accuracy
• Data entry, general administrative duties
• Perform other duties as assigned

Job requirements

• Highly responsible and reliable
• Proficient in Microsoft Office (excel, word, PowerPoint)
• Organized and detail oriented
• Diligent and good physique
• Desire to thrive in a collaborative environment where teamwork is the key to success
• Min. Diploma or Fresh grad, willing to learn

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

JOB DESCRIPTION

• Responsible to answer / reply customer enquiry and email.
• Responsible for update records
• Assist in all documentation works.
• Coordinate required work between departments.
• Assist on safety document
• Planning schedule
• arrange course for worker

REQUIREMENTS

• Immediate availability performed.
• Proficient in microsoft word & Excel.
• Team Player & possess good communication skills
• working day 5 days ( Monday to Friday 8:00 am to 5:00PM )

We are seeking for office admin & accounts officer to be self-motivated individual to join our team. The ideal candidate will have experience in accounting, general administration and HR-related tasks, as well as excellent communication and organizational skills. Prior experience in the marine and offshore service company.

Responsibilities:

Manage accounts receivable, including issuing invoices

Manage petty cash claims and reimbursements

Job Costing

GST preparation

Delivery order prepration

Invoicing to customer

• Provide administrative and clerical support.
• Prepare and ensure the timely submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Arrange travel plans and appointments for the management team.
• Plan and organize internal and external events.
• Coordinate with various departments to facilitate effective communication within the organization, ensuring information flow and timely updates.
• Perform other duties as assigned.

Requirements:

• Atleast 2 years experience of relevant experience.
• Familiarity in Excel tools.
• Good in communication.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Summary

Provide administrative support to the General Manager and the Senior Management team. Assist in fulfilling daily office requirements while overseeing the coordination of administrative calendars and activities.

Responsibilities:

• Offer administrative assistance to the General Manager and the Senior Management team, aiding in fulfilling daily office requirements while overseeing the coordination of administrative calendars and activities.
• Undertake various general administrative and clerical tasks to ensure smooth office operations.
• Efficiently coordinate and schedule meetings, including booking venues and overseeing room setup logistics.
• Manage incoming phone calls, providing appropriate responses or directing calls to the relevant parties.
• Organize and schedule appointments, demonstrating excellent time management skills.
• Effective organisation of documents using Microsoft Teams.
• Replenish office supplies, ensuring timely restocking and availability.
• Take comprehensive minutes during meetings will be an added advantage.

Requirements:

• Possess a diploma in Business Administration
• At least 5 years' relevant work experience.
• Demonstrate strong organizational skills with the ability to handle multiple tasks concurrently.
• Exhibit effective time management abilities.
• Display excellent written and verbal communication skills.
• Proficient in using Microsoft Office and email systems.
• Pay meticulous attention to details.
• Showcase strong interpersonal skills and the capacity to collaborate effectively with others.
• Capable of working independently as well as collaboratively within a team.

Job Description:

• Assist in day-to-day accounting and administrative functions
• Performing data entry tasks.
• Doing payment form for finance to make payment
• Managing and purchasing of stationaries
• Issuance of Purchase order
• Data entry and reconciliation
• Perform other duties/projects as assigned.

Requirement:

• Candidate must possess at least O Level / ITE in Others or equivalent.
• Great computer literacy skills and attentive to detailsD
• Detail-oriented and have strong time management skills
• Able to drive is advantageous
• Able to start work immediately or within short notice
• Proficiency in Microsoft Excel and software

Plays a crucial role in the Sales and Marketing department, supporting the sales team and ensuring the smooth operation of sales activities.

Duties and Responsibilities:

Secretarial duties include setting up meeting, taking minutes of meetings and following up on meeting matters arising.

• Maintaining customers information, and inputting sales data into our customer management system.
• Collating sales data and perform sales analysis and prepare sales reports.
• Providing administrative support to the sales team, which include among other duties, managing sales enquiries, the writing of contact reports, preparing pricing documentation and drafting proposals for customers / quotations.
• Responding to customer calls and emails, and supporting the sales staff in completing customer paperwork, receiving, reviewing, and verifying customers’ work request / orders and verifying and documenting scope of work (SOW).
• Liaise with the Logistics department, particularly with Operations Planners and other Operational units to ensure smooth and seamless co-ordination and prompt service deliveries.
• Checking data accuracy in orders and invoices and help in contacting customers to obtain missing information or answer queries.
• Supporting sales in customer’s vendor registration and onboarding process. Communicate important feedback from customers internally.

Skills Requirements:

• Strong organizational skills, meticulous, and the ability to multitask in a demanding environment with tight deadlines.
• Effective communication and good people skills and able to perform independently and collaboratively in a team.
• 5-years of experience in sales administration, trucking / logistic operation, or other similar roles.
• Ability in MS Office Suite Hands (Excel and PowerPoint) and hand on experience with CRM software.
• Diploma or degree in business administration, sales and marketing and other relevant good academic qualifications.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone or face to face enquiries

⦁ Maintain computer and manual filing systems

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills

⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

• Basic knowledge on how to use website
• Able to communicate with customers and sell products
• Issue customer invoice, data entry, filing and other general admin duties, i.e. answering phone calls, etc
• Liase with suppliers for ordering, quotation and others matters.
• Responsible with work and able to help with ad-hoc duties given.

Responsibilities

• Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

Working hours: 10:30am to 7:30pm (Monday to Friday)

10:30am to 3:30pm (Sat) (Alt Sat)

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties
• Minutes recorder

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Responsibilities

· Handle the Data Entry

· Handle administration duties

· Able to handle documentation updated in ISO audit and safety audit

· Help officer or manager to get things done

· Update GST report and analysis

· Handle site office administration , such as but not limited to maintenance of site office equipment

· And facilities for the continuous and uninterrupted operations while maintaining the office to be a

· Conducive working environment ,etc

· Manage and facilitate Project Staff and workers related matters , such as staff and workers’ attendance, accommodation/dormitory related issues, training, leave applications, workers’ payroll

· Handle the Project’s documents to/from internal and external parities

· Any other ad-hoc duties as and when assigned

· Recordkeeping and File documents

· Customer Service - attend to incoming calls

· Scanning of documents

• Run errands as and when necessary
• Any ad-hoc duties as assigned.

Requirements:-

· Willing to learn and comfortable to communicate with people

· Excellent communication and interpersonal skills

· Meticulous & attention to detail

· Flexibility and adaptability

· Able to complete given tasks in a timely manner

· Team player & trustworthy

· Positive working attitude and ability to work independently in a fast-paced environment

· Comfortable with the use & exploring new technologies

· Proficient in MS Office Word , Excel, Powerpoint and Ms Project

Working hours : 9:00am to 6.00pm (Mon & Wed) & 9.00am to 6pm (Fri

We are seeking an experienced Admin Executive to manage quotations and inventory, ensuring smooth operations in our office and warehouse. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales Support team and handling import/export documentation.

Key Responsibilities:

• Quotations & Invoicing: Issue quotations, order confirmations, and invoices to clients, ensuring accuracy and timely delivery.
• Inventory Management: Regularly check stock and inventory levels, and coordinate with relevant teams to maintain optimal stock levels.
• Logistics & Packing: Oversee the packing of goods for both local and international shipments, ensuring they meet company and client standards.
• Documentation & Filing: Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.
• Shipment Monitoring: Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.
• Import & Export Documentation: Prepare invoices, delivery orders, and packing lists for both import and export transactions, adhering to all relevant regulations.
• Office Management: Oversee office cleanliness and ensure the workspace is conducive to productivity.
• Sales Support: Provide guidance and support to the Sales Support team, assisting with administrative tasks and customer inquiries.

Qualifications:

• Minimum Diploma or Certificate in Business Administration, Logistics, Supply Chain Management, or a related field.
• At least 2 years of relevant experience in an administrative or logistics role.
• Experience with SAP or other ERP software is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

- Prepare & generate daily sales invoices, commerical invoice and packing

- General administrative duties, data entry, clerical work, printing and filing duties

- Managing daily routine operations such as handling phone calls, enquiries, email correspondence

- Handle enquiries on all customer service related issue

- Monitor incoming funds, updating of receipts and billings

Min Hiang Food Pte Ltd is a Beverage and Food manufacturing company. We are looking for a Customer Service/Order Processing Executive.

Job Scope:

- Attending to customers' enquiries efficiently and professionally on all online platforms and phone calls.

- Process and fulfilling online orders from different online platforms.

- Arranging logistic deliveries and informing customers of the delivery schedule and follow up and changes to ensure smooth and positive customer journey experiences

- Responsible for the checking of orders to ensure the right orders are being packed for delivery daily.

- Work closely with other departments to ensure the start-to-end positive customers experience and customers' expectations are met/exceeded.

- Handle any customers feedback in a customer focus centric manner.

- Preparing online sales reports

- Other administrative duties when required.

Job Requirement:

- Customer focus, patience, empathy and a “people-first” attitude.

- Problem-solving skills

- Responsible

- Fast learner

- Meticulous

- Proficient in Microsoft Excel/Word

- Good command of English and Mandarin.

- Positive learning attitude

• Create, delete, reset and suspend user's ID of operating system (eg. Windows, Linux, etc.) and application per approved change request.

• Comply with instituted workplace securities at customers' premises.

• Provide accurate and timely reporting daily

• Review and update ID admin documentations where required

• Participate in IT audit by providing information and documentation in a timely manner and achieve SAT audit rating.

• Perform level 1 support & troubleshooting for ID related problems.

• Perform tasks assigned by line manager and be always contactable.

• Issue pin mailers and answer phone/email enquiries from institution users.

• Perform labelling, ID revalidation and remediate all deviations in a timely manner.

• Perform Privilege Authorization Revalidation and remediate all deviations in a timely manner.

• Perform timely escalation to respective support team where necessary.

The Admin Assistant is a key member of the company’s operation team that manages and operates the centres on a day-to-day basis.

The Centre's Location is at Katong area.

Key Responsibilities

• Handling student registration and administration

• Attending to the safety and welfare of all students

• Printing of worksheets and learning resources

• Maintains general upkeep of the tuition centre

• Promoting the company’s programmes, products and services to parents

• Preparation, typing and printing of learning materials and company documents

• Answering and responding to phone calls and emails

• Other general administrative duties as directed by the Management

Minimum Requirements

• Part time Positions available only

• Diploma/Higher Nitec

• Applicants without the necessary academic qualifications but with relevant work experiences are welcome to apply

• Fresh graduates are also welcome to apply

• Working hours (Part time) – Weekdays 3:30pm - 930pm, Weekends 930am - 730pm

Minimally must commit 3 Days a week.

Administrative Support:

• Provide comprehensive administrative assistance to trade team.
• Handle communication, scheduling, and coordination to ensure smooth operations.

Document Preparation:

• Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
• Ensure accuracy and compliance with company standards and regulations.
• Review and meticulously check documentation processes for import and export trade.

Financial Monitoring:

• Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
• Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.

Preferred Qualifications:

• Prior knowledge of trading and shipping processes is advantageous.
• Experience in similar roles or industries is beneficial but not mandatory.
• Requirements:
• Diploma or degree graduates with a minimum of 2 years administration working experience
• Experience in ship management/oil trading industry is highly preferable
• Strong interpersonal and communication skills
• Able to work independently and as a team and to take initiative in implementing improvements

Roles & Responsibilities:

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned
• Working Hours : Mon to Fri (8.00 am to 5.00pm) & Sat (8.00am to 12.00pm)

Job Requirements:

• Diploma in Business Administration/ Engineering
• Fresh ITE/Polytechnic/University graduate are welcome to apply
• Good communication and interpersonal skills
• Meticulous and Adaptable
• Proficient in Microsoft Office.
• Adobe Photoshop Illustrator & Autocad 2D will be an added advantage
• Salary will commensurate with qualifications and experience

• Responsible to answer / reply customer enquiry and email.
• Responsible for update records
• Assist in all documentation works.
• Coordinate required work between departments.
• Preparing project costing and issue quotation and invoice.

REQUIREMENTS

• Immediate availability performed.
• Proficient in microsoft word & Excel.
• Team Player & possess good communication skills
• working day 5 days ( Monday to Friday 8:00 am to 5:00PM )