Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Provides administrative support to Sales department.

Uploading of documents into database, ensure that all documents

are collected and completed according to checklist

Retrieving reports from database

Handle all inbound sales enquiries (calls, texts, emails) and

provide quotations

Update sales and customer records

Responsible for production ordering, shipment arrival, duty payment

and warehouse storage

Perform pre and post sales support duties such as generating

invoices, receipt and etc.

Update weekly and montly sales report

Any other ad-hoc duties as may be assigned, ensure paperwork

and processes are smooth on a day to day basis.

5.25 days work week (Mon-Fri 0845-1745, Alternate Sat 0845-1245, No overtime work)

Job Requirements:

▶Proficient in English

▶Proficient in MS Excel & Word

▶Able to multi task

▶Meticulous and careful

Job Benefits:

▶Annual leave

▶Medical leave

▶Daily lunch provided

▶Health insurance upon confirmation

▶Annual bonus (depending on performance)

▶Staff rate for car rental and trading of cars

ADMIN & RECEPTIONIST

Venley Tyre Singapore is a fast-growing SME with global ambitions. Started in 2020, we have grown exponentially year on year by capturing the Singapore industrial tyre market with a strong product and brand, while expanding into regional markets. We are now setting our sights on global distribution, and we are looking for suitable team members.

Job description for Admin Assistant

A) Admin/Accounts:

a. Primary role to generate daily invoices for local customers

b. Secondary role to prepare export documentation for overseas customers

c. Issue invoices to customers and follow up accordingly

d. Update and summarise customers’ account receivables

e. Proper filing of documents

B) Stock control:

a. Keep track of stock movements weekly

b. Ensure stock control is accurate and well managed

c. Liaise closely with factory on order placements and delivery

C) General Admin:

a. Maintain customer database

b. Manage miscellaneous admin matters

Requirements:

• Minimum GCE “O” or “N” level
• Possess proficiency in Microsoft office (word, excel and powerpoint)
• Previous experience in administrative role is preferred
• Positive attitude and able to work independently
• Being well organised and able to multi-task
• Willing to work in an industrial setting (workshop) in Tuas South
• Able to communicate effectively with suppliers in China

* Only shortlisted candidates will be notified

About Chambers International

Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.

We're Hiring!

The ideal candidate should have excellent organizational and time management skills, as well as strong attention to detail. Proficiency in computer skills, including MS Office, is essential. Previous experience in an administrative role is preferred. If you are a proactive and reliable individual with a positive attitude and a willingness to learn, we welcome you to join our team.

Responsibilities

• Perform data-entry, printing, filling, documentation, etc.
• Sorting & distributing mail
• Assist in inquiries and concerns from the owners/tenants
• Answer incoming call in a courteous
• Assist owners/tenants in the application of move in/move out, renovation request, etc.
• Issue official receipts to owners/tenants for the financial transactions
• Keeping record of all financial transactions(maintenance fees, renovation deposit and other incomes) at all times
• Review and processes invoices received from the suppliers/contractors
• Provide the financial transactions summary, invoices, official receipt, etc. to the Headquarters' Accounts Department
• To maintain stock of stationery supplies and equipment maintenance record for the department
• Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services
• Assist on any ad-hoc tasks as required by the department

Requirements:

• Minimum GCE ‘O’ level or equivalent
• 1 year admin support experience, relevant experience in the service industry or residential development will be an added advantage
• Good Customer Service Skills, possess fluent communication and interpersonal skills
• Proficient in Computer Skill such MS Office
• Meticulous and have an eye for details, able to multi-task and independent

Interested applicants please indicate with details in the resume as below:

• Notice period/Intended start date
• Last drawn and/or current salary
• Expected salary
• Reasons for leaving current and/or last employment
• Position applied for in the email

We regret that only shortlisted candidates will be notified.

*Requirement

- Proactive and to be able to work independently.

- To be able to coordinate in both English and Mandarin (verbal and written).

- Prefer if possess valid class 3/4 driving license with bus vocational license.

Job scope

1. To conduct inspection check on company fleets and drivers.

2. Handle foreign driver and staff related duties including assisting on checking of their job schedule and overtime.

3. Provide clerical & administrative support to operation team (e.g issuing of invoice, sending drivers job or sending drivers details for clearance and etc).

4. To assist in company bus daily operations including arranging fleet for vehicle inspections and maintenance (e.g servicing and repair) ensuring smooth running of operations.

5. Responsible in assisting customer queries (feedback, rates and complaints).

6. To arrange route and source for sub-contractor on trip should there be requirement.

7. Follow up on outstanding invoice by monitoring overdue accounts receivables and contact customer on their outstanding through phone, email & texts.

8. Might require to be present at site for events or school during pick up or dismissal time to coordinate between driver and the customer.

9. Other duties as assigned.

**Malaysian may apply, do whatapps 93854206 for more details

Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Assist HR Manager on all related HR/Admin duties
• Team player to work in office environment

Qualifications for Administrative Assistant

• High school diploma or general education.
• 1-2 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Any additional certifications
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

- Assist and support the Project Manager in the project administrative duties/ deliverables

- Manages the administrative aspects of a construction project

- Communicate and work closely with customers, sub-contractors, 3rd Party service providers.

- Liaise with internal and external suppliers for quotation, ordering & arranging of goods delivery

Job requirement:

- Diploma in Building, Facilities management, civil engineering or equivalent certification preferred

-SC/PR only

Academic Qualification:

• Min. 'A' Levels / Diploma equivalent

Working Experience:

• 2 years of working experience preferred (Fresh grads may apply)
• Handle and manage tender submission via portals such as GeBIZ (Govt), SESAMi, Zycus, Ariba, etc
• Meet deadlines for tender submissions
• Good knowledge of MS Office apps
• Experience in bid submissions would be an advantage

Others:

• Good team player
• Able to handle documents professionally and confidentially
• Produces meticulous and systematic work quality
• Able to manage stress of concurrent submissions

We regret to inform that only Singaporeans/SPRs will be shortlisted for consideration.

For further enquiries or submission, you may reach out to Priscilla (HR Executive) at [email protected]

RESPONSIBILITIES:

• Checking operation outlet sales report and transactions
• Checking operation staff commission and incentive
• Checking outlet promotion guideline and make sure staff follow
• Checking outlet admin SOP
• Do roaster and attendance
• Others ad hoc ops admin task

REQUIREMENTS:

• Minimum GCE “N” Level and Above
• Meticulous and detail in work

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

• To assist direct supervisor for project administrative, and operational matters
• To co-ordinate with Sales Team, sub-Contractors, Supplier to ensure timely delivery, and quality of the work.
• To update project progress status, consolidate outstanding issues, update summary report.
• Track and recognize project costs.
• Sourcing and placing orders for accessories/sub-contractors, etc.
• Managing email correspondence, scheduling, and travel arrangements.
• Participating in weekly meetings to report on and update project progress.
• Performing administrative duties, including communication with clients.
• Other ad-hoc duties as assigned by the Manager

1. JOB DESCRIPTION

Job Title

Admin Executive

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Responsibility:

• Provide administrative support to accounts, human resource, and logistics departments
• Maintainan efficient office administration system
• Maintain and organise filing system
• Attend internal and external requests,calls and emails
• Attend warehouse deliveries and collections
• Other ad-hoc duties

Requirements:

• At least 1-2 years of experience in supporting office administration functions
• Proficient in MS office software (Word, Excel, Outlook and Powerpoint)
• Good English verbal and written communication skills
• able to start work immediately
• possess the desire to ensure a strong administration system to support the team
• able to multi-task and operate in a fast-paced environment
• willing to provide additional administrative support when required

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

• Support the documentation of meeting minutes during meetings with the client/main contractor.
• Manage day-to-day site operations.
• Organize and arrange the necessary documents for mailing to the regional countries.
• Document procedures, site configurations, miscellaneous claims, etc.
• Assist the safety team with paperwork preparation when needed.
• Provide support to staff and work collaboratively as a team.

Requirements:

• At least 1 Year of working experience in the related field is required for this position.
• Communication, Analytical, General Administration Experience

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Human Resources Manager and invite talented individuals to join us in our mission.

Job Description:

• Responsible for the full experience of HR functions across (1) Talent acquisition, (2) Payroll administration, (3) Compensation & Benefits, (4) Training and development, (5) Strategic workforce planning, (6) Performance Management, (7) Employee relations, (8) Organisation development and change, (9) HR Governance, Risk Management and Compliance, and (10) others (e.g., HR Analytics & Automation).
• Partner with the leadership team to understand and execute the institution's HR Management strategies.
• Provide an effective and dedicated HR advisory service to the Management and employees in relation to employee life-cycle matters.
• Perform other tasks as directed by the President.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• 5 years of progressive HR management experience, within an international private education institution.
• Comprehensive knowledge of Singapore's statutory regulations and standards (e.g., CPF, IRAS, Employment Act, TAFEP, PDPA).
• Comprehensive knowledge of EduTrust (GD Ver. 4) is highly preferred.
• Ability to handle confidential information with discretion.
• Ability to be operationally hands-on, proactive mindset, and committed to delivering results within stipulated timelines.

· At least 6 to 8 years of Information Technology experience

· Hands on exposure to Content management System and good exposure in the data center management experience

· In depth knowledge of Linux: RedHat Linux with Automation skills

· Fault finding, analysis and of logging information for reporting of performance exceptions

· Collaborate with other teams and team members

· Documentation- Documents all technical activities

· Ticketing and monitoring tool experience like ServiceNow and OP5

· Strong problem solving and communication skills

· Experienced in installation, configuration, administration, troubleshooting, security, backup, recovery and upgrades of Linux Servers.

· Candidate must be well versed in the OS upgrade especially Red hat 6.X to Red hat 8.x

• Diploma/Degree holder
• Able to handle multi-task
• Manage incoming calls
• Manage stock and cost adjustment
• Manage goods received and delivery
• Verify and match freight and insurance invoices to shipment
• Direct reporting to Business and Operation manager
• Applicant based in Singapore are welcome to apply
• Fresh graduates are welcome to apply
• Proficient in English and Mandarin

Position Overview:

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of our busy renovation company. The ideal candidate will play a key role in managing administrative tasks, coordinating office operations, and assisting in various aspects of project management. The Administrative Assistant will work closely with the team to ensure that the office runs smoothly and that renovation projects are executed efficiently.

Key Responsibilities:

• Office Management: Oversee daily office operations, including managing phone calls, emails, and visitor interactions. Ensure that the office environment remains organized and well-maintained.
• Scheduling & Coordination: Assist with scheduling meetings, appointments, and site visits for project managers and team members. Coordinate project timelines and track deadlines to ensure timely completion.
• Document Preparation: Prepare, organize, and maintain project documents such as contracts, invoices, change orders, and work orders. Ensure accurate filing and easy retrieval of documents for team members.
• Client & Vendor Communication: Serve as the main point of contact for clients and vendors, answering inquiries, providing updates, and coordinating necessary communications. Maintain positive relationships with stakeholders.
• Project Support: Assist with the preparation of project estimates, progress reports, and bid submissions. Coordinate with subcontractors, suppliers, and the internal team to ensure timely delivery of materials and services.
• Data Entry & Reporting: Manage project databases, enter data, and generate reports related to project progress, budgets, and timelines. Maintain accurate records of project costs and expenses.
• Procurement Assistance: Help with ordering materials and supplies for renovation projects, tracking deliveries, and maintaining inventory levels.
• Administrative Support: Provide general administrative assistance to project managers, executives, and other staff, including handling phone calls, filing, ordering office supplies, and maintaining office equipment.

Qualifications:

• diploma or equivalent; business administration or related field preferred.
• Proven experience as an administrative assistant or in a similar role, preferably within the construction or renovation industry.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and familiarity with project management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Knowledge of basic construction or renovation terminology and processes is a plus.

Working Conditions:

• Full-time position, Monday to Friday. 9am to 5pm
• Flexible work schedule can work from home if needed.
• Office environment, with occasional visits to renovation sites.

Reception/Front Desk

· Handling of incoming calls on main line and ensuring the lines are routed to holiday voice mail when necessary.

· Coordinate with IT on programming of telephone extensions, hunting/grouping services.

· Prepare and serve drinks to visitors.

· Attend to emails.

· Ensure reception counter and waiting area are clean and tidy all the time

· Assisting on photocopying, typing, printing & scanning requests.

Administrative

· Circulate daily staff movement report; and update office telephone directory

· Arrange and record outgoing mails/courier; recording and distributing incoming mails

· Monitoring use of postages and handle small petty cash fund for postal purchases

· Manage passes issuance and records for staff and visitors

· Manage stocks and printing of business cards

· Labelling of assets for joiners and leavers

· Application and Renewal of Employment Pass and Dependant Passes; Update MOM on changes to personal particulars of pass holders. Keep track and process on timely manner.

· Place orders for pantry supplies

*To perform any other duties assigned by the management.

Job Description & Requirements

Create, delete, reset and suspend user's ID of operating system (eg.Windows, Linux, etc.) and application per approved change request.

Comply with instituted workplace securities at customers' premises.

Provide accurate and timely reporting daily

Review and update ID admin documentations where required

Participate in IT audit by providing information and documentation in a timely manner and achieve SAT audit rating.

Perform level 1 support & troubleshooting for ID related problems.

Perform tasks assigned by line manager and be always contactable.

Issue pin mailers and answer phone/email enquiries from institution users.

Perform labelling, ID revalidation and remediate all deviations in a timely manner.

Perform Privilege Authorization Revalidation and remediate all deviations in a timely manner.

Perform timely escalation to respective support team where necessary.

Job Description & Requirements

Create, delete, reset and suspend user's ID of operating system (eg.Windows, Linux, etc.) and application per approved change request.

Comply with instituted workplace securities at customers' premises.

Provide accurate and timely reporting daily.

Review and update ID admin documentations where required

Participate in IT audit by providing information and documentation in a timely manner and achieve SAT audit rating.

Perform level 1 support & troubleshooting for ID related problems.

Perform tasks assigned by line manager and be always contactable.

Issue pin mailers and answer phone/email enquiries from institution users.

Perform labelling, ID revalidation and remediate all deviations in a timely manner.

Perform Privilege Authorization Revalidation and remediate all deviations in a timely manner.

Perform timely escalation to respective support team where necessary.

We are seeking for office admin & accounts officer to be self-motivated individual to join our team. The ideal candidate will have experience in accounting, general administration and HR-related tasks, as well as excellent communication and organizational skills. Prior experience in the marine and offshore service company.

Responsibilities:

Manage accounts receivable, including issuing invoices

Manage petty cash claims and reimbursements

Job Costing

GST preparation

Delivery order prepration

Invoicing to customer