The Executive / Senior Executive for Fundraising in the Resource Development Department plays a crucial role in driving the organisation’s growth by securing essential donations. This position is responsible for executing fundraising plans, creating engaging content, and building strong relationships with donors to increase annual donation income.

Responsibilities:

• Execute all fundraising plans such as direct mail appeals, grant applications and fundraising campaigns and events.
• Collaborate with the team to develop innovative programmes and projects that resonate with donors and encourage their participation.
• Create compelling social media content to promote fundraising initiatives, generate interest, and drive donations.

A successful candidate would be:

• A tertiary graduate with a minimum of two years of fundraising experience.
• Is comfortable to uphold, communicate and affirm Habitat for Humanity’s principles; Pls refer to our website (https://www.habitat.org.sg/about-us) for the details.
• A detailed-oriented and efficient multi-tasker who is also organised and resourceful.
• Adaptable team player, able to work independently or collaboratively with internal stakeholders.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and Customer Relationship Management/ CRM software; resourceful in search engines.
• Familiar and active on various social media platforms including Instagram and LinkedIn.
• Effective communication skills written and spoken, and creative graphic design skills.
• Excellent interpersonal skills and cultural sensitivity.
• Not afraid to getting their hands dirty and work on the ground.

The Team:

Over the past 20 years, we have constantly pushed the envelope, expanding and adapting to meet the pressing needs of our community locally and globally. We do this to realise our vision for a world where everyone has a decent place to live. You can look forward to working among passionate people with big hearts - a vibrant team that feels like family.

If you are interested to join us and be part of our exciting and meaningful ministry, please email us your complete curriculum vitae. Do include a cover letter with your salary expectations and email it to [email protected].

Only short-listed candidates will be contacted for an interview.

Habitat's Expectations Surrounding Safeguarding:

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity's code of conduct.

Our client, a fast-growing IT solution provider in Singapore, offers comprehensive IT support services tailored to customer needs, delivering innovative technology and outsourcing solutions to meet evolving demands. They are seeking a client-focused Resource Service Delivery Manager to oversee Manpower Augmentation services. This role ensures efficient delivery of client’s Project manpower needs while upholding quality standards.

Key Responsibilities:

• Oversee the recruitment, selection, and onboarding of highly skilled talents in alignment with client requirements.
• Act as the project owner, providing reports on SLA performance, employee performance, project challenges, and potential improvement solutions.
• Ensure the seamless deployment of talents to support client projects while adhering to policies and regulations.
• Collaborate with in-house recruiters to optimize hiring strategies and meet manpower demands within deadlines.
• Lead end-to-end staff augmentation services, ensuring contracted SLA fulfilment, operational excellence, and efficient resource allocation.
• Serve as the primary point of contact for clients, ensuring their manpower needs and project goals are fully understood and achieved.
• Build and maintain strong client relationships through regular performance reviews and proactive issue resolution. Proactively identify and mitigate risks to maintain client satisfaction.
• Provide clients with regular updates and insights on talent performance and project progress.
• Build and maintain strategic relationships with internal stakeholders and customers.
• Lead and coordinate HR operations for deployed resources, including contracts, payroll, compliance, and grievance resolution.
• Develop and implement efficient processes to uphold high standards of service delivery.
• Monitor project timelines, resource allocation, and overall satisfaction to ensure client success.
• Provide monthly service performance reporting and ensure P&L accountability, including invoicing accuracy and collections.
• Manage and mentor a team of recruiters, resourcers, and HR operations staff, fostering a collaborative and high-performance culture.
• Set clear performance goals for the team, providing ongoing coaching and feedback.
• Guide junior on-site team leads to deliver services that meet or exceed expectations.
• Manage talent retention, deployment, and transitions as required.
• Champion professional development and training initiatives to enhance team capabilities.
• Track and analyse key performance metrics for deployed resources and team operations.
• Prepare and present detailed reports to internal stakeholders and clients on resource utilization, project outcomes, and areas for improvement.
• Provide monthly/quarterly reporting (covering both clients and employees) on service metrics, performance, and market trends.

Requirements:

• Bachelor's or Master's degree in IT or a related field, with over 10 years of experience in IT outsourcing and at least 3 years in direct team management.
• Familiarity with ITIL v4 (certification preferred) and PMP certification is highly desirable.
• Strong organizational and leadership abilities, with the capacity to manage diverse teams effectively.
• Proven experience working in a matrix environment and managing partnership relationships.
• Proactive and adaptable, with the ability to maintain a balanced perspective to achieve mutually beneficial solutions.
• A strong customer service orientation, focused on exceeding client expectations.

Only Short-Listed Candidates will be Notified & Contacted.

PrimeStaff Management Services Pte Ltd

EA License No.: 95C5411

EA Personnel Reg. No.: R1106591

Roles and Responsibilities:

1. Administrative Support:Provide administrative assistance to the sales team.
   Maintain organized records and documentation.
   
2. Purchasing and Customer Liaison:Handle purchasing tasks and coordinate with suppliers and customers.
   Ensure timely follow-ups and smooth communication.
   
3. Order Processing and General Duties:Process delivery orders, invoices, and related documents.
   Perform other ad-hoc duties as assigned.
   

Requirements:

• Education: Minimum ITE or Diploma qualification.
• Training: On-the-job training provided.
• Language Skills: Proficient in basic written and spoken English

The Administrative Executive ensures smooth administrative and operational support for the Canossian Child Development Unit (CCDU), which provides therapeutic care to children and families in the Canossian Village and other schools. This role involves coordinating with professionals, families, and schools, preparing funding reports, managing inventories, and maintaining efficient administrative workflows to ensure efficient service delivery.

Work Functions

1. Administrative and Data Management

• Process referral and discharge cases by creating records and preparing necessary documents within the allocated timeframe
• Contact parents/caregivers to provide therapy-related information and cost details
• Gather documentations and apply for subsidies for therapy if required
• Maintain accurate records and databases for children and family cases
• Prepare monthly case update excel
• Remind team members to complete case documentation and updates on time
• Compile and submit stakeholder reports and data
• Draft secondment contracts and official documents
• Work closely with the Manager to ensure smooth administrative operations

2. Operational Support

• Act as the main point of contact for inquiries, feedback, and communication
• Manage calendars and schedules for the unit
• Procure therapy tools, resources, and cleaning supplies
• Track and maintain unit inventory
• Ensure therapy rooms are equipped, organised, and meet hygiene standards
• Coordinate daily meal arrangements with Operations Head
• Arrange meals for team meetings and events (e.g., bonding sessions, birthdays, farewells)
• Initiate the yearly unit calendar and update SOPs and manuals
• Assist in tracking of trainings/ workshops provided

3. Finance

• Manage agreements/ contracts as required
• Monitor therapy tracker and follow up with parents for payments
• Handle weekly case billing
• Consolidate monthly income and expenditure and work closely with finance department to ensure timely and accurate billing
• Prepare all necessary documents required for corporate card statement monthly
• Assist in procurement and ensure compliance with financial regulations
• Monitor payments and therapy schedules for financial reporting

4. Event and Programme Support

• Assist in organising parent workshops, staff trainings, and meetings
• Provide logistical support for therapy and intervention programmes
• Participate in facilitation of programmes and special projects as assigned

5. Compliance and Reporting

• Monitor compliance with organisational and unit protocols, including confidentiality and funding requirements
• Generate routine and ad-hoc reports for management and stakeholders
• Assist in audits and service outcome tracking

Education and Experience

• Diploma or equivalent in Business Administration, Social Services, or related field (relevant experience without a diploma will also be considered)
• Prior administrative experience, preferably in healthcare, education, or social services
• Familiarity with the therapy and intervention process for children and families is advantageous

Technical Skills and Competencies

• Proficient in using Microsoft Office Suite and administrative software for billing and data management
• Strong organisational skills with attention to detail
• Ability to manage multiple tasks and prioritise effectively
• Basic knowledge of therapeutic work is a plus
• Proficient in billing processes and expenditure monitoring

Generic Skills and Competencies

• Excellent interpersonal and communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working
• Ability to work independently with minimal supervision
• Ability to work effectively in a team-oriented environment
• Ability to multi-task and prioritise responsibilities
• Attention to detail and accuracy in record-keeping
• Strong organisational and time management skills
• Demonstrated professionalism and a strong work ethic

Position: Account and admin clerk

Job Scope: Bookkeeping and admin related work

Full Time: 5.5 days during peak period, 5 days during off peak period.

Abilities: basic account & HR knowledge, responsible, detailed driven, able to liaise with Chinese clients.

Working Hours: 9am – 6pm (lunch time 1 hour)

Location: Oxley Bizhub S408732

Probation Period: 3 months

Interested candidates pls email CV to: [email protected].sg

Job Responsibilities

- Oversee the scheduling of work (repair, maintenance and walk-in)

- Oversee the ordering of suppliers, parts and equipment

- Ensure a clean organized work environment in the shop and storage areas

- Provide quality assurance: check over completed vehicle before customer collection/delivery.

- Invoicing

- Candidate should have initiative & responsible in up keeping all incoming documents and ensure all documents are filed and kept properly

- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

- Any other job related duties

- Meticulous worker

- Good attitude

- Able to work independently

- Able to use MS Office such as Excel, PowerPoint

- Able to work with others well

- Able to organize documents and handle administrative work

Job Requirements

- Min N Levels

- Strong interpersonal, communication and people management skills

- Proficiency in Microsoft Office applications

- Keen learner and able to work in fast pace environment

- Able to work independently and with minimum supervision

- Experience in Automobile Industry would be an advantage but not necessary

- Able to start immediately would be an advantage or within Short Notice

- On the job training will be provided

- Singaporean and PR and welcome (no agent please)

• Working day: 5 days
• Location: Tuas
• Benefits: Performance Bonus, Medical Claim, Annual Salary increment, etc.

Job Scope：

• Coordinate collection of completed jobs, generate necessary shipping documents, and notify relevant departments.
• Expedite and verify packing lists and delivery orders, follow up with logistics and finance, and handle incoming deliveries and customs.
• Oversee “Ship to” items for overseas suppliers and coordinate with packing and production teams.
• Manage direct and indirect materials, identify and select suppliers, improve supply chain strategies, monitor deliveries, and ensure compliance.
• Schedule and coordinate truck transportation and driver logistics.
• Participate in programs like TQM, Lean Manufacturing, and social activities.
• Manage coupons, reports, transaction entries, visitor reception, calls, courier arrangements, and any assigned duties.
• Maintain a clean, safe work area, and comply with safety guidelines and company policies.

Requirements:

• At least 1-2 years of relevant experience

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

Job Description:

• Handle daily administrative tasks
• Sorting incoming mails
• Filing and sorting out documents
• Handle all incoming phone calls & filling
• Perform a variety of ad-hoc tasks as assigned from time to time
• Dedication at work is a must! Meticulous at work
• Oversee and coordinate all administrative activities

Requirements:

• Diploma or equivalent in in relevant field of studies
• Can communicate in Mandarin to liaise with Mandarin speaking counterparts
• Good attitude, Meticulous & able to work independently
• Proficient in MS Word & Excel
• Team player with pleasant disposition and excellent interpersonal & communication skill

Roles & Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft the company's policies, regulations, and rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Fully in charge of the administration department and managing administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect and arrange daily and weekly activities for company management.
• Direct personnel recruitment and training processes
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

We are a training school, looking for an administrator.

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the Online Learning

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

· Maintain training records

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the E-Learning Portal

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

Requirements:

· Outgoing personality

· Conversant in at least both English and Mandarin (verbal and written)

· Proficient in MS Office applications, especially MS Words, MS Excel

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure Proficient in MS

Office applications, especially MS Words, MS Excel . . .

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure

novita is looking for a sincere, motivated, self-driven and meticulous individual to join us as an Admin Officer.

• ** Basic Salary S$2,500 + Monthly incentives + Quarterly incentives! **
• Career Progression
• Positive working environment
• Employee Welfare, Benefits & Staff Discount

Responsibilities:

• Update and maintain accurate daily, weekly & monthly inventory movement records and reporting.
• Update the inventory and spare parts database and inform relevant department on stock status whenever required.
• Assist in the reconciliation of any stock discrepancies and rectify the discrepancies.
• Conduct monthly and yearly stock takes to ensure accurate inventory in the warehouse.
• Assist to identify and resolve any issues within the inventory management and processes.
• Ensure company’s inventory documentation (stock out or stock return) are well in place/ follow up on any missing documentation.
• Update and maintain list of product item codes in company’s order system.
• Scheduling deliveries or pick up of goods and coordinating the use of third-party delivery services for overseas orders or delivery requirement.
• Perform other ad-hoc admin duties or assignment when required.

Requirements:

• Minimum Nitec or Diploma in Inventory Management / Business Administration or a related field
• Proficient in Microsoft Office
• Resourceful, well-organised, problem solver, and meticulous with strong analytical skills
• Ability to work independently with very minimal supervision
• Excellent team player with ability to meet tight deadlines
• Good communication and interpersonal skills
• Able to multitask and work well in a fast-paced environment

Working Location - North

Working hrs / day - 8.45am to 6.00pm (Mon - Fri), 8.45am to 1.00pm (first sat of the month)

We are committed to provide opportunity for career advancement and offer attractive salary that commensurate with work experience. Interested candidates, please send in your resume via APPLY NOW button.

Interested parties please email your CV to : [email protected]

Job Highlights- Working on 12hrs shift;

1 Week - 2days work: Wed & Thur, 5 days rest: Sun, Mon, Tue Fri Sat

2 week - 5days work: Sun, Mon, Tue, Fri, Sat , 2 days rest: Wed & Thur

** staff can change work/off days as long as other colleague agrees

• Answer and direct phone calls, reply to email
• Carry out administrative duties such as filing, data enty etc
• Supporting internal and external inquiries and requests, including quotation
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘N’ level with at least 1 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• Pay attention to detail

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Maintain record and arrange for training for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

Assist with administrative duties, invlude dealing with project admin and submission to building authority and other technical departments.

With or without experience may apply.

Job Responsibilities:

• General office administration: Assist with day-to-day office duties and any other tasks assigned by the Manager or Director.
• Prepare monthly reports: Compile sales reports and create meeting slides for presentations.
• Handle documents: Ensure timely processing of documents and forms for signature and submission.
• Manage mail: Handle incoming and outgoing mail and deliveries.
• Update sales reports: Track progress for contests and challenges related to sales performance.
• Customer support: Answer calls and respond to customer inquiries.
• Reception duties: Provide support for reception tasks as needed.

Requirements:

• Minimum O-level education.
• At least 2 years of administrative experience.
• Good in MS office

Working hour: 8.30am-6pm, 5 days

Location: 31 tuas ave 11

Roles & Responsibilities

• Attending to all service calls
• Order processing
• Preparation of delivery orders & invoices
• Tracking of orders/shipment
• Preparation forwarding shipper documentation and packing
• Retrieve company emails, print and file the important information
• Correspondence of fax and email
• Monitoring of tenders at designated website
• Assisting in preparation of quotation & tender submission
• Assist in keeping track of the office policies and procedures
• Assist in preparing simple correspondences

Requirements:

-Min. Education Level: GCE ‘O’ / ‘A’ Level / NITEC/ Diploma or equivalent

-2 to 3 years work experience

-Knowledge in accounting software or similar and MS office.

-Hardworking, meticulous, and able to work independently

About Us:

E+HPS Pte Ltd is a leading engineering firm specializing in Mechanical, Electrical, Clean Room, and Plant Process installations. With extensive experience in project management, design, and build, we proudly serve a growing list of prestigious clients. Our commitment to high standards of engineering practice, timely execution, and environmentally friendly installations sets us apart in the industry.

Position Overview:

The Admin Executive will be responsible for providing administrative support across various functions, ensuring smooth daily operations. This role involves managing office operations, handling documentation, coordinating communication, and providing assistance to both internal teams and external stakeholders, ensuring that the company’s projects run efficiently.

Key Responsibilities:

• Manage the day-to-day administrative tasks, including office supplies, equipment, and facilities management.
• Ensure the office environment is organized, clean, and functional for staff and visitors.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members or departments.
• Monitor and maintain office inventory.
• Assist in the purchasing process for office supplies.
• Issue purchase order, checking invoices, record purchase order in SAP system.
• Perform other ad-hoc duties and responsibilities as assigned by management.

What We’re Looking For:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• At least 2 years of relevant working experience.
• Strong organizational skills and the ability to multitask effectively
• Excellent communication and interpersonal skills
• Experience in an administrative role, preferably in the engineering or construction industry.
• Experience with SAP software is an added advantage.

Why Join Us?

• Join a supportive team that values creativity, collaboration, and professional growth.
• We support your career development with opportunities for training and advancement.
• Enjoy a competitive salary and comprehensive benefits package, including (e.g., health insurance, performance bonus).

Hiring: Admin Assistant

Location: Kovan Campus (walking distance from Kovan MRT station)

Working hours: Mon-Fri 9am-6pm, Sat 9am-1pm (alternate)

Salary range: $2200 to $2800 per month (commensurate with experience)

Job Description:

• Handling of agents’ paperwork
• Issue certificates for students
• Prepare documents for monthly Academic/Exam Board meetings
• Chasing payment for programme fee and school bus fee by ways of emails and calls
• Handling school bus application by checking forms are completed, documents are submitted
• Check invoices from transporter for accuracy
• Attend to complaints from students
• Other admin duties as assigned by HOD

Requirements:

• Able to work independently as well as in a team
• Good communication skills
• Meticulous with good follow-up skills

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Admin Assistant".

We regret that only shortlisted candidates will be notified.

Responsibilities:

·To provide administrative and secretarial supports to our product distribution and operation teams.

·Data entry, filing & Cash Card scanning, Manage and update database in system

·Answer customer's enquiries and to arrange schedules

·Basic Microsoft Office skills is required Invoice creation and management;

·Provide feedback to customer on operation issues and ensure performance measurements are met.

·Ad-hoc work as and when necessary

. Accept to work night shift, weekend and public holiday

Requirements:

·Compulsory to have knowledge in Microsoft office, especially Excel

·Report generation with good eye for details to ensure report accuracies

·Meticulous sense of responsibilities and good working attitude & follow up skills

·Good interpersonal skills and be able to work in fast paced environment

·Process good communication and written skills

Scope of work:

a. Typing / printing

b. Data entry work

c. Reception duties

d. Answering telephone calls from teachers, parents and members

of the public

e. Data collation of surveys

f. Preparation of refreshements for school event

g. Sorting and delivery for items delivered to the school

h. Attend to students who are unwell / injuried in the sick bay.

i. Assist school staff with binding and lamination works

j.Maintain the school’s stores for office supplies and stationeries

k. Assists the payment officer to check documents and to collate supporting documents from staff.

l. Other ad-hoc duties

Qualifications, skills and experience:

- GCE ‘O’ Level

- Pleasant personality

- Ability to use Office Programmes such as Microsoft Office / Microsoft Excel

- Meticulous personality

- Preferably first-aid trained

Personnel to be deployed at the following hours:

Mondays to Fridays: 7.30am to 12:30pm.

Service not required on Saturdays, Sundays and gazetted public holidays

Contract Period: From 17 Jan 2025 to 16 Jan 2026 with an option to extend the Contract for a further period of 01 year.

Location: CHIJ Kellock, 1 Bukit Teresa Road Singapore 099757

*Job Description:*

We are seeking a detail-oriented and organized Administrative Assistant to support our team with a variety of administrative tasks. The ideal candidate will possess strong communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities effectively.

*Key Responsibilities:*

- Provide administrative support to team members, job arrangements.
- Prepare and maintain documents, reports, and presentations.
- Assist with data entry and maintain accurate records in various databases.
- Respond to inquiries via phone, email, and in-person, providing excellent customer service.
- Manage office supplies and inventory, placing orders as needed.
- Support financial processes, such as invoicing and expense tracking.
- Assist in project coordination and follow-up on deadlines.

*Qualifications:*

- O level, High school diploma or equivalents
- Proven experience in an administrative role or similar position.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Able to communicate in English & Mandarin to Chinese Customers.
- Ability to work independently and as part of a team.
- Familiarity with office management procedures and basic accounting principles is a plus.

*Working Conditions:*

- This position typically operates in an office environment.

*To Apply:*

Please submit your resume and a cover letter outlining your relevant experience and skills. We look forward to hearing from you!

Job Scope

• Preparing & verifying the accuracy of invoices and other accounting documents or records.
• Liaising with customers for resolving any invoices issues raised
• Arranging & sorting of delivery orders
• Ad-hoc duties as required

Job Requirement

• Relevant Experience is preferred
• No experience applicants may also apply
• Bilingual in English & Mandarin
• Tech-Savvy and be willing to learn new Software
• Ability to work in a Fast Paced environment
• Ability to be Independent and a Positive Team Player
• Ability to Multi-Task and cope with the deadlines
• 5.5 Day Work Week
• Office located at Ubi

• Generate quotations from insurers and underwriters
• Provide clients and advise on insurance quotations, policy processing, and all other motor insurance matters.
• Follow up with existing clients for policy renewals.
• Build and maintain strong relationships with insurance providers and customer.
• Handle general administrative and ensure proper documentation, records, and filing.

Requirements

• Knowledge of motor insurance
• PC knowlege -Words/Excel
• Have attention to detail and a positive attitude with good communication skills
• Able to work under pressure and tight deadlines

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Main Duties and Responsibilities

• Work closely with the various stakeholders and users, both internal and external, during planning, design, tender and construction stages.
• Assist with the management and coordination with stakeholders, consultatants and contractors.
• Plan, administer and execute projects to ensure project objectives are met.
• Monitor construction and inspect site works for compliance and discrepancies.
• Assist with the preparation and management of construction contracts
• Prepare project progress reports.
• Other relevant duties as assigned.

Requirements

• Diploma in Engineering or construction related.
• At least 2 years of relevant experience in design and/or management of building construction projects.
• Proficient in drafting related and project management software.
• Ability to coordinate and manage multiple stakeholders from diverse backgrounds.
• Detail-oriented and a good team player.