Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Sales Admin / Sales Coordinator
• Working Location: Woodlands
• Working Hours: 5 days (Tue - Sat, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,600 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Assist with customer service tasks, including handling inquiries, showroom duties, booking appointments, and marking slabs.
• Help with documentation and filing tasks.
• Work with the Operations Division to track order status and coordinate with customers for order fulfillment and delivery.
• Provide back-end support to the sales team, including preparing quotations, and samples, verifying payments, and arranging product training.
• Manage, prepare, and replenish collateral like samples and catalogs.
• Handle any other duties as assigned.

APPLY NOW!!!

• 1-2 years of relevant working experience.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #69319 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Position: Full Time Finance, HR & Admin Executive
Work Location: In between Outram Park & Chinatown
Status: Singaporeans or PR only ***

Expected salary: $3400-$3600 (Open for Discussion)

About us:
We are seeking a meticulous and proactive Finance, HR and Admin Executive to support our Directors and Account Manager in managing day-to-day finance and administrative operations. This role is critical in ensuring financial accuracy and smooth administrative processes. Our business currently includes one durian retail café (99 OLD TREES) and three gelato café chain (TOM’S PALETTE).

Your role with us:

Accounting and General Administrative Functions:

• Assist Account Manager in managing the full set of accounting activities for 3 companies.
  • Record purchase invoices and expense claims in Xero, ensuring transactions are categorized correctly and appropriate tax rates are applied. Identify, investigate, and report any discrepancies or duplicate entries..
• Reconcile daily sales transactions across cash, credit card, and other payment methods. Accurately record these transactions in Xero, categorize them appropriately, and apply the correct tax rates. Address and report any discrepancies in sales records.
• Investigate and resolve differences between receipts and settlement figures (e.g. errors in the point-of-sale system).
• Assist Account Manager with regulatory submissions, including quarterly GST returns.
• Scan and upload receipts to a shared folder and maintain organized documentation.
• Assist Account Manager in preparation of monthly Profit & Loss (P&L) statements to provide accurate financial performance reports
• Ensure adherence to established accounting policies and procedures at all times.
• Issue invoices to customers promptly and accurately.
• Oversee Accounts Receivable and Accounts Payable management.
• Review supplier invoices and purchases to ensure accuracy and legitimacy before processing payments.
• Report to Directors and Accounts Manager and assist with any ad-hoc tasks as required.

HR Functions:

• Process staff claims and provide administrative assistance for HR-related tasks.
• Maintain and audit staff timesheets, and process payroll accurately.
• Prepare CPF submissions, annual IR8A submissions, IR21 submissions for foreign workers, and other HR-related filings.
• Handle HR and office administration matters, such as work pass applications.

Requirements:

• Only Singaporean or PR need to apply.
• Minimum 2 years of relevant experience in accounting.
• Five-day work week.
• Experience in using XERO and finance-related processes.
• Strong attention to detail and excellent organizational skills.
• Knowledge of GST preparation, reconciliation, and financial reporting.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills and ability to work collaboratively with a team.
• Previous experience in the food and beverage or wholesale industry is an advantage.
• Eagerness to explore and learn in the field of HR.

OTHER INFORMATION

Work Location: In between Outram Park & Chinatown

Expected start date: 01 March 2025 or earlier

Expected salary: $3400-$3600 (Open for Discussion)

Working Hours: Monday to Friday 9am to 6pm

Workplace environment: Our office is small, but it’s packed with energy, and a friendly atmosphere. You’ll be working closely with a small team where your efforts are highly valued, and every contribution makes a real difference.

Productivity-Focused: We provide everything you need to work efficiently and prioritize productivity as our top focus.

Hands-On Leadership: We pride ourselves on being proactive and hands-on employers who actively support our employees.

If you have a genuine passion for durians and ice cream, and you're skilled in what you do, we’d love to hear from you!

• Recruitment and selection of employees
• Handle HR function includes recruitment, work pass application and cancellation including IR21 and levy claim, leave management, payroll processing and other HR related matter.
• Submission of CPF contribution, IR8A, government related claims.
• Processing of foreign worker work pass related matters
• Resolving employee grievances, disciplining and counseling employees.
• Administration of company insurance and license and medical insurance claims
• Process resignation, computation of leave balance and preparation of acceptance of letters to exit clearance
• Assist in updating HR policies and procedure.
• Keep track of all office equipment, validate of staff claims
• Liaise with Worker Dormitory
• Attend to Governmental Agencies survey, e.g. MOM HR survey, BCA, etc
• Ad-hoc duties as assigned from time to time

Our Client is a Singapore based company in Medical Devices. Due to business needs, they are now recruiting an Operation Admin to be part of their Administrative team for ongoing transformation projects. They are located at West.

Duties:

• Accurately document and update operational data, ensuring quality, integrity, and compliance with standards.
• Store and organize documents, ensuring accessibility and adherence to retention policies.
• Maintain confidentiality of sensitive information and conduct regular documentation audits.
• Compile and update budgetary, operational, sales, and order data.
• Manage data in the Iris system and upload BOMs received from QA.
• Work with Customer Service to track and update shipping invoices.

Requirements

• Minimum Diploma in any field
• 1-2 years of administrative experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

(A) Job Summary:

To assist the Administrative Manager in all administrative works.

(B) Essential Job Functions:

The Admin/Accounts Assistant is responsible, but not limited to, the following:

Quality

• Have proper book keeping on all incoming and outgoing letters.
• Maintain all transmittal records.
• Process all claims, payments and invoices.
• Assist PD/PM in secretarial duties.

Safety

• Comply with safety & occupational health practices to be implemented at Administrative Section.

(C) Minimum Qualifications:

• GCE O/A levels or diploma qualifications.
• At least 3 years of relevant working experience.
• Proficient in Microsoft Office.
• Prior experience in working in construction site preferred.

(D) Personality:

• Good organizational and interpersonal skills.

(E) Knowledge/Skills/Abilities:

• Good time management skills with ability to manage multiple tasks.

Description

• Understand and process requestors' requirements.
• Source and negotiate for equipment and supplies.
• Evaluate suppliers based on quality standards, delivery, prices etc.
• Generate Purchase Orders promptly.
• Maintain good relationships and follow-up with suppliers closely.
• Provide administrative support to the office.
• Prepare weekly and monthly reports.
• Submit tenders

Requirements

• Candidate must possess at least a Diploma or Degree in Business Studies.
• Min.2 years of procurement experience preferred.
• Preferably with purchasing system experience as Administrator/Owner.
• Proactive, positive, and responsible individual.
• Able to work under tight deadlines with a strong sense of urgency.
• Immediate vacancy

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

Job Description

• Matching of invoice supporting documents
• Data entries for AP invoices
• Payment Voucher and Cheque preparations to suppliers & staff reimbursement
• Filling and scanning of account documents
• Administrate and manage office administrative work
• Ad-hoc duties assigned by supervisors

Requirements

• Able to work independently and with minimum supervision
• Able to work in a fast-paced environment

Our centre is a chinese immersion student care located at Newton,10 Winstedt Rd,looking for an admin to join us as part of our team!

Job Description：

- Phone services and email responses

- Promote center courses and provide course consultations for parents and students

- Handle administrative tasks related to student and course registrations

- Responsible for daily student check-in and check-out

- Collect tuition fees and complete related administrative paperwork

- Assist teachers in recording student attendance daily

- Coordinate with parents regarding student leave requests and class changes, and liaise with teachers

- Take photos and create videos for marketing materials

- Assist with various center activities

- Update and maintain bulletin board displays

- Maintain and update student databases and document storage

- Ensure all forms are sufficient and create new forms as necessary

- Communicate/contact parents, students, tutors, and service providers via WhatsApp or phone

- Compile monthly center expenses

- Execute temporary tasks assigned by the supervisor

Job Requirements：

-Minimum GCE O’ Level or any related educational level.

-Minimum possess 1 year of relevant working experience in customer service role would be advantageous.

-Training would be provided for candidate that does not have relevant working experience.

- Possess a positive work attitude

- Good communication skills in both English and Chinese

- Proficient in Microsoft Office

- Familiar with relevant software such as Canva, CapCut, MeituPic, Xiaohongshu, and Tiktok.

Job scope:

• To source, negotiate and purchase necessary (e.g. tools, materials & machinery) from identified and reliable sources, local and overseas
• To create and maintain good relationships with suppliers and vendors
• Received/ check material request list from site if the material is necessary. Process site purchase order base on the material request form from site supervisor/manager
• Issue purchase order, follow-up delivery, check delivery order.
• Make summary of order for monthly closing and cost control
• Liaise with project manager, production & site team for material order and delivery
• Perform day-to-day administrative tasks such as front desk duty, filing, call answering, emails, coordinating with site for site manager/supervisor or worker requirement
• Any other ad-hoc work assigned by superior / management

Requirements:

• Candidate must possess at least "O" Level and above in any field.
• Only Singaporean/Singapore PR.
• Required language(s): Mandarin (to liaise with Mandarin speaking Project Manager, Production & Site team for material order and delivery), English
• At least 2 Year(s) of working experience in the related field is required for this position. Preferably specialised in Construction Industry.
• Job requires strong Procurement and administrative skills, being organized, detail-oriented with an ability to prioritize work, strong people management and negotiation
• Self-starter, go getter and able to multi-task, meet deadlines and prompt in providing accurate data information
• Positive mindsets and Motivation to work with people from culturally diverse backgrounds, able to work in a fast-paced environment.
• Required Skill(s): Microsoft Office
• Preferably Junior Executive specialized in Purchasing/Inventory/Material Management or equivalent.

JOB RESPONSIBILITIES:

Warehouse Logistics

1. Packing, organising and labelling of cargos
2. Receiving cargos and signing off documents.
3. Manning of the reception counter to attend to deliveries can calls for deliveries
4. Ensure accuracy of the items received and highlight to buyer in charge any discrepancies/ damage found
5. Prepare shipping documents and send it on time to clients where applicable.
6. Prepare Delivery Order and assist in cargos collection from forwarders.

Procurement Admin

1. Assist in Procurement Orders Processing in Microsoft Dynamics
2. Process online orders and ensure delivery process is complete
3. Setting up of new online vendor accounts.
4. Getting quotes for courier cost & book arrangement for small packages where applicable.
5. Any other admin scope assigned

REQUIRED COMPETENCIES

1. Ensures Accountability – holding self accountable to meet commitments and deadlines.
2. Anticipate Needs – the ability to anticipate the needs and complete the tasks without the need of constant supervision.
3. Time Management – making and allocating time properly by planning tasks adequately
4. Detailed Oriented – to catch potential typos and grammatical errors. Having an eye for details ensure tasks are properly executed and trustworthy.

QUALIFICATION GUIDE

1. Education: Minimum ITE graduate
2. Communication: Fluent both in Oral and written English communication
3. Experience: Minimum 2 year of solid experience on Warehouse & Admin Assistant role.

Sales operation management
1. Handle sales queries.
2. Prepare quotations.
3. Issue PO.
4. Coordinate and liaise with suppliers and forwarders on delivery schedules.
5. Arrange shipment / check shipping document when order is confirmed.
6. Issue DO, update inventory listing.
7. Maintain a healthy level of buffer stock and ensure optimal stock levels.
8. Issue sales invoices when goods are delivered.

Account & admin
1. Follow up payment with the customer when overdue.
2. Responsible and prepare quarterly GST return submission and monitoring

3. Support Directors' ad hoc tasks

Requirements
1. A bachelor’s degree in business admin/ sales / marketing or equivalent combination of education and experience.
2. Ability to multi-task. Superior interpersonal skills are required to work with the sales manager, suppliers, and forwarder.
3. Strong written and verbal communication skills.

• Knowledge of cables & wire related and years of relevant experience in a related field is a plus. • No quota for work pass. • Recruitment agency please do not contact.

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Provide administrative and clerical support.
• Prepare and ensure the timely submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Arrange travel plans and appointments for the management team.
• Plan and organize internal and external events.
• Coordinate with various departments to facilitate effective communication within the organization, ensuring information flow and timely updates.
• Perform other duties as assigned.

Requirements:

• Atleast 2 years experience of relevant experience.
• Familiarity in Excel tools.
• Good in communication.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description & Requirements

• Process staff claims and handle petty cash disbursements by recording entry and verifying documentation.
• Liaise & handle invoicing queries and payment collection. (AR & AP)
• Maintain proper filling and documentation.
• Assist with ad-hoc duties as assigned by management.

• Conducting library holdings check to determine if the library has the material or not
• Stock-take and check condition of donated items upon receipt
• Sorting and categorising materials in various formats ranging from books, manuscripts, letters, documents, photographs to ephemera, and in various subject areas
• Compiling listings of the materials including capturing photos of the items listed
• Conducting basic research (on the internet) for information relating to the materials, organization or personality
• Transcribing handwritten manuscripts or inscriptions in photographs, to facilitate categorization and compilation work
• Packing of the donated collections at NLB premises and/or Donor’s premises and preparing them for transportation to the requested destination

General Administrative duties:

• Printing and scanning of documents
• Maintaining and organising filing records
• Mailing of letters
• Arranging and scheduling meetings
• Compiling statistics
• Other ad-hoc assignments such as logistical support for events and other functions

Qualification:

• Singapore Citizen or Singapore Permanent Resident
• Minimum Diploma level or equivalent
• Preferably with at least 1 year of administrative experience
• IT savvy with strong proficiency in Microsoft Office applications
• Good communication and interpersonal skills
• Proficiency in English language. Proficiency in a second language such as Mandarin (with the ability to read and type in Hanyu pinyin) would be an advantage

Job Responsibilities:-

• Assisted the Asst. Purchasing Manager with the ordering of supplies and materials
• Performs comparison and negotiations to secure lower prices on materials
• Track orders and ensure timely delivery
• Prepared and matching the purchase orders, DO, and invoices
• Researched new vendors and negotiated better terms with existing vendors
• Assist in filing documents

Requirements:

• Minimum 1 to 2 years Experience in full spetrum of Purchaser Duties preferably in construction sector
• Must be strong in Procurement/Purchasing
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with associates)
• Inventory management
• Forecasting
• Cost and price analysis
• Vendor management

The incumbent is required to provide front reception service and general admin duties. This includes:

• Handle all incoming telephone calls in a timely and professional manner
• Attend to walk-in visitors timely and professionally
• Arrange, collect and distribute all incoming and outgoing mails and courier items
• Book meeting rooms and ensure that they are tidy and ready for use
• Handle requisition of stationary, printing of name cards and brochures
• Responsible for maintenance of office equipment and all other items required for office and pantry use
• Handle business travel bookings (including booking of flights/hotel accommodation), general office insurance, corporate membership, office facilities and warehousing
• Update of internal telephone directory
• Responsible for all aspects of office pantry and keeping the areas pleasant at all times.
• Responsible for carrying out of any duties as directed by Company Management

Education/ Qualification

• Minimum O levels or equivalent

Requirement/ Experience

• Possess good communication and interpersonal skills
• Organized, meticulous and able to multi task
• Ability to work independently in a dynamic and fast paced environment with minimum supervision

• Manage and maintain executive calendars, schedule meetings, and appointments.
• Handle incoming and outgoing communications, including emails and phone calls.
• Prepare reports, presentations, and correspondence.
• Organize and maintain files, records, and documentation.
• Help out with packing orders

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

• Location: Ang Mo Kio
• Monday - Friday: 8.30am 5.30pm
• AWS +VB

Our Client is a well-established company in Singapore to serve the semiconductor and electronics industries both locally and globally.

Job Responsibilities:

• Coordinate office facilities and maintenance needs by scheduling, assigning tasks, and following up with vendors or contractors to ensure timely work completion.
• Oversee office renovation projects, liaising with vendors and contractors to ensure project completion within timelines.
• Enhance office efficiency by planning and implementing office systems, layouts, and procuring necessary safety equipment.
• Recommend improvements to optimize cost savings and increase the efficiency of facilities services.
• Manage general office upkeep, including scheduling yearly carpet and office cleaning services.
• Collaborate with the Building Management Fire Safety Manager (FSM) to conduct and coordinate fire drills and CERT exercises.
• Provide support to the Production and Engineering departments for facilities maintenance, including yearly disposal of expired chemicals and damaged equipment in compliance with procedures.
• Monitor and update the preventive maintenance schedule, and ensure timely renewal and compliance with necessary building and facilities permits and inspections.
• Organize and maintain accurate documentation and records related to facilities management.
• Provide general administrative support for office operations.

Job Requirements:

• GCE ‘N’ Level or higher qualification.
• Minimum 2 years of relevant working experience.
• Proficient in Microsoft Office applications.
• Strong interpersonal and communication skills, with the ability to interact with people at all levels.
• Excellent coordination and multitasking abilities.
• Ability to work in a fast-paced environment and meet deadlines.
• Willing to perform hands-on tasks such as packing, checking, and organizing stock items.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

Admin Assistant
As a Admin Assistant, you will be tasked to assist in administrative work.

Aircon Environment.

Good work culture.

Location:

Central-West

Working Hours:
Office Hours

9am to 6pm

Basic Salary: $2,300

Job Description
Provide admin support

Adhoc responsibilities as required

Requirements:
Admin experience or lab experience

Details Oriented

Interested applicants kindly apply through this job portal or email to [email protected] and I will be in touch with you shortly.

Regrettably, only shortlisted candidates will be notified.

Goh Boon Hui R24122338
Just Recruit Singapore Pte Ltd - EA12C6295

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

Job description:

• Organise folders and files in MCST office in hardcopy and softcopy.
• Compile and meet deadlines of monthly invoice, attendance, and service reports in preparation payment listing for account processing.
• To assist on BIB/cheque issuance to vendors.
• To attend to SP enquiries over office counter and emails for facility bookings, carparking, MFSF queries and etc
• Account receivable and payment management on site including petty cash, facility refund and account-related supporting works.
• Liaise with appointed auditor for annual audit report and budget management with site team.

Requirement:

• Certificate or/and Diploma in Office Administration
• At least 2 years’ experience, without experience welcome as well
• Proficient with Microsoft Office, Excel and other accounting software
• Able to work independently and within tight timeline.
• Good work attitude and interpersonal skills

Position Title: Admin Assistant (x2)