• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued sales and purchase relatede documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Adminstrative works about general workers
• Submission for project docuemnts to related parties

Greenstar Engineering is looking for a skilled professional to supervise the organization’s administration systems. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures. They will oversee a team that focuses on new personnel recruiting and training, and allocate responsibilities and office space to all staffers. The administration manager will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.

Objectives of this role
Recruit and onboard high-quality personnel that can advance Greenstar Engineering ’s goals
Establish conduct and workflow standards across the organization
Remove productivity roadblocks as they emerge
Ensure processes and procedures comply with relevant policies and regulations
Streamline business operations to keep costs within established budgets
Drive smooth organizational operations throughout the workday
Responsibilities
Direct personnel recruitment and training processes
Plan and streamline all administrative procedures
Assess team performance to identify opportunities for coaching and guidance
Manage personnel scheduling and project deadlines
Monitor office inventory and organizational costs
Encourage effective communication across the organization
Skills and qualifications
Highly analytical with excellent problem-solving skills
Empathetic leadership style
Capable of clearly communicating with others
Superb organizational and time-management abilities
An understanding of basic arithmetic
Competent computer literacy
Preferred qualifications
Managerial experience in an office setting
Deep understanding of budgeting best practices
In-depth knowledge of Microsoft Office or Google Suite
Outstanding strategic planning abilities
Comprehensive understanding of office management processes
Demonstrable resourcefulness in high-stress situations

Administrative Tasks:

• Event Planning and Coordination:
  • Scheduling events, tournaments, and training sessions.
  • Coordinating with venues, officials, and participants.
  • Managing event logistics, including transportation, accommodation, and equipment.
• Membership Management:
  • Processing membership applications and renewals.
  • Maintaining accurate member records.
  • Handling membership inquiries and complaints.
• Facility Management:
  • Overseeing the maintenance of sports facilities, equipment, and inventory.
  • Scheduling facility usage and bookings.
  • Ensuring compliance with safety regulations and standards.
• Human Resources:
  • Recruiting and hiring staff, including coaches, trainers, and administrative personnel.
  • Managing employee payroll, benefits, and time-off requests.
  • Handling employee relations and resolving any issues.
• Marketing and Promotions:
  • Developing marketing strategies to attract new members and sponsors.
  • Creating and distributing marketing materials, such as flyers, posters, and social media content.
  • Organizing promotional events and campaigns.

Accounting Tasks:

• Financial Reporting:
  • Preparing financial statements, including income statements, balance sheets, and cash flow statements.
  • Analyzing financial performance and identifying areas for improvement.
  • Complying with accounting standards and regulations.
• Accounts Payable and Receivable:
  • Processing invoices and payments to suppliers and vendors.
  • Collecting payments from members, sponsors, and other clients.
  • Maintaining accurate records of accounts payable and receivable.
  • Managing cash flow and bank reconciliations.
• Payroll Processing:
  • Calculating and processing employee payroll, including taxes, deductions, and benefits.
  • Filing payroll tax returns and other government reports.
  • Ensuring compliance with labor laws and regulations.
• Budgeting and Forecasting:
  • Developing annual budgets and forecasts.
  • Monitoring actual expenses and revenue against budget.
  • Making adjustments to the budget as needed.
• Tax Compliance:
  • Preparing and filing tax returns, including corporate income tax, sales tax, and payroll taxes.
  • Staying up-to-date on tax laws and regulations.
  • Working with tax advisors to ensure compliance.
• Revenue Recognition: Complex revenue recognition rules for membership fees, event registrations, and sponsorship deals.
• Inventory Management: Managing inventory of sports equipment, apparel, and merchandise.

1. Responsible for daily admin work, including fixed assets management, vehicle and dormitory rental and management.

2. Responsible for hotel and air ticket booking

3. Responsible for the management of workers and work permits

4. Assist in the reception and logistics support of the conference and various activities

5. Other work assigned by superiors, etc.

Job Requirements:

• Minimum GCE 'A' level
• At least 2 years of administrative work experience, proficient in using various office software, and possessing certain data analysis skills
• Familiar with administrative affairs, housing and vehicle rental, hotel and flight booking, etc;
• Good communication skills, with Mandarin as second language to liaise with our Chinese counterparts, subcons, suppliers, etc.
• Have strong interpersonal communication and coordination skills, sense of responsibility and team spirit, and high executive ability.
• Singaporean or Singapore PR preferred

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Administrative Paperwork

Data Entry

Invoicing

Procument

Logistics / Packing

Book-keeping

Inventory, stock take

Working Location

3015A Ubi Road 1

Singapore 408705

• Tracking project status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued of sales and purchase related documents (nvoice)
• Responsible of general admnistartion function
• Provide administrative support to teh accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Adminstrative works about general workers
• Submission for project documents to related parties

· At least 6 to 8 years of Information Technology experience

· Hands on exposure to Content management System and good exposure in the data center management experience

· In depth knowledge of Linux: RedHat Linux with Automation skills

· Fault finding, analysis and of logging information for reporting of performance exceptions

· Collaborate with other teams and team members

· Documentation- Documents all technical activities

· Ticketing and monitoring tool experience like ServiceNow and OP5

· Strong problem solving and communication skills

· Experienced in installation, configuration, administration, troubleshooting, security, backup, recovery and upgrades of Linux Servers.

· Candidate must be well versed in the OS upgrade especially Red hat 6.X to Red hat 8.x

• Diploma/Degree holder
• Able to handle multi-task
• Manage incoming calls
• Manage stock and cost adjustment
• Manage goods received and delivery
• Verify and match freight and insurance invoices to shipment
• Direct reporting to Business and Operation manager
• Applicant based in Singapore are welcome to apply
• Fresh graduates are welcome to apply
• Proficient in English and Mandarin

• General Office Admin Operations/Support Duties
• Organised and able to work independently
• Able to work under pressure and tight deadlines
• Fluent in English
• A team player with excellent communication and interpersonal skills
• Singaporean or Singapore PR only

Job Requirements:

• IT Savvy
• Knowledge of Microsoft Word & Excel

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Job Highlights

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

• Providing support for the project team in daily administrative tasks.
• Assist in the preparation of regularly scheduled reports
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Respond and resolves administrative requests and inquiries (including but not limited to ordering stock, office or warehouse supplies and equipment, pantry items).
• Provide proactive and effective general administrative assistance across a range of tasks with the Human Resources Manager.
• Do quotations and send to clients in a timely manner.
• Responding to client’s enquiries in a timely manner.
• Involved in Ad-Hoc Projects.
• Involved in inventory management of company stock at company locations.
• Any other administrative duties as assigned by the Company.

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

Company Overview

We are looking for energetic and dynamic candidates to join our team.

“Your Job, Your Joy”

Through our professional support, we would like to enhance our

services and values by making “Your Job, Your Joy” society.

Element has an opportunity for a Administrator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

This role is based in Sungei Kadut Loop, Singapore.

Job Duties:

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

Job Requirements:

• Relevant experience within an office environment would be advantageous
• Highly motivated and organized individual with a flexible approach to work
• Detail-oriented and ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Able to work on Saturdays as of when required

HOW TO APPLY:

Interested applicants, please submit your updated resume to [email protected]

Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Location: Lakeside

Scope of Services:

1. Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.
2. Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.
3. Perform any other administrative duties assigned by the School Leaders or Admin Manager.

Qualifications & Skills:

1. Good communication, pleasant disposition and inter-personal skills
2. Basic Proficiency in MS Office like Word, Excel and PowerPoint and GCE 'O' or “N” level with a credit in English.
3. Preferably have at least one year of past experience working in a school environment.

Working Hours

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

What this job involves:

Centralising all logs and requests

What we’re looking for is an expert who can effectively streamline processes and requests. Reporting to the facilities manager, you’ll provide superior call logging services—receiving and logging complaints containing complete details of the requests.

In line with this, you’ll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department. You’ll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting building management team in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients as well as minutes for meetings. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Handling Stakeholders Management Administration

You play a key role as the gatekeeper to collate the records from the various processes of stakeholder management and ensuring they are smooth and hassle-free to the residents. This includes season parking, collection of maintenance charges, facilities booking, card access application, etc. Ensuring accurate and up-to-date reporting to the clients is a must. Maintaining good relationship with the residents is vital. You will need to communicate with stakeholders and advise on the house rules as well as support the organizing of community events and procurement of decorations to enhance the stay experience of our residents

Sound like you? To apply you need to have:

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

• Process workmen compensation insurance & claims.

• Assist in implementation of the organization’s SHMS.

• Coordinate EHS promotional activities within the organisation.

• Participates as a risk management team member in the corporate RM organization.

• Briefs safety manager team periodically on the execution status of the overall safety program.

• Assist in conduct of monthly corporate WSH committee meetings.

• Take minutes of all meetings and maintain proper records.

• Submit EHS related documentations (internal and external)

• Maintain all relevant RHS records.

• Any other duties as may be assigned.

Job description

1. Attend to day-to-day IT and administrative operational issues (such as troubleshooting of PC/laptop, network, printers, and application related).
2. Manage and maintain office and workshop leasing contract and IT appliances.
3. Consolidates, communicates and ensures resolutions of all operational & IT issue.
4. Provide support and assist in SAP, Warehouse Management System.
5. Perform any IT related duties assigned.
6. Maintain and manage condo and office utilities and electric appliances.
7. Any other ad-hoc admin duty assigned.

Requirement

• GCE ‘O’ / Diploma/ Degree in Business studies, IT or related courses.
• Minimum 2-3 years of relevant working experience.
• Capable of managing multiple tasks in a fast-paced environment.
• Knowledgeable in Fortinet Firewall, VPN, WMD, SAP, IT related.
• Independent and proactive with good problem solving skills.
• Proficient in English and Chinese (to liaise with HQ, China colleague).

Requirements

· Assist with general office admin work

· Interest / Proficiency in e-commerce platforms (Facebook, Carousell etc) will be an advantage

· Minimum A levels with good English language skills

· Able to commit for minimum 1 month

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued of sales and ourchase related documents (invocie）
• Responsible of general administration function
• Provide administrative support to teh account department
• Daily update in Goggle Spreadhseet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Working days/time: Mon - Sat (6 Days Work Week) from 8.30am to 6pm.

• PH and Sunday Off.

• Extra 2 days off per month after completion of the coordinator workflow test.

(Off days are given together with Sunday to enjoy a long weekend monthly)

• Gross Monthly Salary: S$2,000 during 3months probation.

: After confirmation S$2,200.

: Raise to $2,400 after completion of coordinator workflow test.

• Overtime pay given if need to work after office hours.

• Sales incentive commission given for new sales completed.

• Monthly CPF contributions for Singaporean & PR.

• Standard Annual leave, Medical leave and Medical benefits, Birthday off.

• AWS & Performance Bonus.

Key Responsibilities:

• Perform daily data entry.

• Assist in coordination of jobs assigned by internal and external clients between our teams.

• Attend to walk-in customers with regards to sales of TV Brackets.

Requirements:

• Candidate must possess at least Secondary School education level.

• At least 1 Year(s) of working experience in the related field is required for this position.

• Required Skill(s) Microsoft Office.

• Computer skills and good on liaising jobs with customers/clients and colleagues is a plus point.

• Punctuality with good attendance.

• Able to speak & write in English.

• Able to start work immediately.

• Working Location at Tampines North Drive 1.

• NOT ACCEPTING EMPLOYMENT AGENCIES, only direct applicants.

(DO NOT CALL OFFICE, only accepting applicants via submission from this portal).

Admin Executive

The Role:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners

Benefits:

• Monday - Friday 830am - 6pm
• Location: Outram
• Salary: $2800 - $3500
• AWS + PB

Requirements:

• Strong MS Excel skills
• Experience with Sales Force system will be an advantage

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Sng Shoo Woon

Registration Number: R1110625
AlwaysHired Pte Ltd
EA Licence No: 24C2293

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued of sales and purchase related documents (invoice)
• Responsible of general adminstration fucntion
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

JOB DESCRIPTION

• HANDLE GENERAL ADMINSTRATIVE DUTIES
• RECEIVING OF PACKAGES
• UPDATING OF RECEIVED PACKAGES
• UPDATING OF OPERATIONS MOVEMENT EXCEL
• SUBMISSION OF PROFORMA DISBURSEMENT ACCOUNT
• IMMIGRATION APPLICATION FOR SEAMAN
• ASSIST & ARRANGE OUTGOING SHIPMENT VIA COURIER SERIVCE
• HANDLES BASIC DATA ENTRIES