Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Our company is mainly on Swimming Pool and water features maintenance work which carries out around Singapore (eg: Condominium, Commerical Building, etc).

Hence, our company is looking to hire a personnel who is interested and keen to join us as admin assistant which need to carry out the following scope of work:

- Drafting quotations.

- Liaising with suppliers.

- Administrative works.

- Receptionist works.

- Drafting and preparing reports.

* Training will be provided on the job with a supervisor.

• Managing incoming phone calls, distribution of mails and arranging courier services
• Monitoring attendance performance
• Purchase and maintenance of office supplies and equipments
• Monitoring usage and maintenance of company car
• Organizing company events
• Managing travel arrangements, e.g., ticket and hotel booking
• Offering assistance in store room management (inventory management)
• Offering assistance in company contract arrangements (non-project related)
• Assisting in recruitment related tasks, such as job posting, resume filtering, interview arrangements, etc.
• Assisting in foreign worker recruitment, including but not restrict to work pass application and accommodation arrangements.
• Other tasks as assigned
• ISO documents preparation

Key Responsibilites:

• Process new insurance applications, renewals, endorsements, and cancellations.
• Generate quotations using insurers' online portals.
• Verify client information and ensure proper documentation.
• Prepare and issue policy documents, certficates, and invoices.
• Handle client inquiries and provide prompt assistance.
• Guide clients on claims processes and address their concerns.
• Assist clients with claim submissions and follow-ups as well as payment from Insured .
• Coordinate with insurers to ensure timely processing and resolution of claims.
• Ensure all insurance documentation complies with regulatory standards.
• Maintain accurate records of policies, claims, and client interactions

Requirements:

• Min. Diploma in any dicipline.
• Administrative expirience would be highly advanatageous.
• No experience required - on job training provided

Interested applicants, please submit your updated resume in MS Words / PDF format by using the APPLY NOW BUTTON.

Element has an opportunity for a Administrator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

This role is based in Sungei Kadut Loop, Singapore.

Job Duties:

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

Job Requirements:

• Relevant experience within an office environment would be advantageous
• Highly motivated and organized individual with a flexible approach to work
• Detail-oriented and ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Able to work on Saturdays as of when required

HOW TO APPLY:

Interested applicants, please submit your updated resume to [email protected]

Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.

Job Highlights

• Company bus to and from work at multiple MRT stations.
• DKSH is a certified Great Place To Work!

Job Description

• Preparation of OT and commission reports for submission.
• Assist in submission of claims and leave on behalf of staff.
• Provide support in organising department events.
• Assist in printing order forms for customer orders.
• Manage the calendar for the management and department events.
• Assist to raise purchase request / purchase orders on SAP.
• Take meeting minutes during department meeting.
• Assist in corporate bookings as request.
• Other ad hoc administrative duties assigned.

Job Requirements

• Diploma in Business.
• 2 years of related administrative experience.
• Able to communicate effectively with various stakeholders.
• Experience in SAP will be of added advantage.
• Proficient in Microsoft Office.
• Ability to work independently.
• Attentive to details.

Performs administrative duties

• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork

• Prepare documents for approval

• Monitor leave application for approval

• Monitor over time submission for approval

• Assists with all subcontractors PO / sublets

• Conducts follow up according to subcontractors’ last activity

• Ensures office supplies are sufficient and to order

• Safekeep uniforms and safety boots and coordinate ordering

• Knows the relevant KPIs for his or her target achievement

• Ensures the smooth cooperation between all interfaces

• Filing of all documents and scanning and archiving

Supports the warranty department

• Makes sure that all customer data are updated

• To submit warranty claims

• Take part in warranty disposal

• Ensures warranty documents are submitted on time and error free

• General administration of all warranty matters

Customer care with call centre and reception

• Liaise with call centre on customer requests

• Assist with CCR-S

• Assist with VOC scores and response rate

. Minimum 1 year admin or working experience .

• Follow up on feedback and requests for Service Assistant and Advisors

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Visit us at https://littlefarms.com/careers/ for other exciting available roles!

At Little Farms... unyielding Integrity is required of us all. The most important role of our team members is to deliver a WOW & UPLIFTING Little Farms Hospitality Experience experience for our customers. The team creates a fun, warm and friendly shopping experience throughout the store by sharing their product knowledge and enthusiasm with our customers; helping to answer questions, offering suggestions and walking our customers to the products they are searching for. Every one of our team members ensures our customers know that they are always welcomed and cared for here at Little Farms.

The Admin Executive oversees and coordinates factory deliveries to our outlets and wholesale clients and general administration duties.

This role includes:

Logistics

• Concise knowledge of factory and transportation operations
• Delivery of goods on a timely manner
• Incident Reports (vehicle or product loss/damage)
• Working closely with the drivers and outlet managers to maximize budget by ensuring optimal productivity
• Establish strong and positive communication for all employees
• Communicate clearly and effectively to clients

Administration

• Purchasing and invoicing using the accounting system
• To implement and organize equipment maintenance logs
• Provide a streamlined logistics system for product delivery, crate inventory and driver scheduling, returns and issues
• Assist in packing and organization of deliveries when needed
• Various odd jobs to support the various teams
• Research and sourcing
• Support in event organization
• Data entry

Operations and Procedures

• Develop and execute strategies for an efficient logistics workflow and inventory management systems (crate and logistics equipment delivery)
• Work with the wholesale team to optimize and coordinate full deliveries cycles, planning each route based on road and traffic conditions
• Coordinate systems for both wholesale and retail customers
• Ensure drivers/external companies comply within AVA licensing (adhering to the Singapore food agencies requirements under Singapore Food Agency License (Sale of Food Act (SOFA) and Environmental Public Health Act (EPHA))
• Ensure all practices are HACCP compliant

Sales

• Work directly with high-profile wholesale customers to grow both revenue and the brand of Starter Lab

Team Culture

• Act as the central contact for clear and excellent communication between departments
• Rally and create ideas, activities, collaborations, events for team bonding working within budget

Systems

• Assess and introduce improvements to existing systems and workflow
• Make suggestions, research and implement new, more efficient systems

Other

• Cross-check wholesale orders and quality control of all products
• Develop procedures for customer complaints, lost items and damages to products

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Main Responsibilities:-

• Coordinate with Operations Team for daily attendance updating, work schedule reports and documents submission
• Source for potential products and follow up with purchase order process
• Preparation of Quotation, Work Order, Variation Order
• Provide administrative support to Operations Team
• Maintain up-to-date records and filing
• Perform any other Admin duties assigned

Requirements:-

• GCE ‘N’ or ‘O’ level / Higher NITEC In Business Study
• Proficient in MS Office Application
• Outgoing with positive attitude
• Team Player
• Meticulous in documentation
• Preferably staying in the eastern area
• Candidates who are more experienced may be considered for more senior role

Position: Office Admin
Type: Full time

RESPONSIBILITES:
- Process incoming & outgoing shipments and orders
- Inventory management, generating of orders, D/Os, Invoices, etc.
- Data entry into inhouse WMS system (training will be provided)
- Generate report on weekly and monthly basis
- Liaising with customers and vendors on incoming and outgoing shipments via calls, messages and emails
- Communicate with colleagues to ensure job is properly explained and flow through
- Filing documents upon completion
- Follow standard SOP
- Other adhoc job assigned by supervisors

REQUIREMENTS:
- Min. 'O' levels and above
- Able to communicate effectively in English and Mandarin
- Using MS Office applications (Words, Excel, Outlook) on a proficient level
- Able to communicate effectively with colleagues, customers and vendors
- Keen eyes for details
- Good data organizing and job planning skills
- Experience in logistics/warehouse related jobs preferred

WORKPLACE & WORKING HOURS DETAILS:
- Office/Warehouse environment
- Located next to Tuas West MRT station
- Mondays to Fridays : 0900-1800HRS

COMPENSATION DETAILS:
- Basic salary from S$2,200/month onwards (subjected to candidates' work experience and other qualifications)
- Bonus: 13th month bonus, Performance based bonus
- Benefits: CPF contributions, O.T rate (1.5x Saturdays and 2.0x on Sundays and Public holidays), medical claims, dental claims, flexible work arrangement (can be discussed with company), Annual Leaves

Interested candidate please submit your updated resume for review.

We regret that only suitable candidate will be shortlisted for interview.

• Support HR-related administrative tasks.
• Verify workers' job cards and timesheets for payroll processing.
• Maintain accurate records of leave entitlements, including annual, medical, and other types of leave.
• Handle applications and renewals for Work Permits
• Coordinate training programs for workers
• Assist with ISO, Green & Gracious, and other audit preparations.
• Perform ad-hoc administrative duties as needed.

Requirements

• Detail-oriented and meticulous in work.
• Capable of thriving in a fast-paced environment.

Job Duties:

• Manage door access for visitor entry
• Provide front desk support to office and attend to walk-in guests
• Arrange overseas/local courier services
• Receiving of incoming dispatch items and shipments
• Answering telephone and redirecting calls
• To sort and distribute incoming mail as well as record outgoing mail daily.
• Assists the sales team to create Purchase Orders and Delivery Orders.
• Perform filing duties.
• To perform any other administrative duties tasked by Admin Manager.

Skills and Qualifications:

• Minimum GCE "N" Levels or equivalent
• Proficient in both written and spoken English
• Good at typing
• Basic Microsoft Office Skills
• Experience in MYOB is preferred
• Good organization skills with the ability to multi-task
• A strong team player

Interested Applicants, please provide:

• Detailed CV indicating your qualifications, current and expected salary and earliest availability.
• Salary commensurate with Experience.

We regret that only shortlisted candidates will be notified

My ideal candidate is a design student who is social media saavy, creatively-inclined but also detail-oriented and efficient to help me with both design/marketing projects and some admin functions. want a challenging and fun job. You probably have something to do most days but hours can be flexi. You simply have to meet your deadlines but I’m reasonable. Please see below the variety of tasks you will be given.

Job Requirements

Candidate must have some form of graphic design/creative background.

Must have knowledge of Photoshop & Freehand Illustrator

Competent in photography (no need to be professional standard but a good amateur is fine).

Fresh graduates welcome to apply

Must be able to meet realistic deadlines

Good interpersonal & communication skills.

Singaporean & PR only

Job Scope: Two-Prong

GRAPHIC / MARKETING WORK

1) Designing EDMs for restaurant events / promotions

2) Help with social media updates on FB / Instagram including taking good food photos

(able to market and tie up on wechat and xiaohongshu a plus)

3) Assist with distribution/ profiling event through right social media sites by emailing editors etc.

4) Organise and maintain customer email lists for email marketing

5) Prepare and print menus

ADMIN

1) Meeting 3 times a week if needed to discuss projects

2) Help to source and liase with vendors etc. and cross-compare quotations (when need arise)

3) Update website (wordpress, Shopify)

4) Scan documents – will give you a printer-scanner

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Admin Assistant

Location:Keppel (Singapore)
Job Type: Full-time
Salary: $2,300 - $3,000 (Depending on work experience)

About the Position:
We are looking for an enthusiastic and reliable Admin Assistant to support our team with various administrative tasks.

This is an excellent opportunity for someone who is looking to gain experience in office administration and gain experience in Logistics industry.

Key Duties:

• Data entry and prepare invoices.
• Keep track import and export movements.
• Organizing and maintaining office files, records, and documents.
• Supporting other departments with administrative duties as needed.
• Managing office and warehouse supplies and restocking when necessary.
• Assisting Warehouse Manager in daily administrative tasks.

Skills & Qualifications:

• Diploma or equivalent required.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and work in a fast-paced environment.
• A teamplayer with a positive attitude and strong work ethic.
• Experience using management software like Monday.com and Xero will be a plus.

Perks & Benefits:

• 5-days’ work week with daily lunch provided.
• Friendly and collaborative work environment.
• Opportunities for training and growth.
• Birthday Leave.

How to Apply:
Please submit your resume to [email protected] with the subject: “Office Assistant Application.”

Job Description:

- Organize and maintain personnel records

- Update internal databases (e.g. record sick or maternity leave)

- Prepare HR documents, like employment contracts and new hireguides

- Revise and Manage company policies

- Liaise with external partners, like insurance vendors, and ensure legal compliance

- Create regular reports and presentations on HR metrics (e.g. turnover rates)

- Answer employees queries about HR-related issues

- Assist payroll outsourcing department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)

- Participate in HR projects (e.g. help organize a job fair event)

Apply Work Permit and other permits on EPOL and WPOL.

Requirements:

- Proven work experience as an HR Admin, HR Assistant or relevant role

- Computer literacy (MS Office applications, in particular)

- Thorough knowledge of labor laws

- Excellent organizational skills, with an ability to prioritize important projects

- Strong phone, email and in-person communication skills

• Responsible for coordinating sales meetings and events.
• Provide support in handling daily sales-related documentation.
• Facilitate the sales process efficiently upon receipt of Purchase Orders.
• Assist in taking minutes of meetings, documenting key notes and action items.
• Rendering support for the sales team in the preparation and submission of tender documents.
• Prepare Quatation/Invoices.
• Assist the sales team in compiling and organizing required documents for client interactions, to support team members in the field.
• Work in tandem with the sales team to streamline the sales process.
• Focus primarily on administrative tasks, ensuring sales back-end operations run smoothly.
• Ad-hoc duties as assigned.

Administrator Responsibilities:

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Administrator Requirements:

• High school diploma or equivalent.
• Degree in business administration or a relevant field is preferred.
• At 1 year's experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

1. Provide administrative support
2. Maintain company records, files, and databases
3. Handle incoming calls, emails and other platforms as necessary
4. Manage office supplies and equipment
5. Manage stock inventory
6. Assist with other general office tasks as required

• Prior administrative work experience is a plus.
• Competent with MS Office.
• Good communication skills.

Working Hours: 5.5 Days, Mon to Fri (7.30am – 4.30pm), Sat (8am – 12pm)

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Performs administrative duties

• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork

• Prepare documents for approval

• Monitor leave application for approval

• Monitor over time submission for approval

• Assists with all subcontractors PO / sublets

• Conducts follow up according to subcontractors’ last activity

• Ensures office supplies are sufficient and to order

• Safekeep uniforms and safety boots and coordinate ordering

• Knows the relevant KPIs for his or her target achievement

• Ensures the smooth cooperation between all interfaces

• Filing of all documents and scanning and archiving

Supports the warranty department

• Makes sure that all customer data are updated

• To submit warranty claims

• Take part in warranty disposal

• Ensures warranty documents are submitted on time and error free

• General administration of all warranty matters

Customer care with call centre and reception

• Liaise with call centre on customer requests

• Assist with CCR-S

• Assist with VOC scores and response rate

. Minimum 1 year admin or working experience .

• Follow up on feedback and requests for Service Assistant and Advisors

Admin Assistant

• CommunicationAnswering and directing phone calls, responding to emails, and facilitating communication with clients
• SchedulingManaging meeting schedules and staff appointments, and making travel arrangements
• RecordkeepingCreating and maintaining recordkeeping systems, including employee holiday records
• Office managementCoordinating office procedures, developing and updating administrative systems, and overseeing the work of junior staff
• Clerical workReceiving, sorting, and distributing mail, photocopying and printing documents, and conducting data entry
• Administrative supportProviding polite and professional communication, handling sensitive information confidentially, and taking accurate minutes of meetings
• Strategic thinkingSupporting the office with tasks related to strategic thinking and planning

Administrative assistants should have strong communication and interpersonal skills, as well as excellent time management and organizational skills. They should also be proficient in MS Office, especially MS Excel and MS PowerPoint.

Requirments

• Communication: The ability to communicate clearly and effectively in both writing and verbally. Administrative assistants interact with clients, colleagues, and other stakeholders through email, phone, and in-person conversations.
• Organization: The ability to organize their work and manage their time and the time of others.
• Attention to detail: The ability to be thorough and pay close attention to detail.
• Multitasking: The ability to multitask and plan effectively.
• Office management: A good understanding of office management systems and procedures.
• Computer skills: The ability to use a computer and the main software packages proficiently.
• Customer service: The ability to provide professional and courteous support to customers and external stakeholders.
• Flexibility: The ability to be flexible and open to change.
• Prior experience: Candidates with previous administrative assistant experience are often preferred.

• Perform genenal clerical dutiies to include but not limited to : Photocopying, emailing, mailing and filing.

• Handle Staff's payroll processing, leaves, application of Visa & training and employee relations.

• Handle invoices from Suppliers, Petty Cash, CPF submission, other submission of Government / MOM claims and related surveys

• Assist in office administration, research pricing, purchase and maintain office inventory.

• Maintain and keep records of hardcopy and electric filing system.

• Handle shipments arrival and arrangement with logistic companies.

• Handle ERP sales, purchase, and inventory closing works.

• Support and assist of accounting closing.

• Any other duties assinged duties by the management and headquaters (Korea).

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred