Job Descriptions & Responsibilities

For hiring

• To co-ordinate with operations department for manpower requisition.
• To plan and arrange for recruitment drive.
• To handle recruitment - Placing job advertisements, attend to walk-in applicants, schedules for interview from all area (on-site, outdoor and office).
• To complete the whole hiring process.
• To fill up job order form from various agencies, halfway houses, e2i, yellow ribbon, as well as making contact to get job seeker refer to us.
• To conduct outdoor recruitment.

For Operations

• To monitor the attendance and movement of relief workers.
• To assist in deployment of relief workers.
• To record and consolidate relief workers attendance.
• To discuss on manpower movement for new projects.

For General HR matter ( as and when needed)

• To assist in general HR administration paperwork.
• To attend to any queries / clarifications pertaining to HR matters.

Job Requirements

• At least 2 years working experience in cleaning industry.
• Good communication and interpersonal skills with ability to interact with all levels of staff.
• Able to work in fast pace environment.
• Able to multi-task with strong office administration skills.

Your contributions to our joint success

• Handle recruitment activities to meet business needs, covering the spectrum of sourcing, posting via jobs portal, shortlisting, conducting interviews and selection of candidate for all positions.
• Ensure that all company policies and practices are current and in accordance with the latest rules and regulations of the local laws and the Singapore Employment Act.
• Liaise and work closely with MOM and other government agencies for the issuance and renewal of work and employment passes for foreign employees in a timely manner.
• Ensure accurate and timely tracking of all work pass requirements and employment contracts.
• Assist to coordinate and manage all internal and external training activities with the respective parties involved.
• Assist to conduct exit interviews, collate and generate reports for trend analysis.
• Assist with the handling of employee grievances, counsel and resolve disputes, encouraging restoration where possible.
• Assist in planning and organizing recreational, motivational, and team-building activities.
• Ensure all employee master records, both soft and hard copies, are updated, maintained, and filed accurately.
• Provides support for HRIS entries where required.
• Adopt an “open-door” policy to encourage employees to provide feedback in an appropriate and professional manner.
• Build a good interpersonal and working relationship with fellow employees and management, maintaining a good and healthy environment.
• Provide assistance and administrative support to any other projects and duties as assigned.

What does it take to be an Human Resource Executive

• Diploma or Degree in related discipline preferred.
• At least 2 years’ experience
• Strong knowledge of local Employment Act and a good understanding of HR policies and practices.
• Strong work ethic and team player.
• High degree of professionalism and ability to deal with sensitive and confidential information.
• Keep abreast of latest manpower policy updates and/or revisions.
• Knowledge of Times Software will be an advantage.
• Ability to manage multiple tasks and to meet deadlines.

Perks you can look forward to

• Free usage of gym facilities, swimming pool and fitness classes
• Incentives for beauty services and beauty care products
• Birthday vouchers
• Medical & Dental benefits provided
• Career advancement opportunities
• Training will be provided

We offer a competitive salary and benefits package based on merit and professional advantages of a dynamic environment that supports your development and recognizes your achievements.

Interested candidates are welcome to submit a detailed resume. For more information, please visit us at: www.amorefitness.com

We regret that only shortlisted candidates will be notified.

JD

1. Recruitment & Talent Acquisition

· Manage end-to-end recruitment processes (job postings, screening, interviewing, and onboarding).

· Develop recruitment strategies to attract talent, including job fairs and collaborations with institutions.

· Identify manpower needs and ensure timely recruitment.

2. Employee Onboarding & Offboarding

· Handle orientation and onboarding programs for new hires to ensure smooth integration.

· Prepare employment contracts, letters of offer

· Manage exit interviews, clearances, and offboarding procedures.

3. Compensation & Benefits Management

· Payroll processing and attendance management.

· Manage employee benefits, including leave, insurance, bonuses, and incentive programs.

· Monitor compliance with local labor laws (CPF contributions, tax submissions, etc.).

4. Performance Management & Employee Development

· Support managers in setting KPIs and conducting performance reviews.

5. Employee Relations & Labor Law Compliance

· Provide advisory support on employee issues, including grievances and disciplinary actions.

· Ensure compliance with labor laws and company policies.

· Manage employee engagement programs to foster a positive work environment.

7. HR Systems & Data Management （JUSTLOGIN)

· Set up attendance, payroll, and employee management SOP

8. Hands-on HR Operations

· Personally handle sensitive HR matters, such as disputes, investigations, and legal cases.

· Ensure smooth day-to-day HR operations, such as timekeeping, overtime, and staff scheduling.

8. ADHOC Task assigned by manager

Qualifications/requirements:

· Degree in Human Resource Management or Business or related field

· At least 3 years of experience in HR operations in Singapore

· Strong knowledge of statutory regulations and the Employment Act

· Maturity and ability to navigate through varied employment regulations and challenges

· Flexibility and willingness to be very hands-on in all aspects of the role

· Ability to deal appropriately with highly confidential information with tact and diplomacy

· Prior experience in F&B industry is a must

· Speak, write, and fully understand both English and Mandarin in order to liaise with directors

· The ability to manage multiple tasks and priorities successfully.

A Human Resource (HR) Executive in a security agency is responsible for managing the HR functions related to security personnel, including recruitment, training, employee relations, performance management, compliance, and administrative duties. The role requires a specific focus on understanding the unique demands of the security industry and ensuring that the security officers and support staff are well-equipped to meet operational and legal standards.

Job Scope of a Human Resource Executive in a Security Agency

1. Recruitment and Staffing:

• Sourcing and Recruiting Security Personnel: Develop and implement recruitment strategies to attract qualified security officers, supervisors, and other staff. This includes posting job openings, screening candidates, conducting interviews, and coordinating background checks.
• Job Descriptions and Requirements: Create detailed job descriptions and specifications tailored to various security roles (e.g., security officer, supervisor, control room staff). Ensure that each role aligns with legal and operational requirements.
• Onboarding New Hires: Facilitate the onboarding process, including the collection of necessary documents (licenses, certifications), introduction to company policies, and ensuring new hires understand their roles and responsibilities.

2. Training and Development:

• Security-Specific Training: Ensure that security officers and staff receive the necessary training in areas like first aid, fire safety, emergency response, and use of security technology (CCTV, access control). Coordinate with external trainers or internal subject matter experts to provide site-specific training.
• Compliance Training: Organize training sessions for compliance with local security regulations, workplace health and safety laws, and any licensing requirements.
• Development Programs: Implement career development and skills enhancement programs for security staff, including leadership training for supervisors and managers.

3. Performance Management:

• Appraisals and Feedback: Establish a performance management system that includes regular evaluations, performance reviews, and feedback sessions for security officers and staff.
• Goal Setting and KPIs: Work with security management to define performance metrics (Key Performance Indicators - KPIs) for the security staff, aligned with the agency's operational needs.
• Addressing Underperformance: Identify performance gaps, coach underperforming employees, and, if necessary, take corrective action or recommend further training.

4. Employee Relations and Welfare:

• Employee Grievances: Serve as a point of contact for employee concerns, grievances, or disputes, ensuring timely and fair resolution in compliance with labor laws and company policies.
• Conflict Resolution: Mediate and resolve conflicts between security personnel or between staff and management, fostering a positive working environment.
• Employee Engagement: Implement strategies to improve employee morale and engagement, such as recognizing outstanding performance or organizing team-building activities.

5. Compliance and Licensing:

• Compliance with Security Regulations: Ensure all security personnel possess the necessary certifications, licenses, and permits required to perform their duties legally.
• Monitoring Legal Requirements: Stay updated on labor laws, security industry regulations, and any changes in licensing requirements to ensure the agency remains compliant.
• Health and Safety Compliance: Ensure that the agency adheres to occupational health and safety standards and that security staff are trained in risk management and emergency procedures.

6. Payroll and Compensation Management:

• Salary Administration: Oversee the payroll process, ensuring accurate and timely payment of wages to security personnel, including overtime, allowances, and benefits.
• Benefits Management: Manage employee benefits programs such as health insurance, retirement plans, and leave entitlements. Ensure that these programs are competitive and compliant with local labor laws.
• Compensation Structure: Design and update compensation structures for security officers, supervisors, and managers based on industry standards and operational needs.

7. Attendance and Timekeeping:

• Monitoring Attendance: Manage timekeeping systems to ensure accurate tracking of security officers’ attendance, shift rotations, overtime, and leave.
• Leave Management: Oversee the leave management system, ensuring security staff comply with the agency's leave policies and that records are accurately maintained.

8. Administrative Functions:

• Employee Records Management: Maintain up-to-date records for all employees, including personal details, employment history, certifications, and training records. Ensure compliance with data protection laws.
• Policy Development and Implementation: Develop, update, and enforce HR policies specific to the security industry, including code of conduct, disciplinary actions, and attendance policies.
• HR Reporting: Prepare regular reports on HR activities such as recruitment, staff turnover, training completion, and employee relations issues. Report HR metrics to senior management.

9. Retention and Employee Engagement:

• Retention Strategies: Develop initiatives to retain skilled security personnel, including career development opportunities, competitive compensation, and employee recognition programs.
• Exit Interviews: Conduct exit interviews with departing employees to gather insights and improve retention efforts.

10. Strategic HR Planning:

• Workforce Planning: Collaborate with security operations teams to forecast staffing needs and develop strategies for filling any gaps, especially during peak periods or special assignments.
• HR Strategy Alignment: Align HR practices with the security agency’s overall goals, ensuring that staffing, training, and performance management support operational objectives.

Qualifications for a Human Resource Executive in a Security Agency

1. Educational Qualifications:

• Bachelor’s Degree (Preferred): A degree in human resources management, business administration, psychology, or a related field is typically required.
• Master’s Degree (Optional): A Master’s in HR or Business Administration (MBA) may be preferred for senior HR roles or larger organizations.
• Specialization in Security Management (Optional): Additional training or coursework related to security management may be advantageous, given the industry-specific requirements.

2. Certifications:

• Certified Human Resource Professional (CHRP) or equivalent: Having professional HR certification such as SHRM-CP (Society for Human Resource Management - Certified Professional), CIPD (Chartered Institute of Personnel and Development), or PHR (Professional in Human Resources) is often preferred.
• Compliance Certification (Optional): Certifications in compliance or employment law can be helpful, especially in a heavily regulated industry like security.
• Specialized Certifications in Security (Optional): A certification such as Certified Protection Professional (CPP) or experience in security management can be beneficial if the HR role involves interacting closely with security operations.

3. Experience:

• HR Experience: Typically, 3-5 years of HR experience is required, with at least some experience in recruitment, employee relations, compliance, and payroll administration.
• Experience in the Security Industry (Preferred): Experience working in HR within a security agency or a similar industry is highly beneficial, as it involves specialized recruitment and training needs.
• Leadership and People Management Experience: Experience managing or supervising HR teams, handling complex employee relations, and working closely with senior management.

4. Skills and Competencies:

• Knowledge of Employment Laws: A solid understanding of local labor laws, employment regulations, and compliance standards is essential, especially when dealing with security staff, who may work shifts and overtime.
• Recruitment and Talent Management Skills: Proficiency in recruitment strategies, talent acquisition, and employee retention methods, especially in high-demand sectors like security.
• Training and Development Skills: Experience in designing and implementing training programs, especially for operational staff like security officers, is critical.
• Excellent Communication and Interpersonal Skills: Strong communication skills are vital for building relationships with staff at all levels, resolving conflicts, and addressing employee concerns.
• Organizational and Time Management Skills: The ability to multitask and manage various HR functions such as recruitment, payroll, and compliance within tight deadlines is crucial.
• Problem-Solving and Decision-Making Skills: HR Executives must be able to resolve employee grievances, make fair decisions, and implement policies that foster a positive working environment.
• HR Software Proficiency: Familiarity with HR Information Systems (HRIS), payroll software, and attendance management tools is often required.

5. Personal Traits:

• Integrity and Discretion: Given the confidential nature of HR work, especially in a security agency, HR executives must maintain a high level of integrity and confidentiality.
• Conflict Resolution: Strong conflict resolution and negotiation skills are essential to mediate disputes and maintain harmony among security staff.
• Adaptability and Flexibility: The HR Executive must be able to adapt to the fast-paced and sometimes unpredictable nature of security work, including managing last-minute staffing needs.

Job Description

Assist in full spectrum of HR functions which includes the following:

Compensation & Benefits Administration

• Full cycle of payroll management including employees’ data input into system, pay computation, bank transmission, CPF submission, IR8A submission, IR21 submission.
• Analysis of employees’ attendance management.
• Compile overtime calculations, monthly variable bonus calculations.
• Process employees’ expenses / insurance claims.

Talent Acquisition

• Screen, select suitable candidates
• Arrange interview appointment
• Issue letter of offer
• Assist in work pass application and cancellation

Employee Relations

• Counsel employees for performance improvement
• Manage grievance / disciplinary matters for corrective actions

Learning & Development

• Conduct new employee on-boarding orientation
• Train and re-train employees for compliance to Company policies & procedures
• Basic digital HR training on leave application
• Update training material and maintain training SOPs

Performance Management

• Assist to administer full cycle of performance management

HR Reports (Internal & Statutory)

• Assist in monthly HR statistical reports
• Computation / submission of quarterly MOM Labour Statistics Report
• Monthly HR reporting

Operations Compliance

• Assist to cover duty for company’s call centre department.
• Ad hoc duty : Assist to conduct compliance and CCTV audit checks of outlets remotely to ensure Recovery, Disciplinary, Retraining and Compliance (RDRC) ; daily CCTV audit check of restaurant operations, identify and report to management for major hygiene or SOP lapses.

Requirements:

• Diploma in HR management or its equivalent
• At least 2 years of HR administration experience preferable with payroll experience
• Fresh HR graduates who aspire to grow in HR career are welcome to apply as training and coaching will be provided by HR Manager
• Candidates must have the attributes of learning spirit, meticulous, numerically strong, analytical, excellent interpersonal skills, ability to handle confidential information, self-motivated, independent, effectively bilingual in English and Chinese for purpose of communicating to outlet operation staff

Interested candidates, please WhatsApp our friendly HR: 92978413 or 98889975

Only shortlisted candidates will be contacted. Thank you.

Jobskipedia has been at the forefront of recruitment innovation. Our cutting-edge job portal offers seamless employment solutions, connecting jobseekers and employers efficiently. By partnering with government bodies and industry leaders, we've achieved a remarkable 70% success rate in matching talent with opportunities.

As a unionized organization, we prioritize employee well-being and foster a positive work environment. Our policies and procedures are collectively negotiated, ensuring transparency, equality, and mutual benefit for all.

Roles and Responsibilities

Talent Acquisition:

• Assist the team in the full recruitment cycle, including sourcing, screening, selecting, and interviewing potential candidates for key positions.
• Develop creative recruitment strategies to attract top talent from diverse demographics.

Recruitment Management Process:

• Coordinate and schedule interviews with management to ensure a seamless onboarding process for new hires.
• Maintain accurate documentation and ensure compliance with funding requirements, applying for funding based on stakeholder criteria.

Recruitment Analytics

• Analyze jobseeker trends to identify pain points for both jobseekers and employers.
• Conduct industry research to stay updated on market trends, salary benchmarks, and evolving needs.

Collaboration and Development

• Contribute to building a cohesive team by assisting colleagues and fostering collaboration.
• Adapt and grow with the company in a dynamic, fast-paced environment to support organizational success.

Requirements

Education and Experience

• Degree or diploma in Human Resources or related management fields.
• Minimum of 2 years of experience in the HR industry.
• Familiarity with HR processes to effectively facilitate onboarding and other HR functions.

Key Skills and Traits

• Driven and Results-Oriented: Consistently sets and exceeds high expectations, demonstrating a results-oriented mindset.
• Self-Motivated: Exhibits a strong drive to achieve success and contribute to the organization’s growth.
• Adaptable and Flexible: Thrives in a fast-paced environment, quickly adapting to changing priorities and challenges.
• Collaborative: A team player who actively supports colleagues and works toward shared goals.
• Strong Interpersonal Skills: Possesses excellent communication and relationship-building abilities.

Handle full spectrum of Human Resource function:

• Recruitment & Selection to meet operation staffing needs or company expansion
• Responsible for Full Employee Lifecycle, ie. On-boarding/off-boarding, and maintain proper employee records.
• Handle all work passed related applications, renewal & tracking
• Compensation & Benefits – Payroll administration & processing, CPF, annual leave, medical claims, petty cash, employee appraisal, etc.
• Liaise with government agencies for statutory matters eg. NSmen, Maternity/Childcare leave, Union, etc
• Employees training and development including funding applications.
• Organise company events, staff communications, employee handbook & HR improvement projects
• Generate and tracking of HR Report and other adhoc duties as assigned

Job Summary

You will independently manage the full spectrum of human resource functions, execute functions required of an office administrator, and be in-charge of correct and on-time payroll processing for all Group companies including in the Singapore construction sector and internationally.

Responsibilities

• Processing all work pass applications, renewals, cancellations, home leave and visas
• Processing monthly payroll for all employees
• Supporting bonus pay-outs and salary increment processes
• Managing employee leave, medical, insurance and travel claims
• Renewing and procuring all business approvals and licences and insurances renewals
• Keeping abreast and ensuring employment laws compliance
• Managing hiring and termination
• Managing compensation and benefits including performance management
• Managing learning and development for employees
• Managing tax implications for employees in international businesses
• Booking flights and accommodation for employees
• Completing personal assistant tasks as may be required by Management
• Performing adhoc duties as required

Requirements

• Possess at least 5 years’ experience in HR for Construction Sector companies
• Able to work independently and is a good team player who possess drive and initiative
• Well-organised and meticulous
• Good people and communication skills with ability to interact with people of all levels

Benefits

• One day work-from-home

Able to assist HR & Admin Director in day to day HR & Admin duties & be responsible for HR & Admin matters pertaining to the business units .

HR knowledge is mandatory for the job.

Able to handle administrative tasks, employee onboarding/ offboarding, IR8A/ IR21, HR operations, other HR & admin duties.

Most importantly is a team player and able to work collaboratively with all team members in the company.

Responsibilities

· Develop fair HR policies and ensure employees understand and comply with them

· Implement effective sourcing, screening and interviewing techniques

· Assess training needs and coordinate learning and development initiatives for all employees

· Manage employees’ grievances

Requirements

· At least 3 years of work experience in Singapore as a HR Executive or similar role.

· Good knowledge of employment legislation

· Solid communication skills

Chain Restaurant Company

2 days off per week

Location: City centre

Job Responsibilities:

• Assist in Full Spectrum of HR
• Perform recruitment and selection process of candidates including requisition, advertisement placement, screening, arranging of interview, arrangement for pre-employment check-up with panel clinic
• Manage whole payroll process timely and accurately and compliance to statutory requirement including CPF, Tax Filing, NS Claim / Childcare / Maternity Claim processing and submission
• Administer HR-related process which includes preparation of employment contracts, application and renewal of work passes for workers, confirmation of employees, administration of leaves and staff benefits
• Update and maintain HR databases of personnel record including employees’ data in a timely and organized manner
• Plan and organize welfare events for employees (e.g., Annual CNY dinner, Christmas party, gathering events)
• Administer staff benefit which includes attending to related queries
• Ad hoc duties as assigned by management

Requirements:

• Minimum Secondary or HRM-related course of studies
• Minimum 1 year of HR experience
• Knowledge of employment legislation preferred
• Excellent analytical interpersonal and communication skills
• Proactive and can work independent
• Good listening and speaking skills

Handle full spectrum of Human Resource function:

• Recruitment & Selection to meet operation staffing needs or company expansion
• Responsible for Full Employee Lifecycle, ie. On-boarding/off-boarding, and maintain proper employee records.
• Handle all work passed related applications, renewal & tracking
• Compensation & Benefits – Payroll administration & processing, CPF, annual leave, medical claims, petty cash, employee appraisal, etc.
• Liaise with government agencies for statutory matters eg. NSmen, Maternity/Childcare leave, Union, etc
• Employees training and development including funding applications.
• Organise company events, staff communications, employee handbook & HR improvement projects
• Generate and tracking of HR Report and other adhoc duties as assigned

We are looking to onboard an HR Executive who will be reporting to the HR manager and will handle payroll, HR operations, and engagement activities. This is a junior role with opportunities for growth within the HR team, requiring strong communication skills to interact effectively with employees and managemen

Key Responsibilities:

Onboarding and Offboarding: Conduct orientation sessions to familiarize new employees with company policies, benefits, and expectations.

1. Process employee separations, conduct exit interviews, and handle off-boarding procedures.

HR Operations: Providing a full spectrum of HR support such as onboarding, payroll, performance review, insurance, government claims, and claims, etc.

1. Handle operational matters for onboarding and offboarding of new hires.
2. Responsible for employment contract preparation, confirmation, and exit clearance.
3. Manage employment pass applications, renewals, and cancelations.
4. Process NS makeup pay and government-paid leave applications/claims.
5. Coordinate local training programs and maintain training records.

Employee Engagement:

• Help organize engagement activities to foster a positive workplace culture.
• Compliance & Reporting:
• Ensure adherence to HR policies and assist with compliance and reporting.
• Payroll Management:
• Manage the compensation and benefits, including ensuring monthly payroll & staff claims are processed accurately.

Skills and Responsibilities:

• Bachelor’s degree in HR or a related field such as psychology, business studies etc
• At least 3 years of experience in HR, you have worked in either a generalist or specialist role.
• Proficiency in MS Office suite – will be an advantage
• Curious and takes the initiative to clarify and improve workflows
• You are a self-starter who can handle changing requirements and work under tight timelines
• Proficient understanding of the Employment Act.
• Proactive, meticulous, resourceful and able to work effectively, independently & collaboratively in a fast-paced dynamic work environment.

Join Our Team as an HR Executive

We are seeking a dedicated and proactive HR Executive to join our growing team. If you are passionate about people, detail-oriented, and thrive in a dynamic work environment, this is the opportunity for you!

Key Responsibilities:

• Recruitment & Onboarding: Manage the end-to-end recruitment process, including posting job advertisements, screening applicants, coordinating interviews, and handling work pass applications and related administrative tasks.
• Work Pass Administration: Oversee work pass matters, including applications, renewals, and cancellations.
• Policy Development: Design, update, and implement HR policies to ensure compliance with the Employment Act and alignment with organizational goals.
• Payroll Management: Handle payroll processing for employees, ensuring accuracy and timeliness.
• Employee Life Cycle Management: Support various aspects of employee management, including confirmations, insurance, leave administration, contract renewals, and off boarding processes.
• Training & Development: Coordinate employee training programs, including course registration and progress monitoring.
• Insurance & Claims: Work closely with agents to manage insurance claims and related processes.
• Performance Management: Assist in administering performance reviews and evaluations.
• Documentation & Compliance: Maintain accurate and confidential HR records and collaborate with government bodies on employee-related matters (e.g., MOM surveys).
• Ad-hoc Duties: Undertake additional responsibilities as assigned.

Requirements:

• Proficiency in both English and Mandarin (written and verbal) to liaise effectively with stakeholders.
• Strong interpersonal and communication skills with a professional demeanor.
• Ability to work under pressure and meet tight deadlines.
• Demonstrates reliability, adaptability, and integrity in all aspects of work.
• Diploma or higher qualification in HR, Business Management, or a related field.
• IT proficiency: Skilled in Microsoft Excel, Word, and HR-related tools or software.
• At least 1-2 years of experience in a similar role (preferred).

If you are ready to take the next step in your HR career, we’d love to hear from you!

Apply Now and Be Part of Our Team!

About Physio & Sole Clinic:

Physio & Sole Clinic is a leading homegrown practice integrating the best of Physiotherapy and Podiatry. Our mission is to deliver high quality care to our patients through effective communication and ethical clinical practice. We have 10 locations across the island. To assist with the expansion of our clinics, we are growing our Operations function.

About the role:

• Manage day-to-day employee-related issue
• Manage on-boarding and departure of employees
• Oversee pass application and issuance matters for all foreign employees
• Manage all matters involving government organisations including the Labour Department (Ministry of Manpower) and other affiliated organisations
• Prepare all employment-related reports as required by directors for internal and external use
• Update and maintain employee records, including employment contracts, personal information, and other documents
• Exercise sound understanding of the Employment Law in order to make sure all HR procedures are executed properly and in no violation to the statutory requirements
• Manages leaves, including sick leaves and annual leaves
• Staff welfare management
• Assist in HR related grants
• Execute all other tasks as instructed by Senior Manager/ Director

Requirements

• Able to speak fluently and write English to communicate with colleagues/ relevant officers from organisation
• Previous experience/ knowledge in Human Resource
• Have basic/intermediate competency in Google Sheets/ Excel
• Able to work independently

You get

• A front-view of how an expanding healthcare practice operates
• To work in a team environment while still contributing as an individual
• On-the-job training will be provided
• Candidates with strong performance can take on managerial positions within the organisation

Organizational Structure and Job Descriptions

• Evaluate and redesign the organizational hierarchy, focusing on interdepartmental relationships and workflow efficiency.
• Review and update job descriptions for office staff to align with current procedures and practices.

Policy Development and Implementation

• Propose, develop, and implement comprehensive office policies, including but not limited to:

1. Work-from-Home Policies
2. Loan Policies
3. Leave Policies
4. Travel Allowances
5. Phone Usage and Benefits Policies
   

Performance Management

• Develop measurable metrics to assess staff performance.
• Design and implement a rewards system to recognize and incentivize high-performing employees.

Employee Relations

• Address employee grievances promptly and professionally.
• Facilitate conflict resolution to maintain a positive and harmonious workplace.

Training and Development

• Identify training needs across departments.
• Plan and execute programs to enhance employee skills and performance.

Reporting and Analytics

• Prepare and present HR metric reports to senior management, covering:

1. Staff turnover rates
2. Employee satisfaction levels
3. Compliance-related issues
   

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3–5 years of HR experience, ideally in the maritime or shipping industry.
• Strong knowledge of Singapore employment laws and regulations.
• Proven experience managing remote teams and implementing remote work policies.
• Exceptional communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to handle confidential information with discretion.

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Location: Chinatown / Potong Pasir
Working Hours: Mon-Fri, 10am – 7pm
Salary Range: $4000 - $4500
Benefits: Attractive benefits package

Job Overview:

We are seeking a dedicated and proactive Full-Spectrum Human Resources Executive to join our HR team. The ideal candidate will manage all aspects of human resources functions, including talent acquisition, employee relations, performance management, training, compensation and benefits, and HR compliance. The HR Executive will ensure that the company’s HR practices are aligned with business goals and legal regulations while fostering a positive and productive workplace environment.

Key Responsibilities:

Payroll Management:

• Administer the company’s payroll processing accurately and on time.
• Ensure compliance with tax regulations, statutory deductions, and employee benefits.
• Handle payroll inquiries and resolve discrepancies in a timely manner.
• Collaborate with finance to ensure proper accounting of salaries, bonuses, and reimbursements.

Work Pass Management:

• Manage work pass applications, renewals, and cancellations in compliance with government regulations.
• Ensure all employees have valid work passes and documentation required to work in the country.
• Keep up to date with changes in work pass regulations and policies, advising employees and management on the required processes.

Recruitment & Talent Acquisition:

• Lead end-to-end recruitment processes, including posting job ads, screening resumes, interviewing candidates, and extending job offers.
• Build strong relationships with external recruitment agencies and job portals to attract top talent.
• Conduct onboarding sessions and ensure a smooth integration of new hires into the company.

Employee Relations & Engagement:

• Provide support to employees on HR-related matters, including benefits, policies, and general workplace issues.
• Act as a liaison between management and employees to resolve conflicts or concerns.
• Organize employee engagement activities to promote a positive company culture.

HR Compliance & Record-Keeping:

• Ensure HR policies and practices comply with local labor laws and regulations.
• Maintain accurate and up-to-date employee records, including contracts, performance appraisals, and work passes.
• Prepare and submit reports for statutory filings and government audits as required.

Performance Management & Training:

• Assist in the performance appraisal process by coordinating timelines and ensuring managers conduct regular evaluations.
• Coordinate training programs and workshops to enhance employee development.
• Help in identifying skill gaps and recommending training initiatives to support career growth.

Benefits Administration:

• Administer employee benefits programs, such as medical insurance, annual leave, and bonuses.
• Ensure benefits are correctly processed and communicated to employees.

HR Reporting & Analytics:

• Generate HR reports, such as turnover, headcount, and training costs, and provide insights to management.
• Use HR analytics to assist in strategic decision-making for improving workforce productivity and engagement.

Requirements:

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field. HR certification (e.g., SHRM-CP, CIPD) is a plus.

Experience:

• 2-4 years of experience in an HR role with a focus on payroll, work pass management, and recruitment.
• Experience with HR software, such as HRIS and payroll systems.

Skills & Competencies:

• Strong knowledge of labor laws, HR policies, and best practices.
• Excellent interpersonal, communication, and conflict-resolution skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Proficient in MS Office applications and HR software systems.
• Problem-solving mindset and ability to work well under pressure.

1. Planning and designing employees benefit packages.

2. Executing the employee's annual review procedures.

3. Maintaining a detailed record of the company’s employees.

4. Administering all the hiring processes of new employees.

5. Analyzing and monitoring all the department's budgets.

6. Supervising the day-to-day operations of the Human Resources department.

7. Ensuring all the employees comply with the HR policies.

8. Creating new HR policies and updating the existing ones.

9. Overseeing the employee's termination process.

10. Counseling employees as and when required.

11. Conducting exit interviews to identify the reason for termination/resignation.

12. Organizing events and conferences for the employees.

13. Managing workplace safety issues and complaints.

14. Maintaining and recording employee attendance.

15. Adhering to all the company’s rules and regulations.

Please take note that you may be called back during weekends during our audit or whenever required.

Security oprations team may call you after working hours as we operate 24 hrs operations.

The HR Executive (Talent Acquisition) will work directly with the HR team and business stakeholders to identify quality talent, plan and execute hiring plans to support the Group’s continued growth. You will work on an array of roles across hospitality, culinary, retail, e-commerce, and corporate services, and collaborate across teams to champion industry and academic outreach.

Key Responsibilities

You will primarily champion our recruitment and outreach efforts:

• Execute group-wide end-to-end talent acquisition efforts, including sourcing, interviews, offers and onboarding
• Identify and develop relationships with quality talent in the industry
• Pro-actively develop and maintain meaningful relationships with industry and academic partners and be in the know of industry trends and milestones
• Develop collaterals pivotal for talent attraction and employer branding
• Spearhead career fair activities
• Any other collaborative projects within and across teams

You will be exposed to elements of Compensation & Benefits in your involvement with Performance Management:

• Conceptualise the group's performance metrics
• Craft a performance feedback framework that relates to the desired culture outcome
• Manage and execute appraisals
• Advise Heads of Department on development plans for their teams
• Research, develop and continuous update our compensation and benefits framework to keep up with industry benchmark

Qualifications

• Minimally a diploma in human resources management, psychology or business/hospitality studies
• Demonstrated understanding of MOM employment regulations
• Excellent communication, people engagement and analytical skills
• Prior experience in talent acquisition in agency setting is preferable

Perks

• Birthday Leave
• Medical & Dental Coverage
• Staff Discount across our 13 outlets in Singapore
• Fun-Start Up Culture!

· Support the development and implementation of HR initiatives and systems

· Executing the employee's annual review procedures.

· Maintaining a detailed P-file record of the company’s employees.

· Administering all the hiring processes of new employees.

· Analyzing and monitoring all the department's budgets.

· Supervising the day-to-day operations of the Human Resources department.

· Ensuring all the employees comply with the HR policies.

· Creating new HR policies and updating the existing ones.

· Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.

· Counseling employees as and when required.

· Conducting exit interviews to identify the reason for termination/resignation.

· Organizing events and conferences for the employees.

· Managing workplace safety issues and complaints.

· Maintaining and recording employee attendance.

Adhering to all the company’s rules and regulations

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Human Resource Executive.

Responsibilities and Duties

• Responsible for monthly payroll administration and processing for various agencies in an accurate and timely manner in compliance with statutory requirements.
• Ensure timely submission of tax filing and monthly CPF for employees.
• Administer and submit all Government paid leave claims within stipulated timelines.
• Maintain and update the payroll system to ensure that all requirements comply with applicable laws and regulations.
• Ensure all employee personnel files and HR records are maintained and regularly updated.
• Manage employees' queries and external auditors on payroll audit.
• Administer employee claims according to the Organisation's policies and procedures.
• Support the manpower budget exercise and track the costings on a monthly basis.
• Assist in recruitment process to review and recommend candidates for the position advertised and conduct reference checks.
• Administer exit interviews and exit clearance of outgoing employees.
• Manage local statutory surveys and questionnaires.
• Assist in organising welfare activities and events.
• Assist in the administration of learning and development initiatives and activities.
• Assist in the renewal of corporate insurance and to process insurance related claims.
• Prepare HR related statistics as and when required.
• Any other adhoc projects/tasks as assigned by supervisor.

Job Requirements

• Diploma or Degree in Human Resources from an established institution.
• At least 5 years of working experiences in HR functions and specialist experience in payroll administration.
• Good knowledge of Employment Act and HR practices and regulations.
• Must be meticulous, analytical and have an eye for details.
• able to mutli-task, work independently and prioritize to meet deadlines.
• Strong spoken and written communication skills. Able to communicate effectively across many levels of committees headed by clergy and laity.
• Proficient in MS Office Application (Word, Excel, Powerpoint).

To apply for the above vacancy, please submit your resume.

Please indicate the following information in your resume:

· Current & expected salary

· Reasons(s) for leaving

· Availability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

Job Description:

• Be involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Support company in developing a comprehensive HR system and record
• Maintain employee records
• Assist in processing payroll and payments monthly
• Handles all worker's welfare and other miscellaneous issue.
• Handle work permit application, insurance related issues.

Job requirement:

• Be committed
• 21 years and above
• 3 years experience in HR position (Construction Sector)
• Proficient in MS

Recruitment & Onboarding:

• Collaborate closely with department heads to understand the skills and competencies required for openings to meet the organizational recruitment demands and needs.
• Proactive in assess and proposing talent sourcing posting adverts or any other relevant channels or methods.
• Select and pre-screen CVs from various sources and submit shortlisted candidates to Hiring Managers after screening candidates through phone/virtual/face to face interviews (if necessary) on a weekly basis.
• Collaborate with Marketing Department for creation of all recruitment materials; eg: recruitment posters, banners, brochures, roadshow standee, video adverts etc
• Manage & administer social media and recruitment platforms for publicity and campaign.
• Attend and source for hiring seminars/talks, campaigns and career fair opportunities to create brand awareness and collaborations.
• Update recruitment reports for all screening, interview and hiring outcomes for recruitment strategies assessment. Including recruitment cost reports.
• Assist in developing and implement HR strategies, requirements and initiatives of the organization aligned with the overall business strategy, in terms of recruitment retention, and succession planning.
• Onboarding and orientation for new hires.
• Collaborate with relevant departments on employee orientation and job induction programs.
• Updating JDs on a regular basis to ensure relevancy and reflecting actual job requirements and duties

Assist in:

• Assist in full spectrum of HR, HR projects, initiatives or events as required. Which include but not limited to Compensation & Benefits, Performance Management implementation, Annual Team Building, Staff Dinner, system migrations and implementations etc.
• Guide and train junior department staff
• Support and assist in various ongoing staff engagement programs through effective communication and activities.
• Assist in identifying the gaps in the organization’s HR process and system and propose methods or procedures to improve them.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.

Key Responsibilities:

1. Annual Compensation Processes

• Prepare and validate data for bonus payouts and salary increment exercises to ensure accuracy and timeliness.
• Generate reports and dashboards for management approvals and decision-making.
• Support the communication of compensation changes to employees.

2. Yearly Budget Preparation and Forecasting

• Assist in salary and compensation budget planning for the fiscal year.
• Collaborate with finance and HR teams to ensure budget alignment and cost controls within predefined limits.
• Prepare forecasts for labor costs based on headcount projections and organizational needs.

3. Labor Cost Control and Analysis

• Monitor labor cost trends and identify opportunities for cost optimization without compromising competitiveness.
• Track actual expenses against budgets and highlight variances for management review.
• Provide insights and recommendations to control costs while supporting business growth strategies.

4. Welfare and Benefits Review (CTAP)

• Revamp and review welfare and benefits programs under CTAP to enhance employee engagement and satisfaction.
• Analyze employee feedback and benchmark industry trends to propose improvements in welfare and benefits offerings.
• Develop and implement policies to support work-life balance, healthcare benefits, and other employee retention programs.
• Collaborate with HR and external vendors to optimize the administration and cost-effectiveness of benefit programs.

5. Data Analysis and Market Benchmarking

• Conduct market salary analysis and benchmarking studies to maintain competitive pay structures.
• Participate in salary surveys and job evaluations to support internal equity and external competitiveness.
• Prepare detailed reports and recommendations based on analysis findings.

6. Compliance and Policy Support

• Ensure all compensation and benefits processes comply with internal policies and local labor regulations.
• Assist in reviewing and updating compensation policies to reflect regulatory changes or market trends.

7. General Administrative Support

• Manage festive season and birthday voucher purchases and oversee their distribution to employees.
• Provide administrative assistance for employee engagement initiatives such as gifts, celebrations, and recognition programs.
• Maintain records and ensure proper documentation related to vouchers, benefits, and other support programs.
• Collaborate with vendors and service providers to manage procurement and timely delivery of vouchers or other rewards.

8. Sales Commission Enquiries and Support

• Handle sales commission enquiries by verifying calculations, addressing discrepancies, and ensuring payouts align with company policies.
• Support sales commission processing by preparing reports and validating commission structures.
• Provide timely responses to employee queries regarding commission payments to ensure transparency and trust.
• Assist in improving commission processes and documentation to streamline workflows and enhance accuracy.

Qualifications:

• Min. Bachelor’s degree in Human Resources, Business Administration, or equivalent
• Min. 3 years of experience in Compensation & Benefits, HR administration, or a related field.
• Proficient in Microsoft Excel and data analysis tools.
• Familiarity with HRIS (Human Resource Information Systems) and compensation management software.
• Knowledge of local labor laws and compensation regulations.
• Strong attention to detail and data accuracy.
• Analytical skills with the ability to turn data into actionable insights.
• Excellent communication and interpersonal skills.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Proactive and collaborative with a focus on continuous improvement.