Office Administrator/Receptionist (9-Months Contract)
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
We are looking for a highly organized and proactive Office Administrator to manage the day-to-day operations of our office. The ideal candidate will ensure the office runs smoothly, support staff with administrative needs, and contribute to a positive and productive work environment.
What you’ll do
- Greeting Visitors: Welcome guests and direct them to the appropriate person or department in a courteous and professional manner.
- Phone Management: Answer, screen, and direct phone calls, providing information or transferring calls as necessary.
- Appointment Scheduling: Schedule and confirm appointments, meetings, and events for staff, management, and clients.
- Administrative Support: Provide general administrative assistance, including filing, photocopying, faxing, and preparing documents as needed.
- Mail Handling: Sort, distribute, and process incoming and outgoing mail and packages.
- Managing Front Desk Area: Maintain a clean, organized, and welcoming front desk area; ensure proper signage is displayed and promotional materials are stocked.
- Communication: Relay messages, answer inquiries, and provide general information to employees, clients, and visitors.
- Office Supplies: Monitor inventory of office supplies, order replacements as needed and maintain office equipment.
- Maintain Confidentiality: Handle sensitive and confidential information with discretion and integrity.
- Assist with Event Coordination: Assist in the coordination of company events, meetings, or conferences as required.
Who you are
- Proven experience as an Office Administrator, or similar role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Knowledge of basic budgeting and expense management.
- Problem-solving mindset and ability to handle unexpected situations.
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
