Responsibilities
Management and Financial Reporting:
•Assist Finance Manager on the overall management of the accounting records and financial reports of the hotel ensuring compliance with group, company owner, statutory fiscal requirements, and timelines.
•Support Finance Manager and be part of the business partner to support business unit in all operation accounting related matters, both financial and commercials (where applicable), including the interpretation of monthly financial data (not limited to P&L).
Team Leadership:
•Supervises areas of Accounts Payable (AP) and Cost Control (CC)
•Review bank reconciliation of all bank accounts on a weekly basis, maintaining the highest standards of control over all cash and bank balances kept by team executives.
•Responsible to ensure that controls over accounts receivable are being applied correctly and to take action to rectify any problems identified if they are not.
•Provide guidance and support to ensure efficient and accurate financial operations.
•Review the subordinates daily routine work covering journals, accruals, prepayments, AP and AR, payroll, cashiering and fully in-charge of GL closing.
General Ledger and Reporting:
•Responsibility for the General Ledger (GL), ensuring the accuracy and completeness of financial records. Prepare and submit internal and external financial reports to the corporate office.
•Ensure timely monthly closing and submission to corporate office and internal stakeholders.
•Ensure that the balance sheet is a fair reflection of the assets and liabilities of the hotel, regularly reviewed, and reconciliations of all accounts performed before final closing monthly basis.
•Ensuring all revenue is accurately accounted for financial integrity and performance visibility.
•Submission of GST, Taxes and Pension on a monthly basis.
Compliance and Control, internal and external audit:
•Liaise and co-operate with both internal and external audit ensuring that an effective programme of in-hotel audit is in place and that corrective action is promptly taken where required.
•Emphasis to ensure all revenue are accounted for, making use of a monthly control checklist, and conducting interim self-audits as required.
Best Practices and Procedures:
•Develop best practice financial accounting and control procedures, updating of SOP and P&Ps.
•Maintain a focused system of internal controls, providing effective and efficient control over hotel assets, liabilities, revenue, and costs, ensuring compliance with company and group policy.
•Assist Finance Manager to establish robust credit control and credit management policies within the guidelines set out by Group Policy and following best practice principles.
•Assist in budget / forecast, capital plans keeping to the highest possible standard and privacy.
•Other ad-hoc assignments and projects as needed and when assigned by Finance Manager.
