Job Summary:
We are seeking a highly organized and proactive Claim Officer to support our project management team in coordinating and overseeing various administrative tasks. This role involves preparing and submitting permits, managing documentation, preparing meeting minutes, and facilitating communication between construction teams, project managers, and other departments. The ideal candidate will be detail-oriented, able to handle multiple tasks simultaneously, and possess strong communication skills.
Key Responsibilities:
· Support the manager with daily administrative and project-related tasks.
· Coordinate project activities and schedules to ensure smooth operations.
· Prepare and submit weekly PTW documents.
· Ensure compliance with safety regulations and project requirements.
· Package and compile project submittals.
· Review and verify submittals with the project manager before final submission.
· Track and follow up on submittals to ensure timely approvals.
· Maintain and organize proper documentation and filing systems.
· Ensure all project documents are up-to-date and easily accessible.
· Prepare and distribute minutes for project meetings.
· Capture and document key action items and decisions.
· Assist with post-project documentation and reporting.
· Prepare progress reports for project claims and ongoing projects.
· Perform any additional tasks assigned by the manager.
· Provide support for various project management needs as required.
· Generate reports and presentations for management and project teams.
· Ensure content is accurate and aligned with project objectives.
· Serve as a point of contact between construction teams, project managers, and other company departments.
· Handle incoming and outgoing communications effectively and professionally.
Job Requirement:
· Diploma or Degree or equivalent in Engineering, Project Management, or a related field.
· At least 2 years of relevant administrative experience; experience in a construction or project environment is advantageous.
· Strong organizational skills with attention to detail.
· Excellent written and verbal communication skills.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
· Ability to manage multiple tasks and prioritize effectively.
· Familiarity with permit and documentation processes is a plus.
· Flexibility to adapt to changing project needs and deadlines.
· This position may require extended hours based on project needs.
- Communicate and work closely with customers, contractors, 3rd Party service providers.
- Handle general administrative duties.
- Provide administration support to operation as and when required.
- Follow up action items
- Process personal clearance and monitor to ensure clearance are up to date
- Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.
- Track project claim
- Monitor project progress and address potential issues
- And other ad-hoc duties as assigned
Job Requirement
- Diploma in building, Facilities management, civil engineering or equivalent certification preferred
- Good knowledge and skill in Project Management.
- Ability to build and maintain positive working relationships across projects, control teams & customers
- Minimum 1 year of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
- Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
- PC literate with knowledge in Microsoft Office
- Able to work in a fast-paced environment.
