Role Purpose
This role will accelerate the positive impact of the Procurement department in line with company strategic objectives. This includes driving operational excellence in process, policy, compliance, spend visibility, analytics and reporting. The role also manages the complete Procure-to-Pay process and operations, including oversight of the Procurement team delivery in our nominated shared services centre.
Role Accountabilities
Operation Excellence
• Contribute to the setting, driving and implementation of global procurement standards and best practices.
• Align and drive performance of Procurement function.
• Manage and deliver procurement specific projects, such as relating to Sustainable Procurement.
• Assist with the overall development and delivery of a procurement strategy.
• Deliver analytics to support the needs of category management. More broadly, ensure the Procurement department has the strongest analytics capability at its disposal.
• Manage shared services centre team performance by setting specific KPIs, facilitating regular communication, supporting improvement activities, and leveraging performance analytics to improve productivity and engagement.
Business Partnering / Stakeholder Management
• Develop and maintain effective stakeholder relationships and be a credible business partner.
• Work with the business to understand spend, risk profile, requirements and process.
• Strengthen the credibility of the procurement team to be able to influence procurement decisions and outcomes.
• Manage key stakeholders for collaboration and implementation of key initiatives.
Compliance
• Assist with the development of practical processes and policies.
• Subject matter expert of compliance procedures and procurement systems.
• Represent Procurement in various internal and external audits and implement improvements if any.
Procure-to-Pay (P2P) Process
• Lead efforts to improve the end-to-end P2P process, from requisitioning to payment.
• Collaborate with stakeholders to identify bottlenecks, eliminate redundancies, and enhance workflow efficiency.
• Implement automation and digital tools to expedite procurement transactions.
People Management
• Lead employees to meet the organisation's expectations for productivity, quality, and goal accomplishment.
• Provide oversight and direction to the employees in the team in accordance with the organisation's policies and procedures.
• Coach, mentor and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities.
• Consciously create an engaging workplace culture that emphasizes the identified mission, vision, guiding principles, and values of the organisation.
• Lead employees using a performance management and development process including goal setting, feedback, and performance development planning.
• Empower employees to take responsibility for their jobs and goals. Delegate responsibility, drive accountability and provide regular feedback for continuous improvement.
• Manage and maintain effective employee work schedules including assignments, job rotation, training, vacations and paid time off, cover for absenteeism, and overtime scheduling.
• Maintain two-way transparent communication. Appropriately communicate organization information through department meetings, one-on-one meetings, and appropriate email, IM, and regular interpersonal communication.
• Deliver key people related activities in conjunction with the People Division that will lead to the enhanced engagement and retention of team members.
Safety
• Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I’s & Accountability ladder).
• Challenging and stopping unsafe acts and behaviours or unsafe conditions.
• Comply with the Global Safety Standards, Polices and Operating Procedures.
Key Qualifications & Skills
Qualifications
• CIPS Qualification desirable
• Master's degree within relevant field (MBA, MSc, MEng)
Technical Skills
• 5-7 years of Procurement experience
• Experience within supply chain management and shipping
• Experience with procurement software and analytics tools
• Solid understanding of P2P processes and best practices
Professional Skills
• Highly developed interpersonal skills
• Ability to change the status quo
• Change management
• Excellent problem-solving skills
• Highly developed and effective communication skills
• Ability to work with virtual teams
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Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.
Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation or intimidation of any kind. We are committed to driving the strategy, policies and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.
