Our client, an UK MNC located in Orchard area is looking for outstanding candidates to fill the position of HR & Admin Manager (Permanent position, Salary : S$80K to S$120K PA, with benefits, such as Annual Leave, Medical Leave, etc).
Responsibilities :
Responsible for running the administration of the office in Singapore as well as provide assistance to the 4 remote offices, Ensure overall company efficiency, productivity and cost effectiveness.
Financial:
- Manage office spend effectively; implement any cost cutting measures
- Responsible for preparation of office operating expenditure budget
- Prepare monthly comparison between Singapore expenditure actual vs budget.
- Answering of internal/external audit queries.
- Liaise with UK finance controllers regarding SAR spending and recharge by UK.
People Management:
- Manage two direct reports; responsible for allocation of work. Provide effective leadership to ensure that report is properly trained, organized, equipped and motivated to achieve objective, respond to changing policies and fulfil her potential.
HR/Admin:
- Assist with recruitment of new staff and preparation of employment contracts in consultation with UK HR
- Manage application of EP application/renewal for foreign hires
- Manage HR files.
- Preparation of increment/annual bonus and target bonus letters.
Outsourced contractors/service providers:
- Drive outsourced paymaster/accountant on staff salaries and preparation of monthly accounts, ensure salaries are paid on time and monthly are promptly completed.
- Drive Company Secretary on all secretarial matters e.g. updating of business profile with the authorities on various changes. Ensure filing meets deadlines.
- Liaise with insurance broker on all office and staff insurance renewals.
- Work with hotels on contracted hotel rates and travel agent on corporate rates with SQ, our preferred airline.
Executive Assistance:
- Support the RD and other RSD/RSM across all offices.
- Interface between UK and AsPac offices.
- Act as Local Communicator for AsPac.
Operations:
- Manage office relocation and renovation
- Organise yearly AsPac Sales Meeting and GBT meetings in AsPac
- Organize company’s adhoc events during the year.
Compliance:
- Ensure and work with all staff to ensure that the company’s T&E compliance policy is being executed; work with the administrators of the other 4 remote offices to ensure that compliance is in place
Requirements:
- Candidate must possess at least a Bachelor Degree
- At least 5 years of working experience in the related field
- Preferably managers specialising in Secretarial/Executive & Personal Assistant
- HR experience would be advantageous
- Excellent administration and organisation skills and knowledge of bookkeeping procedures
- A strong communicator and possess good writing skills
- Excellent skills in influencing and motivating others
- Active listener and good time management
- Possess good analytical skills and a good problem solver
- Familiar with compliance policy and execution
HOW TO APPLY :
Interested applicants, please submit your updated resume & a recent photo in MS Word format to :
[email protected]
Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.
