Summary
We are seeking a highly organized and proactive Assistant to provide essential support across Finance, Human Resources (HR), and Administrative functions. The ideal candidate will play a key role in ensuring the smooth operation of these departments, contributing to the efficiency and productivity of the organization.
Duties and Responsibilities include the following
(other duties may be assigned from time to time):
Finance Support:
- Assist in processing invoices, expense reports, and payment requests.
- Support the preparation of monthly financial reports and
reconciliations.
- Maintain accurate records and organize financial documents for
audits and compliance purposes.
- Coordinate with vendors for payment and invoice-related queries.
HR Support:
- Assist in maintaining employee records and updating HR databases.
- Coordinate onboarding and offboarding activities.
- Support HR processes such as leave management and performance
evaluations.
- Help organize employee engagement initiatives and training sessions.
Administrative Support:
- Manage office supplies and ensure the workplace is well-stocked and
organized.
- Handle incoming and outgoing correspondence, including emails and
mail.
- Schedule and coordinate meetings, appointments, and travel
arrangements.
- Provide general clerical support, including filing, data entry, and
document preparation.
- Answer and direct phone calls and handle inquiries in a courteous
and efficient manner.
- Manage visitor logs and issue visitor badges as needed.
- Receive and distribute incoming deliveries and coordinate outgoing
shipments.
Others:
- Ad-hoc reports / projects / events
Requirements
- Prior experience in Finance, HR, Administrative, or Reception roles is
an advantage.
- Strong organizational and multitasking skills with excellent attention
to detail.
- Exceptional communication skills, both written and verbal, with a
professional demeanor.
- Ability to maintain confidentiality and handle sensitive information
with discretion.
- Positive attitude, adaptability, and willingness to take initiative.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and
familiarity with office equipment.
Interested candidates kindly email your updated resume to [email protected]
**We regret to inform that only shortlisted candidates would be notified**
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