Essential Functions:
Purchasing
· Develops operating and capital budgets and ensures operation within allocated funds.
· Responsible for implementation of capital equipment, purchased services, supplies and materials necessary for operation.
· Manages, researches, implements and monitors leases and contracts as appropriate. Establishes and maintains applicable process, procedures and systems for assigned functions.
· Direct procurement processes, including equipment research and testing, vendor contracts, and requisitions approval.
· Plans, organizes, and supervises the administration of the purchasing department. Reviews and approves contracts related to campus operations.
· Procures equipment, supplies, services, and furnishings through existing contracts, competitive bids or new contracts for all facilities on campus under the guidance and direction of administration and department managers.
· Identifies and maintains lists of current vendors and sources of supply for services, supplies and equipment.
· Reviews, evaluates, verifies and process invoices and prepare payment requests in a timely manner.
· Researches and evaluates suppliers based on price, quality, selection, services, support, availability, reliability, and distribution capabilities.
· Prepares formal bid documents for equipment, supplies, services, and furnishings for the purpose of ensuring compliance with State procurement regulations.
· Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requestors and subject matter experts.
· Negotiates with vendors for the best price over contracted services and purchases.
· Coordinates with selected vendors on supply and delivery of purchased items.
· Evaluates and monitors contract performance to ensure compliance with contracted obligations and assist with clarifying contract requirements and solving any conflicts.
· Informs and educates staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process within established practices.
· Maintains purchasing documents, files, and records.
Inventory
· Acts as advisor/resource to all departments with regard to supply, equipment and service needs.
· Implements and monitors a tracking system for medical equipment (beds, oxygen concentrators, etc.).
· Distributes this information to administration as requested.
· Implements and monitors a par level system to manage inventory of equipment and supplies.
· Conducts inventory reconciliations.
· Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of updating and distributing information and/or acquiring resources to support purchasing operation in compliance with established guidelines.
· Processes requests into approved orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines.
· Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
· Directs the supply clerk(s) to ensure inventories are accurate and supply rooms are maintained in a clean, orderly manner.
Transportation
· Monitors user departments by analysis of vehicle and equipment utilization and evaluation of equipment specifications.
· Enforces community transportation safety practices and procedures and ensures employees receive appropriate safety training
· Arranges for the purchase and delivery of vehicles and equipment to all departments; insures that all vehicles and equipment purchased are licensed and registered as required.
· Oversee transportation function, including its assets and employees.
General
· Maintains appropriate levels of staff and provides leadership in the areas of hiring, scheduling, coaching, performance management and termination actions in accordance with applicable policies.
· Leads and or participates in quality initiatives within the department and/or participate in organization-wide quality projects.
· Ensures all regulatory requirements are met.
· Conduct employee training sessions on subjects such as hazardous material handling (SDS), employee orientation and quality improvement
· Recruit, interview, select, train, motivate, coach, and mentor Supply Clerks, Transportation Supervisor and Transportation Drivers.
· Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Job Specifications:
- Min Diploma or Degree from any recognized institution
- Minimum 5 years of related experience in purchasing
- Knowledge of SAP
- Good in Excel
- Self-driven, maturity in communication and ability to work in collaborative manner
Interested candidates please send a copy of your resume to [email protected]
Email Subject: Purchasing Manager
Leon Leong De Cong
R1551708
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599
