Roles & Responsibilities:

• Provide administrative support in the areas of documentation, data entry, filing, reports for operations
• Liaise with customers for invoicing, payment, and delivery schedule
• Arrange delivery and collection schedules for drivers
• Other administrative works as assigned

Working hours:

• 5.5 days per week
• Monday - Friday; 9am - 6pm
• Saturday 9am - 3pm
• 1-hour lunch break per working day

Requirements:

• Able to speak English and Chinese
• Able to use a computer and Microsoft Words/Excel
• Responsible & hardworking
• 1-2 years of admin support experience
• Good customer service skills

We are seeking a detail-oriented and proactive Administrator to join our team. The idea candidate will provide essential administrative support to ensure the smooth operation of our office. This role requires excellent organization skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibility:

• Administrative support to the Management.
• Perform general administrative duties including Handling incoming/outgoing calls and emails and other correspondence enquiries.
• Maintain and organize files, records and documents both physically and electronically.
• Working and coordinating assigning leads with Interior Designers.
• Manage offices supplies and maintenance of the office housekeeping ensures office functioning properly.
• Performing general office duties such as data entry and generating lead report and working with Portals.
• Coordinate events.
• Ad Hoc assigned.

Job requirement:

• O Level or Higher NITEC or equivalent.
• Minimum 2-year experience in Administrative or in similar roles.
• Excellent organization and time management skills with the ability priorities task and work under pressure.
• Strong Communication and interpersonal skills with the ability to interact with people at all levels.
• Ability to work independently and as part of a team.
• Attention to details and commitment to accuracy.
• Proficient in using Excel and words and electronic savvy.
• Knowledge of office procedures and practices
• Knowledge of applying of work permit and human resource will be a plus point.

Additional Information:

• Hours: Monday to Friday, 9am to 6pm, alternative Saturday (WFH): 9am to 1am.
• Salary: $2000 to $2400 (depending on your experience /skill)
• Bilingual in English and Mandarin to liaise with Mandarin-speaker’s customers.

DESCRIPTION

• Managing administrative staff

1. Overseeing the clerical and administrative teams, including recruiting, onboarding, and training new employees

• Ensuring smooth operations

1. Ensuring the office runs smoothly and effectively by managing policies, staff, facilities, and the budget

• Developing and implementing policies

1. Creating and enforcing rules to help the company run efficiently and smoothly

• Organizing meetings and events

1. Scheduling meetings, arranging for equipment

• Communicating with employees

1. Providing instructions, giving information, delegating tasks, and answering questions

• Representing management

1. Speaking with employees or third parties on behalf of management

Some skills that are important for administrative managers include:

• Excellent organizational and multitasking abilities
• Strong analytical mindset
• Good team player abilities
• Problem-solving and leadership skills
• Strong written and verbal communication skills
• Excellent interpersonal skills
• Understanding of confidentiality
• Proficiency in MS Office

Purpose: Responsible for daily management of customer orders and fulfillment from Purchase Orders to Receiving to shipment. Ensure sales orders are properly launched in BaaN, maintained, and closed.

Key Areas of Responsibilities:

• Communicate and align with Account Manager (AM)/Program Manager (PM) on the Purchase Order (PO) received & program delivery schedule to confirm order before triggering Product Realization Flow (PRF) Eflow.
• Provide feedback to AM/PM if there are changes for the next course of action.
• Assist the finance team with invoice disputes or any issues related to Sales Orders (S/O) such as GST code and credit notes.
• Maintain a proper and systematic filing system for Customer PO, PRF forms.
• Act as the focal person to acknowledge and process new/revised PO from customers.
• Highlight discrepancies found in PO to Account Manager and execute the next step of action as advised.
• Initiate repair RMA# requests and support customer OOR and Baan match-up.
• Access and download the Open Order Report (OOR) from the portal to compare with Baan Commit Delivery Date to check for differences.
• Perform general administration in Order Management.
• Support and participate in the company's continuous improvement program.

Qualifications & Experience:

• Diploma in Mechanical/Electrical/Electronic Engineering or other relevant discipline.
• Minimum 3 years of relevant experience in a high-mix, low-volume environment or semiconductor industry.
• Positive attitude and independent with high ownership of responsibilities.
• Knowledge of Baan ERP & Microsoft Excel and Word.
• Fresh graduate are welcome

- To assist and contribute to execute the works relating to the project coordination between each department and classification, working out and monitor project schedule and planning.

- To control documentations of the equipment and material.

Duties:

• To compile vendor's manual and drawings for delivery documentation
• To issue Purchase Requisition Forms for all purchase.
• Follow-up & close all OFE related GDN.
• Arrange project punch list follow-up.
• Prepare & follow-up on Subcontractor contract development, and payment
• Other office work administration

Job Summary

Responsible for the day-to-day activities of the sales administration for the Aerospace/Railway Department with the aim of providing effective support, ensuring all business processes are performed according to company policies, procedures and in alignment with the business strategies and objectives.

Job Description

1. Pre-Sales Administration Support

• Maintain customer-material pricing in SAP.

• Create material master in SAP.

• Create and maintain customer master data in SAP.

• Attend to initial customer’s enquiries on pricing, stock availability, lead time and etc.

• Assist sales team in compiling tender documentation for submission.

2. Sales Administration Support

• Responsible for all sales related processing in SAP pertaining to :

- Orders creation & maintenance

- Delivery and Billing

- To run monthly Sales & Gross Profit report for aerospace department based on the BIW report.

• Coordinate internally to ensure customer requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

3. After Sales & Service Administration Support

• Responsible for all service related processing in SAP pertaining to:

- Orders creation & maintenance

- Delivery & Billing.

• Attend to customers on after-sales service requests & complaints.

• Coordinate internally to ensure service requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer (external & internal) to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

4. Warranty Claims Administration

• Monitor warranty claim status and co-ordinate to ensure claims are processed and completed.

5. Purchasing

• Create Vendor and maintain Purchasing Information Record in SAP.

• Create purchase order in SAP

• Coordinate order confirmation, shipment arrangements and importation documentations with vendors for direct shipment.

• Follow up and resolve shipment discrepancy with vendors.

Job Requirements

• Minimum Nitec/Higher Nitec/Diploma in Business or related field

• 3 to 5 years of working experience, preferably in sales coordination / administration.

• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).

• Good communication skills and able to work independently.

• Working knowledge of SAP SD, PS & MM modules will be an added advantage.

• Have good discipline and work attitude.

An established chemical manufacturing company in Jurong has an immediate vacancy for the post of :

Office Cleaner (Indoor) - (5 Days Full Time)

Working Hours: Monday - Friday (7 am - 4 pm)

Job Description

1) Wipe clean tabletops (accessible and exposed areas)
2) Clear trash bins from individual workstations
3) Remove trash from the office to the designated area
4) Designated spot cleaning
5) Sweep / Vacuum / Mopping of Floor
6) Toilets Cleaning
7) Pantry Cleaning

Job Requirements

1) Cleaning experience preferred
2) Positive attitude, hardworking with a pleasant personality

Interested applicants, please call 62654700 ext.11 to arrange for an interview.

Role Overview
The Operations Assistant supports the Operations Manager to ensures smooth operations by handling worker passes, safety training, PPE distribution, timecard collection, and other operational tasks.

Key Responsibilities

• Worker Logistics: Assist in planning and coordinating transportation for workers to and from job sites.
• Pass & Safety Compliance: Record, track, and apply for worker passes (e.g., Jurong Island Pass, safety passes) before they expire. Ensure workers meet mandatory training and certification requirements, keep records updated for compliance audits.
• PPE Management: Maintain inventory of PPE and distribute it to workers as needed.
  Ensure PPE records are up-to-date.
• Timecard & Timesheet Management: Collect and review timecards/timesheets from workers at month-end. Ensure records are accurate before submitting to the Accounts department.
• Training Coordination: Monitor workers' mandatory training and enroll them in required courses.
• General Support: Assist the Operations Manager with ad-hoc tasks related to daily operations.
  

Other Requirements: Ability to work in a fast-paced environment and handle multiple tasks.

WE are looking electrical and mechanical engineer need 4 pax experience excel word autocad speak english and need to submit Progress cliem and site servay co-ordinate with site supervisor and client arrange transportation for each project and monitor all th email and latters every week site meeting with client

We are seeking a highly skilled and motivated Project Engineer to join our team in the marine field. The successful candidate will manage and oversee projects from inception to completion, ensuring all objectives are met on time and within budget. The Project Engineer will coordinate on-site activities, working closely with designers, shipyards, and vendors to drive project success. This role requires strong leadership, exceptional organizational skills, and the ability to communicate effectively with diverse teams and stakeholders.

At SHM Shipcare (Singapore) Pte Ltd, we provide a one-stop solution for the marine industry in supplying products and services through a network spanning over 11 port cities along the Indian coast and across coasts of Singapore, Malaysia, Sri Lanka and UAE.

We are looking to hire an Office Admin Assistant in our Singapore office and shall be responsible for the following:

Desired Candidate Profile:

Candidate must have prior experience in handling Accounts and Inventory

Accounting

1. Verify and Manage all entries of sales, purchase and banking documents
2. Prepare monthly reports and submit to reporting manager on a monthly basis.
3. Provide monthly closure to accounts and submit to the Reporting Authority.
4. Provide assistance to internal teams if any on a daily basis

Inventory

1. Receive, distribute and maintain adequate quantities of stocks at all times
2. Maintain optimal stock levels
3. Review physical inventories periodically
4. Maintain stock and consumption records
5. Check incoming materials for quality, and quantity against invoices, purchase orders and packing slips or other documents
6. Make clear notes on the receipt of the items against each invoice.
7. Keeps and updates records of good received and issued.

General Duties

1. Perform related duties and responsibilities as assigned
2. Responsible for cleanliness of the stor3
3. Execute any other jobs assigned by the management.

Competencies Preferred:

Import and Export Knowledge,

Knowledge of Office (Excel)

Knowledge of Inventory Management

Record Keeping

Basic Marine-Engineering Knowledge

ONE OF SINGAPORE’S TOP SME 1000 COMPANIES & LEADER IN OIL & GAS/ MARINE/ INDUSTRIAL SAFETY PRODUCTS IN JURONG IS LOOKING FOR CUSTOMER SERVICE COORDINATOR TO JOIN OUR TEAM.

www.noah.com.sg

COMPANY TRANSPORT PROVIDED FROM BOON LAY MRT

• PROVIDE SALES SUPPORT TO SALES TEAM
• ORDER PROCESSING
• LIAISE WITH CUSTOMERS
• ALL ASPECTS OF SALES ORDERS PROCESSING, DELIVERY ORDERS AND INVOICES
• INVENTORY CONTROL FUNCTIONS
• ATTEND TO CUSTOMER ENQUIRIES AND FOLLOW UP ENQUIRES
• ANY OTHER AD-HOC DUTIES AS ASSIGNED
• MIN 'O'/'A' LEVEL / DIPLOMA QUALIFICATION / FRESH GRADUATES
• ACCPAC OR ANY ORDER PROCESSING KNOWLEDGE AN ADDED ADVANTAGE
• GOOD ORGANISATION SKILLS & INTERPERSONAL SKILLS
• FRIENDLY, CHEERFUL DISPOSITION & CUSTOMER ORIENTATED
• TRAINING WILL BE PROVIDED

BONUS: PERFORMANCE BONUS

Job Responsibilities:

1. Responsible in the daily operations of HR and Admin functions.
2. Responsible in managing job applications, scheduling for interviews, leave management etc.
3. To support in development and implementation of HR policies, plans, processes, programs, and projects.
4. Work with the cross department leaders and provide support and coaching to deliver actions that will drive people and organization performance to support delivery of organizational growth and business objectives.
5. Work closely with local government agencies to attract local talents.
6. Responsible for work passes application/ renewal/ cancellation/ appeals.
7. Support training and other governmental grants as well as coordinate all training courses and programs for staff.
8. Maintain and update Company's rules & regulations and 5S best practices.
9. To drive and maintaining Company culture, team spirit.
10. To drive employee’s engagement activities of Company event and teambuilding activities.
11. Taking charge of stationery and pantry supplies.
12. Upkeep and improve office working environment.
13. Manage corporate gifting.
14. Other ad-hoc duties as assigned.

Requirements:

1. Degree in Human Resource Management, Business Administration or equivalent.
2. Minimum 5 years of relevant working experience.
3. Knowledge of Singapore Employment Act would be advantageous.
4. Proficiency in MS Office (Word, Excel, Power Point).
5. Hands-on, organized, self-driven and detailed oriented.
6. Able to multitask in a fast-paced working environment.
7. Able to work long hours and work under tight timelines.
8. Posses entrepreneur spirit.
9. Fluent written and spoken communication skills and presentation skills.

Responsibilities:

· Plan, coordinate and oversee the installation and maintenance of internal systems of hardware, software and networks.

· Implement and manage security protocols, including access controls, backups and firewalls.

· Monitor, troubleshoot IT systems, including security system and networking.

· Manage servers, email systems, CCTV, HR system and others.

· Set up user accounts and PC workstations, Apps etc.

· Ensure the efficiency and reliability of IT infrastructure.

· Support web development and maintain Company portals.

· Maintain and support the Dynamics NAV ERP system.

· Conduct programming and develop Apps to support business operation.

· Provide IT support to internal and external users as needed.

· Maintain all IT related documentation and policies up to date.

· Perform other tasks as required.

Requirements:

· Minimum Diploma in IT, Computer Engineering, or a related field.

· At least 2 to 3 years of programming experience.

· Knowledge of system security, networking and database management.

· Good programming skills, with app development experience is a plus.

· Familiarity with access control, CCTV, and alarm systems is an advantage.

· Highly adaptable with a fast-learning ability.

· Open to young professionals and fresh graduates, eager to learn and grow.

Working Hours: 8am to 5.30pm (Monday to Friday)

Work Location: 5 Jalan Tepong

(Transportation is provided, pick-up at Lakeside MRT station)

Job Description & Requirements

Job Description & Requirements

• Answers the telephone and provides exceptional customer service to internal and external customers.
• Drafts reports and correspondence.
• Orders supplies and equipment; maintains service contracts on office equipment.
• Attends meetings and takes meeting notes.
• Liaises with internal and external units to carryout job tasks.
• Assists managers and supervisors in developing policies and procedures.
• Provides front desk coverage as needed for backup.
• Ensures travel authorizations, accommodations, and conference registrations for employees.
• Audits/processes travel expense claims.
• Handles mileage reimbursement requests for supervision travel.
• Performs tracking and distributes monthly travel reports.
• Maintains accounts payable and accounts receivable records.
• Solves problems associated with vendors regarding shipments, billing, and statements.
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
• Handles administrative tasks for faculty searches and staff recruiting.
• Handles event planning for meetings, professional development, and other department initiatives.
• Performs other related duties as assigned.

Key Responsibilities:

1. Contract Management:

Prepare, review, and negotiate contracts and agreements.

Ensure contracts comply with company policies and legal standards.

Maintain a centralized contract database and ensure timely renewals.

2. Collaboration:

Work closely with various departments (e.g., legal, finance, operations) to facilitate contract execution and compliance.

Act as the primary point of contact for contract-related inquiries.

3. Compliance and Risk Management:

Monitor contract performance and compliance, addressing any discrepancies or issues.

Identify potential risks and develop strategies for mitigation.

4. Documentation and Reporting:

Maintain accurate records of contracts, amendments, and correspondence.

Prepare regular reports on contract status and performance metrics.

5. Training and Support:

Provide training and support to staff on contract management processes and best practices.

Stay updated on industry trends and legal changes affecting contracts.

Qualifications:

· Bachelor’s degree in business administration, law, or a related field.

· Proven experience in contract administration or related roles.

· Strong understanding of contract law and compliance requirements.

· Excellent negotiation, communication, and interpersonal skills.

· Proficiency in contract management software and Microsoft Office Suite.

· Detail-oriented with strong organizational and analytical skills.

Preferred Qualifications:

· Certification in contract management (e.g., CPCM, CCM)

IMPORTANT

You may use the link to submit your job application

https://sy.seikowall-idd.com/TH6/public/hr/recruitment/eform_v1.xhtml?comp=SWPL

Job scope:

1. Support administrative functions required by various departments
2. Tasks include filing, photocopying, scanning, archiving, document reconciliation, shredding of documents, housekeeping, data entry

Qualifications:

1. Candidate must possess at least Higher secondary/Pre-U/A level/College, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
2. Detail-oriented
3. Fast
4. Takes initiative
5. Strong organisational and time management skills

Working hours:

Mon - Fri 8:30-13:00 or Mon - Fri 13:00 - 17:30

Please do not apply if you are unable to commit for at least 1 year.

The pay package includes encashed annual leave and medical leave.

Job Description

• You will be part of the Industry Partnership Group – Secretariat Office, to coordinate, review and improve work processes to better organise and facilitate e2i’s services and programmes to companies on their manpower needs. These include relevant reporting and coordination with internal stakeholders to provide employment support to retrenching companies and affected workers to support e2i’s role in the Taskforce for Responsible Retrenchment and Employment Facilitation, active engagement with internal stakeholders to problem solve and drive process improvements and working closely with internal and external partners to drive NTUC’s Company Training Committees (CTCs) outreach effort.

Job Responsibilities

• Problem solver to support Industry Partnership Group by pro-actively driving improvements on work processes and initiatives across teams within the Group and across Groups within the organisation. Engage various stakeholders to analyse, review and get buy-in to push for continuous improvements.
• Work closely with internal stakeholders to prepare monthly reports and analyse trends.
• Organise group sharing sessions to enable cross-learning across teams within the Group.
• Coordinate with government agencies (where applicable) and internal stakeholders on national initiatives and programmes to support workers on employment and employability.
• Follow-up with internal stakeholders on retrenchment notifications, track and update retrenchment database.
• Design, pilot and scale cross-sectors initiatives that will enhance the reach of CTCs and e2i’s programmes to external stakeholders such as organising partnership-related events and conducting presentations.

Job Requirements

• Good interpersonal, negotiation and communication skills.
• Possess strong analytical, critical thinking and problem-solving skills.
• Meticulous, self-driven, and able to multi-task in a fast-paced environment.
• Good in conceptualisation and developing new ideas.
• At least 2 years of relevant experience. Experience in outreach, business development preferred.

Only Singaporeans may apply.
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates

Bank is looking to expand Back office Murex team to work on new product onboarding program running on Murex Treasury platform

Responsibilities:

• Write transformation logic for source data format to Murex understandable format (MxML)
• Create MxML import and export workflows using MXML Exchange
• Document Functional, Technical Specification and Test Cases for integration
• Produce exception reports for failures
• Configure and Build Murex Reports for reports based interfaces
• Build custom tasks in MxML Exchange for specific processing not available through standard task library

Mandatory Skills Description:

• 8+ years of experience in Murex MX3 MxML, BO Processing, confirmations, settlements
• Unix/Linux scripting, SQL
• Able to work independently
• Prepare Technical specification for the given requirements.
• Deliver the allocated build items for signed off technical specification highlighted in item2.
• Conduct Unit Testing by taking full responsibility of the build quality.
• Experience in agile methodology and tools like JIRA, Confluence
• Support Testing phases from SIT/UAT.
• Post deployment fixes and handover to BAU.
• To provide proper documentation for the overall build as per the client internal guidelines.
• To follow delivery processes as mandated by client internal guidelines.

Responsibilities:

1. Perform routine cleaning tasks, including washing toilet (male & female), dusting, sweeping, mopping, and vacuuming floors, furniture, and surfaces.

2. Pantry Maintenance:

- Stock and organize the pantry with snacks, beverages, and other necessary supplies.

- Regularly monitor inventory levels and place orders when necessary.

- Keep pantry area clean and tidy, ensuring a well-organized and welcoming environment.

- Maintain coffee and tea stations, ensuring cleanliness and replenishment of supplies.

- Assist with catering arrangements for meetings and events.

3. Monitor and report any maintenance or repair needs.

4. Ad-hoc tasks assigned by the supervisor.

Description

· Technical & Helpdesk Support, IT/Computer - Hardware, IT/Computer Network/System/Database Admin, IT/Computer - Hardware

· Installation and configuration of office broadband, firewalls, servers, routers, and workstations, as well as office relocation

· Server and Storage Consolidation, Data Protection and Retention

· Virtualization and Cloud Computing Solutions. Inventory control of laptops and licenses and maintain serial numbers.

· To initiate approval and asset write-offs for IT equipment.

· Monitoring, assigning, and purchase requisition laptops and licenses.

· Evaluate the various PCs and laptops' performance and support levels, and make any required recommendations for future purchases.

· Assist with technical and help desk issues.

· Setup a Virtual Private Network (VPN).

· End-user support (Remote Access, Teamviewer support)

· Conduct an internal compliance audit on a regular basis to prevent illegal software and program downloads.

· Coordination of IT Compliance and Audits

· Review and improve company IT Policy

· Drive Security Awareness

· Keep laptops in good working order for troubleshooting, security, and other purposes.

· Responsible for cybersecurity of our system

Requirement:

· Bachelor Degree in Computer Science and /or with IT-related discipline in relevant professional certifications.

· Minimum of three years' experience working in an IT security-related capacity, with a thorough awareness of cybersecurity frameworks and standards.

· Automation Champion. Network Supervision.

· Citizens of Singapore are encouraged to apply

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

The National Institute of Education invites suitable candidates to join the Office of Academic and Faculty Affairs (AFA) as a Manager, AFA. This is a 2-year contract post.

ABOUT THE OFFICE OF ACADEMIC AND FACULTY AFFAIRS (AFA)
The Office of Academic and Faculty Affairs oversees the recruitment as well as the career and leadership development of NIE faculty. Day-to-day operations include the full spectrum of administrative processes for faculty appointment, promotion & tenure, contract renewal, and appraisal of faculty. The Office also manages start-up grants, faculty-related data management systems, and faculty recognition awards. Additionally, the AFA Office works closely with the Academic Departments, Human Resource, and IT departments of NIE to ensure the smooth running of all matters related to faculty processes.

JOB SCOPE
The job of the Manager, AFA, is to work collaboratively with the AFA team to manage and perform administrative processes that come under the purview of the AFA Office. The scope includes:

Responsibilities

Management of Faculty-related Processes

• Oversee administrative and evaluative processes for faculty appointments, promotions & tenure, contract renewals, lecturer promotions, and emplacements, ensuring alignment with NIE and NTU guidelines.
• Review dossiers and documents submitted by faculty to ensure accuracy and adherence to university policies.
• Provide guidance and prompt responses to faculty and administrators on faculty-related matters.
• Identify and implement enhancements to streamline faculty-related operations.

Faculty Engagement, Development, and Special Projects

• Organise professional learning communities and engagement sessions to enhance faculty understanding of NIE policies and guidelines.
• Support the operationalisation of faculty development and talent attraction initiatives.
• Collaborate with the Assistant Director and team to design and administer faculty surveys aimed at improving engagement.
• Assist with the planning and rollout of faculty development strategies and initiatives.
• Conduct research, including literature reviews and environment scans, to support faculty development projects.
• Monitor global trends in faculty engagement and development to align NIE’s practices with international standards.

Faculty-related Data Management Systems

• Manage faculty-related data systems (e.g., Student Feedback on Teaching, Academic Workload System, Publications and Research Database System).
• Work with the Digital Solutions Department to troubleshoot technical issues and recommend user-friendly solutions.
• Utilise data analytics to support decision-making and optimise faculty-related processes.

Administrative Support

• Provide secretariat support for meetings, including taking minutes and preparing reports and presentations.
• Draft and maintain advisories, user guides, and standard operating procedures for faculty processes.

Requirements

• A University Degree.
• At least 5 years of relevant experience. Experience in academic administration, HR, or academic publishing in a University setting is advantageous.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong writing, analytical, and organisational skills.
• Exceptional attention to detail, time management, and interpersonal abilities.
• Capacity to manage multiple tasks and interact effectively with stakeholders at different levels.
• Self-motivated, proactive, and resilient.
• Familiarity with digital tools and an ability to leverage technology for process optimisation.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to the availability of seats.

Job Responsibilities:

• Prepare import/export documents
• Coordinate with vendors/customers for delivery arrangements
• Work with logistics partners to ensure timely and accurate shipments
• Ensure shipment documents comply with customs regulations
• Ensure timely invoicing of shipments as per company KPIs
• Maintain accurate and up-to-date shipping records
• Monitor production schedules and release work orders to meet shipment deadlines
• Prepare and review quotes based on customer requests
• Review contracts to ensure consistency with quotes
• Support purchase order generation, order confirmation, and delivery

Requirements:

• Minimum GCE O level
• Minimum of 1 years of work experience as Administrator
• Preferred with knowledge of SAP
• Must be detail-oriented and strong organizational skills
• Competence with Microsoft Office
• Good personality and able to handle customer queries

Company Overview

Manne & Co is a live-streaming station that is looking to grow in the realm of content creation and develop marketing strategies that will effectively attract new fans and customers. As a forward-looking company, we adopt state-of-the-art technology in our live streams where customers can experience novel formats of online shopping.

In this role, you will be required to partake in the conceptualisation, planning and management of the company's social media assets. This will include design, scripting, assisting in on ground shoots to post production of reels that aim to promote, engage and drive new traffic. Looking into post insights and analysing statistics is also crucial for the team's regular reviews. Being a Marketing Executive also plays a pivotal role in the live roster, where new ideas are always needed to promote products that the company curates and takes pride in.

Job Scope

• Work together with respective live hosts to gather information on potential products (including USP & marketing strategy) and plan the flow of the next scheduled live.
• Upload relevant live product listings into respective live platform dashboards.
• Support live host with written codes in the comment section & create excitement throughout the live.
• Troubleshoot & resolve customer issues.
• Provide customer service and sales support to customers.

Job Requirement

• Diploma in Supply Chain Management or Logistics, or related discipline.
• Min. 2 years relevant experiences in logistics industry or international trade-related experiences.
• Candidates with relevant working experience will also be considered.
• Possess excellent communication and interpersonal skills.
• Able to multi tasks.
• Familiar with MS Applications, particularly Microsoft Excel.
• Strong administrative skills with attention to details, proactive follow-up and efficient time management.
• Able to work independently in a fast-paced environment.
• Self-motivated and able to work under pressure.
• Team player and committed to work.
• Effective communication and co-ordination skill.
• Bilingual individuals, proficiency in Mandarin, spoken & written will be required.
• People person, friendly & customer centric.
• Able to commence work at a short notice or immediate.
• Able to work on weekends occassionally.

Job Summary:

We are seeking a detail-oriented and proactive HR Administrator to support the human resource operations and administrative functions within our organization. The ideal candidate will assist in managing HR processes, ensuring compliance with Singapore’s employment regulations, and maintaining a positive employee experience.

Key Responsibilities:

HR Operations:

• Manage and maintain employee records and HR documentation, ensuring accuracy and confidentiality.
• Assist in the recruitment process, including job postings, interview coordination, and onboarding of new hires.
• Process work passes (e.g., EP, SP, WP) applications, renewals, and cancellations
• Handle employee on/offboarding, including exit interviews and clearance.
• Contract Management
• Coordinate and manage Learning and Development activities, including training records, schedules, and evaluations

Payroll & Benefits Administration:

• Support monthly payroll processing, including tracking attendance, overtime, and leave records via HRIS
• Administer employee benefits such as medical claims, insurance coverage, and statutory contributions (CPF, SDL, etc.).

HR Policies & Compliance:

• Ensure adherence to Singapore labor laws and company policies.
• Maintain and update HR policies, handbooks, and guidelines as necessary.

Employee Engagement & Support:

• Act as a point of contact for HR-related queries from employees.
• Support company events, training sessions, and team-building activities.

General Administrative Duties:

• Assist in general office administration, such as procurement of supplies and maintenance of office facilities.
• Provide ad hoc administrative support to the HR team and other departments (i.e. Exhibition, Sourcing of Gifts)