- HR documentation

- Assist in correspondences, reports, quotation, accountings, documentations and other administrative works.

- Able to work independently and communicate effectively via fluent and eloquent verbal/written English.

-Manage and maintain company's licensing and operational accreditations.

- Part-Time

- Flexible work Hours

- Work from home

1.Coordinate office activities and operations to secure efficiency and compliance to company policies

2.Manage agendas/travel arrangements/appointments

3.Manage phone calls and correspondence (e-mail, letters, packages etc.)

4.Track stocks of office supplies and place orders when necessary

5.Submit timely reports and prepare presentations/proposals as assignedAssist colleagues whenever necessary

A day in the life of...

• Review day to day transactions executed by Dealers/ Hedge Accounting.
• Review internal control processes for treasury activities
• Advise regional markets team on hedge accounting posting and concept in accordance to IFRS 9 in SAP
• Check and review the Commercial hedging performance reported
• Preparing and monitoring daily/weekly/monthly/annual counterparty limit report
• Arrange with stakeholders for annual limit review
• Daily confirmation of deals and accuracy
• Perform SWIFT/manual trade confirmation with banks.
• Follow up and resolve any unmatched deals independently
• Responsible in arranging SWIFT confirmation setup for markets
• Ensure proper archiving and filling documents
• Ad hoc compliance control check for treasury activities/projects
• Streamline process/automation

What will make you successful

• 3-5 years of experience in accounting or audit firms with knowledge of treasury
• University degree in Accounting and professional qualification from a relevant body ie CPA, ACCA
• Proficiency in analytical tools such as PowerBI and Excel, proficiency in Power Automate, Macro and SAP is a plus
• Prior knowledge of hedge accounting

A World Of Opportunities Awaits

Company Name: Laguna National Golf Resort Club

Job Title: Membership Administrator

JOB RESPONSIBILITIES

• Provide daily operation duties and administrative assistance in membership enquiries and services
• Assist with any enquires (via phone, email or in-person)
• Assist and support the Membership Sales team with membership application
• Update and handle confidential membership profile and database
• Perform secretarial and administration support duties
• Assist with membership application data-entry and post-sales membership enrolment kit preparation
• Rotating membership enquiry duty on weekdays and once every weekend or as and when assigned
• Assist with event planning and duties during membership events and /or when necessary
• Perform supporting function in membership sales related enquires (incentive will be deterrmined by team leader and awarded when monthly team KPI is met)
• Any other jobs/ duties as assign as and when by the management

JOB REQUIREMENT

• Good command of languages, able to speak and write in English & Mandarin
• Possess a high level of confidentiality and comfortable to strike a conversation with any walk-in / member
• Ability to work under pressure and multi-tasking
• Five-day workweek and once every weekend rotating duty. Must be willing to commit on weekends duty and event duty (weekends / public holidays)
• Good interpersonal and communication skills
• Good time management with strong sense of urgency and priority
• Initiative to learn and get things done efficiently
• Proficient in MS Office Word & Excel, Outlook and etc

BENEFITS

• Company Transport Pick-up/Drop-off Provided
• Uniform Provided, Duty Meals, F&B Discount, Dental, and Medical
• Family and Friends Hotel Room Rate Globally, Learning & Development Opportunities, Staff Recognition Award

*Only shortlisted candidates will be notified.

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

Responsibilities

Database Management:

• Configure and maintain SQL Server databases, ensuring their availability, performance, sustainability, and security.
• Migrate On-Prem SQL Databases to Azure, AWS, Google Could solutions.
• Expert knowledge in creating and maintaining SQL Server Jobs.

Integration Deployment:

• Expert knowledge in SSIS catalog services and creating environments to perform seamless deployments between environments for SSIS packages.
• Expert in creating catalogs and SSIS environments and SSIS integration solutions using Visual Studio to deploy packages.

System Monitoring:

• Monitor system health and performance, identifying and addressing issues in real time.
• Experience with monitoring tools like SolarWinds and Nagios or developing own monitoring solutions using PowerShell scripting will be an asset.

Performance Optimization:

• Analyze, solve, and correct performance-related problems.
• Adapt proactive mentoring techniques to ensure maximum system uptime and less downtime for applications and business users.

Solution Recommendations:

• Provide suggestions for improving database processes and performance.
• Work closely with SMEs and programmers to align with best practice guidelines and provide direction to build robust applications.

Automation:

• Refine and automate regular processes, track issues, and document changes.
• Experience in creating and using PowerShell scripts to manage core DBA tasks.

Query Tuning:

• Assist developers with query tuning and schema refinement.
• Expert knowledge in Tuning Advisor and query plans to guide developers.

24x7 Support:

• Provide on-call rotation support for critical production systems, including after-hours maintenance and release deployment activities.

Data Recovery and Backup Strategies:

• Be prepared to manage data recovery scenarios.
• Define and implement robust backup and recovery strategies.
• Assist Development team by performing on-demand restore tasks as needed.

Qualifications and Experience

• Education: Bachelor’s or Master’s degree in Computer Science, Information Technology, or related fields preferred
• Certifications: Relevant certifications such as Microsoft Certified: Azure Database Administrator Associate or MCSE: Data Management and Analytics are advantageous.
• Experience: Preferably 15 + years of experience as a DBA, with advanced knowledge of large-scale databases in a 24/7 environment.

Technical Skills:

• Proficiency in database Server administration, including backups, restores, and performance tuning.
• Familiarity with Windows Server, T-SQL, and PowerShell scripting.
• Understanding of high availability and disaster recovery concepts.
• Experience in DTS package conversion to SSIS and fine-tuning SSIS packages.
• Experience in creating Visual Studio solutions for integration services to deploy projects to SSIS catalog databases.
• Proven experience in cloud technologies (AZURE, AWS, Oracle, and Google).

Competencies (Skills & Behaviors)

• Excellent communication and people skills
• Ability to work in a team environment.
• Good Analytical & Critical thinking skills
• Possess a High Regard for Quality Work
• Extremely Motivated, Dynamic & Creative Individual
• Demonstrates meticulous diligence and consistently follows up.
• Strong organizational skills

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

· Perform contract reviews on Purchase Orders.

· To create sales order in Oracle system with accurate data entry to fulfil customer’s requirements.

· Management/Update of production planning file.

· To close sales work order and prepare product certification documents.

· Liaise with customer on some expectation/requirements.

· Preparation of regular reports.

· Answering phone calls and emails.

· Organize and maintain Company’s records.

· Monitor and manage office supplies.

· Any other office chores as assigned.

· May need to support production when needed eg pasting of labels

Achievers Dream Learning Centre is a fast-growing Chemistry Tuition Centre Specialist with headquarters in Central (Bukit Timah) and North-East (Lorong Chuan) region of Singapore.

We are passionate in what we do, and we want to expand our operations in the East side of Singapore. We believe that culture is the product of empathetic leadership and a shared sense of purpose. Our company is a place where all people feel they belong. We put diversity, autonomy, and support first as we scale.

About the job:

This position is a 2-year contract (convertible to full-time) and requires commitment on one weekend. As an Administrative Associate Lead, you will be in charge of the smooth running of daily operations of the Centre. You’ll also be responsible for managing phone enquiries and walk-in and registrations of new parents and students. The Administrative Associate Lead will report to the Centre Manager and works with the Teaching & Curriculum Team.

On a given day,

• you will advocate for good customer service practices to manage phone enquiries and walk-in professionally
• you will be in charge of customers onboarding and assist parents and students to complete their registration and make them feel welcomed to the Centre
• you will handle enquiries from parents and do the necessary follow up to encourage them to enrol with the centre
• you will deal with payment matters, including collecting payment, preparing invoices with high accuracy, tallying of petty cash and daily closing for the Centre
• you will work closely with teachers and students in ensuring that correct worksheets are being provided during each lesson so that efficient and effective learning can take place
• you will ensure the organization and cleanliness of all classrooms so that students have a welcoming environment for learning
• you will ensure that snacks are stocked up regularly for teachers and students so that they will not go hungry
• you will schedule zoom meetings and prepare meeting minutes for the team

What we expect of you,

We are all different, yet we all use our unique contributions to serve people. The qualified person we seek is a team player with these qualifications:

Must have

• at least 2-5 years of working experience (administrative, customer service, sales related)
• ability to work in a fast-paced environment
• able to work independently and collaborate well in a team
• organized and adhere to deadlines
• keen eye for details
• honesty, integrity and with a growth mindset to learn
• positive learning attitude
• good listening and communication skills
• singaporean (quota criteria)
• fresh diploma graduates can apply

Good to have

• at least 1-2 years of experience working in a tuition centre setting
• fluency in chinese language (due to chinese-speaking parents or students)
• design or social media marketing background
• technical troubleshooting skills
• understanding of chemistry content knowledge
• leadership skills

What are the perks for you,

• full suite of employee onboarding and welcome package
• annual leave, birthday leave, medical leave and hospitalization leave
• company group insurance
• complimentary health check-up
• flexi-benefits reimbursement (for travel, staycations, optical, dental etc)
• team training and career developments
• bonuses (sales, performance, fitness, punctuality bonus etc)
• team bonding activities and individual prizes to be won
• a safe environment to make mistakes and learn without any criticisms or judgement
• a fulfilling work experience bringing immense satisfaction to parents and students
• you will learn a lot regarding administration best practices, operations, how to work with people and how to manage a centre

We need your commitment,

Working Hours: (4 weekdays + 1 weekends) (1 weekday + 1 Weekend OFF)

• Weekdays: 1pm to 9pm
• Weekends: 8.30am to 6.30pm

Kindly ensure that you are 1000% comfortable with the working locations and working hours (commitment on both weekends is a must) before applying for the job.

We look forward to speaking to one of you very soon!

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

Roles & Responsibilities

1. Timesheet Management:

• Collect and verify timesheets monthly, ensuring accuracy before submission to the Payroll and Billing Team for processing.
• Conduct checks for overtime (OT) and rostering compliance, addressing breaches identified in TS/Quick HR generated reports.

2. Employee Relations Support:

• Assist in new hire onboarding briefings.
• Manage the issuance of Personal Personal Protective Equipment (PPE) to employees.
• Produce necessary letters and paperwork on behalf of the Employee Relations Team.

3. Data Entry and Compliance Checks:

• Update internal databases.
• Conduct data entry and calculations for timesheets, identifying potential breaches and non-compliance matters, such as excessive OT hours, rest day violations, and other related issues.

4. Address Verification and Housing Management:

• Update SAP/MOM with staff's new addresses, verifying housing address details.
• Conduct quarterly 100% housing verification for foreign staff, ensuring alignment with MOM and SAP declared addresses.
• Verify HDB addresses against HDB's website for authorized tenancy, and request tenancy agreements for non-HDB addresses.

5. Administrative Support:

• Assist with various internal arrangements.
• Manage general email/SMS broadcasts.
• Conduct follow-up calls to employees based on team requirements.
• Handle any other ad-hoc tasks assigned by the Team Lead or Unit Head.

Skills & Requirements:

• Good communication skills, positive mindset, and self-motivated candidates preferred.
• People-oriented with the ability to work comfortably with a diverse range of individuals.
• Adherence to the organization's standard practices and work ethics.
• Basic knowledge of HR processes and experience.
• Basic knowledge of MOM legislations.
• Bilingual proficiency (English/Mandarin) is required.

This position plays a vital role in ensuring efficient administrative and compliance support to the Employee Relations Team. If you meet the qualifications and are enthusiastic about contributing to our organization, we invite you to apply.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

(A) assist project manager and project teams, including:

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues

(B) carry out office adminsitration duties including:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

Job Descriptions

1. Responsible for supporting the IT help desk services to ensure services are delivered to meet business needs and expectations, within SLA standards (response time and resolution time
2. Install and configure hardware and software applications
3. Manage user accounts, permissions, and access rights
4. Monitor and maintain IT systems to ensure their smooth functioning
5. Perform system backups and disaster recovery procedures
6. Support VOIP, conferencing and mobile service request
7. Liaise with other support teams, or product teams as required to resolve requests and issues in a timely manner
8. Act as a contact point between helpdesk operations, other teams (internal, external and vendor/supplier)
9. IT assets and inventories management
10. Ensure proper documentation of all IT infrastructure setups, software licenses, and any software modifications
11. Design and conduct IT user training on systems under the IT Department's purview
12. Continuously update technical knowledge and skills
13. Other ad doc tasks and projects as needed

Job Requirements

1. Minimum 5-years of MIS or related experience.
2. ITIL Certification or equivalent preferred.
3. Working experience with Windows Servers, Active Directory, Router, and Network Switches.
4. Hands-on software and hardware troubleshooting experience.
5. Strong analytical and problem-solving skills.
6. Good team player with excellent communication and interpersonal skills combined with self-assurance and confidence.
7. Self-starter, ability to work independently with minimal supervision.
8. A can-do attitude with positive outlook and able to work under pressure.
9. Ability to multi-task, take initiative and manage priorities.
10. Ability to strive in a fast-paced and results-oriented environment.
11. Willingness to work outside regular business hours as required.
12. Able to start work immediately or within short notice

Benefits

• AWS : Not provided
• Performance based bonus （Once in December) Company and Individual
• Expected OT for a month will be pretty minimum or 0
• AL、MC : 14 days
• MC　14days.
• Other benefits and allowances
• Dental coverage
• Medical coverage

Working hours

• Mon-Fri, 5days work week
• 8:00- 17:30 or 8:30-18:00

Job description

1. Assist in Human Resource functions and administrative matters
2. Processing of monthly Payroll ( Working with a Team )
3. Update and maintain of employee individual's personnel files and records
4. Assist in training administration arrangements for internal / external courses
5. Assist in dormitory arrangements, assignments, involve in application of work pass renewal
6. Assist in WICA / H&S claims administration
7. Any ad-hoc duties as assigned

Requirements

• At least 2 years of working experience in HR field with payroll experience
• Min NITEC / Diploma in Human Resource Management or equivalent

Responsibilities:

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Requirements:

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Responsibilities:

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Requirements:

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Office Admin / Admin Executive (Part Time)

We are looking for an admin executive who can work on a part time permanent basis. If you can commit, please submit your resume to [email protected]

Working Hours:

• Weekdays 1.30 - 8.30 pm
• Saturday 8.45 a.m. to 4.30 p.m.
• Sunday 8.45 a.m. to 4.30 p.m.
• Salary ：$9/hr Weekday, $12/hr weekend
• Please only apply if you can work at least 6 months. You can choose to work on weekdays only/ Sat only/ Sun only.
• Address: Bukit Timah Plaza
• No experience required. Training will be provided.
• Microsoft office skills needed.

Job scope

• General adminstrative duties and support
• Maintain Cleaniliness of the centre
• Attend to whatsapp, walk-in enquiries
• Other Ad-hoc duties as assigned by management

Civil Engineer (indoor office-based job)

Salary up to $5200

• To take charge of the Ducts and Manholes Implementation and Maintenance Works.

• To coordinate underground ducts and manholes implementation works with external parties.

• To support Plant Maintenance and Operation on Civil & Structural (C&S) matter

• C&S engineering SME

Responsibilities:

• New Development and Diversion of Services:

- Take charge and coordinate Service laying with main project team (Developer, Main Contractor) and authorities, including deconflicting with others for new build and diversion.

- Project Manage the implementation of underground ducts and Manholes within new development and service diversion.

- Review method statement and coordination drawings and other relevant construction documents.

• Review 3rd party submission on matters related to Netlink Underground Services

• Support Facilities and Maintenance team on Civil & Structural related issues.

• Participate in tender, contract administration

Requirements:

• Civil Engineering Degree with 3-year engineering/construction experience

• Diploma holders in Civil Engineering with extensive relevant experience will be considered

• Experience in infrastructure (Road works) projcts and its geotechnical aspects.

• Exposure in Service coordination with Authorities and Service providers

• Good understanding of Specifications, contracts and ability to read and interpret engineering drawings and engineering reports.

• Ablity to review Method statement. Ability to generate method statements is preferred.

To apply:

Please email Resume in Microsoft Word format

Please state your Position/ positions applied on the “on TOP” of your resume.

Please state Available Commencement Date or notice period

Please state current and last SALARY and Expected Salary in your resume.

Please state Reasons for leaving current & previous Employment.

Job Description & Requirements

1. Manage all delivery scheduling functions for assigned store (s)
2. Utilize system information and reports to identify deliverable orders
3. Contact customer to schedule deliveries for all items that are currently available and in the warehouse
4. Maintain delivery schedules based on outlined route list
5. Maximize delivery trucks and routes based on schedules and ensure that delivery goals are met
6. Run scheduling reports to ensure that the budgeted goal for deliveries is being met
7. Suggest and participate in developing “special” routes to satisfy out-of-area customer deliveries
8. Work closely with receiving specialist and inventory specialist on reschedules and product availability
9. Call customers in advance of the actual delivery with three-hour delivery windows. Perform delivery confirmation telephone calls to customers Co-ordinating within internal department for changes in customers’ order
10. Any ad-hoc admin duties

Requirements:

~ Min ‘O’ Level.

~ Preferably with 2 years of relevant experience.

~ Hardworking, meticulous and able to work independently.

~ Responsible & fast learner

~ Proficient in MS Office skills (Words & Excel)

~ Knowledge in ERP Software will be an added advantage.

~ Preferable able to start work immediately.

NOTE; DAYS AND HOURS OF WORK

Monday – Friday from 9.00am – 6.00pm and Alternate Saturday 9.00am to 6.00pm.

RESPONSIBILITIES

• Ensure documents discipline; proper and accurate data entry, maintain supplier invoices to be up to date, ensure documents submitted are in good order and on time
• Ensure smooth day-to-day operations between warehouse and outlets
• Managing and procuring companies' supplies such as pantry supplies; stationery; packaging etc
• Liase with various stakeholders to request and ensure proper documentations, services provided
• Work with finance department to ensure quarterly required reports are in good order
• Upkeep of company's assests such as office furnitures and vehicles
• Plan and organise company related events

REQUIREMENT

• Merticulous and highly organised
• Attentive to details
• Min. 2 years experience in office admin related field

To be successful in this role, you need to have a service mindset and the will to go beyond your job description.

This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company’s administrative processes and your major duties include: managing all corporate travel requirements, ensuring the timely consolidation & submission of expense reports, managing the cost-effectiveness of OEM procurement and supplies and managing the use of office facilities for Board and Management meetings.

MAIN RESPONSIBILITIES

Corporate Travel Requirements

• Seek out the most cost-effective travel arrangement for all corporate travels, including the booking of air tickets, accommodation, land transfer, and necessary visa application;
• Familiar with the latest rules and regulations in relation to overseas travel and provide timely advice to our office travellers;
• Prepare and submit expense claims relating to all travel arrangements to Executive Director for approval.

Office Administration

1. Managing the calendar and schedules for Chairman and Executive Directors.
2. Familiar with the booking requirements for golf courses as well as entertainment suggestions for Management as required.
3. Responsible for the overall administrative requirements of the office:

• setting up conference rooms for the purpose of Board meetings and/or corporate meetings with external and internal parties;
• setting up online Zoom meetings and/or other forms of online conferencing requirements such as video-conferencing, etc.; coordinating all resource requirements for in-house training and meetings;
• attending to phone enquiries and all local and overseas mails; procurement of office equipment & machines (OEM) and supplies and upkeeping the pantry requirements.

Other Duties

• Work closely with HR & Admin department to provide administrative support as required.
• Attend to any other administrative matters as assigned by Management and/or immediate supervisor.

Requirements:

• Attained at least a Diploma in Administration or similar qualifications.
• At least 3 years of experience in office administration, including familiar with corporate travel formalities and requirements.
• Must be proficient in written and conversational English and Mandarin (an added advantage)

(No quota for work pass)

Office Admin / Admin Executive (Part Time)

Working Hours:

• Weekdays 1.30 - 8.30 pm
• Saturday 9.00 a.m. to 4.30 p.m.
• Sunday 8.45 a.m. to 4.15 p.m.
• Salary ：$9/hr Weekday, $12/hr weekend
• Address: Bukit Timah Plaza
• No experience required. Training will be provided.
• Microsoft office skills needed.

Job scope

• General adminstrative duties and support
• Maintain Cleaniliness of the centre
• Attend to whatsapp, walk-in enquiries
• Other Ad-hoc duties as assigned by management

Please send your CV to [email protected]

Responsibilities & Duties:

1. Cleaning Responsibilities

· Perform general cleaning tasks such as sweeping, mopping, washing and sanitizing of toilets and vacuuming floors

· General window wiping

· Dust and wipe surfaces, including desks, tables, and other furniture

· Empty and dispose of trash bins

· Ensure a clean and presentable environment for employees and visitors

· Keep the pantry or refreshment area organized and clean

· Collect used cups, dishes, and utensils, and wash them as needed

2. Workspace Organization

· Arrange chairs and tables in meeting rooms and pantry area

3. Adherence to Health and Safety Standards

· Follow proper hygiene and safety protocols when handling food and cleaning materials

· Use and store cleaning chemicals according to safety guidelines

· Report any safety concerns or potential hazards to supervisors

4. Others

· Monitoring and ensuring an adequate supply of hand soap, toilet paper, and other essential items

· Be adaptable and willing to assist with additional tasks or responsibilities as needed

· Ad-hod duties as when required

Requirements

· Prior office housekeeping/ cleaning experience is advantageous

· Good communication and interpersonal skills

· Able to work independently

· Perform contract reviews on Purchase Orders.

· To create sales order in Oracle system with accurate data entry to fulfil customer’s requirements.

· Management/Update of production planning file.

· To close sales work order and prepare product certification documents.

· Liaise with customer on some expectation/requirements.

· Preparation of regular reports.

· Answering phone calls and emails.

· Organize and maintain Company’s records.

· Monitor and manage office supplies.

· Any other office chores as assigned.

· May need to support production when needed.

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life and there it is, Sheldon Global Pte Ltd. Who would’ve thought that we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable high-grade household items to solve your space constraints. With 7 major brands under our management, we will ensure to offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office