JONES DAY

Jones Day is a global law firm with 40 offices in major centers of business and finance throughout the world. Covering 19 countries on five continents, our unique governance system fosters an unparalleled level of integration and contributes to our ranking as one of the best in the world in client service.

Reporting: Partner-In-Charge, Singapore Office and Firm Director of Administration

Hours: 9:00 a.m. to 6:00 p.m. from Monday through Friday. From time to time, you may be required to work more than these hours to accomplish the goals and deliverables of your position.

JOB DESCRIPTION

GENERAL SUMMARY

The Office Administrator is responsible for ensuring that the Firm’s lawyers in Singapore have the resources and support necessary to provide excellent service to clients. In collaboration with the Partner-In-Charge, the Office Administrator coordinates all support functions in the office and acts as a liaison with Firm Departments.

Administrative tasks include: providing oversight of support personnel, technology, facilities and office management, vendor management, financial reporting and analysis, budgeting, expense monitoring, billings & collections, accounts payable, internal and external audit responsibility, human resource policies and procedures, payroll and benefits (including statutory reporting), compliance with internal policies and external authorities (including the Ministry of Law, the Legal Services Regulatory Authority and the Ministry of Manpower), recruitment and onboarding, training support and coordination, records management, business development & communications.

The Office Administrator reports directly to the Partner-in-Charge , and receives guidance from the Director of Administration and various Firm Department Directors, to ensure compliance with Firmwide policies and goals, relevant government statutes and regulations.

In addition to general responsibilities described above, the Office Administrator works closely with the lawyers to meet evolving practice needs and budgetary goals for the office. The Office Administrator is expected to establish a positive and respectful work environment, mentor staff members in the performance of their duties, and foster an atmosphere of teamwork and continuous improvement. Above all, the Office Administrator must fulfill the needs of the office in a manner which is consistent with the Firm’s visions and values.

In conjunction with the Partner-in-Charge, develop short and long-term plans and goals for the office, for the local administrative staff and for himself/herself. The Office Administrator must understand the strategic plan for the office and have a strong involvement with practice concerns and organizational development.

JOB REQUIREMENTS

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

- Ability to build credibility and rapport with Partners and other members of the firm at all levels.

- Energetic, enthusiastic ‘can do’ attitude combined with professional confidence.

- Ability to exercise good judgment, be discreet and tactful.

- Strong leadership skills and willingness to function as a role model within the office.

- Strong financial literacy and familiarity with budgeting and financial reporting

- Strong organizational and time management skills, including the ability to organize self and others.

- Demonstrated supervisory and problem solving ability.

- Ability to work independently, take initiative, set priorities, and see projects through completion.

- Ability to meet deadlines and respond to changing priorities.

- Ability to handle many tasks simultaneously.

- Ability to work with a wide range of people in a team setting.

- Knowledge of local employment statutes and regulations.

- Strong service orientation.

- Willingness to work across time zones.

EDUCATIONAL / JOB EXPERIENCE REQUIREMENTS:

- Bachelor’s Degree

- Minimum of 5 years of managerial experience, with increasing responsibility.

- Minimum of 3 years’ experience in a law firm, corporate legal department or professional services industry.

- An excellent level of spoken and written English language to facilitate communication within the office and throughout the Firm.

Our client is a growing financial services institution headquartered in New York. Owing to expansion, they are hiring an Office Administrator to support their newly set up office in Singapore.

Some of the key responsibilities will include:

• Multifaceted role, responsible for creating a welcoming atmosphere by greeting visitors and managing meeting room bookings.
• Handle phone calls, ensuring effective communication within the office.
• Maintaining the office's functionality by ordering necessary supplies, upkeeping tidiness, and coordinating travel arrangements.
• Contributes to the onboarding process for new hires and facilitates a smooth experience for overseas visitors.
• Versatile and organized approach to support various facets of the office environment
• Provide administrative support to senior leaders as required

To be eligible for this role you will require:

• At least 5 years of experience in office administrative work
• Proficiency in MS Office
• Exhibits excellent time management, prioritization skills, and the ability to multitask
• Good written and communication skills
• Familiar with the usage of office equipment

Please contact Lucy James by emailing your cv directly in word format to [email protected]

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days we regret to inform you that your application for this position was unsuccessful.

EA License Number: 16S8131

Recruiter License Number: R24125836

This position is for 6 months (maternity cover) with the opportunity of permanent employment afterwards.

Main duties are:

• Office administration (including receptionist tasks - answer phone calls, welcome visitors)
• Travel arrangements (flight tickets, hotels, transportation, visa processing)
• Raising of purchase orders in the software (Danaos System)
• Managing office systems, arranging servicing, corporate purchasing (stationery's, pantry supplies,
• etc.)
• Receiving and assessing incoming and outgoing mail and packages (corporate/admin)
• Preparation of Despatch forms and necessary Company Letters
• Maintain and update of office and supplier contact list
• Administration and secretarial support to top management

We are seeking a highly organized and proactive Office & HR Administrator to oversee a variety of office operations, including human resources tasks, travel and accommodation arrangements, scheduling, and event organization. This role requires exceptional multitasking skills, attention to detail, and the ability to collaborate effectively with diverse teams.

Key Responsibilities:

Office Administration:

Manage day-to-day office operations to ensure a smooth and efficient workplace.

Maintain office supplies inventory and place orders as needed.

Serve as the primary point of contact for office-related inquiries.

Human Resources Support:

Assist in recruitment processes, including job postings, scheduling interviews, and onboarding new employees.

Maintain employee records and manage HR documentation.

Coordinate employee engagement initiatives and wellness programs.

Travel and Accommodation Coordination:

Arrange domestic and international travel for key employees, including flights, accommodations, and transportation.

Ensure cost-effective travel arrangements while adhering to company policies.

Handle changes, cancellations, and emergencies related to travel.

Scheduling and Calendar Management:

Coordinate schedules and appointments for team members and executives.

Organize meetings, prepare agendas, and take meeting minutes as required.

Manage conference room bookings and resolve scheduling conflicts.

Event Organization:

Plan and execute internal and external events, such as team-building activities, conferences, and client meetings.

Coordinate with vendors, venues, and service providers to ensure successful event delivery.

Monitor event budgets and timelines, ensuring adherence to established plans.

Qualifications and Skills:

Proven experience in administrative, HR, or event coordination roles.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

Excellent communication and interpersonal skills.

Ability to work independently and handle confidential information with discretion.

Problem-solving mindset with attention to detail and adaptability.

Preferred Qualifications:

Bachelor’s degree in any field.

What We Offer:

Opportunities for professional growth and development.

A supportive and collaborative work environment.

Comprehensive Medical Insurance

Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for interviews.

Beach House Pictures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Overview:

We are seeking a professional and organized Office Administrator to join our client in the financial industry. The ideal candidate will serve as the first point of contact at the reception for the company and provide essential administrative support across the organization. This role requires excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Front Desk Management: Greet and welcome visitors, clients, and employees with a professional and courteous demeanor.
  Answer, screen, and direct phone calls to the appropriate departments.
  Handle inquiries and provide information about the company to the public, clients, and employees.
• Administrative Support: Manage incoming and outgoing mail, packages, and deliveries.
  Maintain a tidy and organized reception area.
  Schedule and coordinate meetings, appointments, and conference room bookings.
  Assist with administrative tasks such as data entry, filing, and document management.
• Visitor Coordination: Ensure all visitors sign in and are provided with visitor badges.
  Notify employees of visitor arrivals and direct visitors to the appropriate locations.
  Manage visitor logbooks and maintain security protocols for visitors.
• Office Supplies and Inventory: Monitor and maintain office supplies inventory.
  Place orders for office supplies and ensure timely restocking.
  Manage and organize supply storage areas.
• Communication and Collaboration: Liaise with internal departments to ensure effective communication and coordination.
  Assist in the planning and execution of company events and meetings.
  Provide support to the HR and Operations teams as needed.

Requirements:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a receptionist, front office representative, or similar role in the financial industry.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Ability to maintain confidentiality and handle sensitive information.

Working Conditions:

• Full-time position, Monday to Friday.
• Office environment with standard business hours.
• May require occasional overtime for special projects or events.
• Working in a fast-paced environment.

If you are a dedicated and detail-oriented individual with a passion for providing exceptional administrative support, we encourage you to apply for this position. Join our client’s team and contribute to their success in the financial industry.

Agency Licence No: 24C2276 / Staff Registration No: R1655301C

Principle Partners specializes in executive search for Asset Management, Hedge Funds, Private Equity and Technology Companies in Asia.

We are looking for a Sales Administrator to join our Asia team. Your role will be crucial in maintaining our high level of service to our customers and supporting business growth in Asia.

DUTIES & RESPONSIBILITIES

• Secure the complete sales process from creating offer, following up, order intake, order processing, delivery arrangements and collection of payments.
• Responsible for offering spare parts and retrofit new compressors to our customers and follow up on offers promptly and efficiently
• Work together with the Asia team and other Sperre offices to develop and expand our business in Asia. Handle the process from order, coordinate shipment arrival, delivery process and invoicing. Including creates orders (ERP BC 365) and distributes order confirmations. Close orders (ERPBC 365) and forward billing to customers.
• Including support with picking and packing ensuring fast and smooth transactions
• Handle inward and outward shipment for compressors and spare parts including all documentation.
• Manage inventory by ordering and updating incoming parts in our warehouse and system
• Assist in account receivables, warranty - and claims processes together with the sales and finance teams

Competences & experiences

• Male or female are welcome for this position.
• Some working experience, Degree holder in any discipline with preference in commercial or technical and preferred affinity with the marine or offshore industry.
• Customer-oriented with strong relationship-building skills and commercial mindset
• Result-driven, organized, responsible and independent
• Good communication skills both oral and written in English
• Team player with a hands-on and practical approach
• Cultural awareness and experience in an international setting are a plus
• Familiarity with MS Office and ERP *BC365 systems is desirable but not mandatory.

Does this sound interesting?

If you are eager to join an international company and take on this dynamic opportunity, please send your CV and a brief motivation to us.

Our values:

• Agile: Our team- and customers rely on our ability to respond.
• Observant: We observe- and foresee team and customer needs.
• Approachable: We are down to earth and always available.
• Responsible: We all have a key to ensure the highest customer satisfaction.

• General Office Admin Operations/Support Duties
• Organised and able to work independently
• Able to work under pressure and tight deadlines
• Fluent in English
• A team player with excellent communication and interpersonal skills
• IT Savvy

Job Requirements:

• Ngee Ann/Singapore Poly graduates in IT

We are inviting interested applicants who are good team players, enthusiastic, service-orientated, and professionally competent to join our dedicated team.

Responsibilities:

The Office Manager will oversee the front office operations, ensuring that staff effectively complete tasks to maintain smooth functioning. This role emphasizes clear communication with parents, school staff, and administration through phone conversations, written notes, email, and other channels.

Student Information:

• Manage and update student records and digital forms in PowerSchool.
• Coordinate parent orientation packets, including essential forms and documents.
• Oversee the student withdrawal process and manage account deactivations.
• Prepare monthly attendance reports for students with frequent absences.

Communication:

• Handle phone calls, WhatsApp messages, and front counter inquiries from parents, students, and staff.
• Manage school email accounts, ensuring timely responses and appropriate follow-ups.
• Maintain the SMS parent contact list and update phone messages for holidays and breaks.
• Coordinate media publication opt-outs and liaise with facilities during emergencies.

Attendance:

• Record and manage daily class attendance in PowerSchool.
• Follow up on questionable absences or tardies with teachers and parents.
• Update attendance records for student check-ins and check-outs.
• Send tardy notices to parents and report recurring issues to principals.
• Monitor teachers' attendance reporting and address discrepancies with principals.

Campus Card:

• Manage weekly Campus Card recharge statements and payments for the Finance Office.
• Assist students and staff with Campus Card account top-ups.

Transportation:

• Manage bus schedules and resolve issues in coordination with the Operations Director and Transport vendor.
• Assist the Sports Coordinator with transportation arrangements for away games.

Supplies and Inventory:

• Manage and order office and staff lounge supplies, including stationery and business cards.
• Restock lounge essentials and maintain organized supply inventory.

Mail and Merchandise:

• Manage incoming and outgoing mail, packages, and courier services.
• Oversee the sale of ICS merchandise, including uniforms and spirit shirts.

Qualifications:

• Bachelor’s degree in Business Administration or Administrative Management
• Minimum 3 years experience
• Proficient in Google Suite and Microsoft Office.
• Strong communication and organizational abilities.

Roles and Responsibilities:

• Office Cleaning
• Cleaning of pantry
• Sweeping of Floor
• Mopping of Floor
• Cleaning of Windows
• Washing of toilets
• Clearing of rubbish
• Helping of production cleaning when needed
• Any other duty assigned
• Working hours: Monday - Saturday, 9am to 3pm.
• Working location: 233 Pandan Loop S128421

Working Hours: Monday - Friday (9am - 12pm)

Job Description

1) General Cleaning
2) Clear trash bins from individual workstations
3) Remove trash from office to designated area
4) Sweep / Vacuum / Mopping of Floor
5) Toilet Cleaning
8) Pantry Cleaning

9) Any other related to cleaning

Job Requirements

1) Cleaning experience preferred
2) Available immediately
3) Positive attitude, hardworking with pleasant personality

4) Singaporean and/or PRs apply

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Technical Requirements –

• Provide Support for Active Directory services, ADFS, DFS, SFTP.

• Provide support for implementation, troubleshooting and maintenance of Windows systems (2016/2019/2022) in Hybrid environment

• Provide support to Windows systems including day-to-day operational issues, monitoring and problem resolution for all the client/server/storage & mobile devices

• Proficient in DFS

• Experience with VMware virtualization technologies including vSphere, venter management suite, Site Recovery Manager, VRA, VROPS, VRNI, VRealize Log Insight

• Experience with x86 server and converged infrastructure technologies including HP, Dell, , HP SIM

Knowledge of Storage and network from Windows/Platform perspective

• Experience in the installation, configuration, and administration of components in a large VMwareenvironment centered around best practices, to include vCenter, VMware Update Manager, vCenter Operations Manager, vCenter Orchestrator, vCenter Cloud Automation Center, vCenter Site Recovery Manager

• Experience in VM template design and leveraging vCenter Operations Manager to right size, virtual servers

• Experience with Microsoft technologies including – AD / File / Print / DNS / DHCP / Client / Clustering / RDS

• In-depth knowledge and working of VMWare / ESX Server / vCenter Server

• To develop, plan, design and Build VMware DRS, VMware HA, System Fault Tolerance, Business continuity and Disaster recovery planning for Physical and Virtual Machines in Production and Non Production

• In depth knowledge of key AWS services like EC2, S3, ELB, Autoscaling etc.

• Proven experience assessing clients workloads and technology landscape for Cloud suitability, develop business case and Cloud adoption roadmap

• Proven knowledge of AWS platform and tools

• Installation of Physical Nutanix nodes / Configuration of IPMI

• Understanding of AOS(NOS) and Software Installation (Foundation)

• Configure VMware cluster in Nutanix / Nutanix Node Management in VMWARE

• Patching ESXi Hosts in a Nutanix VMWARE Cluster

•Installing / Configuration / Monitor / Troubleshoot CVM and health in Prism

• Disaster Recovery and Backup integration with Nutanix

• Applications Management in Prism Central

Other Requirements –

• Certifications and hands-on exposure with skillsets in relevant areas

• Must have strong communication skills (Verbal and Written) and the ability to articulate task management, priorities, and issues, participate in customer visits, conference calls, and assisting with defining the scope of services tasks

• Assess customer environment and requirements and design world-class solutions, leveraging best practices and best-of-breed technologies Performs system integration tasks

One or more of the following certifications

VMware Certified Professional (VCP)

VMware Certified Advanced Professional (VCAP)

Microsoft Certified Solutions Expert (MCSE)

Microsoft Azure or AWS Solution Architect Certified

NSX Certified but not mandatory

Nutanix NPP 5.5

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To: Head of Studio

Experience Level: 3-5 years, Executive or Manager Level

Main Responsibilities:

- Office Management and Administration:

• Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office.
• Manage office communications, including emails, phone calls, and correspondence.
• Supervise office space and facilities
• Update and maintain office policies as necessary.

- Human Resources Support:

• Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.
• Handle administrative matters related to staff employment, confirmation, and resignation.
• Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution.
• Support recruitment efforts, employee onboarding, and offboarding processes.

- Financial Management:

• Assist in the presentation of monthly financials and yearly budgeting to management.
• Coordinate month-end closing and submission of monthly financial reports.
• Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions.

- Executive Support:

• Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.
• Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests.

- Vendor and Supplies Management:

• Liaise with third-party vendors, managing purchasing and maintaining office supplies.
• Negotiate with vendors/suppliers to ensure cost-effective procurement.
• International Liaison:
• Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
• Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.

Requirements:

• Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
• Minimum 3 years of experience in Office Administration or HR Administration.
• Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
• Proficiency in Microsoft Office applications and experience with executive-level calendar management.
• Independent, self-motivated, with strong management skills and leadership qualities.
• Excellent coordination, organizational, and interpersonal skills.
• Meticulous, efficient, proactive, and able to multitask and prioritize.

Visitor management

Handle daily reception duties; -

• Greet and welcome guests, and visitors - direct them to the meeting room and inform the appropriate staff
• Serving of refreshments for clients and guests
• Answering of phone calls and responding to emails as necessary

Administrative Support

• Responsible for courier service, deliveries and mails
• Assist in meeting rooms bookings and set up, prepare refreshments when necessary
• Maintain and upkeep the front desk area, meeting rooms and pantry area to ensure areas are clean and tidy at all times by coordinating with cleaner
• Handles the maintenance of office equipment and keeps records of office inventory and pantry supplies to ensure sufficient stock at all times.
• Provide support for facilities maintenance and premises upkeep (e.g. Electrical, Aircon repairs etc.)
• Provide general administrative support to the company which includes data entry, filing and scanning of documents
• Maintains proper storage of files, ensuring that files are stored in a systematic manner allowing for easy access when required.
• Arrange printing of name cards, ordering of stationery and scheduling appointments
• Act as a point of contact for emergency issues and incident escalation for reception, administration and facility related matters
• Provide administrative and logistical support for the Management Team before and after an overseas business trip, including coordinating with other departments/overseas counterparts, and managing meeting schedules.
• Any other administrative tasks as directed by supervisors.

Working hours: 5 days work week, Monday to Friday, 9am - 6pm

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

• Office administrative functions such as filing, copy/faxing, maintaining supplies needed to run the organization.
• Provide good customer service through answering phone calls, attending walk-ins and responding to email enquiries.
• Update and follow up with all Delivery Order, Service Report, Mock Up List.
• Assist with the general day to day administrative tasks.
• Any other ad-hocs as assigned.
• Assist All Department

Responsibilities:

• Perform data entry tasks related to inventory management systems.
• Conduct regular inventory counts/audits to maintain accurate inventory records.
• Support in processing incoming and outgoing shipments.
• Prepare and maintain receiving and outgoing documentation.
• Respond to inquiries related to inventory/receiving/outgoing status.
• Maintain a clean and organized workspace.

Prerequisites:

• Minimum 3 year experience in warehouse administration or inventory management role.
• GCE ‘O’ level or its equivalent.
• Proficient in using inventory management software and Microsoft Office Suite.
• Good organizational skills and attention to detail.
• Good communication and organizational skills.
• Able to work independently and as part of a team.
• Work from Mon to Fri, alternate Saturday

Responsibilities:

• Install, configure, and maintain Linux operating systems and software applications.
• Monitor system performance and troubleshoot issues as needed.
• Implement security measures to protect the Linux systems from vulnerabilities and unauthorized access.
• Manage user accounts, permissions, and file systems.
• Perform system backups and recovery procedures.
• Collaborate with other IT team members to design and implement system upgrades and enhancements.
• Automate routine tasks using scripting languages such as Bash or Python.
• Stay up-to-date with the latest technologies and trends in Linux administration.

Requirements:

• Bachelor's degree in Engineering, Computer Science, Management Information Systems, or related field
• At least Six (8) years of information technology work experience and experience architecting, implementing, and/or managing virtual infrastructure environments
• Experienced in Redhat, Solaris, AIX in DC and Cloud infrastructure
• Redhat Satellite Management
• Experience on Installation, Administering, Patching, Upgradation of Sun Solaris/RedHat/AIX
• Administration of Puppet & Ansible
• Administration of Docker & Kubernetes
• Administration on Centrify
• Administration of IBM Symphony
• Administration of GPFS
• AWS/Azure – VM deployment and management
• Depth knowledge of UNIX, Linux Server Support, designing, troubleshooting and storage implementation
• Systems running on Solaris, Linux & AIX platforms and OS clustering, partitioning and virtualization [Solaris - Zones, LDOMs, AIX - VIOs and LPARs
• Handle day-to-day Solaris, Linux & AIX operating system installation, migration and break-fix support
• Demonstrable experience in AIX System Administrator and support various flavors of Unix servers along with experience in HA & VCS cluster technologies
• Create and maintain environment for running batch jobs associated with daily batch cycle and batch reporting subsystem
• Scripting knowledge is a must to automate tasks
• In depth knowledge of key AWS services like EC2, S3, ELB, Autoscaling etc

Job Description

• Work with end users to define needs and objectives.
• Responsible for general IT operational activities in the area of supporting and maintaining user computers and printers.
• Monitor network devices (routers, switches, firewalls) to ensure seamless connectivity and address any issues promptly.
• Manage Windows Server environments, including installation, configuration, and maintenance and Implement security patches, updates, and backups.
• Manage firewalls, including Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).
• Manage VPNs (Virtual Private Network) 7. Provide technical support through remote desktop session, email, phone, and face to face at user's workstation.
• Administer Active Directory, including user accounts, permissions, and group policies.
• Collaborate with vendors for hardware and software maintenance and upgrades and troubleshooting.
• Set up and manage user profiles, access controls, and authentication.
• Provide user support for login issues, password resets, and account management.
• Configure and troubleshoot email accounts, distribution lists, and shared resources.

Job Requirements

• Bachelor’s degree in computer science or related field.
• At least 3 years of system/network administration experience.
• Knowledge of Active Directory, DNS, DHCP, and Group Policy.
• Experience in administering network devices (routers, switches, firewalls).
• Experience in administering Windows Client and Windows Server Operating system
• Strong troubleshooting skills.

Job Responsibilities

• Manage all aspects of the project including and not limited to knowledge management, use engagement, project management, budget monitoring, status reporting and acting as secretariat to the Steering Committee and Working Group Members.
• Manage and coordinate requests from internal and external stakeholders.
• Support space planning, budgeting, and resourcing requirements from incoming and existing Tenants.
• Organize logistics, coordinate with stakeholders and vendors, set up-out office infra and provide operational assistance.
• Oversee the procurement of goods and services required for the site to operate seamlessly.
• Oversee all space allocation requests and ensure optimal allocation of space to support the hospital growth and development for the long-term.
• Analyze and present collated relevant information and statistics to guide decision making by senior leadership on space allocation and use.
• Oversee day-to-day operational tasks, including, but not limited to managing facilities, coordination of logistics and support for site based on-site.
• Perform other related duties as assigned by the Supervisor.

Job Requirements

• Minimally Degree in Healthcare, Healthcare Administration or Business Administration or related.
• Good at situational analytics, ability to think out-of-the-box to formulate and execute plans, in a fast-paced environment.
• Proficient and competent in Microsoft Word, Excel, PowerPoint, and Outlook.
• Good interpersonal and written skills.
• Good at planning and projection of needs.
• Able to work and communicate with different levels of staff.
• Efficient team leader, able to complete tasks on time, on target and on budget.

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: QYY6688V

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

About Deep Learning Logic Machines Ltd

Deep Learning Logic Machines Ltd is an innovative company at the intersection of AI and Web3, building infrastructure for decentralized AI. We are looking for a proactive Finance & Operations Executive to oversee financial operations, streamline workflows, and support administrative functions in a fast-paced environment.

Key Responsibilities

Finance & Accounting

• Manage day-to-day financial operations, including payments, payroll, and expense tracking.
• Assist in cash flow projections, budgeting, and financial reporting.
• Support bookkeeping and financial records reconciliation.
• Prepare financial documents for audits and compliance.
• Coordinate tax reporting for both fiat and crypto transactions.

Operations & Administration

• Handle office administration, procurement, and expense management.
• Streamline and automate financial and operational workflows.
• Maintain organized records of contracts and operational documents.
• Coordinate team events and office space management.
• Collaborate with external vendors, accountants, and auditors.

Requirements

• Proven experience in finance, operations, or administrative roles.
• Strong proficiency in accounting software (e.g., QuickBooks, Xero) and spreadsheets (Excel/Google Sheets).
• Excellent organizational skills with a keen eye for detail.
• Ability to work independently and manage multiple tasks efficiently.
• Strong communication skills for working with internal and external stakeholders.
• Knowledge of Singapore corporate compliance and reporting requirements.
• Must be based in Singapore.

Nice-to-Have Skills

• Familiarity with Web3 concepts (crypto transactions, wallets, blockchain accounting).
• Experience with AI productivity tools (e.g., ChatGPT, Claude).
• Prior exposure to startup environments.

What We Offer

• Flexible work environment with remote options.
• Opportunities for growth in the AI and Web3 space.
• A dynamic and collaborative work culture.
• Competitive salary and benefits package.

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

We are seeking for an Office Coordinator, responsible for overseeing all aspects of office administration and operations. The role will also provide administrative support to the Senior Leadership Team across regionally. This is an office based role in Singapore, working Monday to Friday.

Duties include, but are not limited to -

Operations and Facilities

• Visitor / customer meet and greet
• Managing a busy meeting room diary and meeting rooms
• Organising couriers, dealing with post / Special Deliveries
• Procuring daily office supplies
• Facilitate booking transport when required for our visiting Executives
• Arranging necessary office repairs and supervising on site contractors
• Managing and reporting from the S2 security system, including the supervision of staff office passes
• Liaising with IT and organising the return of leavers IT equipment
• Ensuring all Health & Safety protocols are followed and records kept
• Monitoring / reviewing all Facilities related contracts
• Processing all Facilities related payments through Coupa
• Assisting in the coordination of all in staff events
• Training in ergonomics to give staff assessments

Administrative Support

• Supporting the General Manager (GM) and Senior Leadership Team (SLT) with aspects below -
• Organising the SLT calendar 1-2 quarters in advance for the CPaaS business, ensuring that individuals are aware of longer term commitments to help them prepare for planning and leave windows.
• Preparation for periodic QBR’s, OKR’s, Talent Reviews, Company Communications, All-Hands, Sales Kick-off’s, Overseas Visitors, Public Holidays etc.
• Manage and compile visitors schedules including booking rooms, meeting times with stakeholders and ensuring any preparation is clear to all ahead of time.
• Managing and filing reporting and presentations. Ensuring presentations timelines are adhered to for content approval and review.
• Tracking SLT travel and coordinating against cyclical commitments (mentioned above).
• Working with Marketing to overlay events and ensuring appropriate resource allocations. E.g Executive Travel and speaking slots.
• Managing these as OKR’s in Workboard.

The ICC Academy is ICC’s educational arm and supports our mission by providing a wide range of specialised certification programmes, short-online courses and customisable workshops for professionals and businesses operating internationally. We have trained thousands of professionals in more than 100 countries and our qualifications are recognised and accredited globally.

We are currently recruiting a Platform Administrator to maintain and support ICC Academy’s applications. You will work with the organisation's most critical systems, services, and data and develop a deep understanding for organisational processes, rules and corresponding data flows and system impacts.

The role

· Act as the primary point of contact for assigned platforms. Collaborate with internal teams and vendors to propose comprehensive technical solutions. Ensure vendors meet contractual obligations for successful project delivery.

· Configure and administer the LMS platform to meet model requirements, and manage integrations with other related platforms (e-commerce, proctoring, certification, etc.).

· Provide application support, liaising with users and application vendors to resolve incidents and restore service.

· Analyse, investigate, programme, test, and maintain IT applications using SQL scripts or other software tools.

· Ensure proper and timely documentation, notification, escalation, tracking, and follow-up of incidents and requests.

· Determine and oversee timeframes for major IT projects, including system updates, upgrades, migrations, and outages.

Your profile

Do not hesitate to apply if you:

· Hold a diploma or bachelor’s degree in computer science, computer engineering, information technology or a related discipline.

· Have at least two years of comprehensive software development experience, including implementation and support.

· Have in-depth knowledge of SQL database (MySQL & MS SQL), dot NET, PHP, MVC/Web services, REST API, Ajax, JQuery and JavaScript framework.

· Are hands-on and highly motivated with a desire to continually enhance technical skills.

· Demonstrate excellent technical skills, attention to detail, and the ability to adhere to deadlines.

· Are a team player with great interpersonal skills, innovative and results oriented.

· Are an organised self-starter with the ability to work autonomously.

· Familiarity with data analytics solutions, Microsoft technologies, Business Intelligence is an advantage.

Terms and conditions

Estimated start date: As soon as possible

Department: Global Partnerships and Development

Location: ICC Academy, Singapore

How to apply: Please make sure to include the following in your application:

• Your CV in English (two pages maximum);
• A one-page cover letter highlighting your skills, motivation and experience relevant for the position.

At ICC, we make business work for everyone, every day, everywhere. And when we say “everyone”, we mean it. We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential, and equality of opportunity is for everyone.

Description :

The senior Windows Server Engineer/Lead is a technical specialist working as part of a Wintel Enterprise Operations Team. The Team provides to an enterprise level client base responsible for incident resolution, processing of change requests, and contributions to problem management for all Wintel platform cases. The candidate will ideally be qualified to an MSCA/MCSE/MCITP level or possess a similar proven track record of experience.

Position Objectives:

Resolving third level support cases; 90% of which will be resolved without escalation.

Escalating to the relevant team as required, promptly following procedures and ensuring management is updated accordingly.

Ensuring the Client and delivery team is up to date at all times on incident progress.

Maintain, troubleshoot and co-ordinate replacement of faulty hardware.

Involve in the execution of Client Change Requests in a timely manner as planned by Client Service Partner and Infra Delivery teams.

Escalation of critical issues/outages to Delivery Team Management as per procedures.

Provide detailed feedback to team members on all incident resolutions, ensuring full details are documented and entered into Knowledge base

Daily review and action of open cases; updating Operations Management on current cases and their status as appropriate.

Update Operations team on any projects being worked on.

To provide comprehensive handovers to peers at the end of shift.

Attend Daily Operations and Change Review Meetings as required.

Log cases to 3rd party vendors requesting assistance on unresolved issues.

Compliance - Working with Client base to organize and schedule compliance items such as hardware and software updates including firmware revisions and OS and Sub-Systems patching.

Technical Skills

• 6 years of excellent knowledge of Windows 2008, 2012 and associated platform(s) and/or tools,
• Hands on experince in Vmware 6.5 and above.
• Good knowledge and experience in Active directory forest and multiple domain trusts
• Good knowledge in Microsoft clustering
• Experience in DHCP,DNS, GPO
• Knowledge of Storage technologies, virtualisation like VMware, MSSQL and Citrix (useful)
• Excellent debugging and problem analysis skills
• Excellent interpersonal skills, self-motivation and the ability to work in a team
• Ability to manage large projects as Project Manager
• Should be Ok to work on Hospital Environment.
• Acknowledged expert in their field

EA License No. - 14C6941