Senior Administrator - Operations

Salary: $3200 - $4000

Location: Near Pioneer

5 days work

Company Benefits：

- 15 days AL

- Variable bonus (depending on individual and company performance)

Job Description

- Data entry to software and MS office applications; Generate report of balance & sales

- Keeping track of incoming and outgoing inventory/ stock

- Update the planning board timely; Keep track of purchase and quotation

- Assist in all general admin needs within operations; Generating receiving and issuing notes

- Responsible for the timely, accurate and efficient preparation and management of documents - numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by operations function

- Set up, copy, scan and store documents; Create templates and manage requests for documentation; File documents in physical and digital records and ensure appropriate storage

- Review and maintain the accuracy of the records, editing where necessary to ensuring recency

- Liaise with and distribute operations related information with relevant parties

- Manage the processes around documentation within operations function and aligning to overall organization’s document control structure

- Maintain confidentiality around sensitive documentation

- Prepare ad-hoc reports when required

- Keep daily logs of visitors generated from the visitor management software (VMS)

Job Requirements:

- Minimum a recognized diploma in any field, with relevant experience of no less than 5 years in operations administrative support function

- Computer literate -MS office skills (including outlook) and familiar with international quality standards (eg. ISO9001, ISO14001, ISO4500 and R2v3) would be an advantage

- Attention to details, sensitivity to numbers given the nature of role, organized

- Good communication skills (written & verbal), with pleasant disposition and ability to multi-task

- Ability to maintain confidentiality of information shared

EA Name : MANPOWER ACCESS PTE LTD

EA License No : 13C6854

EA Personnel Name : Chong Wei Ley

EA Personnel Registration No : R22108644

Job Scope

• Work Permit Application, cancellation and renewal
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with Monthly Claim / petty cash claim
• Assisting Purchase Order, and Project Invoicing
• Deal with employee requests regarding human resources issues, rules, and regulations
• Monthly Payroll process
• Ad-hoc administration duties

Requirement:

• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• SAP Knowledge is an advantage
• Simple knowledge of the Singapore Employment Act and/or local labour legislation
• Able to work independently with minimum supervision
• Able to work in fast paced environment

Job Scope

• Order entry of Purchase Order and informs planner that new orders are up in QAD – Mfg/Pro system to prepare for production materials and forecast shortages.
• Co-ordinate with factory to support customer’s delivery with designated Lead time.
• System pricing maintenance.
• Preparation of Commercial Invoice and Packing List, Delivery Order and Tax Invoice.
• Shipping arrangement to assigned forwarders for collection of goods.
• To provide customer service support to inquiries both local and overseas.
• Assist in the preparation of Official Quotation before submission to customer.

Job Requirements

• Min GCE ‘O’ Level
• Min. 2 years of relevant working experience
• Experience working in Electronics Manufacturing Industry

*ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED*

Oh Jia Qi Doreen |R1326597

MTC CONSULTING PTE LTD | 15C7752

The Office of Campus Housing (OCH) serves to make NTU the hub and destination to deliver best-in-class campus for learning, working, and living. OCH is a critical department responsible for student and faculty housing on campus, the sports and recreational facilities, and its related services.

The candidate selected can excel across one or many of the following functions:

Resident Relations / Stakeholder Relationship Management:

• Engage the residents / users / stakeholders to better understand emerging needs and actively contribute towards the solutioning process.
• Collaborate with colleagues within and outside of the Department to timely respond to and resolve the user’s request / feedback / complaints received via prevailing input avenues e.g. through online service platforms, over-the-counter enquiries, emails, phone calls, etc.
• Maintain timely and accurate records, e.g. resident particulars, occupancy, availability, etc. for management reporting, enabling invoicing, etc.
• Process housing application, assign appropriate room / housing unit with housing management system.
• Conduct housing unit site viewing (where applicable)
• Manage facilities reservations via prevailing booking avenues, including ensuring pre and post-event provisions are in order.
• Execute periodic stock-take and disposal of managed inventory and assets.
• Lead investigative findings / supporting documents for incident reports (e.g. CCTV footage and access logs for security-related incidents; site photos for insurance reporting, etc.).
• Ensure a safe, secure and conducive environment across managed spaces:
• 1. Attend / schedule regular walkaround of OCH managed premises.
  2. Provide advisory to user during sighting of breach of rules and regulations.
  3. Escalate recalcitrant cases for enforcement action.
  4. Carry out approved sanctions or enforcement actions.
  
• Develop the specifications / requirements for the procurement of goods and services required for the function, including evaluation of quotations / tenders and recommending award of business.
• Contribute to the content and to send approved advisory to residents e.g. informing of routine or scheduled maintenance, unplanned disruption, etc.
• Other ad-hoc duties as assigned by the People Manager.

Housing Operation Support & Contracts Management:

• Ensure readiness of OCH premises by checking, inspecting, monitoring, and following through the set up / reinstatement process with internal stakeholders to ensure satisfactory completion including furnishing, provision, keys etc.
• Collaborate with colleagues within and outside of the Department to timely respond to and resolve the user’s request / feedback / complaints received via all input avenues e.g. through online service platforms, over-the-counter enquiries, emails, phone calls, etc.
• Inspect areas / premises and interacting with customers to identify areas for improvement.
• Prepare advisories for residents on scheduled maintenance and unscheduled works.
• Develop the specifications / requirements for the procurement of goods and services required for the function, including evaluation of quotations / tenders and recommending award of business.
• Raise work request / purchase orders for maintenance and improvement works within approved budgets, and certify works are completed in a satisfactory manner.
• Prepare budgets for routine and cyclical maintenance.
• Execute periodic stock-take and disposal of managed inventory and assets.
• Monitor service delivery and adherence to contractual obligations of vendors by:
• 1. Evaluating the service standards;
  2. Providing timely feedback to contract owners;
  3. Presenting service lapses and recommending resolution e.g. penalties to people managers;
  4. Site supervision to ensure compliance to safe work procedures by vendors.
  
• Ensure a safe, secure and conducive environment across managed spaces:
• 1. Attend / schedule regular walkaround of OCH managed premises.
  2. Provide advisory to user during sighting of breach of rules and regulations.
  3. Escalate recalcitrant cases for enforcement action.
  
• Maintain accurate and timely records (e.g. maintenance issues, fault reporting) and submission of reports, trend analysis, etc.
• System administration for air con payment systems.
• Other ad-hoc duties as assigned by the People Manager.

Technology, Quality & Corporate Service (Finance / Billing):

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders, including payment to vendors.
• Ensure invoices are billed and collections reconciled timely.
• Respond to residents / users on queries on invoices and payments.
• Coordinate the preparation of quotations / tenders.
• Other ad-hoc duties as assigned by the People Manager.

Requirements:

• Diploma Holders with relevant skillsets or GCE “O” level and above, with at least 5 years of relevant working experience, preferably in a customer service / relationship management or property / facilities management or finance / billing role or with a keen eye for numbers / details.
• Proficient in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint). Knowledge of Microsoft Access will be highly advantageous.
• Familiarity with the education industry will be advantageous.
• Experience in using customer relationship management system or hostel / resident management system will be advantageous.
• Relationship-building and management skills – the ability to engage and build relationships with stakeholders, while having the discretion in handling confidential and sensitive information.
• Communication skills – ability to interact (active listening, writing clearly and concisely) with parties from various expertise, levels and culture, understanding their interests and goals while exhibiting sensitivity and respect for diversity.
• Strong reporting competencies – organized and meticulous in details for all reporting required, with an appreciation for information sensitivity and security. Ability to present information in a coherent manner.
• Strong IT skills – proficient in Microsoft Office, ability to learn and adapt to customized IT systems.
• Keen eye for details – ability to observe details and relate observations to potential issues and problems.
• Strong organizational and adaptation skills – ability to manage multiple and / or tight timelines, adaptable to react to changes in work.

Responsibilities:

1. Perform routine cleaning tasks, including washing toilet (male & female), dusting, sweeping, mopping, and vacuuming floors, furniture, and surfaces.

2. Pantry Maintenance:

- Stock and organize the pantry with snacks, beverages, and other necessary supplies.

- Regularly monitor inventory levels and place orders when necessary.

- Keep pantry area clean and tidy, ensuring a well-organized and welcoming environment.

- Maintain coffee and tea stations, ensuring cleanliness and replenishment of supplies.

- Assist with catering arrangements for meetings and events.

3. Monitor and report any maintenance or repair needs.

4. Ad-hoc tasks assigned by the supervisor.

Data Management and preparation of statistical reports

• Status tracking, including collecting, analysing, summarising/dashboarding for regular reporting of proposals and awarded grants, technology disclosures and publications:
• Awarded Grants: Liaise with other offices (Finance, PMO, SIMTech IDO, ARTC BDO) to consolidate data
• Technology Disclosures: Liase within RDO to consolidate data
• Publications: Liaise with SIMTech and ARTC Divisions and A*STAR SERC Planning to consolidate and align data
• Consolidate statistics and provide regular reporting to SIMTech, ARTC and SERC
• Carry out periodic update of Staff List and Affiliations for up-to-date reporting
• Continuous improvement to enhance data capture and information flow across departments
• Management of RDO shared folders and archival of documents for Grants, Technological Disclosure and Publications

Digitalisation and Dashboards

• Update (as required) and maintain Power BI Dashboard for pipeline proposals
• Design and maintain Power BI Dashboard for Technology Disclosures and Publications
• Propose, develop, maintain, and automate process approval workflows for all RDO-related approvals

System maintenance and updates

• Own, update and maintain TD system including troubleshooting and updating of approval workflows
• Design, build and maintain S&A Knowledge Management System (connecting Research Personnel, Technology Disclosures and Publications)

Intranet Page and Portals

• Maintain RDO intranet page with up-to-date information on Technology Disclosures and Publications
• Set up and maintain lists for Scopus and Scival portals
• Support RDO activities and tasks, as required
• Cover other RDO job functions, as required

EDUCATION QUALIFICATION

• Diploma or Degree in administration or science or engineering

JOB REQUIREMENTS

• Meticulous and attention to details
• Good command of PowerPoint and Words functionality for reporting
• Good command of Excel and Power BI for data management and dashboarding
• Good analytical and problem-solving skills
• Knowledge on research/technical terminologies
• Good communication, interpersonal and stakeholder engagement skills
• Able to multi-task and deliver results under tight timelines

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Responsibilities

• Provide administrative support to the construction site office
• Coordinate and assist in the day to day general administration
• Keep proper documentation & filing system
• Process billing and generating reports
• Any ad hoc duties assigned

Job Requirements

• GCE 'N’ levels and above
• At least 2 years working experience preferred
• Able to work independently at site location
• Good interpersonal and communication skills
• Proficient in Microsoft Office Applications (Outlook, Word, Excel)

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

The Sales Support Administrator is responsible for providing administrative and documentation support to the Sales Team to win orders.

Duties & Responsibilities:

• Provide administrative and documentation support to the Sales Team
• Work with Sales Team on preparation of Quotes
• Review customer requirements with Sales Team to ensure accurate sourcing of quotes from vendors/suppliers
• Liaise with vendors/suppliers to obtain best prices and lead-time in a timely manner
• Generate weekly and monthly reports for the Sales Team
• Track inbound enquiries and monitoring their progress

Qualifications:

• Candidate should ideally possess a Diploma
• Good communication and interpersonal skills.
• Self-driven individual with a positive learning attitude.
• Basic knowledge in ERP systems is a plus
• Candidates with no experience are also welcome to apply. On the job training will be provided.

Job Responsibilities

• Provide administrative support to the construction site office
• Coordinate and assist in the day to day general administration
• Keep proper documentation & filing system
• Process billing and generating reports
• Any ad hoc duties assigned

Job Requirements

• GCE 'N’ levels and above
• At least 2 years working experience preferred
• Able to work independently at site location
• Good interpersonal and communication skills
• Proficient in Microsoft Office Applications (Outlook, Word, Excel)

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Job Info:

• Salary: Basic from $3500 - $4500 +VB
• Working Hour: Monday - Frida y (8:30am - 6pm)
• Location: Clementin MRT (Company transport provide one way)

Job Scope:

1. Business Analysis

• Understand business requirements or problem statements to develop business applications to drive value
• Liaise with end-users to identify any efficiencies, bottlenecks, and areas for workflow and work process improvements
• Translate end-user's adhoc business requests into technical requirements

2. Microsoft 365 Apps Implementation

• Provide expertise and guidance to end-users on the potential use of Microsoft 365 apps to improve work efficiency
• Convert manual processes/workflows to automation by designing and developing applications using the Microsoft Power Platform, including Power Apps, MS Flows/Power Automate, Power BI, etc.
• Communicate and work with multiple stakeholders and vendors to plan schedules for development and implementation of business applications
• Perform end-to-end testing, troubleshooting and end-user support
• Maintain and update applications developed as well as create and maintain documentation in the form of user guides for knowledge retention
• Conduct technical trainings and support for improvement of staff's skills in Microsoft 365 tools and other systems

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Chou Jia Hooi | EA Personnel No.: R23115147

Requirements:

· Bachelor’s degree in computer science, Information Technology, Engineering, or a related field.

· With a minimum of 5 years of experience as a WebSphere administrator.

· Middleware: WebSphere Applications Server 6x, 7x, 8.5, 9.x, 9.0.5.x, Apache, LDAP Integration

· OS: UNIX, AIX, LINUX, Win XP, Win Vista, Win 9s, NT

· Scripting: Shell script, Perl script

· Web Tech: Apache, IBM HTTP Server,

· DB RDBMS: IBM DB2, Oracle Database Integration.

· UNIX Tools: Putty, SSH, Telnet, FTP

· Ticketing Tool: HP- Peregrine, OTRS, RMS, Service Now (SNOW), BMC Remedy

· Exposure: To Large and Major Enterprise Environments | Banking/Financial Environment

· Experience working on Project from Scratch to Live

• Performing troubleshooting and resolution of WAS and IHS server issues
• Troubleshooting technical issues and resolved on time
• Excellent ability to develop and implement data and reporting solutions

Monitoring & giving 24*7 Application Production Support to meet the service level and providing customer support via e-mail

Requirements:

· Bachelor’s degree in computer science, Information Technology, Engineering, or a related field.

· With a minimum of 5 years of experience as a WebSphere administrator.

· Middleware: WebSphere Applications Server 6x, 7x, 8.5, 9.x, 9.0.5.x, Apache, LDAP Integration

· OS: UNIX, AIX, LINUX, Win XP, Win Vista, Win 9s, NT

· Scripting: Shell script, Perl script

· Web Tech: Apache, IBM HTTP Server,

· DB RDBMS: IBM DB2, Oracle Database Integration.

· UNIX Tools: Putty, SSH, Telnet, FTP

· Ticketing Tool: HP- Peregrine, OTRS, RMS, Service Now (SNOW), BMC Remedy

· Exposure: To Large and Major Enterprise Environments | Banking/Financial Environment

· Experience working on Project from Scratch to Live

• Performing troubleshooting and resolution of WAS and IHS server issues
• Troubleshooting technical issues and resolved on time
• Excellent ability to develop and implement data and reporting solutions
• Monitoring & giving 24*7 Application Production Support to meet the service level and providing customer support via e-mail.

About our company

We are a leading engineering and construction company based in Singapore. With multifaceted project management capabilities and a strong diverse workforce, we provide a full range of services in engineering, procurement, construction and maintenance of power and industrial plants across the world.

Responsibilities

• Handle administrative functions of project and schedule
• Update, keep track and control IFC drawings
• Responsible for issuing the IFC drawings to construction team and subcontractors while maintaining control over distribution list
• Sort, store and retrieve electronic and hard copy documents
• Maintain copies of documents including but not limited to Method Statement, Risk Assessment and Quality Control documents
• Coordinate with Engineering team and client for all documentation related matters
• Any other duties to be assigned from time to time

Pre-requisites

• A level/ Diploma holder in business administration / construction management or other relevant disciplines
• Minimum 3 years of document control working experience in the construction industry
• Highly proactive attitude, self-motivated, strong problem-solving and communication skills
• Able to work independently and in a team
• Willing to be based at construction sites
• Project Location: Jurong Island (Transport will be provided at designated pick-up points)

• Basic up to $2,500
• Working days: Monday to Friday
• Office Location: Jurong East (Walking distance between MRT station)
• Experience in handling workers will be added advantage

Job Description

• Coordinate and assist in airport pick up of workers
• Coordinate and assist in picking up workers for courses
• Repatriation of workers, sending to the airport
• Assist in administrative matters (Ex: collection and dispatch of documents)

Additional Information:

• Minimum O Levels
• Able to multi-task and work independently
• Proficient in Microsoft Word and Excel

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Lee Rong Qian

Registration Number: R23115297

EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Roles and Responsibilities

• Wipe clean tabletops
• Clear trash bins from individual working area
• Remove trash from office to designated area
• Sweep/ Vacuum/ Mopping floor
• Toilet/Pantry cleaning
• Wipe glass door panels
• Restocking of toilet supplies and paper towels
• Perform any other duties as and when assigned by the immediate supervisor or higher management

Working hour: 3-4 hours per day (Monday to Friday)

Salary: 800.00-1,000/month

Benefits: Annual leave, Medical Leave, Hospitalisation Leave

Description:

Looking for exciting and promising career prospects in the Government Sector? Apply today and embark on a fulfilling career journey! Candidates at entry level are encouraged to apply

Working Hours: Monday to Friday (Office hours)

Location: Island wide

Salary: Up to $2200

Contraction Duration: 3-12 months

Job Description:

• Support daily operations
• Data Entry
• Administrative tasks
• Any ad hoc duties assigned

Job Requirement:

• Singaporean ONLY
• Training will be provided
• Basic knowledge computer knowledge such as Microsoft Office, etc

Other positions available: Customer Service, Call Centre

Interested candidates may apply via email to [email protected] (indicating Job ID J43129 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

Yong Chang Zheng (Ben) - Outsourcing Team

ScienTec Consulting Pte Ltd – 11C5781

Job Responsibilities:

Efficiently manage daily administrative task, including calender scheduling, travel arrangement, and expense reporting for executives.

Implemented streamlined filing systems, resulting in improved document organisation and retieval.

Coordinate office events and meetings, ensuring seamless logistics and positive participant experiences. Facilitate effective communication between departments, enhancing overall office efficiency.

Sprearheaded end-toend recruitment processes, overseeing sourcing, interviewing and hiring for a range of supervisors and drivers.

Orchestrated seamless onboarding and off boarding experiences, ensuring a positive transition for employees. Implemented and managed training and development programs to enhance employee skills and foster professional growth

Oversaw documentation process, maintain accurate records and ensuring compliance with HR policies and regulation. Successfully streamlined HR processes through the implementation of company modules. Collaborated with cross-functional terms to enhance operational efficiency and snsure compliance.

Utilize HR operations and data management.

Assist in organising employee engagement activities and programes to boost morale and teamwork.

Conduct research on HR best practice and trends to make improvement in company policies.

Handle attendance tracking and reporting ensuring accuracy and compliance.

Requirement:

Must have Masters in Business Adminstration

Must have atleast 2 years full time working experience.

Must be able to join immediately and startwork.

• Answering and directing phone calls to relevant staff
• Scheduling meetings and appointments
• Taking notes and minutes in meetings
• Ordering and taking stock of office supplies
• Being a point of contact for a range of staff and external stakeholders
• Preparing documents for meetings and business trips
• Processing and directing mail and incoming packages or deliveries
• Greeting and directing visitors and new staff to the organisation
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Researching and booking travel arrangements for staff members
• Finding ways to improve administrative processes
• Proven experience as a Driver
• A valid class 3 & above driving license
• A clean driving record
• Familiarity with GPS devices
• Knowledge of area roads and neighborhoods
• Ability to lift heavy packages and luggage
• Availability to occasionally take weekend and night shifts
• A polite and professional disposition
• Ability to remain calm in stressful driving situations (e.g. at rush hour)

Responsibilities:

1. Provide project administrative support and coordination works to the Operations Team
2. Assist in project documentations
3. Assist to coordinate project scheduling
4. Assist in sourcing for products, raising purchase requisitions, generate quotations, etc as per instructions
5. Liaise with technicians to collect data and information for claims
6. Generate reports, data and other relevant documents as per project requirements
7. Assume any other suitable duties as and when assigned by supervisor

Requirements:

• O Level/ Certificate / Diploma in Business Admin or equivalent
• At least 2 years of relevant working experience
• Proficient in MS Office Applications
• Meticulous, positive and proactive with good communication and interpersonal skills
• Able to multi-tasks
• Good team player with ability to work independently

Interested candidates are to write in with a detailed resume containing details of your qualifications, experience, current and expected salaries and availability.

We regret that only shortlisted candidates will be notified.