Responsibilities

1. Coordinate office activities and operations to secure efficiency and compliance to company policies

2. administrative staff and divide responsibilities to ensure performance

Manage agendas/travel arrangements/appointments etc. for the upper management

3. Manage phone calls and correspondence (e-mail, letters, packages etc.)

4. Support budgeting and bookkeeping procedures

5. Create and update records and databases with personnel, financial and other data

6. Track stocks of office supplies and place orders when necessary

7. Submit timely reports and prepare presentations/proposals as assigned

8. Assist colleagues whenever necessary

Requirements and skills

1. Proven experience as an office administrator, office assistant，accounting specialist or relevant role

2. Outstanding communication and interpersonal abilities

3. Familiarity with office management procedures and basic accounting principles

4. Excellent knowledge of MS Office and office management software (ERP etc.)

5. Qualifications in secretarial studies will be an advantage

6. High school diploma; BSc/BA in office administration or relevant field is preferred

7. Fluent Mandarin communication

8. Please state your current identity (Citizen/PR/EP/ student visa or other)

Job Description:

· Preparing and send quotation to customer in a timely manner

· Revise or change quotation details upon request from customer

· Maintaining and updating records in SAP CRM accurately

· Keeping track of the sales team’s communication with customers

· Support in following up sales lead and opportunities in SAP CRM for sales team

· Ability to communicate both internal and external customers at all levels

· Support any other ad-hoc duties as assigned by manager

Requirements

· Some experience in commercial practice and sales admin experience

· Understanding in SAP CRM is a plus attribute

· Proficient in Microsoft Office

· Adaptable, multi-tasking, good organisational skills

· Ability to adapt to fast pace working environment

· A good team player

· Good command in English and Chinese

· ITE/ Diploma equivalents

General Office Admin for Logistics Company (Full-Time)

Working Hours:

5.5 days / week

8.30am - 5.30pm (1 hour lunch break)

Salary:

$1,800 / month (3 months probation $1,700)

Location:

Jurong East

Singaporeans/PRs/Malaysians are welcome to apply

Please contact Jacob at 9654 8466

Job Description:

Office Management:

Manage day-to-day operations of the site office, including maintaining office supplies, equipment, and facilities.

Oversee administrative staff (if applicable) and delegate tasks effectively to ensure efficiency.

Documentation and Record-Keeping:

Maintain accurate and up-to-date records, documents, and logs related to shipyard activities, such as project documentation, contracts, permits, and safety records.

Ensure compliance with regulatory requirements and company policies regarding documentation and record-keeping.

Communication and Correspondence:

Serve as a central point of contact for internal and external communications, including phone calls, emails, and mail.

Coordinate communication between various departments within the shipyard, as well as with clients, suppliers, contractors, and regulatory agencies.

Project Support:

Provide administrative support to project managers and teams working on shipbuilding or repair projects.

Assist in scheduling meetings, preparing project reports, tracking project expenses, and maintaining project documentation.

Health, Safety, and Environmental (HSE) Compliance:

Support the implementation of health, safety, and environmental policies and procedures within the site office.

Assist in organizing safety training sessions, conducting safety inspections, and ensuring compliance with relevant regulations.

Procurement and Vendor Management:

Assist in procurement activities by obtaining quotes, issuing purchase orders, and tracking deliveries of materials and equipment.

Maintain records of vendors, contracts, and supplier information, and facilitate communication with vendors as needed.

Visitor and Personnel Management:

Manage the reception area, greet visitors, and provide necessary assistance or information.

Coordinate with shipyard project manager for gate entry.

Renew necessary entry pass for site members and visitors.

Financial Administration:

Assist in financial administration tasks, such as processing invoices, tracking expenses, and reconciling accounts.

Responsibility:

The role is to support the smooth running of office by carrying out clerical tasks such as typing, filing, organising vendor talks, staff meeting, minutes, booking of flight ticket and accomodation, answering phone calls, receptionist duties, managing correspondence, developing and maintaining filing systems.

Requirement:

• Minimum GCE"O" Level
• Strong interpersonal skills
• Meticulous
• Multitasking ability

Responsibilities:

• Provide administrative support for shipping projects such as order processing, preparation of shipping documents, invoices, purchase orders , import/export documents, etc
• Conduct scheduling and coordination of all administrative and logistical related matters
• Need liaise with vendor for custom license declaration
• Data Entry
• Fillings & General Administrative Duties
• Other ad-hoc duties deem fit by superior

Requirement:

• GCE O-level
• Proficient in Microsoft Office
• Good communication & Interpersonal Skills
• Excellent organizational and time-management skills
• Multi-task as when required

Others:

• Working location : Gul Avenue
• Mon – Fri : 8.00am – 5.00pm

Human Resources Adminstration Officer

Islandwide

Full Time/ Assistant/Junior Executive Level

1 years exp – 2 years exp

Admin / Human Resources/Payrolls/Assistant/Documentation/Filing

$3,000 to $6,000 Monthly

Roles & Responsibilities

Job Overview: We are seeking a Honesty Responsibility and reliable Assistant Human Resources Administrative officers to join our team. In this role, you will be responsible for providing Assistant Human Resources, Admin, Basic Account and payrolls, prepare employment contract, and Project Claims, and also knowledge in terms of constructions firm, projects, building and etc. Candidate needed to have Constructions Experience to report HR Management and Director any follow any daily HOC Duties as followed.

Key Responsibilities:

1. Responsible for company compliance, office affairs and WPOL, EPOL work pass system, and provided HR for all the Foreigners Pass Applications.

2. Provides administrative support for the HR Management.

3. Prepare Employment Contract/ Payrolls/etc.

4. Remind the HR Management of important tasks and deadlines.

5. Perform ad-hoc duties when required by the Directors/HR Management.

Requirements:

1. Fluent in both English & Chinese in terms of writing, speaking, listen, Communication.

2. Mature and Reliable with a strong sense of integrity and confidentiality.

3. Sincerely and Honesty.

4. 5.5 days Per Week, 9pm -6pm/9am- 1pm.

5. Only Shortlisted will be informed.

6. Diploma/Degree Holder/Any Relevant Qualifications. Interested Candidate Please apply as following. Thankyou

Position: Sales Executive

Working Hours: Monday to Friday (9am – 6:30pm)

Working Location: Singapore 609601 (IMM Building)

Starting Salary: $2,300 to $3,000 + commission + allowance

Responsibilities

• Actively seek out new customers
• Prepare quotations, presentations, proposals, and quotations and weekly sales reporting.
• Use consultative selling techniques to propose suitable products for customers.
• Conduct product demonstrations and site surveys when necessary.
• Service new and existing client accounts
• Closely follow-up on any leads or opportunities assigned from time to time.

Requirements

• Design or sales background preferred.
• Possess good interpersonal skills and willing to learn.
• Results driven and able to work independently as well as in a team.
• Existing contacts with architects or interior designers, or experience in office system furniture / corporate interior design a plus point.
• Relevant working experience in the office furniture industry preferred Computer literacy skills required (Microsoft Excel, PowerPoint, Word, Outlook)

The University aims to replace current systems with a modern Student Management System (SMS) that enables a seamless, engaging, and empowering student experience. The new system will comprise multiple Commercial-off-the-shelf (COTS) cloud-based solutions, leveraging the rich functionalities of best practices in higher education and aligning with technological advances such as cloud computing, AI-driven capabilities, and mobile readiness. The SMS is expected to significantly enhance operational efficiency in student management.

The role entails managing external vendor staff, internal business users, faculty, and other CITS team members to ensure successful implementation. The successful candidate will join a project management team overseeing multiple projects, including inception, business case approval, tendering, requirement gathering, implementation, and post-implementation support.

Responsibilities:

• Collaborate with business analyst and business stakeholders to source and evaluate technical solutions to construct the business case. The business case will include project timeline, budget, evaluation of solution, ROI, etc.
• Collaborate stakeholders to establish consensus on work stream objectives and deliverables.
• Collaborate procurement team to manage the tender process and be part of the evaluation committee to evaluate the proposal and award the tender.
• Develop the project plan including detailed activities, resources, and timeline, and maintaining project documentation.
• Lead the project team members including business users to deliver the project output including functional requirement, business process maps, testing strategy, test plan, implementation plan and post-implementation support.
• Oversee progress of the activities and conduct regular reviews to recommend schedule changes or resource adjustments.
• Facilitate project delivery and work with internal Business/IT stakeholders and external vendor to establish the desired and stipulated project priority and timeline to meet the business operations.
• Enable change management through facilitating user training and coaching.
• Manage the change request process internally and externally to ensure timely escalation of any issues.
• Be part of support team after project go-live and continue to manage the vendor team to support the business users on long term if needed.

Requirements:

• Bachelor’s degree from a recognised University, preferably in Information Management/ Computer Science/Information Technology/Business Management.
• At least 12 years of IT project management experience, with experience in support and implementation of student management system in the tertiary education sector preferred.
• Possess strong project management skills to effectively manage internal and external stakeholders and deliver the project on time with quality.
• Have a proven track record or prior project experience in delivering large-scale COTS solutions and managing large number of internal and external stakeholders from different departments.
• Be a quick learner to grasp business domain knowledge and effectively lead business users in process re-engineering and other project activities.
• Be results-driven and capable of managing multiple concurrent implementation tracks.
• Have a solid technical background in the latest industry technologies. Knowledge and experience with Customer Relationship Management (CRM) system in higher education is an added advantage.
• Is passionate about creating solutions with a positive attitude to change.
• Act as a collaborative team player, fostering effective communication and collaboration within a dynamic team.
• Excellent communication skills to influence all levels of internal stakeholders and external parties.

The successful candidate will join Centre for IT Services and work closely with Student & Academic Services Department (SASD), Schools and other departments involved in the project.

The job entails supporting end-users with day-to-day issues through solution-oriented approaches, gathering and defining user requirements, proposing solutions in consultation with stakeholders and vendors, and providing training materials for enhanced productivity. It involves supporting end-users, project managers, and external vendors throughout project lifecycles, while monitoring and maintaining network hardware and coordinating with vendors for upgrades and expansions. Additionally, the role includes implementing network security measures, managing vendor relationships and agreements, documenting interactions and guidelines, offering technical guidance to stakeholders, staying updated on emerging technologies, and performing other assigned duties as required.

Job Description

1. Support end-users in their day-to-day issues by adopting a solution-based approach.

2. Gather information from end-users and assess and define their requirements.

3. Following consultation with internal stakeholders and vendors, propose potential solutions and/or alternatives to solving problems whilst considering business requirements, processes, and objectives.

4. Provide knowledge transfer, conduct, and provide training materials to end-users, ensuring end-users understand the business requirements and support the IT team in implementing the solutions to enhance their productivity.

5. Support the end-users, vendor project manager, teammates, and external vendors throughout each project lifecycle and post-go-live.

6. Monitor and maintain network hardware, including routers, switches, firewalls, Windows servers, IP Phone, Security Systems, and other company devices; provide first-level of support in case of any issue or trouble and work closely with vendors to resolve the issue(s) as second level of support.

7. Collaborate closely with primary vendors to maintain the robustness of SAP server and other third-party server connections.

8. Coordinate with vendors to procure company’s needs and services, solicit quotations, negotiate commercials and service contracts, and manage vendor relationships.

9. Collaborate with vendors to design and implement network infrastructure upgrades and/or expansions, ensuring compatibility and optimal performance.

10. Monitor network performance and troubleshoot network issues, escalating to vendors as necessary to resolve complex problems.

11. Implement network security measures in collaboration with vendors to safeguard and protect company data, systems, and infrastructure.

12. Manage vendor support agreements and service level agreements (SLAs), ensuring timely resolution of network-related issues.

13. Document vendor interactions, network, Servers, IT equipment, including administration and user guidelines, troubleshooting procedures for future reference.

14. Provide technical guidance and support to end-users and other IT staff on vendor-related matters.

15. Stay informed about emerging technologies and industry best practices to continuously improve network infrastructure and vendor relationships.

16. Perform any other duties as may be assigned by HOD from time to time.

Professional Experience

• Minimum 5 years in similar capacity.
• Proven experience managing IT infrastructure, applications, and user support services.
• Experienced in project management.
• Knowledge with SAP and Salesforce environment is an advantage.

Education/ Qualification

• Bachelor's degree in computer science, information technology, or a related field.

To assist in various office administative work.

Part Time from 8.30am to 12.30am, 5 days a week

Office locaiton at Trade Hub 21, Jurong East (12 mins from JE MRT Station)

Jurong West Street 41 Office need half / full day admin ( pay daily at $11 per hour )

Calling own customer

work minimum 6 months

chinese speaking customers

must work monday to friday

half day will be 9 to 1pm

full day will be 9 to 6pm

kindly whatsapp to 98894141 ( Jay ) with your resume, name and experience.

Job Scope

• Work Permit Application, cancellation and renewal
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with Monthly Claim / petty cash claim
• Assisting Purchase Order, and Project Invoicing
• Deal with employee requests regarding human resources issues, rules, and regulations
• Monthly Payroll process
• Ad-hoc administration duties

Requirement:

• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• SAP Knowledge is an advantage
• Simple knowledge of the Singapore Employment Act and/or local labour legislation
• Able to work independently with minimum supervision
• Able to work in fast paced environment

Summary:

The Administrator will provide administrative support to the Sales and Services departments. The Administrator plays an important role in the Sales and Service departments in ensuring customer satisfaction through the accuracy and efficiency of their work. They often act as a liaison on behalf of their assigned sales & service team and customers when dealing with other departments to ensure customers’ needs and demands are being met.

Responsibilities

• Processing orders and oversees the order process by handling the review of purchase order terms, communicating the order acknowledgment, order status, and delivery details.
• Updates the sales order details in our CRM systems.
• Handles Local Purchases pertaining to Orders.
• Update orders into Business Report accurately twice weekly. Ensure revenue is recognized as planned and submit revenue forecast report twice a month.
• Maintains purchase orders, customer documents and files in accordance with our ISO guidelines while ensuring the data integrity of our CRM system.Maintains the Service Management System -Astea database:
• Entering information from service reports,
  Maintenance agreements, and other customer services information documents phone contacts with customers.
  
• Handles a wide variety of situations and conflicts by effectively communicating the needs and concerns of the customer which may require escalation when appropriate.

Knowledge, Skills, Abilities & Attributes:

1 - 2 years of prior administrative experience

Ability to follow directions accurately and finish tasks in a timely manner.

Bilingual or Trilingual candidates are preferred (English + Vietnamese/Thai/Malay)

Strong organizational skills, attention to detail, problem-solving and good judgment are essential.

Interpersonal skills are required to ensure calls are managed in a timely, friendly, and courteous manner.

Requires experience in handling multiple work assignments concurrently and independently.

Proficient in using MS Office Applications; such as Word, Excel, Outlook and Powerpoint.

Job Responsibilities

• Provide administrative support to the construction site office
• Coordinate and assist in the day to day general administration
• Keep proper documentation & filing system
• Process billing and generating reports
• Any ad hoc duties assigned

Job Requirements

• GCE 'N’ levels and above
• At least 2 years working experience preferred
• Able to work independently at site location
• Good interpersonal and communication skills
• Proficient in Microsoft Office Applications (Outlook, Word, Excel)

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

✨ No experience required, training provided
✨ Transport provided
✨ Meal provided
✨ Multiple vacancies
✨ Contract 6 + 6 months

Location: Clementi
Working hours: 830am to 530pm
Salary: Basic up to $2,400 + OT + Bonus

Job scope:
- Manage the physical oil stocks in the Fragrance Sample compactor.
- Be responsible for the accuracy of oil inventory in the Fragrance Sample compactor.
- Coordinate the movement of oil samples in and out of the Fragrance Sample compactor.
- Prepare monthly reports on oil inventory in the Sample compactor to the FS Library Manager.
- Be part of the Sample Production team to receive sample requests, plan for sample production and execute the plan.

Job requirement:
- Singaporean only
- Diploma in engineering or related

Interested candidates may apply via email to [email protected] (indicating Job ID J44042 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

Poh Tze Qi (Kayley) - R2197837

ScienTec Consulting Pte Ltd – 11C5781

Account booking, purchase and claim, staff attendance and payroll, foreign worker application, and other admin works

Job Responsibilities:

• Co-ordination duties
• Filing, keying data, process delivery orders and invoices
• Assist in answering phone calls
• Update inventory on daily basis
• Conduct stock take
• Perform any other administrative work as and when required

Requirements:

• Minimum ‘A’ Level
• Have good computer skills, competent in Microsoft office (Words, Excel, Powerpoint)
• Positive mindset & willingly to learn
• Able to converse in English and Mandarin (to communicate with associates and clients)

Others:

• Working location : Gul Avenue
• Mon – Fri : 8.00am – 5.00pm

Responsibilities:

• Responsible for maintaining the cleanliness of the office building
• Cleaning of toilets and common areas in the office eg: areas within workstations, pantry, shared walkways and restrooms
• Clearing of rubbish daily
• Replenishing of toilet paper rolls and soap in the restrooms and pantry, where necessary
• Report any defects to immediate supervisor if any

Requirements:

• Punctual and reliable
• Able to commence work immediately or within short notice

Other Information:

• Permanent Full Time
• Location - Tuas
• Company Transport provided at Boon Lay / Pioneer MRT station
• 5 working days, Monday to Friday (8.00am to 5.30pm)

Jobscope:

- Generate Sales DO and Sales Invoice

- Generate Purchase Order

- Follow up with enquiry very closely

- Match supplier DO with supplier invoice

Job Requirements:

- Needs to be resourceful

- Works Indepdently & Good team player.

- Positive working attitude

- Able to use Microsoft outlook , Excel, Word, MYOB Software

- Working experience in Engineering related fields will be a plus point.

Working Hours:

Monday - Friday (8.30am - 5.30pm)

聘请办公室及厕所清洁员工 Hiring Office Cleaner

位于裕廊靠近Joo Koon裕群地铁站 EW29

5天制 8.00am – 3.00pm 5 day Work Week

只限新加坡公民 Singapore and PR only

薪金$1600 Basic Salary

即刻上班 Start Work Immediately

请致电 9815 4952

谢绝中介 Direct Hiring, No Agent

Purpose: Provide administrative support to Program Managers of assigned customer accounts to meet customer’s requirements on product deliveries and program deliverables. Ensure routine program deliverables are maintained and communicated to internal and external stakeholders promptly.

Key Area of Responsibilities:

• Arrange documentation for product shipments to customers and returns of materials, tools, and or jigs from customers to ensure on-time delivery is met.
• Monitor and track customer consign materials, and feed them back to the Program Manager to assign the rightful project to maintain receipt of the consignment materials.
• Assist in executing change requests from customers e.g., engineering or configuration changes (e.g, Bill-of-Materials comparison and updating) to ensure timely execution of customer Engineering Change Order (ECO) and BOM changes.
• Maintain and update trackers related to program deliverables e.g., engineering issues, waiver requests, change requests, etc., to ensure all critical information and approval are in place for quality products.
• Assist in other program administrative tasks as assigned by program managers.
• Download the On Time Delivery (OTD) report from the customer portal and validate it against the shipment record for PM to analyse OTD performance.
• Support and participate in company continuous improvement program.

Qualification & Experiences:

• Diploma in Engineering or other relevant qualification.
• Minimum 3 years of experience as an administrator in the manufacturing industry.
• Good problem-solving skills
• Meticulous in details
• Proficient in advanced Microsoft Excel functions
• Good communication skills

In this role, you will have the opportunity to:

• Perform receptionist duties in welcoming guests, directing them to the appropriate person or department while ensuring reception area is tidy and presentable, with all necessary stationary and materials.
• Provide operational support on plant daily activities, such as engaging dry-cleaning services, arranging company transport, managing incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
• Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt. Coordinate with vendors to ensure timely replenishment of consumables, e.g. pantry consumables, business cards, ID, stationary, etc.
• Coordinate meetings and appointments, including scheduling conference rooms, food catering and sending out meeting invitations.
• Assist with travel arrangements for staff members.
• Ensure office equipment is properly maintained and serviced.
• Perform necessary SAP transactions, e.g. raising purchase requisition, and follow through the procurement.
• Provide administrative support for meetings, training sessions, workshops, kaizens, special projects as needed.
• Assist the site leaders in planning and implementing operational activities.
• Liaise with different departments to facilitate cross-functional projects.
• Assist with other administrative tasks as assigned.

The essential requirement of the job include:

• Diploma in Business Administration, Supply Chain or related field.
• 2-3 years in administrative role, preferably in manufacturing settings.
• Strong organizational and multitasking abilities with attention to details and a high level of accuracy in works.

It would be a plus if you also possess previous experience in:

• Office administration certification
• SAP MM (e.g. creating purchase requisition and follow up on the procurements).

As a Database System Administrator, you will be responsible for designing, analyzing, creating, manipulating, and organizing database systems. Including database performance optimization and performance tuning and reindexing.

Job Responsibilities

Responsible for the company's database construction, migration, upgrade, maintenance: (80%)

• Implement change requests related to development in database such as table design, triggers, and stored procedures
• Provide solution for SQL query tuning
• Backup and restore the database, monitor and optimize the performance of the database;
• Set up database clusters, backup, or recovery processes.
• Analyse Database tables access traffic and optimize the design.
• Ensure database integrity with proper and accurate data base synchronization.
• Responsible for data security and personal data protection.
• Document and communicate database schemas, using accepted notations.
• Compute database sizing for storage.
• Create and enforce database development standards.

Design and develop efficient techniques for fast, optimized data access and transfer of distributed or networked database systems (20%)

• Designing databases to support business applications, ensuring system scalability, security, performance and reliability.
• Designing database for High Availability and Disaster Recovery sites.

Job Requirements

• Familiarity with database queries
• Knowledge of database design and theories
• Knowledge of database structure languages, such as SQL or SQL/PSM
• Familiarity with database management best practices
• Knowledge of IT security best practices
• Excellent attention to detail
• Problem-solving and critical thinking
• Good multitasking abilities

Title: Assistant Project Manager (Commercial Office)

JOBSCOPE

• Manage and plan for company clients' corporate renovation
• Can read & understand detailed drawings & construction plans
• Coordinate project submissions & execution smoothly and efficiently
• Ensure client's project completion is within schedule & quality expectations

REQUIRED ABILITIES, SKILLS and KNOWLEDGE (ASK)

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Engineering (Civil), Engineering (Electrical/Electronic), Architecture or equivalent, other relevant qualifications are welcome.
• Required skills: Good English conversational skill, Independent & flexible with working hours, Good reporting & documentation skills.
• At least 2 Year(s) of working experience in Singapore in commercial interior related field of renovation management / site coordination work is REQUIRED for this position.
• Preferably Senior Executive specialized in Engineering - Civil/Construction/Structural or equivalent.
• Preferably Project/Operations Executives who have experience in Corporate Office / Commercial buildings

Location: HabourFront Centre, Singapore

Working hours: Mondays - Fridays, Regular hours

Benefits: Medical coverage by Prudential

www.mksingapore.com