Admin Assistant (Tender)/ Project Administrator
Responsibilities:
Assist in managing the end-to-end tender process, including identifying tender opportunities, evaluating requirements, and preparing tender submissions.
Coordinate and maintain the tender documentation repository, ensuring all necessary documents are organized, up-to-date, and easily accessible.
Develop tender submission templates, including but not limited to technical write-up templates, official letter templates and presentation templates for tender submissions, ensuring alignment with client requirements and the company's value proposition, as well as adhering to ISO requirements.
Support the administrative aspects of the tender process, including organizing meetings, scheduling deadlines, and maintaining accurate records of tender activities.
Coordinate with various internal stakeholders to gather necessary information, supporting documents, and pricing details for tender responses.
Assist in proofreading and editing tender submissions to ensure accuracy, consistency, and adherence to formatting requirements.
Provide general administrative support to the team, such as renewing licenses, collating construction-related articles, managing the tender project calendar, attending ISO audits (internal & external), and processing departmental expenses.
Assist in maintaining the marketing e-library database of tender opportunities/ awarded tenders, tracking tender bidding progress, and providing regular updates on the status of tender submissions.
Requirements:
Diploma or Higher Nitec qualification from a recognized Polytechnic or ITE institution, preferably in Business Administration, or a related field.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Good written and verbal communication skills, with a keen eye for detail and the ability to summarize information effectively.
High Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in formatting documents and creating professional presentations.
Ability to work collaboratively with cross-functional teams and maintain positive working relationships.
Strong problem-solving skills and the ability to adapt to changing priorities.
Knowledge of tender processes is a plus, but not required.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong work ethic, self-motivated, and eager to learn and grow within the role.
Construction/M&E/Civil/building industry
