Responsibilities:

• Perform general clerical duties including photocopying, mailing, and filing.
• It is required to have basic knowledge of HR and finance.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Assist in the preparation of regularly scheduled reports.
• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls.
• Receive, sort, and distribute the mail.
• Can speak and write in both English and Chinese.

• General Administrative Duties: Answer and direct incoming phone calls in a professional and courteous manner.Manage emails, respond to inquiries, and ensure timely follow-up.
• Quotation Support: Assist in the preparation, issuance, and follow-up of quotations to customers.Coordinate with internal teams and suppliers to gather accurate information for quotations.
• Procurement and Supplier Coordination: Communicate with suppliers to obtain pricing, delivery schedules, and other necessary details. Coordinate with the procurement team to ensure timely order placements and follow-ups.
• Customer Support: Address and resolve customer inquiries and requests promptly. Liaise with customers to provide updates on orders and service status.
• Accounts and Finance Assistance: Support basic accounts-related tasks such as invoicing, payment follow-ups, and expense tracking.Collaborate with the accounts team to ensure accurate record-keeping.
• Paperwork and Reporting: Prepare, review, and distribute reports and documentation as required.Ensure compliance with company policies and procedures in all administrative tasks.

Requirements:

• Proven experience in an administrative or similar role is preferred.
• Minimum Diploma or equivalent.
• Able to work independently with minimal supervision
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with excellent attention to detail.
• Effective communication skills, both written and verbal.
• Team player with a proactive attitude and willingness to learn.
• Able to start immediately

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!!

We are inviting interested applicants who are good team players, enthusiastic, service-orientated, and professionally competent to join our dedicated team.

Responsibilities:

The Office Manager will oversee the front office operations, ensuring that staff effectively complete tasks to maintain smooth functioning. This role emphasizes clear communication with parents, school staff, and administration through phone conversations, written notes, email, and other channels.

Student Information:

• Manage and update student records and digital forms in PowerSchool.
• Coordinate parent orientation packets, including essential forms and documents.
• Oversee the student withdrawal process and manage account deactivations.
• Prepare monthly attendance reports for students with frequent absences.

Communication:

• Handle phone calls, WhatsApp messages, and front counter inquiries from parents, students, and staff.
• Manage school email accounts, ensuring timely responses and appropriate follow-ups.
• Maintain the SMS parent contact list and update phone messages for holidays and breaks.
• Coordinate media publication opt-outs and liaise with facilities during emergencies.

Attendance:

• Record and manage daily class attendance in PowerSchool.
• Follow up on questionable absences or tardies with teachers and parents.
• Update attendance records for student check-ins and check-outs.
• Send tardy notices to parents and report recurring issues to principals.
• Monitor teachers' attendance reporting and address discrepancies with principals.

Campus Card:

• Manage weekly Campus Card recharge statements and payments for the Finance Office.
• Assist students and staff with Campus Card account top-ups.

Transportation:

• Manage bus schedules and resolve issues in coordination with the Operations Director and Transport vendor.
• Assist the Sports Coordinator with transportation arrangements for away games.

Supplies and Inventory:

• Manage and order office and staff lounge supplies, including stationery and business cards.
• Restock lounge essentials and maintain organized supply inventory.

Mail and Merchandise:

• Manage incoming and outgoing mail, packages, and courier services.
• Oversee the sale of ICS merchandise, including uniforms and spirit shirts.

Qualifications:

• Bachelor’s degree in Business Administration or Administrative Management
• Minimum 3 years experience
• Proficient in Google Suite and Microsoft Office.
• Strong communication and organizational abilities.

Job Responsibilities

• Answer, screen and forward any incoming phone calls with good telephone etiquette
• Record and deliver of messages
• Serve visitor by greetings, welcoming and directing
• Handle general queries
• Handling of incoming and outgoing mails and couriers
• Responsible in updating Company’s contact/telephone listing and floor plan
• Monitoring stationary levels, pantry items and order office, pantry supplies
• Ensure cleanliness and housekeeping of the reception, meetings and surrounding areas
• Handle on HQ office monthly birthday celebration
• Manage and keep track of Uniform inventory
• Supervise office cleaner day to day job scope
• Provide IT support - printer, phone system issues
• Office admin support - MD's calendar management, meeting rooms calendar management, esso card tracking, travel booking
• Submission of reports & Operations Support

Health and Safety Responsibilities:

• Follow Compass health, safety and security procedures
• Maintain safe personal presentation standards
• Consult on health and safety matters
• Report all incidents and hazards immediately
• Complete all required HSE training
• Adhere to the site food safety plan, hygiene procedures and standards

Requirements:

• Minimum 1 year of related experience
• Good phone etiquette skills
• Good communication skills – written and verbal
• Ability to be resourceful, self-motivated and proactive in dealing of issues that may arise
• Proficient in office applications
• Ability to work in a team and independently

Working Hours: Monday - Friday (9am - 12pm)

Job Description

1) General Cleaning
2) Clear trash bins from individual workstations
3) Remove trash from office to designated area
4) Sweep / Vacuum / Mopping of Floor
5) Toilet Cleaning
8) Pantry Cleaning

9) Any other related to cleaning

Job Requirements

1) Cleaning experience preferred
2) Available immediately
3) Positive attitude, hardworking with pleasant personality

4) Singaporean and/or PRs apply

We are seeking for an Office Coordinator, responsible for overseeing all aspects of office administration and operations. The role will also provide administrative support to the Senior Leadership Team across regionally. This is an office based role in Singapore, working Monday to Friday.

Duties include, but are not limited to -

Operations and Facilities

• Visitor / customer meet and greet
• Managing a busy meeting room diary and meeting rooms
• Organising couriers, dealing with post / Special Deliveries
• Procuring daily office supplies
• Facilitate booking transport when required for our visiting Executives
• Arranging necessary office repairs and supervising on site contractors
• Managing and reporting from the S2 security system, including the supervision of staff office passes
• Liaising with IT and organising the return of leavers IT equipment
• Ensuring all Health & Safety protocols are followed and records kept
• Monitoring / reviewing all Facilities related contracts
• Processing all Facilities related payments through Coupa
• Assisting in the coordination of all in staff events
• Training in ergonomics to give staff assessments

Administrative Support

• Supporting the General Manager (GM) and Senior Leadership Team (SLT) with aspects below -
• Organising the SLT calendar 1-2 quarters in advance for the CPaaS business, ensuring that individuals are aware of longer term commitments to help them prepare for planning and leave windows.
• Preparation for periodic QBR’s, OKR’s, Talent Reviews, Company Communications, All-Hands, Sales Kick-off’s, Overseas Visitors, Public Holidays etc.
• Manage and compile visitors schedules including booking rooms, meeting times with stakeholders and ensuring any preparation is clear to all ahead of time.
• Managing and filing reporting and presentations. Ensuring presentations timelines are adhered to for content approval and review.
• Tracking SLT travel and coordinating against cyclical commitments (mentioned above).
• Working with Marketing to overlay events and ensuring appropriate resource allocations. E.g Executive Travel and speaking slots.
• Managing these as OKR’s in Workboard.

Company Overview:

Yttria Dental Services Pte. Ltd. is a leading dental laboratory specializing in the creation of exquisite, patient-specific restorations. With expertise in advanced materials like zirconia, emax, and more, we provide high-quality dental crowns, bridges, implants, and veneers that deliver seamless results. Our commitment to artistry and technical excellence ensures that dentists receive exceptional solutions to restore smiles with confidence.

Position Overview:

We are seeking a highly organized and detail-oriented Dental Laboratory Admin to join our team. This role requires excellent administrative, customer service, and office management skills to support our operations and ensure smooth communication between our dental laboratory, clinics, and suppliers. The ideal candidate will have experience in handling customer queries, coordinating logistics, assisting with both sales and operational administrative tasks.

Job Description:

- Coordinate case collection, packing and dispatch

- Process, update and manage cases in record management system

- Keying in and generate sales invoices

- Handle all phone call, email and whatsapp enquires

- Ordering and managing supplies and inventory

- Bookkeeping and coordination with accountant with all required documents

- Perform general administrative duties and any other ad-hoc duties

Job Requirements:

- minimum 2 years of working experience

- Prior experience working in a detal lab/clinic is preferred

- Meticulous and detailed oriented, good filing system

- Have good communication and interpersonal skills

- Able to work Independently and with initiative

- 5 days work week (monday to friday, 9am - 6pm)

Roles and Responsibilities:

• Office Cleaning
• Cleaning of pantry
• Sweeping of Floor
• Mopping of Floor
• Cleaning of Windows
• Washing of toilets
• Clearing of rubbish
• Helping of production cleaning when needed
• Any other duty assigned
• Working hours: Monday - Saturday, 9am to 3pm.
• Working location: 233 Pandan Loop S128421

Join Our Dynamic Team at Charming May!

Are you looking to be part of a fast-growing, vibrant startup that values teamwork, personal growth, and exceptional service? At Charming May, we're more than just a maid agency – we are a family committed to providing top-notch support to both our clients and helpers. As we continue to expand, we're looking for enthusiastic, motivated individuals who are eager to learn and contribute to our mission of excellence.

Why Choose Charming May?

• Reputable Startup: A highly regarded company with a solid reputation for delivering quality services in the industry.
• Competitive Remuneration: We offer an attractive salary package ranging from $2000 to $3500, with additional commission opportunities..
• Supportive Work Environment: Join a friendly, welcoming team where every member is respected and valued.
• Career Growth: As we grow, we offer excellent opportunities for career advancement and skill development.
• Work-Life Balance: Enjoy a 5-day work week that helps you maintain a healthy work-life balance.

Roles & Responsibilities:

• Administrative Support: Handle general documentation for Migrant Domestic Workers’ applications, ensuring all records are accurately managed.
• Regulatory Compliance: Understand and comply with relevant industry regulations and standards.
• Helper Selection: Shortlist and assess suitable helpers for interviews, ensuring the right match for our clients' needs.
• Data Entry: Accurately input and maintain helper data in our system.
• Helper Training: Assist in the training and orientation of new helpers to ensure they meet our service standards and are well-prepared for their roles.

What We’re Looking For:

• Eagerness to Learn: We're looking for individuals who are open to learning new skills and growing within the company.
• Attention to Detail: You’ll need to manage administrative tasks, including data entry, with accuracy and professionalism.
• Team Player: A positive attitude and the ability to collaborate effectively with the team.
• Organized & Adaptable: The ability to manage multiple tasks in a fast-paced environment while staying organized.

Job Requirements:

• Open to all applicants with the legal right to work in Singapore
• Able to Speak Malay or Bahasa Indonesia is preferred
• CEI Certificate is value added
• Eager to learn new skills and grow professionally
• Able to work in a dynamic fast pace environment
• Eagerness to learn new skills and adapt to a fast-paced environment
• Strong teamwork skills and a positive, can-do attitude

Why You'll Love Working at Charming May:

• Impact: Your work will directly influence the success of our team and our clients.
• Culture: Be part of a dynamic, supportive team that celebrates growth and success together.
• Personal Development: We invest in our employees’ professional growth and offer opportunities to develop new skills and advance in your career.

How to Apply:

If you’re excited about making a difference in a growing company and developing your career, we’d love to hear from you! Apply now to join the Charming May family, or simply send your CV to WhatsApp number 82062822 today!

We can’t wait to connect with you!

Responsibilities:

• Ensure adequate supplies of beverages/refreshments at pantry areas and meeting rooms.
• To clean and maintain pantry areas, meeting rooms and director's office cleanliness
• Assist in preparation and cleaning for company events
• Any other duties as assigned by Supervisor

Position: Office Admin
Type: Full time

RESPONSIBILITES:
- Process incoming & outgoing shipments and orders
- Inventory management, generating of orders, D/Os, Invoices, etc.
- Data entry into inhouse WMS system (training will be provided)
- Generate report on weekly and monthly basis
- Liaising with customers and vendors on incoming and outgoing shipments via calls, messages and emails
- Communicate with colleagues to ensure job is properly explained and flow through
- Filing documents upon completion
- Follow standard SOP
- Other adhoc job assigned by supervisors

REQUIREMENTS:
- Min. 'O' levels and above
- Able to communicate effectively in English and Mandarin
- Using MS Office applications (Words, Excel, Outlook) on a proficient level
- Able to communicate effectively with colleagues, customers and vendors
- Keen eyes for details
- Good data organizing and job planning skills
- Experience in logistics/warehouse related jobs preferred

WORKPLACE & WORKING HOURS DETAILS:
- Office/Warehouse environment
- Located next to Tuas West MRT station
- Mondays to Fridays : 0900-1800HRS

COMPENSATION DETAILS:
- Basic salary from S$2,200/month onwards (subjected to candidates' work experience and other qualifications)
- Bonus: 13th month bonus, Performance based bonus
- Benefits: CPF contributions, O.T rate (1.5x Saturdays and 2.0x on Sundays and Public holidays), medical claims, dental claims, flexible work arrangement (can be discussed with company), Annual Leaves

Interested candidate please submit your updated resume for review.

We regret that only suitable candidate will be shortlisted for interview.

Responsibilities

• Manage and ensure smooth operations of the Main Office and Engineering Office.
• Manage office mail and courier services.
• Provide administrative support in Day-to-day documentation.
• Maintain and manage office and pantry supplies and service contract procurement.
• Maintain office equipment such as photocopiers and supplies, network printer, supplies, shredders, laminators, etc.
• Work with Senior Management to track and liaise with Functional Managers on their KPI.
• Manage card and phone access and visitor account system.
• Submit invoices and payments to Finance with supporting documents.
• Coordinates and assist in off-boarding of staff and completion of Clearance Form.
• Assist office orientation and guide new staff on submitting health claims and application of leave and other ad-hoc matter.
• Custodian of all office access cards and system update.
• Housekeeping of the office.
• Responsible for answering incoming calls, screening of calls, routing them to their proper recipient, taking and relaying messages as needed.
• All other ad-hoc work instructions from the Manager

Requirements

• Minimum GCE “N”, “O’ Levels & equivalent
• Good proficiency in Microsoft Office
• Well-organised, systematic, meticulous, multi-tasking and a good team player
• Proficient in both English and Mandarin

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Site Administrator

a. Experience:

• Minimum of 2 years of relevant working experience in general administrative duties.

b. Qualifications:

• Possess an "O" Level certificate or equivalent.

c. Skills:

• Strong general administrative skills.
• Knowledge of ISO 9001 standards is preferred.

d. Technical Proficiency:

• Proficient in Microsoft Office, with expertise in spreadsheets and file management systems.

We are an online pet shop and pharmacy looking to grow our team. Operational since 2021, we are seeking a meticulous and adaptable sales administrator to manage our purchase orders and invoices. In this role, you will verify customer information, issue invoices, relay order instructions, and complete monthly sales reports.

To ensure success, sales administrators should have experience in a sales environment and advanced administrative skills. You will be tasked to establish and expand our current B2C network and have the freedom and independence to forge new B2B clients.

Sales Administrator Responsibilities:

• Receiving and processing purchase orders.
• Issuing sales transaction invoices.
• Verifying orders, including customers' personal information and payment details.
• Contacting customers by phone or email to answer queries and obtain missing information.
• Maintaining and updating sales and customer records.
• Compiling monthly sales reports.
• Directing feedback from customers to relevant teammates.
• Identifying new products to add to those on offer.
• Working with our marketing executive to expand our sales network.
• Manage our shop's website and social media presence.
• Run, manage and market products at trade show booths.
• Supporting the company with other administrative tasks, if requested.

The HR Shared Services Organization in Singapore plays a crucial role in enhancing HR processes by executing initiatives aligned with business strategies. It ensures compliance with regulations, policies, and procedures, and collaborates with stakeholders and employees to deliver HR services throughout the employment life cycle. Operating in a diverse and inclusive environment, the organization is committed to providing an excellent employee experience.

• Work with the regional HR Shared Service team and stakeholders to ensure a positive employee experience across the employee life cycle.
• Collect, input, and maintain employee data in SAP SuccessFactors and Ministry of Manpower databases with accuracy and confidentiality.
• Conduct regular audits, resolve discrepancies, and update records.
• Assist with internal/external audits, HR compliance testing, and regulatory inspections.
• Facilitate the onboarding process, including new hire orientations.
• Participate in global and Asia HR projects to streamline and digitalize HR processes.
• Provide consultation to employees and managers on HR documents, data management, benefits, and transactions.
• Advise on HR policies, procedures, and legislative processes specific to Singapore.
• Manage employee personnel files and other important employment related records.
• Handle complex and straightforward issues within your specialized field.
• Contribute to HR processes related to business and compliance requirements.
• Coordinate with work pass agencies and consult with the Ministry of Manpower on escalation cases.

Job Requirements

• Degree in Human Resource Management or relevant disciplines.
• Prior experience in SAP HRMS or shared service environment is an advantage.
• Proficient with Microsoft Office applications, including Pivot tables, VLOOKUP, and Power Automate.
• Fresh graduates are welcome to apply.

About You

• Strong interpersonal skills and a positive work attitude.
• High level of initiative, meticulous, detail-oriented with a quality mindset.
• Strong written and interpersonal skills to manage diverse stakeholders under matrix organization.
• Knowledge of local labor legislation and experience in work pass topics.
• Required to travel to both, Woodlands or Shugart site.
• Flexibility to work under tight timelines and prompt response to changing priorities.

Job Responsibilities:

• HR Systems Administration and Data Management: Maintaining the HR database, ensuring data accuracy, generating reports, managing organizational charts, and overseeing electronic filing.
• Onboarding and Offboarding: Managing the full onboarding process, from pre-employment contact to induction and probation, as well as managing leaver processes. This includes creating onboarding materials and coordinating induction programs.
• Learning and Development (L&D): Coordinating all L&D activities, including training courses, seminars, appraisals, compliance training, CPD tracking, and maintaining training records and equipment.
• Talent Acquisition: Managing the full recruitment lifecycle for specified Asian region client groups, from needs forecasting and job posting to offer acceptance.
• Payroll Support: Assisting with payroll administration, development, and management in the Asian region.
• General HR Administration: Handling ad-hoc HR duties and providing general administrative support to the HR function.

Job Requirements:

• Proven experience as an HR Administrator or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, with the ability to interact effectively with stakeholders at all levels.
• Strong attention to detail, highly organized, and methodical approach.
• Collaborative team player with a proactive approach to supporting colleagues.
• Demonstrated ability to thrive in a fast-paced environment.
• Experience with ATS and HRIS systems (IRIS HR and Workable preferred).
• Experience working with international offices.

• Office administrative functions such as filing, copy/faxing, maintaining supplies needed to run the organization.
• Provide good customer service through answering phone calls, attending walk-ins and responding to email enquiries.
• Update and follow up with all Delivery Order, Service Report, Mock Up List.
• Assist with the general day to day administrative tasks.
• Any other ad-hocs as assigned.
• Assist All Department

Job Duties and Responsibilities

1. Installing and configuring software, hardware and networks

2. Managing computer operating systems

3. Data backup and recovery

4. Monitor, operate and manipulate computer operating system

5. Monitoring system performance and troubleshooting issues

Requirements

· Possess Diploma in Computer Science, or relevant certification

· Three years of related working experience

· Able to support network servers, desktop, laptop and software

· Knowledge of Microsoft Operating Systems, Office 365 Administration, etc.

Job Scope:

· General administrations & co-ordinations for smooth operations.

· Assist in planning and adjustment of manpower scheduling.

· Compile and consolidate manpower strength.

· Answer employee questions regarding operations.

· Prepare operations reports as needed.

· Perform other ad-hoc duties as and when required.

Job Requirements:

· Diploma or equivalent with at least 1 year of experience in administrative support or operations within a fast-paced environment.

· Able to work on weekends and public holidays

· Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

· Strong problem-solving skills and the ability to adapt to changing priorities.

· Able to communicate well with employees of different profile.

· Ability to work independently and as part of a team, demonstrating initiative and a collaborative mindset.

Job Description:

Educational Background:

• A degree in a relevant field.

Professional Experience:

• Proven expertise in business management and operations, ideally within the technology function of a financial services firm.

Analytical and Problem-Solving Skills:

• Strong ability to analyze complex data, bring structure to unstructured challenges, and deliver actionable insights.

Communication and Collaboration:

• Excellent interpersonal skills with experience in engaging stakeholders across all levels and collaborating effectively across departments.

Project Management:

• Demonstrated ability to lead cross-functional teams and drive successful project outcomes.

Technical Knowledge:

• In-depth understanding of infrastructure and platform services, service management, and technology operations.

Data Proficiency:

• Skilled in using data analysis tools and software for strategic decision-making.

Adaptability and Innovation:

• A creative and strategic thinker with the flexibility to thrive in a dynamic environment.

Organizational Strength:

• Exceptional organizational skills and attention to detail.

Technical Tools Expertise:

• Proficient in MS Office Suite (Word, Excel, PowerPoint, SharePoint), JIRA, and similar applications.

Technical Requirements –

• Provide Support for Active Directory services, ADFS, DFS, SFTP.

• Provide support for implementation, troubleshooting and maintenance of Windows systems (2016/2019/2022) in Hybrid environment

• Provide support to Windows systems including day-to-day operational issues, monitoring and problem resolution for all the client/server/storage & mobile devices

• Proficient in DFS

• Experience with VMware virtualization technologies including vSphere, venter management suite, Site Recovery Manager, VRA, VROPS, VRNI, VRealize Log Insight

• Experience with x86 server and converged infrastructure technologies including HP, Dell, , HP SIM

Knowledge of Storage and network from Windows/Platform perspective

• Experience in the installation, configuration, and administration of components in a large VMwareenvironment centered around best practices, to include vCenter, VMware Update Manager, vCenter Operations Manager, vCenter Orchestrator, vCenter Cloud Automation Center, vCenter Site Recovery Manager

• Experience in VM template design and leveraging vCenter Operations Manager to right size, virtual servers

• Experience with Microsoft technologies including – AD / File / Print / DNS / DHCP / Client / Clustering / RDS

• In-depth knowledge and working of VMWare / ESX Server / vCenter Server

• To develop, plan, design and Build VMware DRS, VMware HA, System Fault Tolerance, Business continuity and Disaster recovery planning for Physical and Virtual Machines in Production and Non Production

• In depth knowledge of key AWS services like EC2, S3, ELB, Autoscaling etc.

• Proven experience assessing clients workloads and technology landscape for Cloud suitability, develop business case and Cloud adoption roadmap

• Proven knowledge of AWS platform and tools

• Installation of Physical Nutanix nodes / Configuration of IPMI

• Understanding of AOS(NOS) and Software Installation (Foundation)

• Configure VMware cluster in Nutanix / Nutanix Node Management in VMWARE

• Patching ESXi Hosts in a Nutanix VMWARE Cluster

•Installing / Configuration / Monitor / Troubleshoot CVM and health in Prism

• Disaster Recovery and Backup integration with Nutanix

• Applications Management in Prism Central

Other Requirements –

• Certifications and hands-on exposure with skillsets in relevant areas

• Must have strong communication skills (Verbal and Written) and the ability to articulate task management, priorities, and issues, participate in customer visits, conference calls, and assisting with defining the scope of services tasks

• Assess customer environment and requirements and design world-class solutions, leveraging best practices and best-of-breed technologies Performs system integration tasks

One or more of the following certifications

VMware Certified Professional (VCP)

VMware Certified Advanced Professional (VCAP)

Microsoft Certified Solutions Expert (MCSE)

Microsoft Azure or AWS Solution Architect Certified

NSX Certified but not mandatory

Nutanix NPP 5.5

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.

Job Summary:

We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team. The ideal candidate will support the sales team in achieving their goals by ensuring smooth and efficient administrative processes. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities:

• Act as the first point of contact for customer inquiries and provide exceptional customer service.
• Process and manage sales orders, invoices, and contracts accurately and efficiently.
• Maintain and update sales records, reports, and warranty maintenance.
• Coordinate with the sales, marketing, and finance teams to ensure timely delivery of products or services.
• Assist in preparing sales presentations, proposals, and other documentation.
• Perform daily invoicing, delivery order, responding to emails and any other administrative related.
• Tactful handling of phone calls and call-in enquiries.
• Arrange and coordinate with incoming/outgoing shipments.

Qualifications:

• Self-driven and holds a positive learning attitude
• Candidates without work experience are welcome
• Ability to work as part of a team and use own initiative where applicable
• Ability to work independently with minimum supervision
• Meticulous and detailed-oriented

What We Offer:

• Opportunities for career growth and professional development.
• A supportive and collaborative work environment.
• Enjoy a fair work-life balance
• Permanent Position
• 5 Days work week