Site Administrator

Visit www.ourengineers.com for full lists of jobs

Job Responsibilities:

• General administrative work, including data entry, filing, prepare purchase requisition.
• Assist in preparing incoming and outgoing letters, mails and sorting out mailers, bills, etc.
• Arrange and requisite pantry refreshments, stationary, office items, etc.
• Arrange and register courses for staff and workers.
• Updating staff and workers records,
• Maintain proper organisation of filing system, storage of documents and information.
• Keep electronic filing and archive system for easy issuance, storage, retrieval and management of documents to internal and external parties.
• Administrative support to general worker issues such as work passes, accommodation, transport, attendance record, etc.
• Arrange dormitory check in and check out for workers.

Visit www.ourengineers.com for full lists of jobs

The Database Administrator will be responsible for performing Database

Administration and Management for databases hosted on premise, in private cloud, or

public cloud. This role includes managing various database technologies, ensuring

database availability, and maintaining database security and performance.

Key Responsibilities:

1. Database Management:

• Support and manage various databases including Oracle, MSSQL, DB2, SAP HANA, MySQL, PostgreSQL, MongoDB, and others.
• Perform database installation, setup, and administration on different
• platforms (Linux, Windows, Exadata).
• Create and manage database objects, set up and administer DataGuard,
• Active DataGuard, AOAG, replication, and mirroring.

2. Incident and Problem Management:

• Respond to database incidents according to severity levels and meet service level requirements.
• Handle high-pressure situations, identify problems, and make quick decisions to resolve issues.
• Adhere to incident management workflows and procedures.

3. Documentation and Reporting:

• Maintain and update database documentation, standard operating procedures (SOP), guidelines, and daily checklists.
• Provide timely and accurate reports on database performance, capacity planning, and incident analysis.

4. Collaboration and Coordination:

• Work closely with third-party vendors, application teams, and infrastructure support teams.
• Participate in transition planning and support the onboarding of databases and related technologies.

5. Compliance and Training:

• Ensure compliance with company policies, information security guidelines, and health and safety regulations.
• Provide continuous training to enhance knowledge and skills in database administration and management.

Qualifications:

• Education: Diploma in Information Technology or a related field.
• Experience:
• Minimum of 5 years of experience in database administration and management.
• Certifications:
• Relevant certifications such as OCP, MCSE, Oracle Exadata, AWS Solution
• Associate.
• Skills:
• Strong technical knowledge of database management systems and
• technologies.
• Excellent problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Working Conditions:
• Ability to work on different shifts, including nights, weekends, and holidays.
• On standby and contactable 24/7 for support and escalation.

Responsibilities:

• Provide day to day support in HR and administrative functions.
• Assist to verify business expense claims and leave records where applicable.
• Maintenance of employees p-files and HR documents.
• Screening of job applications, scheduling of interviews and interview candidates for assigned job positions.
• Assist with coordination of new hires on-boarding programme and conduct orientation.
• Handle training administration and coordination, including registration of training courses.
• Manage in-house Learning Management System on uploading events, sessions and completion of e-Learning modules.
• Co-ordinate, organize appointments and meetings with departmental secretaries, where required.
• Monitor and maintain an adequate inventory of office and grocery supplies.

Requirements:

• Min GCE 'O' Level
• 2 to 3 years of experience handling HR & Admin duties.
• Ability to work independently and cohesively with fellow colleagues as part of a team, reliable, meticulous, pro-active with good follow-up skills.

Working Location: Raffles Place

Working Hours: Mon- Fri 8.30am - 6.00pm

Salary: Up to $3,500

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

You may also visit our careers page at https://www.careers-page.com/cadmusresources/job/L3833V38 to upload your CV.

We regret that only short-listed candidates will be contacted shortly.

Responsibilities:

• Must demonstrate strong analytical and problem-solving skills.
• Must be process oriented and organized.
• Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.

Skills/Responsibilities:

• Practical experience in data encryption, key management, and cryptographic technologies.
• Understanding of encryption techniques, tools, and best practices.
• Preferred experience with Hardware Security Modules (HSMs), key management systems, and data protection solutions.
• Familiarity with security protocols such as TLS and SSH.
• Proficiency in cryptographic principles, digital certificates, and Public Key Infrastructure (PKI) standards.
• Knowledge of various operating systems and file systems.
• Supports SSL activities such as CSR generation, Certificate Issuance and Cert Injection.
• Support Issuance/Revoke of certificates for Mac OS and other systems.

We regret to inform that only shortlisted candidates will be contacted.

PERSOLKELLY Singapore Pte Ltd • EA License No. 01C4394 • EA Registration No. R24125310 (PARAMATASEEMA NAVEEN RAJANNA)

This is in partnership with Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to e2i’s PDPA.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

**********************************

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.

• Designing, deploying, and maintaining cloud infrastructure.
• Monitoring via automation cloud resources for performance and cost optimization.
• Troubleshooting and resolving cloud-related issues.
• Develop, implement, and maintain configuration of underlying cloud services, specializing in M365 and Azure.
• Developing scripts for deployment, monitoring, reporting, and alerts, ensuring a robust, redundant, scalable 100% uptime infrastructure.
• Analyze security threats and applicability to customer environments.
• Triage and resolve technical and user issues.
• Collaborating with cross-functional teams to implement cloud solutions.
• Ensuring compliance with security and data protection policies.
• Troubleshoot and resolve issues related to Microsoft 365 services.
• Implement new features and updates in the Microsoft 365 environment.
• Ensure the security and compliance of the Microsoft 365 environment.
• Collaborate with other IT professionals and departments tounderstand their needs and provide solutions.
• Create and maintain documentation for Microsoft 365 configurations and procedures.
• Monitor the performance and usage of Microsoft 365 services.
• Perform regular audits and assessments of the Microsoft 365 environment.
• Develop and implement policies and procedures for Microsoft 365 usage.
• Provide technical support for Microsoft 365-related projects.
• Assist in the migration of data to Microsoft 365 services.
• Manage user accounts, licenses, and permissions in Microsoft 365.
• Manage Mobile Devices (corporate phones and BYOD)

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to A-IT Software Services Pte Ltd’s PDPA and e2i PDPA.

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 13,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region.

We’re searching for a Database Administrator to be part of our diverse team of talents here at NCS!

If you believe in going above and beyond, want to exemplify the best, and wish to bring people and technology together like never before, then we would love to have a conversation with you!

What we seek to accomplish together:

• Manage database changes through change request process & provide status reports to the relevant parties.
• Provide 1st and 2nd level operational database support.
• Assist and respond promptly to incident, investigate & provide temporary &/or permanent resolution of incidents escalated. Provide timely status updates to relevant parties.
• Lead and monitor & measure the performance & availability of databases proactively; implement corrective actions identified to improve performance & availability.
• Lead and monitor the agreed service level, document & maintain the configuration of the databases; provide regular reporting to relevant parties.
• Ensure service level meet requirement. Propose and implement action plan when required.
• Lead and monitor databases according to standard operations procedures.
• Lead in the implementation of service continuity measures, i.e., backup/restore procedures & disaster recovery plan, to ensure continuous operation of the business.
• Involve and lead in database implementation.
• Keep abreast of database technologies.
• A good team player and leader.
• Prompt 24x7 support.
• Good customer service.

A little bit about you:

• Diploma / Degree in Information Technology, Computer Science or equivalent
• 3 - 5 years of experience in Oracle database administration
• 3 - 5 years of experience in SQL database administration

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

We handle all profiles with the highest level of confidentiality.

Job Summary

As the Sales Administrator, you are accountable for the daily operational activities of the sales department, ensuring efficient support and seamless execution of sales operations.

Job Description

*Processing Sales Orders, Invoicing, Preparing sales-related documentation, providing administrative support to the sales team

*Act as the primary contact for customer inquiries and requests, promptly addressing concerns, resolving issues, and delivering exceptional customer service to ensure and enhance client satisfaction.

*Collobrate with the logistics team to ensure timely delivery of products, addressing and resolving any operational issues efficiently.

Job Requirement

*Diploma with minimum 2 years relevant working experience

*Problem-Solving Abilities

*Mature, Detail-Oriented, Self-Motivated and Independent

*Positive Work Attitude & Team Player

Job Description

• Work with end users to define needs and objectives.
• Responsible for general IT operational activities in the area of supporting and maintaining user computers and printers.
• Monitor network devices (routers, switches, firewalls) to ensure seamless connectivity and address any issues promptly.
• Manage Windows Server environments, including installation, configuration, and maintenance and Implement security patches, updates, and backups.
• Manage firewalls, including Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).
• Manage VPNs (Virtual Private Network) 7. Provide technical support through remote desktop session, email, phone, and face to face at user's workstation.
• Administer Active Directory, including user accounts, permissions, and group policies.
• Collaborate with vendors for hardware and software maintenance and upgrades and troubleshooting.
• Set up and manage user profiles, access controls, and authentication.
• Provide user support for login issues, password resets, and account management.
• Configure and troubleshoot email accounts, distribution lists, and shared resources.

Job Requirements

• Bachelor’s degree in computer science or related field.
• At least 3 years of system/network administration experience.
• Knowledge of Active Directory, DNS, DHCP, and Group Policy.
• Experience in administering network devices (routers, switches, firewalls).
• Experience in administering Windows Client and Windows Server Operating system
• Strong troubleshooting skills.

We are seeking for the position to start as soon as possible.

To support the Vice Principal (Wellbeing and Achievement) and Pastoral Leadership Team by providing efficient and effective administrative support, undertaking data entry/extraction and analysis using the school system, and other general administrative duties. Lead in the effective recording, reporting and analysis of attendance data. Develop a high public profile interacting professionally with all stakeholders – staff, students and parents/guardians.

General responsibilities and duties

Main responsibilities will include:

• Role model a professional ‘public face’ of pastoral care at SJI International with all stakeholders.
• Support for Heads of Grade with comprehensive administration support for all students within their allocated grades.
• Working with students to maintain high expectations regarding punctuality, attendance, uniform, time management etc. and develop their self-management Approaches To Learning (ATL) skills.
• Liaise directly with staff, students and parents/guardians regarding welfare and progress concerns.
• General office duties e.g. maintenance of filing system, printing, photocopying, and collating reports.
• Support for the Heads of Grade in the organisation of events.

Specific responsibilities will include:

Recording, Reporting and Tracking Data

• Provide effective recording and reporting of attendance data associated with registration and lesson monitoring.
• Accurately track and monitor attendance concerns and persistent lateness, and report there to the Head of Grade/Learning Coordinator.
• Accurately track and monitor uniform issues and persistent issues with ID cards, and report these to the Head of Grade/Learning Coordinator.
• Support the Head of Grade with parent communication on issues of attendance, lateness, ID cards, uniform, early leaving form etc.

Supporting the Development of ATLs

• Support the Head of Grade with the investigation of behavioural and safeguarding incidents by taking statements, locating students, communicating with parents;
• Ensure the accurate recording and reporting of behavioural and safeguarding concerns.
• Supervise students who are removed from class and ensure appropriate work is provided for them.
• Organise, communicate with all stakeholders and then supervise reflection times for students where needed.

Communication, Meetings and Events

• Effectively organise grade-level meetings, parent meetings, celebration events and other events as needed by the Head of Grade.
• Collaborate with the logistics team, security team and other necessary stakeholders to organise and ensure the smooth running of events.

Other

• Support the HoG and LC with all administrative duties required for the smooth running of transition between grade levels.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to his classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Please visit our website at https://www.sji-international.com.sg/about/employment for more details.

Only Singaporeans or PRs need apply. Interested parties please apply via mycareersfuture or JobStreet.

We regret that only shortlisted candidates will be notified.

Who Are We Looking For

We're looking for someone to provide game changing services to our customers. Resourceful, independent and strong follow up skills are key qualities in this position.

You will be interacting with customers, responding to their needs. Gather customer’s information and determine the issue by evaluating and analysing the symptoms. You will follow up and make scheduled callbacks to customers where necessary. You will help build, maintain and troubleshoot the client's infrastructure. You will be working alongside other engineers to ensure highest levels of client service delivery.

Your Duties & Responsibilities

● Provide Level 1 / 2 IT support to end users (onsite / remotely)

● Provide front-line IT support to employees via walk-ups, tickets, and MS Teams

● Maintain accurate ticketing processes and asset management tracking records

● Provide emergency requests / VVIP support outside of business hours

● Monitor, troubleshoot, and repair IT hardware and software

● Handle hardware and software sourcing / purchasing

● Write and update technical documentation for end users and the IT team

● Assist in Projects / Audits based task given by the IT team

● Liaising with 3rd party vendors

You're Good At

● Good interpersonal skills

● Highly adaptable and flexible

● High level of ethics, values, integrity and trust

● High proficiency in both written and spoken English

Will Be Awesome If You Are/Have

● Highly disciplined and productive when working independently

● Takes initiative to identify gaps and develop solutions to close the gaps

● Good in follow up and follow through to complete tasks

● Powershell / CMD Line Scripting

● Deployment Knowledge (SCCM/Intune/Custom Imagings/Software Centers)

● Windows Server Knowledge

Qualifications

● Minimum 2 years of experience providing IT support in a corporate environment

● Experience in supporting and troubleshooting Windows 10, MS Office, Windows Server (ADFS/LDAP/WSUS) in a business environment

a) Design, plan, support, and maintain DB Infrastructure build and operations to meet or exceed stipulated SLA b) Monitor DB Infrastructure performance and resolution of technical problems

c) Lead, prioritize and manage a DB Infrastructure team to effectively provide implementation and operations support to projects to meet or exceed SLA

d) Identify and resolve highly complex system DB Infrastructure issues that may require establishment of new techniques, tools and processes

e) Proactively analyze internal/external business challenges/regulatory issues and recommend improvements

f) Required to be on standby 24x7 on-site or on-call after office hours, weekends and public holidays for operational or implementation projects

g) Savvy in troubleshooting complex problems

h) Resourceful in understanding issues or learning new skills

i) Possess good team work and able to provide clear instructions, guidance as well as knowledge sharing to the team

j) Have Oracle DB skillset

Job Descriptions:

- Carry out general site office administrative duties.

- Arrange logistics and transportation

- Manage the timesheet and reports to HQ on submission of timesheet promptly.

- Liaise with HR on all matters pertaining to employees welfare and benefits.

- Work closely with Manager on site activity.

- Willingness to learn and support site site activity.

- Manage site office administration matters

- Assist manager to liaise with clients.

- Handle workers matters such as uniform, safety shoes, safety training etc.

- Ensure workers compliance with in-house rules and regulation

- Check TMIS system for work on weekend, public holiday etc.

- Ensure proper time recording etc.

- Ensure workers attend to safety training, and arrange passes.

Requirements:

- Must be willing to work in Jurong Island and able to start within short notice.

- Min. 2 or more years of general administrative function.

- Related experience in handling timesheet and workers matters.

- Patience and diligence.

We are seeking a detail-oriented and proactive Administrator to join our team. The ideal candidate will play a key role in liaising with clients, ensuring timely follow-ups, and managing administrative tasks related to documentation, filing applications, and submissions to authorities. This role is critical in maintaining smooth operations and delivering excellent service to our clients.

Key Responsibilities:

1. Client Liaison - Communicate with clients to follow up on required documentation. Provide clear and timely updates on the progress of applications and submissions.
   
2. Documentation & Filing - Ensure all client documents are accurately prepared, filed, and maintained. Handle data entry, maintain filing systems, and ensure compliance with regulatory requirements.
   
3. Application Management - Prepare and submit applications to relevant authorities within specified timelines. Track and manage application statuses, ensuring deadlines are met.
   
4. Administrative Support - Assist with general office administration and ad hoc duties as required. Coordinate with internal teams to streamline workflows.
   

Requirements:

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 2 years of experience in a similar role (experience in corporate secretarial or professional services preferred).
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency in Microsoft Office Suite and familiarity with regulatory portals (e.g., BizFile, ACRA) is a plus.
• Ability to work independently and as part of a team.

Job Summary

Responsible for the day-to-day activities of the sales administration for the Aerospace/Railway Department with the aim of providing effective support, ensuring all business processes are performed according to company policies, procedures and in alignment with the business strategies and objectives.

Job Description

1. Pre-Sales Administration Support

• Maintain customer-material pricing in SAP.

• Create material master in SAP.

• Create and maintain customer master data in SAP.

• Attend to initial customer’s enquiries on pricing, stock availability, lead time and etc.

• Assist sales team in compiling tender documentation for submission.

2. Sales Administration Support

• Responsible for all sales related processing in SAP pertaining to :

- Orders creation & maintenance

- Delivery and Billing

- To run monthly Sales & Gross Profit report for aerospace department based on the BIW report.

• Coordinate internally to ensure customer requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

3. After Sales & Service Administration Support

• Responsible for all service related processing in SAP pertaining to:

- Orders creation & maintenance

- Delivery & Billing.

• Attend to customers on after-sales service requests & complaints.

• Coordinate internally to ensure service requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer (external & internal) to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

4. Warranty Claims Administration

• Monitor warranty claim status and co-ordinate to ensure claims are processed and completed.

5. Purchasing

• Create Vendor and maintain Purchasing Information Record in SAP.

• Create purchase order in SAP

• Coordinate order confirmation, shipment arrangements and importation documentations with vendors for direct shipment.

• Follow up and resolve shipment discrepancy with vendors.

Job Requirements

• Minimum Nitec/Higher Nitec/Diploma in Business or related field

• 3 to 5 years of working experience, preferably in sales coordination / administration.

• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).

• Good communication skills and able to work independently.

• Working knowledge of SAP SD, PS & MM modules will be an added advantage.

• Have good discipline and work attitude.

Visitor management

• Greet and welcome guests, and visitors - direct them to the meeting room and inform the appropriate staff
• Serving of refreshments for clients and guests, and assist in booking taxi services if needed
• Handle daily reception duties, answering of phone calls in a professional manner, and routing calls as necessary

Administrative Support

• Responsible for courier service, deliveries and mails
• Assist in meeting rooms bookings and set up, prepare refreshments when necessary
• Maintain and upkeep the front desk area, meeting rooms and pantry area to ensure areas are clean and tidy at all times by coordinating with cleaner
• Handles the maintenance of office equipment and keeps records of office inventory and pantry supplies to ensure sufficient stock at all times.
• Provide support for facilities maintenance and premises upkeep (e.g. Pest Control, Aircon repairs etc.)
• Provide general administrative support to the company which includes data entry, filing and scanning of documents
• Maintains proper storage of files, ensuring that files are stored in a systematic manner allowing for easy access when required.
• Arrange printing of name cards, ordering of stationery and scheduling appointments
• Act as a point of contact for emergency issues and incident escalation for reception, administration and facility related matters
• Preparation of overseas business trip: Provide administrative and logistical support for the Management Team before and after an overseas business trip, including coordinating with other departments/overseas counterparts, and managing meeting schedules.
• Any other administrative tasks as directed by supervisors.

Working hours: 5 days work week, Monday to Friday, 9am - 6pm

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.

MAIN PURPOSE

The Logistics Administrator is responsible for timely and accurate processing of receipt, dispatch and transport of customer goods in the most cost effective and efficient manner whilst ensuring all such activities enhance the customer service objectives of the Company.

Roles and responsibilities can be expanded to accommodate changing business conditions and goals, as well as to tap into the skills and talents of the individuals in the company.

Accordingly, associates may be tasked to perform duties that are outside of the specific functions that are listed.

KEY RESPONSIBILITIES

• Planning & Scheduling

1. First point of contact for maisons and warehouse for order processing.
2. Responsible for logistics scheduling & planning of outbound deliveries, perform daily order process and prioritize orders in SAP
3. Perform and monitor the outbound delivery process with Warehouse and Shipping team. Closely monitor the volume of outbound deliveries and assign warehouse order.

• Domestic Deliveries

1. Arrange transportation service for office/Customer Service/Boutiques
2. Organize deliveries of stock, POSM with 3rd Party Logistics Service Provider
3. Updating and coding of freight and transportation invoices
4. Ensure compliance with Group’s transportation guidelines
5. Monthly review and submission of KPIs reporting

• Security and Insurance

1. Arrangement of transport and insurance according to Transit Limits set by Group
2. File and follow-up on shipment claims
3. Co-ordinate with service providers to organize the secured transportation for Brands events and photoshoots

REQUIREMENTS

• Certificate/Diploma in Supply Chain Management / Logistics
• Strong skills in MS Office, Windows and good knowledge in Tradenet and SAP is an advantage
• At least two years’ work experience in a shipping department for a similar organisation or with freight forwarding
• Organised and detail orientated.
• Able to commence immediately or within short notice

Key Responsibilities:

Administrative Support

• Manage and maintain schedules, appointments, and travel arrangements for executives.
• Prepare meeting agendas, take minutes, and distribute them promptly.
• Handle correspondence, including emails, phone calls, and letters, ensuring timely responses.
• Maintain a well-organized filing system (physical and digital) for easy retrieval of documents.

Office Management

• Oversee office supplies inventory and place orders as needed.
• Ensure smooth office operations, including equipment maintenance and vendor coordination.
• Act as the point of contact for office maintenance, mailing, shipping, supplies, and equipment inquiries.

Coordination and Communication

• Serve as a liaison between staff, departments, and external stakeholders.
• Coordinate and organize events, meetings, and workshops.
• Support HR functions, such as onboarding new employees and maintaining personnel records.

Reporting and Record Keeping

• Assist in preparing reports, presentations, and documents for executive use.
• Maintain accurate records of expenses, receipts, and budgets.

Qualifications:

• Education: Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or related field.
• Experience: Minimum of 1-3 years in an administrative or secretarial role.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software (Microsoft Office Suite, Google Workspace).
• Ability to work independently with a high level of discretion and confidentiality.

Job Summary: The Database Administrator will be responsible for performing Database

Administration and Management for databases hosted on premise, in private cloud, or

public cloud. This role includes managing various database technologies, ensuring

database availability, and maintaining database security and performance.

Key Responsibilities:

1. Database Management:

o Support and manage various databases including Oracle, MSSQL, DB2,SAP HANA, MySQL, PostgreSQL, MongoDB, and others.

o Perform database installation, setup, and administration on different platforms (Linux, Windows, Exadata).

o Create and manage database objects, set up and administer DataGuard, Active DataGuard, AOAG, replication, and mirroring.

2. Incident and Problem Management:

o Respond to database incidents according to severity levels and meet service level requirements.

o Handle high-pressure situations, identify problems, and make quick decisions to resolve issues.

o Adhere to incident management workflows and procedures.

3. Documentation and Reporting:

o Maintain and update database documentation, standard operating procedures (SOP), guidelines, and daily checklists.

o Provide timely and accurate reports on database performance, capacity planning, and incident analysis.

4. Collaboration and Coordination:

o Work closely with third-party vendors, application teams, and infrastructure support teams.

o Participate in transition planning and support the onboarding of databases and related technologies.

5. Compliance and Training:

o Ensure compliance with company policies, information security guidelines, and health and safety regulations.

o Provide continuous training to enhance knowledge and skills in database administration and management.

Qualifications:

• Education: Diploma in Information Technology or a related field.

• Experience:

o Minimum of 5 years of experience in database administration and management.

• Certifications:

o Relevant certifications such as OCP, MCSE, Oracle Exadata, AWS Solution Associate.

• Skills:

o Strong technical knowledge of database management systems and technologies.

o Excellent problem-solving and decision-making skills.

o Ability to work independently and as part of a team.

o Strong communication and interpersonal skills.

Working Conditions:

• Ability to work on different shifts, including nights, weekends, and holidays.

• On standby and contactable 24/7 for support and escalation.

EA License # 14C6941

We are seeking a proactive and organized Business Administrator to support our day-to-day operations and ensure smooth workflows across various departments. The ideal candidate will be responsible for coordinating administrative activities, managing resources, and providing exceptional support to team members. This role offers the opportunity to work closely with leadership, grow within the organization, and make a meaningful impact on business efficiencies and outcomes.

Key Responsibilities

1. Office AdministrationOversee general office functions, including managing supplies, equipment, and vendor relationships.
   Maintain and update operational policies and procedures to improve efficiency.
   
2. Data Management & ReportingOrganize and maintain company records, databases, and documentation.
   Generate regular reports and analyses for management review, ensuring data accuracy.
   
3. Scheduling & CoordinationCoordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
   Organize company events, training sessions, and team-building activities.
   
4. Financial SupportAssist in budget tracking, expense reporting, and invoicing.
   Collaborate with finance and accounting teams to ensure timely processing of transactions.
   
5. Internal Communication & Team SupportServe as a central point of contact for administrative inquiries and issues.
   Support cross-functional teams by streamlining communication and ensuring project deadlines are met.
   
6. Process ImprovementIdentify opportunities to optimize workflows and implement best practices.
   Proactively propose solutions to enhance day-to-day operations.
   

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in an administrative or operational support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with project management tools.
• Ability to handle sensitive information with confidentiality and discretion.

Skills & Attributes

• Attention to Detail: Ensures accuracy in reporting, scheduling, and data management.
• Problem-Solving: Capable of identifying issues and implementing practical, effective solutions.
• Adaptability: Thrives in a fast-paced environment and can handle multiple priorities.
• Collaboration: Works well in a team environment and builds strong relationships across departments.
• Proactivity: Takes initiative and anticipates the needs of the business and team.

About the Company

Our Client is a leading producer and distributor of industrial equipment and tools.

Responsibilities

We’re looking for a proactive Network Administrator to work closely with international teams to provide network support.

• Perform L1/L2 support for network infrastructure and network security;
• Manage network solutions, including routers, switches, servers, and other network security solutions;
• Ensure that internal SLAs are met;
• Work closely with internal and external teams, ensuring that projects are delivered in accordance with specifications and within budget;
• Support SD-WAN deployments;
• Administer and manage network security solutions, performing maintenance and upgrades on networks as necessary;
• Prepare performance-related reports as necessary;
• Manage and update documentation as required.

Requirements

• Degree or Diploma in Information Technology or related discipline;
• Hands-on experience working with network and network security solutions;
• Experience working with SD-WAN deployments;
• Excellent knowledge of network technologies;
• Knowledge of system and network security;
• Analytical skills, with the ability to troubleshoot and find solutions;
• Good communication skills;
• Sense of responsibility and accountability.

Employment Details

• Permanent role;
• Attractive remuneration and benefits

Get in touch with us

If you’d like to explore this opportunity, please reach out to Cleon Tan (Regn No. R1547199) at [email protected] for a confidential discussion.

FCS CAREERS PTE LTD (EA 94C4359)

Data Protection Notice: By submitting any application or resume to us, you acknowledge that you have read, understood, and agreed to our Data Protection Policy (www.fcs-careers.com/about/data-protection), and that you consent to the collection, use and/or disclosure of your personal data by us for the purposes set out in the Policy. You may withdraw consent or make an access or correction request in respect of your personal data, however, depending on the nature or scope of such request, we may not be able to continue providing services to you. For any request, enquiry, or feedback, please contact our Data Protection Officer ([email protected]).

We are seeking a detail-oriented and proactive Administrator to join our team. The idea candidate will provide essential administrative support to ensure the smooth operation of our office. This role requires excellent organization skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibility:

• Administrative support to the Management.
• Perform general administrative duties including Handling incoming/outgoing calls and emails and other correspondence enquiries.
• Maintain and organize files, records and documents both physically and electronically.
• Working and coordinating assigning leads with Interior Designers.
• Manage offices supplies and maintenance of the office housekeeping ensures office functioning properly.
• Performing general office duties such as data entry and generating lead report and working with Portals.
• Coordinate events.
• Ad Hoc assigned.

Job requirement:

• O Level or Higher NITEC or equivalent.
• Minimum 2-year experience in Administrative or in similar roles.
• Excellent organization and time management skills with the ability priorities task and work under pressure.
• Strong Communication and interpersonal skills with the ability to interact with people at all levels.
• Ability to work independently and as part of a team.
• Attention to details and commitment to accuracy.
• Proficient in using Excel and words and electronic savvy.
• Knowledge of office procedures and practices
• Knowledge of applying of work permit and human resource will be a plus point.

Additional Information:

• Hours: Monday to Friday, 9am to 6pm, alternative Saturday (WFH): 9am to 1am.
• Salary: $2000 to $2400 (depending on your experience /skill)
• Bilingual in English and Mandarin to liaise with Mandarin-speaker’s customers.

DESCRIPTION

• Managing administrative staff

1. Overseeing the clerical and administrative teams, including recruiting, onboarding, and training new employees

• Ensuring smooth operations

1. Ensuring the office runs smoothly and effectively by managing policies, staff, facilities, and the budget

• Developing and implementing policies

1. Creating and enforcing rules to help the company run efficiently and smoothly

• Organizing meetings and events

1. Scheduling meetings, arranging for equipment

• Communicating with employees

1. Providing instructions, giving information, delegating tasks, and answering questions

• Representing management

1. Speaking with employees or third parties on behalf of management

Some skills that are important for administrative managers include:

• Excellent organizational and multitasking abilities
• Strong analytical mindset
• Good team player abilities
• Problem-solving and leadership skills
• Strong written and verbal communication skills
• Excellent interpersonal skills
• Understanding of confidentiality
• Proficiency in MS Office

Be a part of a revolutionary change

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

The scale of our transformation means we’re effectively building a vast new business, at pace. In WX (WorkPlace Experience). It’s an exciting, ever-changing environment – ideal for subject experts who are driven, disruptive and dynamic. If you’re comfortable with ambiguity and excited by the challenge of shaping things from the ground up, you’ll be in your element here. There’s endless space to develop too, so you’ll be progressing your career as fast as you build our smoke-free future.

Your ‘day to day’

In this role with Philip Morris Singapore Pte Ltd, we are seeking a dedicated Office Management Lead to join our team. The successful candidate will be manage a small team and responsible for providing comprehensive administrative support across various functions, including fleet management, facility management, and commercial activities. Key responsibilities include:

• Facility Management: Ensure smooth operation and maintenance of office facilities, manage vendor relationships, and support renovation projects.
• Administrative Tasks: Undertake commercial administrative tasks, including Purchase Order creation and support for the commercial team.
• EHS Support: Implement Environment, Health, and Safety (EHS) activities to prevent workplace injuries and environmental damage, and coordinate EHS training.
• Fleet Management: Liaise with fleet vendors to ensure uninterrupted services, manage fleet budgets, and handle fleet-related incidents.
• Reporting and Records Retention: Provide timely reporting on fleet and facility matters, analyze data for improvements, and manage records retention.
• Facility Projects and Office Events: Coordinate and manage facility projects to ensure timely completion and organize office events to foster a positive work environment.

Who we’re looking for

• College/Diploma/University graduate with 3 to 5 years experience in office administrative/facility management.
• Attention to details. Proficiency in Microsoft applications (Excel, word, ppt…etc.).
• Good command of English (verbal/ written).

Why Join Us?

• Growth Opportunities: We are looking to expand this role depending on the candidate's capabilities. This is a unique opportunity to grow with the company and take on additional responsibilities.
• Dynamic Work Environment: Work in a collaborative and supportive environment where your contributions are valued.
• Professional Development: Access to training and development programs to enhance your skills and advance your career.

What we offer

Our success depends on our talented employees who come to work here every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.

To join our growing team…