We are seeking an experienced office manager in an architectural firm, responsible for the daily operations of the office, ensuring that it runs smoothly, efficiently, and effectively.

Key Responsibilities:

1. Office Administration & Operations

• Assist in all aspects of administrative duties such as data entry, and preparation of documents and letters (e.g. fee proposals, tender documents, form filling, membership renewals, and others).
• Oversee day-to-day operations, including attending to incoming calls, walk-in clients, and visitors.
• Managing office supplies, equipment, and maintenance.
• Coordinating with employees, management, and external parties.
• Resolving administrative issues, conflicts, and concerns.
• Implementing process improvements, increasing productivity and efficiency.

2. Human Resources Support

• Assist with onboarding new employees and maintaining employee records.
• Coordinate employee training and leave application.
• Assist with any employee relations and inquiries.

Job Requirements:

1. Strong Communication: Verbal and written communication skills.

2. Leadership: Ability to motivate and guide staff.

3. Organizational: Excellent planning, coordination, and time management skills.

4. Problem-Solving: Analytical and creative problem-solving skills.

5. Adaptability: Ability to adapt to changing priorities and deadlines.

6. Technical: Proficiency in office software, such as Microsoft Office.

Singaporean or PR only

Education and Experience:

1. Education: Bachelor's degree in Business Administration, Management, or related field preferred

2. Experience: 2-5 years of experience in a similar role is preferred, such as Office Manager, Administrative Assistant, or in a related field.

Key Responsibilities:

• Ensure the cleanliness and tidiness of the office premises.
• Perform daily cleaning tasks, including sweeping, mopping, dusting, and vacuuming.
• Clean and sanitize restrooms, pantry areas, and other common spaces.
• Replenish toiletries and pantry supplies as needed.
• Dispose of waste and manage recycling bins appropriately.
• Monitor and report any maintenance or repair needs.
• Maintain cleaning equipment and supplies in good working condition.

Requirements:

• Prior experience in office cleaning is an advantage but not required.
• Ability to work independently and efficiently.
• Strong attention to detail and a sense of responsibility.

Working Hours & Benefits:

• 5-day work week: Monday to Friday
• Working hours: 7:00 AM to 11:00 AM
• Competitive salary.
• Overtime pay for extra hours worked.
• Annual leave and medical benefits provided.
• Friendly and supportive work environment.

Location:

• Walking distance to Joo Koon MRT.

• General Office Admin Operations/Support Duties
• Organised and able to work independently
• Able to work under pressure and tight deadlines
• Fluent in English
• A team player with excellent communication and interpersonal skills
• IT Savvy

Job Requirements:

• Ngee Ann/Singapore Poly graduates in IT

Responsibilities:

• Perform general clerical duties including photocopying, mailing, and filing.
• It is required to have basic knowledge of HR and finance.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Assist in the preparation of regularly scheduled reports.
• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls.
• Receive, sort, and distribute the mail.
• Can speak and write in both English and Chinese.

• General Administrative Duties: Answer and direct incoming phone calls in a professional and courteous manner.Manage emails, respond to inquiries, and ensure timely follow-up.
• Quotation Support: Assist in the preparation, issuance, and follow-up of quotations to customers.Coordinate with internal teams and suppliers to gather accurate information for quotations.
• Procurement and Supplier Coordination: Communicate with suppliers to obtain pricing, delivery schedules, and other necessary details. Coordinate with the procurement team to ensure timely order placements and follow-ups.
• Customer Support: Address and resolve customer inquiries and requests promptly. Liaise with customers to provide updates on orders and service status.
• Accounts and Finance Assistance: Support basic accounts-related tasks such as invoicing, payment follow-ups, and expense tracking.Collaborate with the accounts team to ensure accurate record-keeping.
• Paperwork and Reporting: Prepare, review, and distribute reports and documentation as required.Ensure compliance with company policies and procedures in all administrative tasks.

Requirements:

• Proven experience in an administrative or similar role is preferred.
• Minimum Diploma or equivalent.
• Able to work independently with minimal supervision
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with excellent attention to detail.
• Effective communication skills, both written and verbal.
• Team player with a proactive attitude and willingness to learn.
• Able to start immediately

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!!

We are inviting interested applicants who are good team players, enthusiastic, service-orientated, and professionally competent to join our dedicated team.

Responsibilities:

The Office Manager will oversee the front office operations, ensuring that staff effectively complete tasks to maintain smooth functioning. This role emphasizes clear communication with parents, school staff, and administration through phone conversations, written notes, email, and other channels.

Student Information:

• Manage and update student records and digital forms in PowerSchool.
• Coordinate parent orientation packets, including essential forms and documents.
• Oversee the student withdrawal process and manage account deactivations.
• Prepare monthly attendance reports for students with frequent absences.

Communication:

• Handle phone calls, WhatsApp messages, and front counter inquiries from parents, students, and staff.
• Manage school email accounts, ensuring timely responses and appropriate follow-ups.
• Maintain the SMS parent contact list and update phone messages for holidays and breaks.
• Coordinate media publication opt-outs and liaise with facilities during emergencies.

Attendance:

• Record and manage daily class attendance in PowerSchool.
• Follow up on questionable absences or tardies with teachers and parents.
• Update attendance records for student check-ins and check-outs.
• Send tardy notices to parents and report recurring issues to principals.
• Monitor teachers' attendance reporting and address discrepancies with principals.

Campus Card:

• Manage weekly Campus Card recharge statements and payments for the Finance Office.
• Assist students and staff with Campus Card account top-ups.

Transportation:

• Manage bus schedules and resolve issues in coordination with the Operations Director and Transport vendor.
• Assist the Sports Coordinator with transportation arrangements for away games.

Supplies and Inventory:

• Manage and order office and staff lounge supplies, including stationery and business cards.
• Restock lounge essentials and maintain organized supply inventory.

Mail and Merchandise:

• Manage incoming and outgoing mail, packages, and courier services.
• Oversee the sale of ICS merchandise, including uniforms and spirit shirts.

Qualifications:

• Bachelor’s degree in Business Administration or Administrative Management
• Minimum 3 years experience
• Proficient in Google Suite and Microsoft Office.
• Strong communication and organizational abilities.

Job Responsibilities

• Answer, screen and forward any incoming phone calls with good telephone etiquette
• Record and deliver of messages
• Serve visitor by greetings, welcoming and directing
• Handle general queries
• Handling of incoming and outgoing mails and couriers
• Responsible in updating Company’s contact/telephone listing and floor plan
• Monitoring stationary levels, pantry items and order office, pantry supplies
• Ensure cleanliness and housekeeping of the reception, meetings and surrounding areas
• Handle on HQ office monthly birthday celebration
• Manage and keep track of Uniform inventory
• Supervise office cleaner day to day job scope
• Provide IT support - printer, phone system issues
• Office admin support - MD's calendar management, meeting rooms calendar management, esso card tracking, travel booking
• Submission of reports & Operations Support

Health and Safety Responsibilities:

• Follow Compass health, safety and security procedures
• Maintain safe personal presentation standards
• Consult on health and safety matters
• Report all incidents and hazards immediately
• Complete all required HSE training
• Adhere to the site food safety plan, hygiene procedures and standards

Requirements:

• Minimum 1 year of related experience
• Good phone etiquette skills
• Good communication skills – written and verbal
• Ability to be resourceful, self-motivated and proactive in dealing of issues that may arise
• Proficient in office applications
• Ability to work in a team and independently

Company Overview:

Yttria Dental Services Pte. Ltd. is a leading dental laboratory specializing in the creation of exquisite, patient-specific restorations. With expertise in advanced materials like zirconia, emax, and more, we provide high-quality dental crowns, bridges, implants, and veneers that deliver seamless results. Our commitment to artistry and technical excellence ensures that dentists receive exceptional solutions to restore smiles with confidence.

Position Overview:

We are seeking a highly organized and detail-oriented Dental Laboratory Admin to join our team. This role requires excellent administrative, customer service, and office management skills to support our operations and ensure smooth communication between our dental laboratory, clinics, and suppliers. The ideal candidate will have experience in handling customer queries, coordinating logistics, assisting with both sales and operational administrative tasks.

Job Description:

- Coordinate case collection, packing and dispatch

- Process, update and manage cases in record management system

- Keying in and generate sales invoices

- Handle all phone call, email and whatsapp enquires

- Ordering and managing supplies and inventory

- Bookkeeping and coordination with accountant with all required documents

- Perform general administrative duties and any other ad-hoc duties

Job Requirements:

- minimum 2 years of working experience

- Prior experience working in a detal lab/clinic is preferred

- Meticulous and detailed oriented, good filing system

- Have good communication and interpersonal skills

- Able to work Independently and with initiative

- 5 days work week (monday to friday, 9am - 6pm)

Roles and Responsibilities:

• Office Cleaning
• Cleaning of pantry
• Sweeping of Floor
• Mopping of Floor
• Cleaning of Windows
• Washing of toilets
• Clearing of rubbish
• Helping of production cleaning when needed
• Any other duty assigned
• Working hours: Monday - Saturday, 9am to 3pm.
• Working location: 233 Pandan Loop S128421

Job Duties and Responsibilities

1. Installing and configuring software, hardware and networks

2. Managing computer operating systems

3. Data backup and recovery

4. Monitor, operate and manipulate computer operating system

5. Monitoring system performance and troubleshooting issues

Requirements

· Possess Diploma in Computer Science, or relevant certification

· Three years of related working experience

· Able to support network servers, desktop, laptop and software

· Knowledge of Microsoft Operating Systems, Office 365 Administration, etc.

Job Overview:We are seeking a reliable and skilled System Administrator to manage and maintain our IT infrastructure. You will be responsible for ensuring the stability, security, and performance of our IT systems, providing support for users, and implementing best practices for system administration.

Key Responsibilities:

• Manage and maintain servers, workstations, and network infrastructure to ensure system performance, availability, and security.
• Oversee the configuration, installation, and maintenance of hardware and software systems, ensuring optimal functionality.
• Monitor system performance and troubleshoot issues related to operating systems, networks, databases, and applications.
• Implement patch management procedures to keep software and systems up to date and secure.
• Perform regular system backups and disaster recovery processes to safeguard data integrity.
• Configure and maintain local area networks (LAN), wide area networks (WAN), and network security devices (firewalls, VPNs).
• Administer and manage databases, ensuring data security, performance, and backups.
• Provide technical support for internal staff and users, resolving system-related issues in a timely manner.
• Collaborate with other IT teams to implement security protocols, updates, and infrastructure improvements.
• Develop and implement system and network monitoring to ensure proactive issue resolution.
• Maintain detailed records of system configurations, network setups, and support activities.
• Ensure compliance with security policies and industry best practices.

Qualifications:

• Proven experience as a System Administrator, Network Administrator, or in a similar role.
• Strong knowledge of network infrastructure, including LAN, WAN, and VPN technologies.
• Experience with databases, including installation, management, and troubleshooting.
• Familiarity with patch management, ensuring systems and software are regularly updated and secure.
• Hands-on experience with server management, including Windows, Linux, or Unix-based systems.
• Proficiency in system monitoring tools and troubleshooting techniques.
• Knowledge of firewall configurations, routers, switches, and other networking equipment.
• Experience with cloud computing and cloud infrastructure (e.g., AWS, Azure) is a plus.
• Strong understanding of security protocols, firewalls, and intrusion detection/prevention systems.
• Ability to work independently, prioritize tasks, and manage multiple assignments effectively.
• Excellent problem-solving skills and attention to detail.
• Good communication and interpersonal skills, able to work with different teams.

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified

Please email a copy of your detailed resume to [email protected] for immediate processing.

• Make phone calls
• Keep track of budgets and project expenditures
• Help set up project meetings
• Handle the minute-taking at meetings
• Organize venues
• Assist with planning
• Keep the project calendar up to date
• Administrative duties
• Track projects
• Offer suggestions to improve efficiencies
• Maintain compliance regulations
• Assess employee performance
• Hire contractors

JOB DESCRIPTION (ROLES AND RESPONSIBILITIES)

• Monitor the global hotline and provides the initial response to the requests or escalations.
• Create the ticket for every OPS activities and assign it to respective OPS Team members.
• Monitor all the OPS tickets and ensure timely completion of each activities.
• Review all the documentation prepared by OPS Team to clear for submission.
• Monitor all the assets of OPS Team (Equipment, Tools and Spare Parts).
• Escalate higher level issue whenever necessary.
• Prepare and submit relevant Operations documents as needed.
• Execute ad hoc tasks on behalf of the Robotics Operations Team as needed.

SKILLS AND QUALIFICATIONS

• Diploma or Certificate in Mechanical/Electrical/Computer Engineering or other related fields is preferred.
• Basic background in engineering or technology industry.
• Proficiency in using computers and basic applications such as MS Outlook, Teams, Word, Excel and Powerpoint.
• Exceptional organizational and communication skills.
• Meticulous, organized with good communication and customer service skills.
• Ability to work independently and remain professional under pressure.
• Ability to clearly communicate with colleagues and end users.

ADDITIONAL REQUIREMENT

• Comfortable to work in a shifting schedule.
• Comfortable to work overtime as needed.

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To: Head of Studio

Experience Level: 3-5 years, Executive or Manager Level

Main Responsibilities:

- Office Management and Administration:

• Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office.
• Manage office communications, including emails, phone calls, and correspondence.
• Supervise office space and facilities
• Update and maintain office policies as necessary.

- Human Resources Support:

• Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.
• Handle administrative matters related to staff employment, confirmation, and resignation.
• Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution.
• Support recruitment efforts, employee onboarding, and offboarding processes.

- Financial Management:

• Assist in the presentation of monthly financials and yearly budgeting to management.
• Coordinate month-end closing and submission of monthly financial reports.
• Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions.

- Executive Support:

• Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.
• Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests.

- Vendor and Supplies Management:

• Liaise with third-party vendors, managing purchasing and maintaining office supplies.
• Negotiate with vendors/suppliers to ensure cost-effective procurement.
• International Liaison:
• Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
• Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.

Requirements:

• Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
• Minimum 3 years of experience in Office Administration or HR Administration.
• Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
• Proficiency in Microsoft Office applications and experience with executive-level calendar management.
• Independent, self-motivated, with strong management skills and leadership qualities.
• Excellent coordination, organizational, and interpersonal skills.
• Meticulous, efficient, proactive, and able to multitask and prioritize.

As the NetSuite Administrator you are responsible for managing NetSuite and ensuring that NetSuite functionality is optimized to meet the evolving needs of the business and users are fully equipped with the training and knowledge to effectively work with the NetSuite environment. Key to success in this position is the ability to build partnerships within the business, understand their needs and drive continuous improvements.

• Develop, test and deploy customizations, third-party tools/applications and new NetSuite modules based on evolving business needs
• Perform functional configuration, system maintenance, and business process testing for ongoing NetSuite projects and improvements
• Maintain the NetSuite application and other related third-party business applications for internal users
• Active participation in UAT for system changes
• Work closely with business partners, internal stakeholders, and Finance Digital Transformation team
• Assist the Finance department with data analysis, reporting needs, and support their optimized use of NetSuite
• Tracking, troubleshooting and resolution of system errors/issues
• Maintaining up-to-date knowledge of NetSuite functionality, customization and integrations
• Provide internal NetSuite Cases support (new saved searches, reports, KPIs, dashboards, user roles, etc.)
• Create business and technical documentation – customizations, workflows, and business processes, and keeping all documentation up to date
• Support all aspects of external and internal audit as related to financial systems
• Support all end user requests and provide issue resolution for NetSuite internal users
• Be a business-minded thought leader; building business case and driving development requirements towards best practice and industry standards

Requirements

• A minimum of 3-5 years experience with NetSuite ERP implementation, administration, configuration, and 3rd party integrations
• Experience in NetSuite OneWorld and Financial modules is a must (GL, Fixed Assets, Lease, AP/AR, Tax, Close management,...)
• Familiarity with NetSuite Roles and Permissions, Custom records, CSV imports, page layouts, workflows, saved searches, reports and dashboards
• Knowledge of scripting is a plus
• Experience collaborating with teams/users across regions
• Ability to analyze problems, develop and recommend solutions and resolve issues
• Ability to operate successfully in a fast-paced environment that places a strong premium on excellence, execution and teamwork
• Well-organized, ability to prioritize tasks, meet deadlines and manage multiple projects while maintaining a high level of accuracy
• Ability to remain professional and flexible while under pressure
• A strong understanding of business processes and requirements
• System implementation and system integration experience
• Ability to work independently with minimal oversight
• Strong sense of customer focus
• Available outside of working hours to resolve emergency issues may be required

Visitor management

Handle daily reception duties; -

• Greet and welcome guests, and visitors - direct them to the meeting room and inform the appropriate staff
• Serving of refreshments for clients and guests
• Answering of phone calls and responding to emails as necessary

Administrative Support

• Responsible for courier service, deliveries and mails
• Assist in meeting rooms bookings and set up, prepare refreshments when necessary
• Maintain and upkeep the front desk area, meeting rooms and pantry area to ensure areas are clean and tidy at all times by coordinating with cleaner
• Handles the maintenance of office equipment and keeps records of office inventory and pantry supplies to ensure sufficient stock at all times.
• Provide support for facilities maintenance and premises upkeep (e.g. Electrical, Aircon repairs etc.)
• Provide general administrative support to the company which includes data entry, filing and scanning of documents
• Maintains proper storage of files, ensuring that files are stored in a systematic manner allowing for easy access when required.
• Arrange printing of name cards, ordering of stationery and scheduling appointments
• Act as a point of contact for emergency issues and incident escalation for reception, administration and facility related matters
• Provide administrative and logistical support for the Management Team before and after an overseas business trip, including coordinating with other departments/overseas counterparts, and managing meeting schedules.
• Any other administrative tasks as directed by supervisors.

Working hours: 5 days work week, Monday to Friday, 9am - 6pm

Responsibilities

• Manage and ensure smooth operations of the Main Office and Engineering Office.
• Manage office mail and courier services.
• Provide administrative support in Day-to-day documentation.
• Maintain and manage office and pantry supplies and service contract procurement.
• Maintain office equipment such as photocopiers and supplies, network printer, supplies, shredders, laminators, etc.
• Work with Senior Management to track and liaise with Functional Managers on their KPI.
• Manage card and phone access and visitor account system.
• Submit invoices and payments to Finance with supporting documents.
• Coordinates and assist in off-boarding of staff and completion of Clearance Form.
• Assist office orientation and guide new staff on submitting health claims and application of leave and other ad-hoc matter.
• Custodian of all office access cards and system update.
• Housekeeping of the office.
• Responsible for answering incoming calls, screening of calls, routing them to their proper recipient, taking and relaying messages as needed.
• All other ad-hoc work instructions from the Manager

Requirements

• Minimum GCE “N”, “O’ Levels & equivalent
• Good proficiency in Microsoft Office
• Well-organised, systematic, meticulous, multi-tasking and a good team player
• Proficient in both English and Mandarin

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Site Administrator

a. Experience:

• Minimum of 2 years of relevant working experience in general administrative duties.

b. Qualifications:

• Possess an "O" Level certificate or equivalent.

c. Skills:

• Strong general administrative skills.
• Knowledge of ISO 9001 standards is preferred.

d. Technical Proficiency:

• Proficient in Microsoft Office, with expertise in spreadsheets and file management systems.

We are an online pet shop and pharmacy looking to grow our team. Operational since 2021, we are seeking a meticulous and adaptable sales administrator to manage our purchase orders and invoices. In this role, you will verify customer information, issue invoices, relay order instructions, and complete monthly sales reports.

To ensure success, sales administrators should have experience in a sales environment and advanced administrative skills. You will be tasked to establish and expand our current B2C network and have the freedom and independence to forge new B2B clients.

Sales Administrator Responsibilities:

• Receiving and processing purchase orders.
• Issuing sales transaction invoices.
• Verifying orders, including customers' personal information and payment details.
• Contacting customers by phone or email to answer queries and obtain missing information.
• Maintaining and updating sales and customer records.
• Compiling monthly sales reports.
• Directing feedback from customers to relevant teammates.
• Identifying new products to add to those on offer.
• Working with our marketing executive to expand our sales network.
• Manage our shop's website and social media presence.
• Run, manage and market products at trade show booths.
• Supporting the company with other administrative tasks, if requested.

Job Responsibilities:

• HR Systems Administration and Data Management: Maintaining the HR database, ensuring data accuracy, generating reports, managing organizational charts, and overseeing electronic filing.
• Onboarding and Offboarding: Managing the full onboarding process, from pre-employment contact to induction and probation, as well as managing leaver processes. This includes creating onboarding materials and coordinating induction programs.
• Learning and Development (L&D): Coordinating all L&D activities, including training courses, seminars, appraisals, compliance training, CPD tracking, and maintaining training records and equipment.
• Talent Acquisition: Managing the full recruitment lifecycle for specified Asian region client groups, from needs forecasting and job posting to offer acceptance.
• Payroll Support: Assisting with payroll administration, development, and management in the Asian region.
• General HR Administration: Handling ad-hoc HR duties and providing general administrative support to the HR function.

Job Requirements:

• Proven experience as an HR Administrator or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, with the ability to interact effectively with stakeholders at all levels.
• Strong attention to detail, highly organized, and methodical approach.
• Collaborative team player with a proactive approach to supporting colleagues.
• Demonstrated ability to thrive in a fast-paced environment.
• Experience with ATS and HRIS systems (IRIS HR and Workable preferred).
• Experience working with international offices.

The HR Shared Services Organization in Singapore plays a crucial role in enhancing HR processes by executing initiatives aligned with business strategies. It ensures compliance with regulations, policies, and procedures, and collaborates with stakeholders and employees to deliver HR services throughout the employment life cycle. Operating in a diverse and inclusive environment, the organization is committed to providing an excellent employee experience.

• Work with the regional HR Shared Service team and stakeholders to ensure a positive employee experience across the employee life cycle.
• Collect, input, and maintain employee data in SAP SuccessFactors and Ministry of Manpower databases with accuracy and confidentiality.
• Conduct regular audits, resolve discrepancies, and update records.
• Assist with internal/external audits, HR compliance testing, and regulatory inspections.
• Facilitate the onboarding process, including new hire orientations.
• Participate in global and Asia HR projects to streamline and digitalize HR processes.
• Provide consultation to employees and managers on HR documents, data management, benefits, and transactions.
• Advise on HR policies, procedures, and legislative processes specific to Singapore.
• Manage employee personnel files and other important employment related records.
• Handle complex and straightforward issues within your specialized field.
• Contribute to HR processes related to business and compliance requirements.
• Coordinate with work pass agencies and consult with the Ministry of Manpower on escalation cases.

Job Requirements

• Degree in Human Resource Management or relevant disciplines.
• Prior experience in SAP HRMS or shared service environment is an advantage.
• Proficient with Microsoft Office applications, including Pivot tables, VLOOKUP, and Power Automate.
• Fresh graduates are welcome to apply.

About You

• Strong interpersonal skills and a positive work attitude.
• High level of initiative, meticulous, detail-oriented with a quality mindset.
• Strong written and interpersonal skills to manage diverse stakeholders under matrix organization.
• Knowledge of local labor legislation and experience in work pass topics.
• Required to travel to both, Woodlands or Shugart site.
• Flexibility to work under tight timelines and prompt response to changing priorities.

• Office administrative functions such as filing, copy/faxing, maintaining supplies needed to run the organization.
• Provide good customer service through answering phone calls, attending walk-ins and responding to email enquiries.
• Update and follow up with all Delivery Order, Service Report, Mock Up List.
• Assist with the general day to day administrative tasks.
• Any other ad-hocs as assigned.
• Assist All Department

Join Our Dynamic Team at Charming May!

Are you looking to be part of a fast-growing, vibrant startup that values teamwork, personal growth, and exceptional service? At Charming May, we're more than just a maid agency – we are a family committed to providing top-notch support to both our clients and helpers. As we continue to expand, we're looking for enthusiastic, motivated individuals who are eager to learn and contribute to our mission of excellence.

Why Choose Charming May?

• Reputable Startup: A highly regarded company with a solid reputation for delivering quality services in the industry.
• Competitive Remuneration: We offer an attractive salary package ranging from $2000 to $3500, with additional commission opportunities..
• Supportive Work Environment: Join a friendly, welcoming team where every member is respected and valued.
• Career Growth: As we grow, we offer excellent opportunities for career advancement and skill development.
• Work-Life Balance: Enjoy a 5-day work week that helps you maintain a healthy work-life balance.

Roles & Responsibilities:

• Administrative Support: Handle general documentation for Migrant Domestic Workers’ applications, ensuring all records are accurately managed.
• Regulatory Compliance: Understand and comply with relevant industry regulations and standards.
• Helper Selection: Shortlist and assess suitable helpers for interviews, ensuring the right match for our clients' needs.
• Data Entry: Accurately input and maintain helper data in our system.
• Helper Training: Assist in the training and orientation of new helpers to ensure they meet our service standards and are well-prepared for their roles.

What We’re Looking For:

• Eagerness to Learn: We're looking for individuals who are open to learning new skills and growing within the company.
• Attention to Detail: You’ll need to manage administrative tasks, including data entry, with accuracy and professionalism.
• Team Player: A positive attitude and the ability to collaborate effectively with the team.
• Organized & Adaptable: The ability to manage multiple tasks in a fast-paced environment while staying organized.

Job Requirements:

• Open to all applicants with the legal right to work in Singapore
• Able to Speak Malay or Bahasa Indonesia is preferred
• CEI Certificate is value added
• Eager to learn new skills and grow professionally
• Able to work in a dynamic fast pace environment
• Eagerness to learn new skills and adapt to a fast-paced environment
• Strong teamwork skills and a positive, can-do attitude

Why You'll Love Working at Charming May:

• Impact: Your work will directly influence the success of our team and our clients.
• Culture: Be part of a dynamic, supportive team that celebrates growth and success together.
• Personal Development: We invest in our employees’ professional growth and offer opportunities to develop new skills and advance in your career.

How to Apply:

If you’re excited about making a difference in a growing company and developing your career, we’d love to hear from you! Apply now to join the Charming May family, or simply send your CV to WhatsApp number 82062822 today!

We can’t wait to connect with you!