The Administrator will be responsible for overseeing and managing administrative functions within the Design & Build Construction company.
This role requires a proactive and detail-oriented professional who can handle tasks spanning HR, finance, project coordination, insurance, and compliance.
The Administrator will play a key role in supporting operational efficiency, ensuring regulatory compliance, and maintaining effective relationships with stakeholders, including government authorities, insurance companies, and financial institutions.
- Human Resources
· Assist with recruitment processes, including job postings, interview scheduling, and onboarding.
· Application/ Renewal for Foreign worker for WP or S Pass
· Monthly CPF contribution submission
· Yearly IR8A submission
· Handle employee records management, including contracts, performance appraisals, and payroll support.
· Coordinate HR-related activities such as employee engagement programs, leave tracking, and benefits administration.
· Manage and renew company and project insurance policies, ensuring appropriate coverage for all activities.
Handle insurance claims processing, documentation, and liaison with insurance providers.
- Financial & Accounting
· Accounts Receivable (AR) & Accounts Payable (AP):
Manage client invoicing, collections, vendor payments, and reconcile accounts to ensure accurate and timely financial transactions.
· General Ledger (GL) Management:
Maintain the GL, reconcile accounts monthly, and ensure correct expense allocations.
Budgeting & Cost Control:
Assist with budget preparation, monitor expenses, and provide regular variance reports for effective project cost management.
· Quarterly GST Submission:
Prepare and submit quarterly GST reports to IRAS, ensuring compliance and timely filing.
· Year-End Financial Audit Preparation:
Organize audit schedules and documentation, liaise with auditors, and implement adjustments for final financial statements.
Petty Cash Management:
Oversee petty cash disbursements, maintain records, and perform regular reconciliations.
Bank & Loan Management:
· Coordinate with banks for loan applications, renewals, and repayments as required by company needs.
· Maintain accurate records of loan agreements, terms, and payment schedules.
Support financial teams in preparing documents and liaising with financial institutions for smooth transactions.
- Administration & Office Management
· Coordinate day-to-day office operations and facilities management to support a productive work environment.
· Maintain and update company records, project documentation, and filing systems.
Ensure compliance with company policies and provide training on administrative procedures as necessary.
· Ensure compliance with local government regulations, permits, and licensing for ongoing and upcoming projects.
· Submit regulatory documents and applications to relevant authorities in a timely manner.
· Act as the primary contact for inspections, audits, and liaise with government representatives as needed.
- Project Coordination
· Work closely with project teams to ensure project timelines, documentation, and resource planning are well-organized.
· Support project managers by preparing project schedules, monitoring progress, and updating records.
Coordinate with on-site teams and suppliers for timely delivery of materials and resources.
