Manage daily operations and resolve day-to-day operational issues.

- Oversee and execution of operational processes in a correct, cost-effective and timely manner in-line with the Company’s SOP

- Control, review and manage operational costs

- Ensure that all operational issues and emergencies are promptly attended to and rectified with minimal impact on outlets' operations

- Liaise with landlords, MCST, contractors and relevant authorities to ensure jobs are carried out in accordance with the timeline

- Co-ordinate M&E or Fit-out projects for existing and new outlets

- Conduct regular audits

- Other ad-hoc duties as assigned

Job Resposibilities:

-Take charge of daily operational matters of the outlet and ensure smooth operations flow

-Uphold and enforce Company’s Rules & Regulations

-Supervise on the operational effectiveness & service standards of Tenants and Employees

-Prompt follow-up and working alongside with Tenants and staffs on various requests, sales and promotional activities and campaigns

-Conduct routine outlet Hygiene Checks and Inventory Checks

-Maintain good standards of outlet’s overall aesthetics (Food/Stall Display) and grooming standards of staff

-Any other duties as assigned by your immediate superior

Oversee the day to day operations and supervise all workers ensuring work procedures, quality, safety and hygiene requirements are adhered to. Work closely with the Operations Manager / Executive and Client in fulfilling ad hoc / urgent requirements and provide assistance in all necessary reporting / record keeping / urgent tasks required by the Client.

"Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).

Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level"

We are seeking a motivated and detail-oriented Operation Assistant to join our dynamic team. The ideal candidate will be responsible for assisting with various aspects of aquarium tank set up, ensuring smooth operations and high-quality results.

Responsibilities:

• Assist in the transportation and installation of aquarium tanks and equipment
• Prepare and maintain aquarium habitats, including water quality testing and filtration system maintenance
• Assist with the selection and placement of aquatic plants, rocks, and decorations
• Provide general support to the team, including cleaning and organizing equipment
• Adhere to safety protocols and regulations

Qualifications:

• Strong physical fitness and ability to lift heavy objects
• Detail-oriented and organized
• Excellent communication and interpersonal skills
• Basic knowledge of aquarium maintenance and water chemistry preferred
• Valid driver's license required (Class 3)

Benefits:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Work in a dynamic and exciting environment

Working hours:

Monday to Friday : 9am to 6pm

Saturday : 9am to 1pm

Location: Airport Cargo Road

Responsibilities

• To assist with permit declaration
• Monitor import and export shipments
• Prepare documents (airwaybills and bill of lading)
• Data entry
• Check the cargo in the warehouse
• Any ad-hoc duties as assigned

Requirements

• Possess some knowledge in Air/Sea logistics will be an advantage
• Able to use and handle Microsoft Office and all emails

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

You are welcome to visit our website at www.rdtpsg.com

RD Trusted Partners Pte Ltd| EA License No.: 24C2352

Chee Wei Qian (Sandy) | EA Personnel No.: R24125920

• Equipment Maintenance and Troubleshooting: Oversee the maintenance, troubleshooting, and repair of container handling equipment such as cranes, straddle carriers, reach stackers, and forklifts to ensure continuous operational efficiency.
• Preventive Maintenance Scheduling: Develop and implement preventive maintenance programs to reduce downtime, enhance equipment lifespan, and optimize overall performance.
• Equipment Calibration and Upgrades: Ensure the accurate calibration of equipment systems and coordinate upgrades or retrofitting to meet technological advancements and compliance standards.
• Operational Support: Provide technical support to operations teams, assisting in diagnosing and resolving equipment-related issues promptly to minimize operational disruptions
• Safety Compliance: Ensure all equipment adheres to safety regulations and operational standards, conducting regular safety inspections and ensuring that equipment is used safely and efficiently.
• Equipment Performance Monitoring: Use diagnostic tools and systems to continuously monitor the performance of port equipment, analyzing data to identify trends, optimize performance, and prevent equipment failure.
• Budget and Cost Management: Assist in the budgeting process for equipment-related expenditures, such as maintenance costs, spare parts, and repairs, and work to control costs while maintaining operational readiness.
• Vendor and Supplier Management: Liaise with equipment manufacturers, service providers, and suppliers to procure spare parts, arrange for repairs, or source new equipment, ensuring quality and cost-effectiveness.
• Training and Development: Train and mentor port staff and technicians on proper equipment operation, maintenance procedures, and safety protocols to enhance team competence and reduce errors.
• Root Cause Analysis and Reporting: Conduct root cause analysis of equipment failures or inefficiencies and provide detailed reports with recommendations for improvements or corrective actions.

Requirements:

• NITEC/Higher Nitec/Diploma in a technical discipline
• Those without the stipulated qualifications but with related technical experience are also welcome to apply
• Willing to work outdoors, at heights and on weekends

Wong Li Qi (Jolin)

R2096313

Job Description:

• Oversee daily operations to ensure efficiency and excellence in service.
• Lead, train, and manage a dynamic team of front-of-house and back-of-house staff.
• Monitor and control budgets, inventory, and expenses.
• Ensure compliance with health, safety, and hygiene standards.
• Drive customer satisfaction by addressing concerns and enhancing the dining experience.
• Collaborate with marketing teams to develop and execute promotional activities.
• Maintain accurate records of sales, staff performance, and operational metrics.

Qualifications:

• Proven experience in a managerial role within the food service industry, specializing in chinese cuisine.
• Strong leadership, communication, and problem-solving skills.
• Knowledge of health and safety regulations.
• Ability to multitask and thrive under pressure.
• Proficiency in restaurant management software and tools is a plus.
• Flexible to work weekends, evenings, and holidays as needed.
• Bilingual in english and mandarin to liaise with mandarin speaking counterparts.

Job Purpose

The incumbent will oversee the manpower fulfillment and day to day site operations, ensuring Client Success is achieved by executing and following through on operational, recruitment, rostering and reporting responsibilities.

Description of Responsibilities

Operations

Comprehend operational requirements from Client

Communicate implementation method with Supervisors

Follow through on implementation ensuring adherence

Manpower Planning and Rostering

Comprehend manpower requirements and rostering

Advertise and recruit required manpower without over deploying

Onboard new hires on their first day on site

Rostering and Attendance

Prepare the duty roster 2-weeks prior

Distribute the duty roster 1-week prior

Ensure duty roster is adhered to and discipline accordingly if not

Reporting

Prepare all necessary reports and attendance sign-in documents for use

Ensure attendance sign-in is accurate and complies to requirements for ease of billing

Archive all attendances and reports in an organized manner (site and in HQ)

Operations Administrator - Full-Time [ 6 days per week] / Part-Time [ 3 days per week] - Work in Malaysia

Job Scope:

· General administrations & co-ordinations for smooth operations.

· Assist in planning and adjustment of manpower scheduling.

· Compile and consolidate manpower strength.

· Answer employee questions regarding operations.

· Prepare operations reports as needed.

· Perform other ad-hoc duties as and when required.

Job Requirements:

· Diploma or equivalent with at least 1 year of experience in administrative support or operations within a fast-paced environment.

· Able to work on weekends and public holidays

· Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

· Strong problem-solving skills and the ability to adapt to changing priorities.

· Able to communicate well with employees of different profile.

· Ability to work independently and as part of a team, demonstrating initiative and a collaborative mindset.

. Willing work in Malaysia

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

"Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).

Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level"

Administrative Support

• Coordinate and arrange logistics, such as catering, transport, venue booking etc for meetings, events, and company functions
• Collate and submit finance documents to process payments
• Review and process applications accurately
• Manage Learning Management System for Courses
• Assist to manage and organise schedules, appointments, and meetings
• Liaise with stakeholders for exam processing matters
• Collate and create assessments in internal systems
• Budgeting for new intake exams and programmes
• Co-lead the programme
• Handle general enquiries and perform other ad-hoc duties as assigned

Operational Support

• Facilitate course workshops or lectures, whether in-person or virtual
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering

Job Requirements:

• Previous experience in an administrative or operational support role would be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and platforms such as Zoom and MS Teams is preferred
• Working around 20 weekends a year and occasionally after office hours is to be expected.
• Working after office hours and on weekends will be compensated by off-in-lieu.
• Nearest MRT: Kent Ridge MRT
• Working Hours: 8:30 am – 6:00 pm (Monday to Thursday), 8:30 am – 5:30 pm (Friday)

**We regret that only shortlisted candidates will be notified**

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

https://sg.go.persolkelly.com/job/apply/10920

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

EA License No: 01C4394

EA Personnel ID: R1655869

EA Personnel Name: Chua Le Teng, Sherry

Manage daily operations and resolve day-to-day operational issues.

- Oversee and execution of operational processes in a correct, cost-effective and timely manner in-line with the Company’s SOP

- Control, review and manage operational costs

- Ensure that all operational issues and emergencies are promptly attended to and rectified with minimal impact on outlets' operations

- Liaise with landlords, MCST, contractors and relevant authorities to ensure jobs are carried out in accordance with the timeline

- Co-ordinate M&E or Fit-out projects for existing and new outlets

- Conduct regular audits

- Other ad-hoc duties as assigned

Job Description

• Oversight of daily operations of workshop and operations departments
• Support Management and managers in the execution of daily operational activitiesRecognize operational issues and emergencies and ensure they are promptly attended to and rectified promptly.
• Ensure compliance with regulatory requirements, company policies, and SOPs are abided by staff.
• Develop and implement policies, procedures, and schemes that enhance operational efficiency and maximize profits.
• Monitor and follow up on the yearly maintenance work for the workshop equipment and diagnostic hardware and ensure compliance with the audit requirements.
• Identify and implement technology solutions to streamline operations and enhance productivity.
• Collaborate with sales and administrative departments to ensure timely arrangement of vehicles for handover to customers.
• Oversee and manage marketing teams to ensure the product is efficiently Marketed and operations to ensure the product is always in working conditions
• Participate in the development of the Company’s overseas operations.
• Offer necessary operations support as IT backup, and to internal stakeholders, addressing their requirements and facilitating smooth operations.
• Provide support in addressing customer inquiries and requirements, ensuring a positive customer experience.
• Undertake ad-hoc duties as assigned by management, demonstrating flexibility and willingness to contribute to team objectives.

Requirements

• A valid Class 3 driver's license is mandatory.
• Proven experience as an Operations Executive, or similar role is advantageous with a track record of success in operations management
• Strong leadership and management skills, with the ability to motivate and work as a team.
• Excellent organizational and multitasking abilities, with attention to detail.
• IT skills knowledge
• Analytical mindset with the ability to interpret data and make informed decisions.
• Commitment to upholding safety standards and compliance with regulations.
• Encompass flexibility and adaptability to a fast-paced working environment
• Diploma or equivalent qualification required, in business administration, Operations Management, or a related field preferred
• Singapore applicants only

Location @ Sin Ming Area

To apply for this job, please send an updated resume to [email protected] or contact 96788908.

Daily Routines:

· Deployment / Last minute activate relief officer

· Update Deployment info google drive

· Update Site condition, Incidences, Deployment status through Watsapp daily

· Handle cash after work and forward all transactions to office daily

· Arrange for OJT

Weekly Routines:

· Rostering

Monthly Routines:

· Plan / Update Monthly sites Rosters

· Plan and submit Officers Off days to Payroll

As and when required:

· Notification for officers in PLRD Portal

· Ensure collection of weekly attendance especially for sites that requires attendance record for billing

· Follow-up on OJT & other administrative forms that need to be returned to office

· Attend to officers’ queries including those about wages

· Check application forms for completeness before submission to HR

· Issue uniforms and follow- up on return of uniforms by officers who resigned

· Follow- up on incident reports & action taken (AAR); Follow-up on field officers’ daily reports submission

· Follow-up on officers’ leave application approval & leave forms for filing

· Claim by officers

· Schedule for training of Officers

· Recruiting Relief Officers

Yearly requirements:

· Assist with Yearly Grading Exercise

Job Requirement:

· Plan and deploy officers

· Handle shortfall and activate replacements

· Respond to officers calls and messages

· Required to work of Public Holidays and weekends

Job Overview: We are seeking a creative, independent and driven Part-Time Operations Specialist to support our efforts in executing growth strategies across various aspects of the business, especially marketing.

The ideal candidate will be proactive, detail-oriented, and passionate about Events industry, with the willingness to get hands on and the openness to undertake various tasks across functions.

Key Responsibilities:

Marketing:

• Assist in planning and creating engaging content for digital platforms, including social media posts, blog articles, etc.
• Conduct research on market trends, competitors, and consumer behavior to help inform marketing strategies and ensure relevant content.
• Research and email outreach to potential partners/customers to setup discussion meetings
• Exhibition Booth manning & pitching

Floristry/Event Support:

• Assist with the planning and execution of projects (eg. logistics planning)
• Hands-on floristry: Cleaning, dethorning, packaging fresh flowers
• Decor installation: Must be physically able to lift weights and work on hands-on installation projects
• Wedding Actual Day Coordination

Requirements:

• Education: Pursuing or completed a degree in Marketing, Communications, Business, or a related field. Candidates from top universities preferred.
• Experience: Previous experience in marketing or a related field is a plus
• Skills: Strong written and verbal communication, creativity, social media savvy, and basic knowledge of digital marketing tools.
• Tools & Technology: Familiarity with social media platforms, content management systems, and basic design tools (e.g., Canva, Adobe Suite) is a plus.
• Organizational Skills: Ability to prioritize tasks, meet deadlines, and work efficiently in a remote or office environment.
• Self-motivated, detail oriented and comfortable working independently and collaboratively with a team.

If you’re passionate about fast paced, events & project based industry, we’d love to have you on our team!

Job Description:

• Communicating with external stakeholders, such as contractors, vendors, hospitals, dorms, government organizations, and landlords; communicating with internal stakeholders, such as finance, human resources, and IT
• Take part in acquiring a range of services for the medical facility.
• Processing and reviewing invoices, outsourced services, and center licenses on a regular basis; entering and consolidating data
• Preparing and coordinating licensing and audits (MOH, NEA, and MOM)
• Reporting to the administrative and operations team as the team's reporting officer
• Overall in charge of rostering, staff development, and appraisals; serving as a liaison for research projects; creating monthly workload statistics and dental reports
• Supervising the onboarding and offboarding of Primary Care Plans (PCPs); and creating and organizing reports for Migrantwell Singapore

Requirements:

• Minimum a degree in any relevant field.
• At least five years of relevant managerial experience, ideally with operational expertise in a similar role in the healthcare industry.
• Outstanding communication and interpersonal skills to collaborate with all departments.
• A capable leader who has demonstrated the capacity to lead, inspire, and mentor teams.

6226 1472

"Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).

Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level"

"Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).

Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level"

Roles & Responsibility

1. Operations support

• Conduct competitive and market analysis of the previous sales performance in terms of discount / vouchers / bundles offers applied to improve and optimize the next one
• Continuously assess and optimize operations processes, procedures, tools, and automatization of recurring reports
• Monitor KPIs and set-up guidelines to measure the performance and service level of the floor team
• Prepare weekly team meetings - gathering information from different departments and transferring it to the whole team
• Support the floor team on Flash Sales event execution when necessary

2/ Corporate business development support

- Prepare monthly sales and management reports, evaluate sales trends, and highlight areas of action

- Analyse sales and adapt each analysis to brand needs and particularities -

Participate in post-sale meetings with brands

- Data analysis - compute consumer data to provide insightful trends and understand consumer behaviour and preference

- Assist in drafting of agreement with brands

- Any other ad-hoc tasks assigned by the supervisor

Knowledge, experience and capabilities

• High-energy self-starter with a relentless, entrepreneurial work ethic
• Proactive, able to understand the needs of the brands / customers / team
• Exceptionally organised, with time management and multitasking skills
• Flexible and able to work across departments, quickly switching between tasks
• Excellent communication skills and interpersonal skills
• Hands-on with Excel and Word, ideally with Shopify / Google Analytics

Jobs Descriptions:

• Manpower planning - Recruit, train, assign, schedule, coach, counsel and discipline employees

• Communicate job expectations; planning, monitoring, appraising and reviewing job contributions

• Maintain safe and healthy work environment by following and enforcing standards and procedures

• Responsible for operation supervisors, with review/approval responsibility for all operations employees

• Maintain great relationships with key business partners

• Work closely with Operation Head and management team to set and implement policies, procedures and systems

Responsibilities:

1. Outlet Operations Management:

• Oversee day-to-day operations to ensure efficient and effective service delivery.
• Monitor and maintain operational smoothness, addressing any issues or bottlenecks promptly.

2. Equipment Maintenance:

• Manage equipment servicing, maintenance, and repair issues to minimize downtime and ensure optimal performance.
• Coordinate with vendors and service providers to schedule maintenance activities and resolve technical issues.

3. Premises Upkeep:

• Ensure that the clinic premises are well-maintained, clean, and in compliance with safety and hygiene standards.
• Address any facility-related issues promptly and coordinate necessary repairs or improvements.

4. Stock Management:

• Collaborate with the procurement department to manage stock levels, including ordering and storage of products.
• Liaise with internal and external stakeholders to ensure timely delivery of supplies and optimize inventory management.

5. Communication Facilitation:

• Act as a bridge between the clinic and back-office functions, facilitating seamless communication and coordination.
• Relay important information, requests, and feedback between different departments to ensure alignment and efficiency.

6. Vendor and Stakeholder Management:

• Liaise with suppliers, inspectors, contractors, and agents to ensure smooth operations and timely resolution of issues.
• Establish and maintain positive relationships with external partners to support the clinic's operational needs.

7. Customer Service:

• Handle client inquiries, complaints, and feedback promptly and professionally, ensuring a positive customer experience at all times.

8. Ad-Hoc Tasks and Administrative Support:

• Assist with ad-hoc tasks and projects as assigned by management, demonstrating flexibility and adaptability.
• Provide administrative support as needed, including documentation, record-keeping, and coordination of meetings or events.

Requirements:

• Bachelor's degree in administration, business management, or a related field (preferred).
• Previous experience in operations management, preferably in a healthcare or aesthetics clinic setting.
• Strong organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Excellent communication and interpersonal skills, with a focus on fostering collaboration and teamwork.
• Proficiency in Microsoft Office

Job Responsibilities

a) Leading and supervising a group of employees

b) Evaluating their performance and delivering feedback

c) Handling other administrative tasks include planning the department budget, overseeing inventory, or even motivating employees

d) To abide the Company's rules and regulations

e) Elevated customer support

f) Any other ad-hoc assignments