Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.

We are looking for a Personal Assistant to our Regional CEO who is able to support them by playing a dynamic role. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Reporting directly to the CEO, you will provide support in a one-on-one working relationship as a Personal Assistant. You will serve as the primary point of contact for internal and external communication on all matters pertaining to the office. Also a liaison to the CEO and senior management teams; you will organize, coordinate and oversee special projects with the team. You should have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

If you enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented, this role will be ideal for you.

Responsibilities

• Serve as the primary point of contact for all internal and external communications, ensuring professionalism and confidentiality in all interactions.
• Manage a dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
• Act as a "gatekeeper" and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
• Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
• Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
• Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
• Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings . Maintain the CEO’s Contact Lists
• Provide Support for special projects in a timely manner with results
• Assist in daily studio operations, studio events and maintenance
• Engage in tasks that support proper functioning of CEO family’s personal life including children’s schedules, travel, home activities, among other categories
• Overall responsible for positive, collaborative studio environment

Qualifications

• Diploma or equivalent qualification.
• At least 3 - 4 years experience in executive support, team player who is able to adapt in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
• Strong interpersonal skills, with the ability to build relationships and have exceptional skills to communicate effectively with at all levels, either in writing or verbally.
• Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
• Forward-thinking mindset with the ability to anticipate needs and take initiative.

Benefits

• Competitive salary (compensation will be based on experience)
• Medical insurance
• Yearly reward based on performance
• Casual work environment and attire
• A solid team behind you: great people who love what they do
• A fun and a fast paced culture which promotes learning and knowledge sharing
• Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit www.aleph-labs.com or drop us an email at [email protected].

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.

Position Overview:
We are seeking an experienced and highly organized Personal Assistant to support a senior executive in the finance industry. The ideal candidate will serve as a trusted partner, providing comprehensive administrative and organizational support to enable the executive to focus on strategic priorities. This role requires exceptional discretion, proactive problem-solving skills, and the ability to thrive in a fast-paced, high-pressure environment.

Key Responsibilities:

1. Executive Support:Manage the executive’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
   Prepare and organize materials for meetings, presentations, and reports.
   Act as the first point of contact for internal and external stakeholders.
   
2. Communication Management:Draft, review, and edit correspondence, emails, and other communications.
   Manage and prioritize incoming communication, ensuring timely responses.
   
3. Travel Coordination:Plan and arrange domestic and international travel, including visas, accommodation, and itineraries.
   Ensure travel plans align with business objectives and personal preferences.
   
4. Administrative Oversight:Maintain and organize confidential files, records, and documentation.
   Monitor and manage expense reports and budgets related to the executive’s activities.
   
5. Project Management:Assist in coordinating special projects and initiatives within the finance organization.
   Track progress on key tasks and ensure deadlines are met.
   
6. Personal Assistance:Handle personal tasks for the executive, such as managing appointments, errands, and personal schedule coordination.
   Ensure a seamless integration between professional and personal commitments.
   

Requirements:

1. Education and Experience:Bachelor’s degree or equivalent professional experience.
   Minimum 5+ years of experience as a Personal or Executive Assistant, preferably in the finance or corporate sector.
   
2. Skills and Competencies:Strong organizational and multitasking abilities with excellent attention to detail.
   Exceptional written and verbal communication skills in English (additional languages a plus).
   Proficiency in Microsoft Office Suite and other relevant software (e.g., scheduling and collaboration tools).
   Ability to handle sensitive information with absolute confidentiality and professionalism.
   
3. Personal Attributes:High level of adaptability and problem-solving skills.
   Proactive, self-motivated, and able to work independently under tight deadlines.
   Strong interpersonal skills with the ability to liaise effectively with diverse stakeholders.
   
4. Additional Requirements:Familiarity with the finance industry and related terminology is a strong advantage.
   Flexibility to work outside of standard hours when necessary.
   Willingness to travel occasionally to support the executive.
   

Job Responsibilities:

- Provide full spectrum of secretarial support

- Scheduling of appointments with clients

- Conduct market research and organisation activities on behalf

- Assist in business-oriented matters

- Perform vendor negotiations activities for business needs

- Schedule internal/external conference meetings and company events

- Any other ad-hoc tasks assigned

Requirements:

- Minimum Higher Nitec in any discipline

- Intermediate to advanced level for Microsoft Words, Excel and PowerPoint

- Possess good verbal & written communication skills

- Detail-oriented with good organisation skills

- Ability to work independently

Working Hours & Salary:

- At least 3 days a week, 10 am – 5pm (1 hour lunch break)

- $12 per hour

Benefits:

- Flexible working schedule, ideal for balancing work and personal commitments

- Opportunity to gain valuable experience in a dynamic work environment

- Collaborative and supportive team culture

- Fun and engaging work environment

- Potential for skill development and career growth

- Conveniently located office with access to public transportation

Job Description

Candidates must be willing to help company train new staff and able to input new Tea art

• Greet customers warmly, manage queries efficiently.
• Prepare quality beverages using standardized recipes and proper brewing techniques.
• Provide attentive service, assisting with selection based on preferences and dietary needs.
• Process orders accurately, handling cash and electronic payments.
• Maintain cleanliness, sanitation, and adherence to operational policies.
• Monitor tea inventory, report discrepancies, and restock supplies as needed.
• Working in weekend and public holiday is must ie CNY x mas etc
• Mulitple outlets to provide training or cover staff off days etc
• Company is willing to come out with a career pathway to promote staff loyalty
• Minimium 3 years experience in BBT management

Scope of Services

The scope of services are set out as follow:

1. Conduct ICT lessons, including coding for P1 to P6 pupils.
2. Assist in training students for the Multimedia club on coding and related competitions.
3. Work with teachers on content and resource creation for ICT integration and other IT related design for all school events.
4. Supervise or conduct afternoon activities that are ICT related / Maker’s activities such as coding, 3D printer etc.
5. Assist in school functions (i.e., in computer-related presentations, hall sound and projection systems, filming or photography).
6. Develop overall layout and production designs for banners, cover designs, newsletter, etc for classroom activities and school events using ICT software
7. The successful candidate must sign an Undertaking to safeguard Official Information.

Qualification, Skill & Experience of the Contractor’s Personnel

The Personnel shall minimally have the following qualifications,

skills and experience

Qualification

• Shall have at least a Higher Nitec certification in ICT/ Design & Media or equivalent Skills

Experience

• Shall have at least 3 years of experience in teaching IT lessons in a school.
• Shall have at least 1 year of experience in teaching coding / robotics to students

Skills

• Shall be proficient in Adobe Software, Photography, and Videography.

We are seeking a passionate and experienced Full-Time Trainer to join our team. The successful candidate will be responsible for delivering engaging and practical training in Photography, Videography, and Graphic Design to adult learners in Singapore. This role requires a dynamic individual with excellent communication skills, a creative mindset, and a commitment to helping learners achieve their goals.

Key Responsibilities

• Conduct training sessions in Photography, Videography, and Graphic Design for adult learners under various learning formats (e.g., classroom, hands-on workshops).
• Develop and customize lesson plans, course materials, and training resources to suit the diverse needs of learners.
• Provide constructive feedback, guidance, and support to learners to enhance their learning experience and help them achieve their objectives.
• Stay updated on the latest trends, tools, and techniques in the media industry to ensure course content is current and relevant.
• Assess learners' progress and administer assessments in compliance with training requirements.
• Maintain a professional and engaging learning environment to promote a positive and productive classroom atmosphere.
• Collaborate with the curriculum development team to continuously improve course offerings.

Job Requirements

• ACTA (Advanced Certificate in Training and Assessment) or ACLP (Advanced Certificate in Learning and Performance) certification is mandatory
• Strong communication and presentation skills, with the ability to engage and inspire adult learners
• A creative and adaptable mindset, with the ability to tailor content to diverse learning needs

COMPANY DESCRIPTION

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.

RESPONSIBILITIES

Provide support to Supervisor/Senior Executive in Gym Tonic and Frailty Management Programme (FMP).

Gym Tonic:

• Implement Gym Tonic therapy programmes.
• Conduct group fitness/wellness programmes for Active Ageing Centres (AACs) if required.
• Monitor and record clients' vital signs for therapy
• Undertake administrative duties such as upkeep of clients' files, attendance-taking and tracking for follow-up where needed, administer billing and fees collection. :
• Upkeep of Gym Tonic therapy equipment and inventory records. This includes daily checks, coordinate matters relating to repair and maintenance.

FMP:

• Manage designated FMP sites and programmes as assigned
• Manage individual client's pre and post assessment plan.
• Plan and maintain records of services provided at the centre. Update statistics when necessary.
• Manage communication and/or feedback with client's family as required.
• Recruit and train senior volunteers to enhance operational efficiency.

Ad-hoc/Others:

• Participate in all Gym Tonic/FMP meetings. Provide statistical updates where needed.
• Carry out additional tasks and duties as assigned, which may include volunteer recruitment, and contributing to project teams as needed.

• Related experience in working with seniors or in the social service sector
• Preferably with Sports Science and/or Gym Tonic background
• Prior experience in stakeholder management, working with community partners is a plus

Requirements

• Proficient in Microsoft Office and database tools
• Enjoy working with seniors and volunteers
• Good administrative and problem-solving skills
• Good interpersonal and collaborative skills
• Strong communications skills, preferably bilingual with dialects
• A team player, yet able to work independently

Locations: Toa Payoh & Woodlands

Thank you for your application. We regret that only shortlisted candidates will be notified for interviews.

Responsibilities & Requirements

• Minimum 3 years of experience as a professional driver.
• Preferably experience in chauffeuring high-level executives or VIPs & family with kids professionally.
• Valid Class 3 driving license with a clean driving record.
• Strong knowledge of route planning and familiarity with Singapore roads and traffic patterns.
• Maintain vehicle in excellent condition, includes daily cleaning, scheduled maintenance and fueling.
• Ability to adapt to changes in schedule and handle last-minute requests.
• Pick up & delivery of company documents or courier matters when assigned.
• Willing to work beyond regular hours, including weekends and public holidays, as required.
• Pick up and return the vehicle from and to the Director's premises in the eastern region of Singapore on a daily basis.
• Attire must be long pants and a button up shirt or Polo T-shirt on a daily basis.
• Ability to maintain confidentiality & discretion.
• Familiar in driving Alphard/ Vellfire.

Personal Attributes:

• Flexible and adaptable with a “can-do” attitude.
• Proactive and self-motivated, able to take initiative without constant supervision.
• Professional, courteous, and respectful of the family’s privacy.
• Detail-oriented and thorough, with a high standard of work ethic.
• Well groomed and presentable, and prefer non-smokers.
• Patience with kids and seniors.

Job Responsibilities

Correspondence and Communication:

1. Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize messages appropriately.

2. Draft and prepare official correspondence, reports, and presentations as required.

3. Ensure effective communication with all stakeholders.

Calendar Management and Administrative Support including:

1. Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.

Meeting and Event Coordination:

1. Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.

2. Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.

3. Follow up on action items and ensure timely completion.

Confidentiality and Data Management:

1. Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.

2. Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.

Business Development:

1. Prospect and qualify new leads through various channels, such as cold calling, email marketing, and attending industry events.

2. Develop and implement effective sales strategies to convert leads into paying customers.

3. Deliver compelling presentations and proposals that highlight the value of our products or services.

4. Negotiate contracts and pricing with clients to ensure profitability.

5. Build and maintain strong relationships with clients to ensure satisfaction and retention.

6. Conduct market research and stay up-to-date on industry trends to identify new business opportunities.

7. Prepare and deliver sales reports and presentations.

8. Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.

Ad-hoc matter and responsibility:

1. Able to assist President whenever needed not limited to or restricted by working days / hours and etc.

2. Able to travel within a short notice period.

3. Attend to overseas client and associates when required

4. Any other ad-hoc tasks as required.

Job Requirements:

- High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.

- Proven experience as a personal assistant, executive assistant, or in a similar administrative role.

- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.

- Strong verbal and written communication skills, with attention to detail.

- Proficient in using office software, including word processing, spreadsheet, and presentation applications.

- Discretion and ability to handle sensitive information with confidentiality.

- Strong interpersonal skills and the ability to work effectively as part of a team.

- Flexibility and adaptability to manage multiple tasks and changing priorities.

- Willing to travel on short notice. Involves traveling 30% of your time.

Stag Match® is a registered education business that has become a leading education business in the education industry. Our growing services are in-line with Singapore’ Education system, which focuses on students’ creative thinking and analytical skills.

Join our telegram to check on the assignment: https://t.me/ICTTrainerSM

Job Description

• Conduct physical and online enrichment training (Robotics and Coding) , assignment / project based.
• Able to Facilitate and classroom manage the students
• Deliver the lesson as scoped
• Supervise and plan during/on training
• Keep attendance and other records
• Conduct evaluations to identify areas of improvement
• Facilitate an inclusive and collaborative classroom environment
• Providing prompt and insightful feedback to parents or stakeholderJob requirement
• Comprehensive knowledge of ICT-related (robotic & coding) or Maths
• Must be registered on IRS MOE
• Must have experience in training children
• Willing to travel

Job Types: Full-time, Permanent, Fresh graduate

Join Our Team as a Personal Assistant cum Sales Admin

We are seeking an organised and proactive Personal Assistant cums Sales Admin to support our team. If you are strong in administrative tasks, streamline operations, and act as the first point of contact, ensuring the smooth execution of day-to-day activities., this is the opportunity for you!

Key Responsibilities:

• Administrative Support: Manage correspondence, including emails, phone calls, and inquiries, and handle confidential documents.
• Schedule Management: Plan, organize, maintain and remind the Director’s calendar, including appointments, meetings, and events.
• Travel Coordination: Arrange travel itineraries, book accommodations, and provide logistical support.
• Meeting Assistance: Prepare agendas, take meeting minutes, and follow up on action items.
• Personal Tasks: Run errands, manage personal requests, and assist with day-to-day activities as needed.
• Document Preparation: Draft, edit, and proofread documents, reports, and presentations.
• Task Prioritization: Manage multiple tasks and deadlines with efficiency and attention to detail.
• Sales Admin: Provide administrative support on pre and post sales matters for the Director.
• Other ad-hoc duties whenever required.

Requirements:

• Educational Background: Diploma or degree in Business Administration, Communications, or a related field (preferred).
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Communication Skills: Great written and verbal communication skills with a professional demeanor.
• Organizational Skills: Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Discretion and Confidentiality: Trusted to handle sensitive information with integrity.
• Adaptability: Willingness to take on diverse responsibilities and work flexible hours as needed.
• Good to have - Experience: At least 1 year experience in a similar role as a Personal or Executive Assistant or Sales Executive

If you are ready to take the next step in your career, we’d love to hear from you!

Apply Now and Be Part of Our Team!

Join Our Fun Family as an Administrative executive!

Job Responsibilities:

• Assisting with the preparation of documents in financial planning
• Manage daily administrative operations and provide comprehensive office support.
• Documentation checks using Microsoft word & Excel
• Appointment scheduling, email management and data maintenance
• Handling of various ad-hoc tasks as required

Requirements:

• Minimum qualifications of GCE A levels/Local diploma
• Strong communication and interpersonal skills
• Proficient command of English
• Prior experience would be a plus!

Why us?

• Gain valuable insights into the financial industry and understanding the financial market
• Mentorship opportunities provided by experienced practitioners
• Supportive and fun work environment
• Competitive salary with performance incentives
• Frequent travel and exposure opportunities

Job summary

• Position Title: Personal Assistant
• Working Location: Tampines
• Working Hours: 5 days, Mon – Fri (9am – 6pm)(1 hour lunch break)
• Duration: Permanent

Duties includes:

1. Read and Handle Emails

2. Liaise with Life Ops Clients Matters

3. Prepare Policy Summary

4. Assist in Event Preparation

5. Other Personal Assistant Duties

Requirements:

Knowledge of English and Mandarin dialect is essential

Able to communicate effectively

Job Description

• Acting as a first point of contact: dealing with clients and phone calls, emails
• Managing calendar and organising meetings and appointments
• Reminding the manager / executive of important tasks and deadlines
• Data entry, file organisation, submission of transactions & other admin tasks.
• Perform other ad-hoc tasks when required

Job Requirements

• Minimum academic qualifications of a full-time Diploma awarded by a polytechnic in Singapore or equivalent.
• Undergraduate are welcome to apply
• Familiar with Microsoft Office (Word, Excel, PowerPoint)
• Outspoken with excellent communication and interpersonal skills.
• Hard-working, good organization & scheduling
• No experience are welcome

Nearest Location

• Labrador MRT

Work Days & Hours

• Mon - Fri (Flexible 2- 3 days per week, 4 hours per day)
• Will be discussed based on your schedule (Part Time)

Position: Part Time School Trainer
Pay Rate: $30 - $50 per hour
Job Type: Part-time

Job Description:

We are looking for a dynamic and experienced Trainer to conduct interactive workshops in schools, focusing on leadership, social and emotional development, study skills, and self-regulation techniques. This part-time role is ideal for someone passionate about empowering students and helping them thrive academically and personally.

Key Responsibilities:

• Conduct interactive training sessions in schools, ensuring active participation and engagement.
• Develop and adapt training materials to suit different age groups and educational objectives.
• Collaborate with school administrators to plan and schedule workshops effectively.
• Provide feedback and assessments to measure the success of training programs.
• Stay informed about the latest educational techniques and trends.


Must-Have Skills:

• Proven experience in training or teaching within a school or educational setting.
• Excellent communication and presentation skills.
• Ability to create and deliver content that is age-appropriate and engaging.
• Strong organizational and time-management skills.
• Familiarity with topics relevant to education and personal development.

How to Apply
If you're excited about inspiring and equipping students with essential skills, we’d love to hear from you! Please send the following:

• Your resume detailing relevant experience.
• A copy of your MOE Certification.

Applications without the MOE Certification will not be considered.

Job Scope:

The Services required are set out as follows:

1. Conduct ICT Courses for Students (Pri 1 to Pri 6) in:
2. New Media Literacies (e.g Curate, Connect and Create)
3. Touch Typing (School-owned software)
4. Internet Security, Subject/Content research and copyrights issues
5. School’s Learning Management System – Student Learning Space (SLS)
6. Basic Photo Editing and video creation

• G suite Education Apps
• Google Docs/ Sheet/ Sites/ Slides
• Google Classroom
• Google Site

1. ICT Baseline Assessment
2. Web-based Collaboration tools e.g. Padlet, Kahoot, Moo-o, Mentimeter
3. Coding and Programming (e.g Scratch/ Scratch Junior/ Scratch Up/ Microbit)
4. Any other ICT related tasks and administrative duties given by School Leaders or HOD.

Qualification, Skill

1. Preferably 3 years’ experience training primary school students in ICT software and skills.
2. Preferably a Diploma or equivalent in ICT related field.
3. Proficient in Google Suite for Education (e.g Google Docs/ Sheet/ Sites/ Slides and Classroom).
4. Proficient in Coding applications (e.g. Scratch/ Scratch Junior/ Scratch Up/ Microbit).
5. Proficient in video creation skills (using video animation software like iMovies).
6. Proficient in animation creation skills (using animation software like Powtoons).

Job Description:

• Manage and be accountable for training delivery, quality and assurance in accordance with the regulations under relevant accreditation bodies such as CQI-IRCA, MOM, NEA and the company’s policies and directives.
• Ensure a high level of customer service and satisfaction across all centres and in-house training.
• Stay current and informed with the latest training innovations, offering changes and requirementsEnsure observance and adherence to all Avanta rules, regulations and policies,
• Maintain a high standard of integrity and professionalism and to uphold the good name and reputation of Avanta at all times.
• Protects organisation’s value by keeping information confidential.
• Other ad-hoc duties as assigned by the company.

Job Requirements:

Education:

• A recognized university degree in engineering, physics, chemistry, biochemistry, ergonomics, occupational safety, occupational health or occupational hygiene.
• Registered WSH Officer.

Training:

• Must have attended and completed recognized Lead auditor course in ISO 45001:2018.
• Successfully completed the Graduate Certificate in WSH under the Singapore Workforce Skills Qualifications (WSQ) Framework for WSH Professionals (Level “D”).

Work Experience:

• At least 5 years of full-time experience .
• At least 3 years of practical experience relevant to the work to be performed by an auditor.

Audit Experience:

• Minimum total of 20 Days of Audit Experience in the relevant scheme.
• 15 days on-site audit experience in the relevant scheme.

Knowledge:

• Good, demonstrated knowledge of learning theory and how people learn (as evidenced by Certificate in Education, Train the Trainer Certificate, etc.).

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

• Deliver centralized training and assessment, particularly technical training for all levels of manager and barista in compliance with The Coffee Bean and Tea Leaf standard.
• Update changes to the in-house training programs, training policies and procedures, inclusive of all training manuals.
• Conduct training audit on The Coffee Bean and Tea Leaf Outlets.
• Manage and maintain Training Centre and achieve a high standard of cost effectiveness, neatness, and up-to-date equipment quality.
• Responsible for Training Manual update and ensure that all Outlets receive a copy promptly. To conduct regular checks as part of auditing.
• Conduct station skills assessment for promotion or confirmation.
• Order training materials and maintain adequate stock.
• Housekeeping and maintaining training library.
• New Product Testing
• Maintain proper records of all managers’ training needs and to constantly monitor their progress.
• Attend meetings as and when directed by the Director of Training & Development.
• Carry out additional functions and special projects as may be directed by the Director of Training & Development, from time to time.

The Trainer is responsible for designing, delivering, and evaluating comprehensive training programs to enhance employee skills across all outlets, processing facilities, and the central kitchen. This role plays a key part in ensuring high service standards, compliance with food safety regulations, and alignment with company policies.

Responsibilities:

1. Training Program Executive

• Deliver comprehensive training programs for employees, focusing on service standards and job-specific skills
• Conduct training sessions on Food Safety Hygiene Level 1 and other modules as per the established curriculum and learning objectives.

2. Training Material Development

• Create, update and maintain training materials, manuals and visual aids
• Develop SCORM-compliant digital learning content and conduct courseware testing in the Learning Management System (LMS)
• Ensure training materials reflect the latest industry trends, company policies and service standards

3. Collaboration and Performance Enhancement

• Work closely with Operations and HR Manager to identify performance gaps and develop targeted action plans for improvement
• Facilitate interactive learning experiences and practical demonstrations to ensure participants’ understanding and skill application.

4. Assessment and Evaluation

• Evaluate participant learning through evaluations and practical assessments
• Monitor and measure service quality through audits and feedback mechanisms

5. Administrative Support

• Maintain accurate records of training activities, participant attendance and assessment results
• Prepare, compile and analyze training-related reports
• Perform additional duties as assigned by HR Manager

Requirements:

• ACLP (Advanced Certificate in Learning and Performance) or ACTA (Advanced Certificate in Training and Assessment) certification
• Certified in Food Safety Hygiene Level 1 and Level 3
• Proficiency in spoken Chinese to effectively communicate with non-English speaking employees
• Experience delivering training sessions, preferably in a corporate or industrial setting
• Strong presentation and facilitation skills to engage diverse audiences
• Organizational skills to manage training schedules and materials effectively
• Flexibility and ability to adapt to changing priorities and work under pressure
• Strong analytical skills for evaluating training outcomes and service quality.
• Proactive mindset with a commitment to continuous improvement.
• Technological proficiency, with interest in using advanced training tools and platforms.

Position Overview:
We are seeking a knowledgeable and engaging First Aid Trainer to join our team. The ideal candidate will be responsible for delivering high-quality first aid training programs to a diverse range of participants. This role involves facilitating hands-on learning, ensuring compliance with training standards, and fostering an environment where participants gain the skills and confidence needed to handle emergency situations.

Key Responsibilities:

• Conduct Training Sessions: Deliver comprehensive first aid training to individuals and groups in accordance with established curricula and standards.
• Prepare Training Materials: Develop and update course content, handouts, and presentations to ensure training materials are current and effective.
• Hands-on Demonstrations: Teach practical skills, including CPR, use of automated external defibrillators (AEDs), and basic life support techniques.
• Assess Competency: Evaluate participants’ understanding and practical skills through assessments and provide constructive feedback.
• Compliance and Certification: Ensure that all training meets relevant regulatory, organizational, and certification body requirements.
• Maintain Training Equipment: Inspect, maintain, and ensure the availability of all necessary equipment for training sessions.
• Participant Support: Address participant queries and provide support to ensure they fully understand the material.
• Administrative Tasks: Keep accurate records of attendance, assessments, and certifications issued.
• Stay Updated: Keep abreast of updates in first aid standards, procedures, and equipment.

Qualifications:

• Certified First Aid Trainer or equivalent qualification recognized by relevant authorities.
• In-depth knowledge of first aid practices, CPR, and emergency medical procedures.
• Prior experience delivering first aid or related training is highly desirable.
• Strong communication and presentation skills.
• Ability to adapt teaching methods to suit diverse learning styles and group dynamics.
• Proficiency in handling training equipment and tools such as AEDs and CPR manikins.
• Valid certification in basic or advanced first aid (e.g., BCLS, ACLS, or similar).
• Organizational and administrative skills to manage records and prepare materials.

Preferred Attributes:

• Enthusiasm for teaching and empowering others.
• Patience and the ability to work with individuals of varying skill levels.
• Problem-solving skills to handle unexpected scenarios during training sessions.

Work Environment:

• Training sessions may be conducted in classrooms, corporate settings, or offsite locations.
• The role may require standing for extended periods and demonstrating physical techniques.

Why Join Us?
We are committed to fostering a culture of safety and preparedness. As a First Aid Trainer, you will play a vital role in equipping individuals with life-saving skills, making a direct impact on the well-being of communities.

Job Opportunity: Real Estate Personal Assistant (Full-Time/Part-Time)

Are you detail-oriented, tech-savvy, and passionate about real estate? Join our team as a Real Estate Personal AssistantS and grow with us in a dynamic and rewarding industry!

Key Responsibilities:

• Support real estate activities with administrative and operational tasks.
• Communicate effectively with Chinese and dialect-speaking clients, ensuring exceptional service.
• Assist with telemarketing and client engagement.
• Prepare and maintain accurate data using Microsoft Excel and other tools.
• Edit and enhance pictures for marketing purposes.
• Perform general office duties to streamline operations.

Requirements:

• Experience: Previous experience in sales, telemarketing, or a similar role is highly advantageous.
• Skills: Proficiency in Microsoft Excel, strong computer literacy, and basic photo editing skills.
• Language: Ability to communicate in Chinese and/or local dialects is essential.
• Availability: Working hours are from 9:00 AM to 5:00 PM.

Why Join Us?

• Flexible work arrangements (Part-Time or Full-Time).
• Hands-on exposure to the real estate industry.
• Opportunity to grow and learn in a fast-paced environment.

If you’re motivated, organized, and ready to take your skills to the next level, we’d love to hear from you!

Apply now and be part of a vibrant team making a difference in the real estate industry

In this pivotal role, you will provide high-level administrative and executive support to the senior leadership team, ensuring the smooth and efficient running of the office.

What you'll be doing

• Manage the daily diary and scheduling for senior executives, coordinating meetings and travel arrangements
• Provide comprehensive administrative support, including document preparation, data entry, filing and record-keeping
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence
• Support with event and function planning, ensuring all logistics are organised and executed seamlessly
• Assist with ad-hoc tasks and special projects as required

What we're looking for

• Proven experience as a Personal Assistant or Executive Assistant, ideally within the Administration & Office Support industry and PA, EA & Secretarial sub-industry
• Excellent organisational, time management and multi-tasking skills with the ability to prioritise effectively
• Strong communication and interpersonal abilities, with a professional and customer-focused approach
• Proficiency in MS Office suite, including advanced skills in Excel, Word and Outlook
• Proactive problem-solving skills and the ability to work independently with minimal supervision

With a talented and passionate team, we strive to push the boundaries of creativity and deliver exceptional results for our clients. Join us and be a part of an exciting and dynamic work environment where your contributions will make a real impact.

CONTRACT JOBS!

1Year Contract

(with possibility of extension)

ICT MEDIA AND TRAINER

SINGAPOREANS/ PRs ONLY

($2800-$3000)

Commitment Period: 01 Jan 2025 to 31 Dec 2025

LOCATION

Hougang

JOB DESCRIPTION

• Expected to work professionally in managing and training students, working with teachers and support school-wide projects and operations
• Manage and operate the Makers Garage
• Train and mentor projects relating to the Makers Garage
• Provide school-wide ICT support which includes professional media support and additional technical expertise to handle the increasingly sophisticated ICT implementation in schools (examples: support media equipment setup, TV messaging, video recording & editing and web conferencing for teaching and learning);
• Manage the implementation of events in schools (examples: media equipment setup, live streaming for major school events etc);
• Execute daily operational and administrative duties (examples: schedule for events, setup, test, monitor and troubleshoot audio, video and control systems problems as and when is required);
• Perform preventive maintenance for all media equipment to ensure that they are well maintained and in good working condition (Identify, recommend, purchase, install and configure equipment and services as when required);
• Maintain Audio Visual / Video conferencing equipment inventory, generate monthly reports and highlight low inventory numbers or faulty equipment;
• Be a point of contact for vendors, work closely with them to install and troubleshoot the issues (installing, testing, operating, maintaining and dismantling of equipment);
• Train students in Media Resource Club during their designated CCA days on Public announcement (PA) system, photography and videography;
• To assist, guide and advice students for Media related competitions, e.g. OSOS (Our Schools; Our Stories), etc.
• Provide support to the school in areas of videography and photography
• Other duties include providing consultancy and assisting all teachers in media-related matters and problems.
• Assist the Head ICT in other ICT related matters.

JOB REQUIREMENTS

• 3 years’ experience as ICT trainer, preferably in a MOE secondary school environment
• 1 year experience in training students in public announcement (PA) system
• 1 year experience in training students in photography, preferably in a secondary school
• 1 year experience in training students videography, preferably in a secondary school
• A Diploma in a relevant discipline
• Relevant experience in managing a makerspace
• Familiar with common apps for iOS supporting makerspace (e.g. polycam)
• Technical skills pertaining to daily AV equipment setup, TV messaging, video recording & editing, live streaming, web conferencing etc and during school events AV support
• Ability to pick up and provide training for staff and students on ICT tools used by the school
• Possess a positive attitude and good analytical skills,
• A good team player who is proactive in sharing both suggestions and concerns,
• Possess good communication and interpersonal skills as required for a trainer
• Adaptable to flexible work hours/working outside stipulated working hours whenever necessary

WORKING HOURS

• Mondays to Thursdays 7:30am to 4:30pm,inclusive of 30 min lunch break
• Fridays 7:30am to 4.00pm, inclusive of 30 min lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

SERVICE CONNECTIONS HR CONSULTANCY PTE LTD

Email resume to

[email protected]

OR

[email protected]

Call for more details please call at 6333 0052

Mondays to Fridays

9.00am - 5.00pm

111 North Bridge Road #07-30 Peninsula Plaza Singapore 179098
www.serviceconnections.com.sg

License no: 09C4937 / R11022931