Working Hours: 8am to 5pm
Location: Joo Koon
Responsibilities:
1. Support the recruitment cycle by coordinating interviews, arranging preemployment medical examinations and onboarding new hires.
2. Prepare induction materials and ensure proper documentation for new employees.
3. Source, register and coordinate employee training courses, including organising payments and maintaining training records.
4. Maintain and update employee leave records.
5. Ensure accuracy of monthly medical bills from company-approved clinics and input medical claim details into the HR system for payroll processing.
6. Schedule and monitor six-monthly medical examinations.
7. Manage and track inventory for stationery and first aid items, ordering replenishments as needed.
8. Coordinate with vendors to manage various types of uniforms and safety shoes, including distribution to employees for new hires, wear-and-tear replacements and anniversaries.
9. Oversee maintenance and repair of office equipment such as photocopiers and ensure accurate monthly billing of copier counter meter readings.
10. Manage telco billing for company landlines and corporate mobile lines.
11. Record and track incoming and outgoing slow mail.
12. Conduct housing inspections and prepare reports.
13. Handle incoming calls, emails and other communications, ensuring timely responses or redirection.
14. Compile and prepare monthly reports for office supplies, uniform and safety shoe inventory, medical claims and etc.
15. Undertake other tasks as assigned by superior.
Requirements:
Qualifications:
Diploma or higher in Human Resources, Business Administration or a related field.
Previous experience in HR or administrative roles will be an added advantage.
Skills:
1. Strong organisational and time-management skills.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
3. Excellent written and verbal communication skills.
4. Attention to detail and accuracy in managing data and reports.
5. Ability to multitask and prioritise tasks effectively
