About the Company:
China United Lines (CULINES) was incorporated in 2005 with dual Headquarters Shanghai and Singapore. We have been focusing on both short and long-haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint venture and fully owned agents that support in providing customers with high quality and value-added logistics services.
We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners efficient, economical, and reliable services and create more values to benefit the society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
As the Office Administrator cum PA, you'll provide comprehensive administrative support, ensuring a smooth workflow for everyone. This includes warmly greeting visitors and staff, managing the front desk with organization, and managing a variety of administrative tasks accurately. As a key point of contact, you'll possess excellent communication and interpersonal skills to handle inquiries from both internal and external sources.
Key Responsibilities:
· Schedule meetings, answering phone calls, email reply, take messages and Manage calendars for Chairman and President.
· Take accurate and comprehensive notes for all meetings.
· Serve as the first point of contact for visitors, greeting them professionally and directing them to the appropriate personnel or location
· Run errands as requested (if any).
· Plan for business trips, including flights, accommodation and ground transportation
· Coordinate events and speaking engagements.
· Organizing and maintaining both physical and electronic files, documents, and records
· Maintaining strict confidentiality regarding sensitive information, both within and outside the organization
· Extensive secretarial/administrative support including but not limited to calendar management, scheduling meetings for various departments (if needed).
· In charge of Chairman's social media content and CULINES social media accounts.
· Provide extensive secretarial support, and manage various administrative tasks, including but not limited to: Team building activities, Business travel arrangements, Company quarterly and annual events, arrangement of venues for various meetings, ensuring efficient use of CULINES meeting rooms, submission of claims for President’s Business & other expenses to CULINES system and electronic equipment issuance and returns etc.
· Submit expenses claim and ensure everything is in order.
- Assist and manage any other ad-hoc duties assigned from time to time.
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
· Bachelor's Degree in Business Administration, or related field equivalent with 4 years working experience.
· Photography, Videography and Editing skills.
· Active listening and good communication skills.
· Expertise in time management, and the ability to adapt to change under pressure.
· Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.
· Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
· Ability to work independently and take initiative.
· Effectively bilingual in both English and Mandarin (as the position needs to frequently communicate with English/Chinese speaking associates verbally/ in writing whenever appropriate.
· Possesses a valid right to work in Singapore.
Please indicate the below information in your resume:
• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work
You may email your updated CV to [email protected] By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.
We regret only shortlisted candidates will be notified.
BE A PART OF CULINES FAMILY
The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity, and teamwork underpin everything we do here at CULINES. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!
