- Location: Marina Bay
- Working hours: 08:40 – 17:30
Executive Secretary (Japanese-speaking)
Our client, a Japanese financial institution, is looking for a responsible and motivated Japanese-speaking Executive Secretary to handle Japanese-speaking stakeholders.
Job responsibilities:
(1) Provide secretarial support to the Management:
- Schedule appointments and meetings
- Flight and hotel arrangements for business trips
- Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues
- Report their schedule to Tokyo and other overseas offices
- Prepare their expanse claims
- Prepare documents for meetings
- Provide administrative support for their guests
- Serve as liaison for external meetings
- Arrange Company car driver’s schedule
- Arrange golf game and restaurant bookings
- Arrange telegram, flower stand, etc for ceremonial functions
(2) Serve as a liaison with Tokyo & other overseas offices :
- Update Tokyo’s internal website with appropriate Singapore office information
- Arrange accommodation and schedule appointments for visitors
- Serve as a liaison for hotel arrangement
(3) Administrative support to Asian Planning:
- Arrange business trip logistics for senior management from Head Office
- Manage logistics on the ground and treating visitors based on supervisor’s instruction
- Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement
Job Requirements:
- At least 2-3 year experience in similar role, preferably in the same industry
- Bilingual in both written and spoken English and Japanese to liaise with Japanese-speaking institutional investors and stakeholders
- Organized, reliable and able to multi-task
- Ability to work independently for streamlining the matters to arrange
- Flexible and adaptable to changing priorities and urgent tasks
- Strong interpersonal skills with the ability to build and maintain professional relationships
- Proficiency in Microsoft Office
Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "Executive Secretary (Japanese-speaking)".
We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.
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Thank you for your kind understanding and co-operation.
Pasona Singapore Pte Ltd
EA License No:90C4069
(Lau Rui Lin, Charlene, EA Registration No: R22105303)