1. Job Summary

SG Cares is a national movement to build a caring and inclusive home for all, where Singaporeans can show care and consideration to others. In 2018, pilot studies on how to grow more volunteers and better channel their efforts to areas where they can have greater impact in the neighbourhood were established in two towns.

The pilots showed that a dedicated effort at the local-level to grow the volunteer pool, build their capabilities, and coordinate the demand and supply of volunteers, was important to make a sustained impact. Hence, MCCY will be partnering community groups to establish Volunteer Centres (VC) for volunteer matching, deployment and training in the towns.

The VC will help:

a. build volunteer management capabilities;

b. broker sustained partnerships between volunteering groups; and

c. work with service providers to meet their needs for volunteers

2. Key Responsibilities

Volunteer Management

• Provide support in the overall aspect of the volunteer management programme (Recruitment, Training and Retention) for the town of Kreta Ayer / Bukit Merah
• Network and form partnerships with corporates, schools, religious organizations, and other ground-up volunteer groups
• Coordinate meetings with multiple stakeholders and follow up on volunteering initiatives and projects
• Support the development of framework and training curriculum for volunteers
• Organise and provide support in events including formal or informal recognition, reward programmes, and appreciation events for volunteers
• Document and monitor outcomes
• Maintain and update Volunteer Programme materials (such as applications, policies and procedures, volunteer handbook, etc)
• Support all secretariat work and reports of the volunteer programmes to management, internal and external stakeholders
• Update and manage database of volunteers to ensure accurate and up-to-date records

Marketing and Communication

• Support the development of strategy and operationalize plans to market the services and volunteering opportunities to community and corporate partners
• Plan and manage all publicity efforts to drive volunteer recruitment and organise outreach events
• Support in the management of the social media account and help to generate content

3. Accountability

• Reports to Volunteer Manager

4. Competency Requirements

Technical Competencies:

• Recognised Diploma / Bachelor in any field with minimum 2 years related work experience

Core Competencies:

• Positive vibes with strong interpersonal skills
• Team player who is resourceful, adaptable and able to perform multitasks under given timeline
• Self-motivated and pleasant personality
• Passionate about volunteerism and enjoy serving in community

Preferred achievements / characteristics:

• Good organisational and project management skills
• Resilient, resourceful and independent with minimum supervision

Roles & Responsibilities

The Information Technology (IT) Executive is responsible for providing support to the Head, Information Technology, and IT department in managing the company’s day-to-day IT systems and networks. This position requires a technically savvy individual who is extremely well organized and adept at communicating with stakeholders across the organization.

- Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

- Manage hardware ordering process and coordinate inventory of IT assets

- Coordinate contracts with vendors and suppliers, including managing invoicing

- Manage the monitoring of hosting servers for websites and emails and the renewals of domains.

- Have knowledge in setting up and troubleshooting domains, sub domains and emails

- Have basic knowledge on WordPress and its plugins.

- Familiarise social media platforms (Tiktok Ads, Facebook Ads, Instagram, Google Ads , others) and Search Engine Optimisation (Optional)

- Perform systems administration functions for designated information systems / technologies

- Provide project coordination assistance with special projects and any other duties as assigned by Head, IT

- Manage procurement of inventory including documenting all equipment assigned to staff members

- Potentially need to work flexible hours and be available to respond on short notice

- Provide direct, over the phone or remote troubleshooting of end-user desktop, equipment, application, device communication and connectivity issues in a timely fashion

- Familiarize and assist end-users on basic software, hardware and peripheral device operation and use

- Manage time efficiently and effectively; set priorities appropriately and schedule calls

- Able to work in a fast-paced environment and maintain professional demeanour stress

- Good team player and able to operate within customer support standard and operating procedures

Additional Requirements:

- Candidates with minimal or no experience are welcome to apply.

- Open to Singapore Citizens and Singapore Permanent Residents only.

Key Responsibilities:

• Campaign Planning & Execution: Recommend, execute, and optimize marketing campaigns across digital and social media to reach target audiences effectively.
• Content Creation: Create compelling content, including social media posts, email campaigns, blog articles, and promotional materials.
• Social Media Management: Oversee social media presence, including content creation, posting schedules, community engagement, and performance tracking.
• SEO & SEM: Assist in implementing SEO and paid advertising strategies to increase website traffic, improve search engine rankings, and maximize ROI.
• Brand Management: Support brand-building initiatives and ensure consistent messaging across all channels.
• Data Analysis & Reporting: Track, analyze, and report on key metrics for campaign performance and overall brand reach. Use insights to optimize future campaigns. Update daily Sales Tracker and Customer Database

Partnerships & Collaborations: Identify and coordinate partnership opportunities, influencer collaborations, and sponsorships to enhance brand exposure.

Benefit for Staff:

• Birthday Leave (and celebration!)
• Medical Coverage
• Bonus Plan
• Chinese New Year - Company's Lunch and Gift
• Apex Family Annual D&D and Recognition Awards
• Monthly Team Bonding Events
• Marriage Leave and Gift
• Newborn Gift
• Professional Training and Development and more...

Responsibilities

• Develop new customer.
• Mainting contact with existing client that will be handing over the accounts..
• Achieving sales targets set by the company.
• Seek opporunity for new project for new and exiting customers.
• Keep track of customers order with co-ordinator.

Requirements:

• Candidate must possess at least a Diploma in any field.
• 2 years above of sales experience in printing industry in Singapore.
• Good interpersonal skill and negotiation skill.
• Able to work indepently as well as a team.

Responsibilities:

• Service and build rapport with existing customers to achieve continuous support
• Solicits new customers through work site visit and project information
• Monitors and analyzes report to assist your sales
• Responsible for driving revenue growth and assist in formulating sales strategies
• Provide quality customer service and attend to enquiries with effective communication skills
• Act as focal point of contact between customers and internal staff

Requirements:

• Minimum O levels
• Minimum 1 year experience in outdoor sales
• Experience in construction industry will be an advantage
• Possess own transport
• Right attitude and willing to learn
• Good communication and interpersonal skills

• Organize team events
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants (EAs) when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets

Requirements

• 2+ years of experience in an admin executive position
• Advance level Proficiency in Microsoft Office and other common office software
• Broad understanding of executive administrative practices and processes
• Excellent written and verbal communication skills in Hindi and English
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage

Responsibilities

1. Manage Crew Recruitment Process

· Maintain effective communication and build strong relationships with crewing agencies to facilitate recruitment.

· Assist in screening and evaluating candidates to ensure they meet company standards.

· Verify the qualifications and certifications of potential and newly recruited crew members.

· Liaise with agents regarding crew contract matters and assist in negotiations as needed.

2. Manage Crew Deployment

· Monitor crew and vessel certificate validity, providing support to superintendents on manning issues.

· Track crew contract status and work permit validity, arranging crew changes as necessary.

· Develop and manage deployment schedules, updating crew manifests based on availability.

· Oversee day-to-day administrative tasks, including leave scheduling, grievance investigations, and disciplinary matters, escalating complex issues to senior management as required.

3. Administer Digital Port-Related Matters

· Oversee digital port processes to ensure compliance with relevant port regulations.

· Monitor and review shipping and port circulars from the Maritime and Port Authority of Singapore (MPA), addressing any crewing-related implications.

Job specification

· Bachelor’s Degree in Maritime Studies, Logistics, Business Administration, or a related field.

· Proficiency in Malay preferred, due to crew demographics.

· 2-3 years of experience in crewing or maritime operations, ideally in a similar role.

· Strong understanding of international maritime regulations, including STCW Convention.

· Familiarity with Singapore maritime regulations and MPA requirements.

· Excellent communication and relationship-building abilities.

· Strong administrative and multitasking capabilities.

Job Description

• Oversight of daily operations of workshop and operations departments
• Support Management and managers in the execution of daily operational activitiesRecognize operational issues and emergencies and ensure they are promptly attended to and rectified promptly.
• Ensure compliance with regulatory requirements, company policies, and SOPs are abided by staff.
• Develop and implement policies, procedures, and schemes that enhance operational efficiency and maximize profits.
• Monitor and follow up on the yearly maintenance work for the workshop equipment and diagnostic hardware and ensure compliance with the audit requirements.
• Identify and implement technology solutions to streamline operations and enhance productivity.
• Collaborate with sales and administrative departments to ensure timely arrangement of vehicles for handover to customers.
• Oversee and manage marketing teams to ensure the product is efficiently Marketed and operations to ensure the product is always in working conditions
• Participate in the development of the Company’s overseas operations.
• Offer necessary operations support as IT backup, and to internal stakeholders, addressing their requirements and facilitating smooth operations.
• Provide support in addressing customer inquiries and requirements, ensuring a positive customer experience.
• Undertake ad-hoc duties as assigned by management, demonstrating flexibility and willingness to contribute to team objectives.

Requirements

• A valid Class 3 driver's license is mandatory.
• Proven experience as an Operations Executive, or similar role is advantageous with a track record of success in operations management
• Strong leadership and management skills, with the ability to motivate and work as a team.
• Excellent organizational and multitasking abilities, with attention to detail.
• IT skills knowledge
• Analytical mindset with the ability to interpret data and make informed decisions.
• Commitment to upholding safety standards and compliance with regulations.
• Encompass flexibility and adaptability to a fast-paced working environment
• Diploma or equivalent qualification required, in business administration, Operations Management, or a related field preferred
• Singapore applicants only

Location @ Sin Ming Area

To apply for this job, please send an updated resume to [email protected] or contact 96788908.

About Us:
Choice One Medical is a leading wholesaler and distributor of premium CPAP (Continuous Positive Airway Pressure) products and accessories, designed to enhance the quality of life for individuals with sleep apnea. Our product range includes innovative CPAP batteries, travel solutions, replacement filters, hoses, and mask components that cater to the unique needs of our customers. With distribution offices in Canada, the USA, Australia, and the Netherlands, we are committed to delivering cutting-edge solutions and exceptional customer service.

We are hiring to expand our e-commerce team based in Singapore, with a primary focus on managing and optimizing operations on Amazon and Shopify.Key Responsibilities:

Job Description: Ecommerce Executive

1. Shopify Management:

• Update inventory and ensure accuracy.
• Participate in the planning of promotions with the team.
• Execute promotional campaigns, including website updates and email blasts.
• Collaborate with designers to prepare and dispatch email blasts.
• Oversee the timely preparation and execution of design assets.
• Generate and prepare performance reports.

2. Amazon Marketplace Management:

• Monitor listing health and buybox status.
• Manage compliance appeals and resolve product restriction issues.
• Update product listings in line with team analysis to improve visibility and sales.
• Assist in keyword research to enhance listing relevance and performance.

Requirements:

• Prior experience in ecommerce platforms (Shopify, Amazon).
• Experience collaborating with designers for design execution.
• Strong organizational skills with an ability to manage multiple tasks.
• Familiarity with promotional planning and email marketing.
• Analytical mindset to track and enhance performance metrics.

What We Offer:

• Competitive salary and benefits.
  
• Dynamic and collaborative work environment.
  
• Supportive team culture that fosters learning and growth.
  
• Opportunity to work on and gain experience in overseas markets.
  

Responsibilities:

Maintain and update employee records and HR databases.

Prepare offer letters, contracts, and coordinate onboarding to create a great first impression for new hires.

Handle uniform issuance administration.

Manage job postings and applicant tracking on various job portals, including MyCareersFuture, LinkedIn, JobStreet, FastJobs, etc.

Ensure job advertisements are up-to-date and aligned with the company's hiring needs.

Monitor and respond to candidate applications and inquiries on these platforms.

Handle MOM Work Pass applications, renewals, and cancellations.

Checking our MOM quota

Stay updated with Singapore employment laws and ensure all HR practices comply with legal requirements.

Provide guidance on employment law and regulatory changes to the HR team and management.

Prepare and present recruitment reports and metrics to management.

Responsible for the follow-up & execution of all HR related processes e.g. hiring, onboarding, confirmation, resignations, transfers, staff requests etc.

Develop and implement effective recruitment strategies to attract top talent.

Conduct initial screenings and interviews to shortlist qualified candidates.

Manage both pantry and office supplies

Other ad-hoc duties as assigned by the management

Requirements:

* Diploma or Degree in Human Resources, Business Administration, or a related field.

* At least 2 years of experience in HR administration or shared services.

* A solid grasp of Singapore employment laws and experience with work pass processes.

* Proficiency in HR software and Microsoft Office (Excel, Word, PowerPoint).

This role offers a unique opportunity to blend traditional executive support with a strategic planning focus, contributing to the organization’s long-term goals and decision-making process. You will be supporting the conducting of research, analysing data, and providing valuable insights to the Senior Leadership team to facilitate strategic planning and business growth.

Responsibilities:

Administrative Support

• Administrative support to Top management, including but not limited to calendar management, meetings (internal/external) coordination, travel arrangements, expense claims.
• Manage sensitive and confidential information with discretion
• Plan day-to-day schedule in an efficient and error-free manner
• Organize, plan and coordinate management events and meetings.
• Collaborate with key management team across divisions and countries to ensure alignment of initiatives and communications
• Provide divisional administrative support relating to general administration, organizational changes and business continuity.

Strategic Support

• Support the Senior Leadership team in the organization’s strategic planning, transformation and change management initiatives.
• Conduct research to identify trends, opportunities and risks that impact the organization’s strategic goals.
• Analyse relevant data sets extract meaningful insights to support strategic initiatives and decision-making processes.
• Keep abreast of current affairs, economic & industry trends, market dynamics, and emerging technologies that may impact the organization’s strategic direction
• Preparation of reports/presentation materials

Requirements:

• Bachelor’s degree in any discipline.
• Minimum 3-5 years of relevant working experience
• Excellent communication skills, with the ability to present complex information in a clear and concise manner
• Professional C-level (& secretaries) communication skills across Asia regional countries
• Strong proficiency in MS Office Suite and Dala Analysis tools.
• Meeting convention and event organization skills
• Strategic thinker with strong business mindset
• Discreet and ability to handle confidential information
• Fast worker and street-smart in problem solving
• Possess good initiative and pleasant disposition
• Exceptional organizational and multi-taking abilities
• Adaptable and with ability to work in ambiguous and fast-paced environment.
• Positive learning attitude, a strong team player
• Self-driven & fast learner
• Good time management and ability to prioritize tasks
• Experience working in a regional office preferred
• Proficiency in Japanese (read, converse and write) would be an added advantage as this position will need to liaise with Japan HQ on a frequent basis, on matters which may include but not limited to day to day matter, translation of document from Japanese to English (vice versa).

Job Responsibilities

- Provide advice to internal stakeholders on all procurement-related matters and ensure they are compliant with Company Procurement Policy.

- Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list.

- Prepare RFQ/Tender documents

- Review and evaluate quotations from vendor

- Coordinate purchasing activities and services based on company’s needs.

- Monitor process and supplier performance and resolve issues with suppliers.

- Manage and analyze expense data with the objective to derive cost saving opportunities.

- Monitor contracts and renewal prior to expiry

- Any other duties assigned by manager

Requirements

- Min 3 years of relevant experience in the F&B industry

- Knowledge of MS Office (Google Drive)

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Job Description

Responsibilities:

• Support various HR functions across the entire spectrum.
• Contribute to payroll processing and employee tax-related matters.
• Assist with the onboarding processes for staff.
• Maintain accurate records of personnel, attendance and leave, along with handling general administrative tasks, including documentation and filing.
• Aid in the application, renewal, cancellation, and appeal processes for work passes, as well as manage medical check-up arrangements.
• Ensure the efficient use, maintenance, and management of office equipment and resources.
• Perform ad-hoc duties as needed.​​​​​​​

Candidate Requirements:

• Knowledge of HRMS software.
• Knowledge of Microsoft Word and Excel.
• Detailed, meticulous with good organisation skills.
• Able to work in a team and individually.
• Possess positive attitude and the ability to thrive in a fast-paced environment.​​​​​​​

New Life Consultancy Pte Ltd (EA Licence No.: 21C0662);

Imelda Halim (Registration No.: R24124905)

Job Roles and Responsibilities

• Identifying and pursuing new sales opportunities, negotiating contracts, and ensuring ongoing customer satisfaction

• Delivering expert technical consultative services and generating detailed specification documents for Architects, Façade Consultants, and Contractors

• Collecting and analysing feedback from customers and prospects, sharing insights with internal teams to refine and optimize sales strategies

• Proactively seeking new sales prospects through cold calling, networking, and leveraging social media platforms

Requirements

· GCE “A” Level, Diploma in Business, Sales & Marketing, or other relevant professional qualifications

· 2-3 years of proven experience as a Sales Executive

· Prior experience in the building industry is an advantage

· Strong attention to detail, excellent organisational and project management skills

· Ability to work independently with minimal supervision

· Exceptional interpersonal and communication skills, with the ability to build strong relationships

· Open to Singaporean applicants onlyHow to Apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employer for their consideration.

We regret to inform that only shortlisted candidates would be notified. Wish you all the best.

Damian Tan (EA Reg No: R1102628)

Active Manpower Resources Pte Ltd (EA Lic No: 06C3757)

Daily Routines:

· Deployment / Last minute activate relief officer

· Update Deployment info google drive

· Update Site condition, Incidences, Deployment status through Watsapp daily

· Handle cash after work and forward all transactions to office daily

· Arrange for OJT

Weekly Routines:

· Rostering

Monthly Routines:

· Plan / Update Monthly sites Rosters

· Plan and submit Officers Off days to Payroll

As and when required:

· Notification for officers in PLRD Portal

· Ensure collection of weekly attendance especially for sites that requires attendance record for billing

· Follow-up on OJT & other administrative forms that need to be returned to office

· Attend to officers’ queries including those about wages

· Check application forms for completeness before submission to HR

· Issue uniforms and follow- up on return of uniforms by officers who resigned

· Follow- up on incident reports & action taken (AAR); Follow-up on field officers’ daily reports submission

· Follow-up on officers’ leave application approval & leave forms for filing

· Claim by officers

· Schedule for training of Officers

· Recruiting Relief Officers

Yearly requirements:

· Assist with Yearly Grading Exercise

Job Requirement:

· Plan and deploy officers

· Handle shortfall and activate replacements

· Respond to officers calls and messages

· Required to work of Public Holidays and weekends

Are you passionate about managing people and processes in a dynamic work environment? Do you thrive in fostering a positive workplace culture? If yes, we have the perfect opportunity for you!

About Us

At Eurasia Global Food (S) Pte Ltd, we are a leading company in the food manufacturing and services industry. We believe in creating a supportive and empowering workplace for our team while delivering exceptional quality to our customers.

Key Responsibilities

As an HR Executive, you will play a crucial role in supporting our HR department by:

• Managing the full spectrum of HR functions, including recruitment, payroll, training, and performance management.
• Coordinating the recruitment and onboarding process to ensure a seamless candidate experience.
• Administering payroll processes, ensuring compliance with local regulations.
• Assisting in the development and implementation of HR policies and procedures.
• Handling employee relations and addressing workplace concerns in a professional and confidential manner.
• Supporting training and development programs to enhance employee skills and career growth.
• Maintaining accurate employee records and HR documentation.
• Staying updated on employment laws and ensuring compliance.

Qualifications & Skills

• Diploma or degree in Human Resources Management, Business Administration, or a related field.
• Proven experience in HR roles, preferably in the food manufacturing or services industry.
• Strong knowledge of Singapore employment laws and regulations.
• Excellent interpersonal and communication skills.
• Proficiency in HRIS systems and Microsoft Office applications.
• A proactive and detail-oriented approach to problem-solving.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and inclusive work environment.
• The chance to be part of a forward-thinking company in the food industry.

How to Apply

If you’re ready to make a difference and grow your HR career with us, we’d love to hear from you! Please send your resume and a cover letter to [email protected].

Join us in shaping a workplace where everyone thrives!

Location: Tampines

Working Hours: 5 days (8am to 5:30pm)

We are seeking someone who is eager to learn, embrace challenges, and assist in organizing and improving current processes and documentation.

Job Description:

• Responsible for day-to-day HR operational functions
• Manage staff's administration including on-boarding and off-boarding
• Handle EP, SP, and WP applications, renewal, and cancellation including arranging for repatriation
• Handle Insurance Claims for WICA and Medical
• Maintaining personnel records and ensuring filing are up-to-date
• Any other duties as assigned

Requirements:

• Diploma or Degree in Human Resources or equivalent
• Able to work independently in a fast-paced environment
• Ability to work independently and meet tight deadlines
• Fresh Graduate are welcome to apply

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Admissions Executive and invite talented individuals to join us in our mission.

Job Description:

• Support the management of strategic and operational activities related to student admissions processes, including stakeholder engagement.
• Strong ability to manage and maintain a database of student information, including familiarity with Immigration Checkpoints & Authority ("ICA") processes, such as the creation of SOLAR+ accounts and handling student pass applications, appeals, and issuances.
• Strong ability in analysing applications of prospective students based on admission policies (local and abroad).

Job Requirements:

• GCE O-Level, Diploma, or Bachelor’s degree in Business Administration, or a related field.
• 2 years of progressive experience in student admissions or administrative management within a private education institution is highly preferred.
• Ability to effectively plan and coordinate the execution of admissions tasks.
• Ability to handle confidential information with discretion and professionalism.
• Ability to be operationally hands-on, possess a proactive mindset, and remain committed to delivering impactful results within stipulated timelines.
• Ability to demonstrate strong organisational and problem-solving skills.

Responsibilities:

• Understand the marketplace thoroughly, including competitors’ products, pricing, and sales strategies.
• Develop comprehensive marketing strategies, refine product positioning, and craft impactful messaging.
• Execute advertising and promotion activities, such as product launches and training programs.
• Collaborate closely with the sales team to highlight product features, benefits, and commercials.
• Manage marketing, sales, and product P&L to ensure profitability targets are met.
• Interact with business partners to align efforts and achieve sales objectives.
• Perform sales and inventory management, ensuring optimal stock levels and purchase efficiency.

Requirements:

• Minimum Degree in Marketing/Business.
• At least 2 years of experience in Sales & Marketing within consumer products.
• Strong interpersonal, communication, and coordination skills.
• Proficiency in MS Excel and PowerPoint.
• Knowledge of Business Accounting P&L is advantageous.
• Team player with strong analytical and presentation skills.
• Demonstrated business acumen and ability to conceptualize marketing directions.
• Able to thrive in a fast-paced environment and work overtime when required.
• Occasional travel may be necessary.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R21103560

EA License No.: 20C0426 (Elitez & Associates)

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Company Description

Artisan Medical Group is Singapore's premier health and aesthetic medical group, redefining health and beauty through personalized care and advanced technologies. Founded in 2019, our team blends state-of-the-art technology with bespoke treatments and surgeries to empower individuals to achieve their unique version of perfection.

Role Description

This is a full-time on-site role for an Operations Executive located in Singapore at Artisan Medical Group. The Operations Executive will be responsible for daily operational tasks related to managing processes, analyzing data, and ensuring effective operations management.

Qualifications

• Interpersonal Skills and Communication
• Strong Analytical Skills
• Experience in Operations Management
• Excellent organizational and problem-solving skills
• Ability to work well under pressure and meet deadlines
• Knowledge of healthcare industry practices is a plus
• Diploma in Business, Operations Management, or related field preferred

Job Responsibilities:

1. Handle full set of shipping documentations (Processing of import & export documents)

2. Collaborate and assist operation team on the execution of contracts on day-to-day shipping matters (including LC, OBL, etc)

3. Liaise with banks for LC opening, presentation, and negotiation.

4. Managing and preparing of full-sets of account.

5. Performs the day-to-day accounting functions.

6. Liaise with suppliers/customers on invoice and payment matters.

7. Prepare timely and accurate weekly / monthly finance reports.

8. Coordinate issuance of commercial import and export documentation

9. Perform all shipping functions, including shipping database update and necessary operations support.

10. Other ad-hoc duties assigned by the supervisors.

Job Requirements:

1. Diploma and above in accounting study.

2. Bilingual in Chinese and English so that can liaise with Chinese counterparties.

3. Knowledge of Incoterms and International trade.

4. Basic knowledge of Accounting, UCP and ISBP rules.

5. Good organizational, planning and co-ordination skills.

6. Must be a team player and be able to work independently with minimum supervision while demonstrating attention to detail.

7. Familiar with accounting software, knowledge of Oracle is preferred.

Responsibilites:

• Interact with customers to understand their needs and interests
• Promote and sell products to customers
• Provide product information to customers
• Keep track of inventory and restock products as needed
• Manage and organize the store shelves and merchandise
• Help customers with product returns or exchanges
• Meet sales goals and targets set by management
• Use technology and software to manage sales and inventory data.

Requirements:

• Strong communication skills, both written and verbal, to effectively engage with team members and clients
• Able to work on weekends/public holidays

Hegen is a multi-award winning organization specializing in mother and baby products with a mission to empower mothers in their breastfeeding journey and ease the transition into parenthood through meaningful products and services. As one of the top 10 fastest growing companies in Singapore, Hegen takes pride in creating innovative and practical solutions for time-strapped parents.

THE ROLE

We are seeking a Finance Executive with strong analytical skills and accounting functions to be part of our dynamic business. In this role, you will be pivotal in facilitating financial operations, ensuring timely execution and business continuity through close partnership across key stakeholders.

Responsibilities:

• Handle accounts payables and ensure payments are processed in accordance to accounting guidelines, standards and GST regulations
• Handle accounts receivables, prepares AR aging report and manage AR collection
• Handle staff reimbursements based on expense claims policy
• Preparation of invoice, payment vouchers, cheques and GIRO transactions;
• Handle reconciliations including bank and petty cash reconciliations
• Support annual financial audit requirements
• Liaise with relevant departments & external stakeholders relating to AP/AR matters;
• Support process streamlining, creation and maintenance of process documentations
• Any other adhoc duties assigned by supervisor

Requirements:

• Candidate should ideally possess a Bachelor’s Degree or Diploma in Accountancy, ACCA, CAT or any equivalent qualifications
• At least 1 to 2 years of relevant working experience in Accounts Payable and Accounts Receivable
• Experience in computerized accounting environment, preferably ERP accounting software
• Proficient in MS office applications especially in Excel
• Strong communication skills and a team player
• Meticulous, adaptable, and resilient - Comfortable working in a high velocity startup environment
• Results-oriented and able to work independently with minimal supervision and ambiguity
• Fresh graduates with relevant experience are welcomed to apply

At Hegen, we are passionate about fostering an inclusive and collaborative work environment where every team member can thrive. We’re committed to supporting personal growth and offering opportunities for career development at every stage of your journey.

Join us on this dynamic vision to impact 100 million mothers worldwide. Apply now and embark on an exciting career journey with Hegen! You may also submit your resume and cover letter to [email protected].

About Company:
The company has been providing corporate accounting services, payroll services, corporate tax services and corporate secretarial services since 2004. Taking care of the administrative and statutory requirements for their clients.

Job Description:
- Prepare financial data for entry into the accounting system
- Ensure all receipts are updated in the accounting system on timely basis
- Handle the banking of cheques into bank accounts on timely basis
- Handle accounts receivables and accounts payables
- Prepare bank reconciliation and audit schedules
- Prepare monthly payslips for payroll purpose
- Handle account closing up to the monthly trial balance, income statement and balance sheet
- Handle quarterly Goods and Services Tax filing
- Handle corporate secretarial documents and annual return filing
- Compilation of accounts or reports (preparation of unaudited report)
- Liaising with external auditor
- Handle corporate tax computation and tax return filing
- Perform other ad-hoc duties as assigned

Job Requirements:
- Minimum Diploma/Degree in Accountancy/Finance;
- Proactive and committed to meet deadline;
- Pleasant personality and organised.
- At least 2 years of professional firm experience will be an advantage.
- Experience of auditing or tax (corporate income tax) will be an advantage.
- Experience of usage of Quickbooks, Xero, SAGE will be an advantage.

Compensation:
- Working Hours: Monday to Friday 9am to 6pm
- Performance bonus (Averagely 2 months)
- Company trip (year 2024: trip to Japan)
- Team building has been conducted once every 2 months.
- Balance workload