Job Responsibilities:

• Performing all procurement activities including sourcing, pre-qualification, negotiating supplier agreements, preparation of contracts and tender management.

• Developing and implement procurement plans and strategies to support project and business needs.

• Ensuring tender processing time is maintained and facilitate tender and contract negotiations by practicing cost saving strategies.

• Developing strong relationships with business stakeholders and strategic supply partners to improve business.

• Proactively engage and collaborate with business stakeholders to solve operational issues and problems related to Procurement operations.

• Ensuring all activities comply with procurement policy, tender procedures, and finance policy and manual for purpose in providing exceptional customer service .

We need candidates with the right attitude, experiences and energetic, to apply for the position of:Procurement Executive

Responsibilities:

· Timely Purchase Order placement and delivery

· Verify suppliers' invoices by matching with shipping documents and prepare timely payment

· Liaise with suppliers and Operation Department to resolve payment discrepancies.

· Daily updating of invoices and payment into accounting system (UBS)

· Proficient in Microsoft Office (e.g. Words, Excel)

· Inward and Outward documents and arrangements.

· Any other duties as assigned by superior.

Requirements:

· A level , LCCI or Diploma

· Prefer candidates with experience in Construction Industry.

· Bilingual in English and Mandarin speaking in order to liaise with Mandarin speaking associates

An attractive remuneration package will commensurate based on experience.

Job Description & Requirements

The Procurement Executive is responsible for supporting the company and its projects by providing end to end service, from understanding end-user and project requirements, to sourcing for the right item at the right specifications and budget, to ensuring smooth delivery at the right time.

He/she is critical in the smooth execution of the projects within budget.

He/she should be comfortable engaging and interacting with vendors and other external parties, to fulfill his/her responsibilities in coordinating vendor selection processes, maintaining vendor contract records and databases, and following up on vendors' deliverables.

Roles & Responsibilities:

• Process purchase requests, short-list vendors, perform price & product analyses; and negotiate for the best terms and conditions.
• Raise and issue Purchase Orders (PO).
• Monitor PO progress and expedite deliveries.
• Coordinate technical clarifications and meetings between and vendors and end-users.
• Attend project meetings with engineering team.
• Obtain valid documentation of purchased goods such as product and material certificate, test report, type approval, etc.
• Liaise with shippers, forwarders and warehouse to coordinate/monitor shipments.
• Prepare monthly procurement cost reports.
• Liaise with finance department and vendors to settle PO and invoice discrepancies.
• Manage a price database of goods and services.
• Establish relationships with vendors and other industry players.
• Administer vendor pre-qualification and ongoing performance evaluation.
• Carry out procurement processes according to ethical procurement standards.
• Other ad-hoc duties as may be assigned.

Requirements:

• Degree/Diploma in engineering, project management, and other relevant discipline
• At least 3 years experience in purchasing, products sourcing & expediting
• Skilled in MS Office Systems
• Knowledge with SAP or any ERP is a plus
• Familiarity with Oil and Gas / Marine / Construction industries, products and vendors will be an advantage
• Team player and willing to learn
• Pleasant and good attitude
• Able to work independently and with colleagues of all levels and nationalities
• Good command of spoken and written English
• Able to start work immediately or within short notice
• Other language (spoken and written) is a bonus.

We are seeking a detail-oriented and proactive Administrator to join our team. The idea candidate will provide essential administrative support to ensure the smooth operation of our office. This role requires excellent organization skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibility:

• Administrative support to the Management.
• Perform general administrative duties including Handling incoming/outgoing calls and emails and other correspondence enquiries.
• Maintain and organize files, records and documents both physically and electronically.
• Working and coordinating assigning leads with Interior Designers.
• Manage offices supplies and maintenance of the office housekeeping ensures office functioning properly.
• Performing general office duties such as data entry and generating lead report and working with Portals.
• Coordinate events.
• Ad Hoc assigned.

Job requirement:

• O Level or Higher NITEC or equivalent.
• Minimum 2-year experience in Administrative or in similar roles.
• Excellent organization and time management skills with the ability priorities task and work under pressure.
• Strong Communication and interpersonal skills with the ability to interact with people at all levels.
• Ability to work independently and as part of a team.
• Attention to details and commitment to accuracy.
• Proficient in using Excel and words and electronic savvy.
• Knowledge of office procedures and practices
• Knowledge of applying of work permit and human resource will be a plus point.

Additional Information:

• Hours: Monday to Friday, 9am to 6pm, alternative Saturday (WFH): 9am to 1am.
• Salary: $2000 to $2400 (depending on your experience /skill)
• Bilingual in English and Mandarin to liaise with Mandarin-speaker’s customers.

Job Description

• Conversant of purchasing exercise and familiar with associated contractual terms and conditions for Procurement Works
• Maintain procurement records and documentation.
• Communicate and work very closely with the project team for preparation of the invitation of the request for Proposal and administering of the purchase requisition and award consent with the project team.
• Collaborating with procurement team in day-to-day procurement operation.
• Collaborating with Project Leads in project budget monitoring.
• With experience in auditing and its procedures and compliances.
• With good oral and written command in English and with effective communication skills with all levels and he/she shall be proficient in Microsoft Office Suite including MS Word, Excel and Power Point.

Requirements

• At least 3 years working experience and with either a Diploma or Degree in Engineering, Science, Construction Management.
• With good knowledge and experience in procurement role in the past covers purchasing and associated contractual administration works.
• Positive thinking and with supportive atmosphere amongst the procurement team
• Preferably with those with at least 2 years of experience in water and wastewater or waste to energy industries
• Preferably with those with good knowledge of mechanical works cover fabrication and piping works

*Job Summary:*

Responsible for managing procurement, logistics, and supply chain activities for projects in Singapore, ensuring compliance with government regulations, manufacturer standards, and company policies.

*Key Responsibilities:*

*Procurement Management:*

1. Conduct market research on the Singapore material market, including government regulations, manufacturer resources, and material production standards.

2. Coordinate subcontracting bidding and inquiry work.

3. Manage domestic material suppliers, including potential supplier inspections, data collection, and qualified supplier reviews.

4. Receive, review, and register procurement plans in the ledger.

5. Conduct bidding/inquiry procurement, prepare and review bidding documents, and negotiate contracts.

*Logistics and Supply Chain Management:*

1. Familiarity with Singapore customs policies and procedures.

2. Research domestic transportation agents, ports, customs clearance processes, and permit requirements.

3. Track shipment of domestic equipment, manage customs clearance documents and publish shipping information.

4. Manage unloading ships at ports, customs clearance, and domestic transportation.

5. Ensure transportation safety and obtain necessary permits for large-scale transportation.

Data Management and Administration:

1. Maintain procurement management ledgers (planning, contract, invoice, guarantee).

2. Organize and archive paper-based materials.

3. Manage funding plans, review and submit domestic procurement invoices, and track payments.

4. Balance inventory management of domestically procured materials.

5. Utilize project cost management software.

*Risk Management and Quality Control:

1. Identify and control procurement management risks.

2. Lead quality control of domestically procured materials.

3. Ensure delivery schedules meet project milestone requirements.

4. Manage the safety of unloading and transportation of materials.

*Claims and Insurance:*

1. Provide documents required for insurance claims (bills of lading, certificates of origin, etc.).

2. Coordinate logistics companies to issue damage, loss, and accident report materials.

Requirements:

1. Engaged in procurement work in the construction industry.

2, familiar with Singapore suppliers, such as steel, cable, hardware, pipe fittings, and other construction industry-related suppliers.

3. Understand the licensing or certification required for the import of special materials. For example, imported steel requires FPC certification

4, understand the basic process of customs clearance.

The job scope includes:

• Support laboratory operations by maintaining cleanliness, organization, and functionality of laboratory equipment and workspaces.
• Assist in conducting experiments, tests, and analyses under the supervision of laboratory staff.
• Procure laboratory supplies, equipment, and materials in accordance with project requirements and budgetary guidelines.
• Coordinate with vendors and suppliers to obtain competitive pricing and ensure timely delivery of procurement orders.
• Maintain accurate records of inventory levels, procurement transactions, and supplier information
• Assist in the development and implementation of procurement strategies to optimize cost-effectiveness and efficiency.
• Collaborate with laboratory personnel and project teams to identify procurement needs and recommend suitable products or solutions.
• Monitor and track the usage of laboratory consumables to prevent stockouts and minimize wastage.

Safety:

• Support the daily operation of all safety and security matters in the lab.
• Adhering to safety protocols and guidelines while handling hazardous materials and operating laboratory equipment.
• Provide expert advice to all staff on all workplace safety and health issues
• Develop and implement effective safety guidelines and standard operating procedures
• Conduct thorough inspections for all work premises assigned and execute all required follow-ups
• Conduct investigations for all accidents and incidents
• Facilitate the application of licenses and liaise with the relevant authorities for license/permit issues relating to safety, such as NEA,SCDF.
• Responsible for the emergency preparedness programme including local chemical spill response team
• Provide training, expertise and support in the safety management of lab equipment, consumables and operations of the labs
• Perform routine checks and inspection of assigned laboratories and office to maintain good housekeeping, enforce safety regulations and create safety awareness
• Conduct regular housekeeping and checking of safety equipment of the assigned laboratories and office to ensure compliance to safety regulations.
• Follow up on non-compliant safety inspection findings and ensure the corrective actions are rectified.

Security

• Plan and coordinate all lab security matters.
• Ensure high level of security for the smooth operations of lab.
• Ensure lab’s access is secured and house rules are followed.
• Ensure only authorized persons have accessed to the designated areas.

Assist in other laboratory-related tasks and projects as assigned by supervisors or management

COMPETENCIES AND QUALIFICATION REQUIREMENTS:

• Candidate must possess at least a Secondary School/Professional Certificate/NITEC, Diploma, Advanced/Higher/Graduate Diploma/Degree, any field.
• Fresh graduates or 1 year(s) of working experience in the related field
• Good communication skills and able to communicate with internal department well.
• Be driven, responsible, organized, independent and able to handle stress well.
• Able to learn fast, high attention to detail, and able to multi-task
• Able to work under pressure and minimum supervision.
• Able to start immediately or at short notice is a plus.
• Possess positive working attitude, punctual, initiative and able to work productively under minimal supervision.

Responsibilities:

• Work within the Quality Group and the Package Team and liaise with all project team members, such as Engineering, SCM Document Control and Vendor Inspection Coordinator etc.
• Participate in review Material Data sheets. development and issuance of Material Requisition/ RFQ.
• Understands and ensure quality requirements in built into the RFQs and POs documents as well as all the package specific Quality Requirements.
• Review the Technical Bid documents submitted by vendor
• Engages in the review and response to the Technical Clarification on Quality related issues
• Issues Quality Bid Technical Evaluation report for each Bid Package
• Participates in PO award recommendation
• Interfaces with the Vendor Inspection Coordinator wherever source inspection is required.

Requirements:

• Degree in Mechanical Engineering.
• Minimum of 5 years’ experience in equipment procurement for oil & gas/ offshore industries.
• Possess CompEx certified (Module 11), ISO 9001:2015 Lead Auditor, NORSOK / PED requirement, ASME / ASTM / API codes, DNV-GL codes and standards and basic knowledge of NDT

Our Addresses and Working Hours:

(Tuas Boulevard Yard)

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Mon - Thur: 8:00am - 5:15pm

Fri: 8:00am - 4:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Responsibilities:

• Understand Contract Specification.
• Understand Marine Class and Regulatory Requirement, Piping, Special Item and Valve Material Specification.
• Understand P&ID and Piping routines.
• Good knowledge in preparing Technical specification and Material take off (MTO).
• Review and comments technical proposal from vendor.
• Technical Bid Evaluation for procurement.
• Monitor procurement process to meet Project Schedule.
• Review vendor certified Document (VCD).
• Monitor piping bulk material usage, surplus material and warehouse balance utilisation.
• Interface with vendor, other discipline lead, procurement, production, commissioning.
• Attend factory acceptance test (FAT) if required.
• Able to perform piping procurement related activities with no or minimum supervision.

Requirements

• Prefer to have at least 5 years of piping engineering related working experience or similar activities as describe above.
• Prefer to have experience in Offshore/Shipyard project, Rig building/Ship building.
• Prefer to have experience in FPSO project, both topsides & marine.

Our Addresses and Working Hours:

Seatrium (SG) Pte. Ltd.

(Tuas Boulevard Yard)

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Mon - Thu: 8:00am - 5:15pm

Fri: 8:00am - 4:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability. We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies.

By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Primary Responsibilities:

Weighing Operations:

• Manage and operate weighbridge systems to accurately measure and record the weights of incoming and outgoing vehicles, including Tank Trucks, ISO Tank Trucks, and Flex Bag Containers.

• Ensure compliance with weight regulations, safety standards, and company policies throughout the weighing process.

Documentation and Coordination:

• Accurately log weight data, verify documents, and issue weighbridge tickets.

• Monitor and record key vehicle details such as date, time, tanker number, sequence, filling data, and compartment specifications.

• Collaborate with the customer service team to manage and align documentation requirements.

Compliance and Safety:

• Actively participate in safety protocols and ensure that all operations align with internal and regulatory safety requirements.

• Identify and address issues in the weighing process to prevent disruptions.

Skills & Competencies Required:

• Strong attention to detail and accuracy in data entry.

• Effective communication skills to liaise with drivers, customer service, and internal teams.

• Ability to monitor and manage multiple tasks while maintaining compliance.

• Able to use Microsoft Office (Excel,word) Familiarity with weighbridge software is a plus.

DESCRIPTION

• Managing administrative staff

1. Overseeing the clerical and administrative teams, including recruiting, onboarding, and training new employees

• Ensuring smooth operations

1. Ensuring the office runs smoothly and effectively by managing policies, staff, facilities, and the budget

• Developing and implementing policies

1. Creating and enforcing rules to help the company run efficiently and smoothly

• Organizing meetings and events

1. Scheduling meetings, arranging for equipment

• Communicating with employees

1. Providing instructions, giving information, delegating tasks, and answering questions

• Representing management

1. Speaking with employees or third parties on behalf of management

Some skills that are important for administrative managers include:

• Excellent organizational and multitasking abilities
• Strong analytical mindset
• Good team player abilities
• Problem-solving and leadership skills
• Strong written and verbal communication skills
• Excellent interpersonal skills
• Understanding of confidentiality
• Proficiency in MS Office

Purpose: Responsible for daily management of customer orders and fulfillment from Purchase Orders to Receiving to shipment. Ensure sales orders are properly launched in BaaN, maintained, and closed.

Key Areas of Responsibilities:

• Communicate and align with Account Manager (AM)/Program Manager (PM) on the Purchase Order (PO) received & program delivery schedule to confirm order before triggering Product Realization Flow (PRF) Eflow.
• Provide feedback to AM/PM if there are changes for the next course of action.
• Assist the finance team with invoice disputes or any issues related to Sales Orders (S/O) such as GST code and credit notes.
• Maintain a proper and systematic filing system for Customer PO, PRF forms.
• Act as the focal person to acknowledge and process new/revised PO from customers.
• Highlight discrepancies found in PO to Account Manager and execute the next step of action as advised.
• Initiate repair RMA# requests and support customer OOR and Baan match-up.
• Access and download the Open Order Report (OOR) from the portal to compare with Baan Commit Delivery Date to check for differences.
• Perform general administration in Order Management.
• Support and participate in the company's continuous improvement program.

Qualifications & Experience:

• Diploma in Mechanical/Electrical/Electronic Engineering or other relevant discipline.
• Minimum 3 years of relevant experience in a high-mix, low-volume environment or semiconductor industry.
• Positive attitude and independent with high ownership of responsibilities.
• Knowledge of Baan ERP & Microsoft Excel and Word.
• Fresh graduate are welcome

Job Summary

Responsible for the day-to-day activities of the sales administration for the Aerospace/Railway Department with the aim of providing effective support, ensuring all business processes are performed according to company policies, procedures and in alignment with the business strategies and objectives.

Job Description

1. Pre-Sales Administration Support

• Maintain customer-material pricing in SAP.

• Create material master in SAP.

• Create and maintain customer master data in SAP.

• Attend to initial customer’s enquiries on pricing, stock availability, lead time and etc.

• Assist sales team in compiling tender documentation for submission.

2. Sales Administration Support

• Responsible for all sales related processing in SAP pertaining to :

- Orders creation & maintenance

- Delivery and Billing

- To run monthly Sales & Gross Profit report for aerospace department based on the BIW report.

• Coordinate internally to ensure customer requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

3. After Sales & Service Administration Support

• Responsible for all service related processing in SAP pertaining to:

- Orders creation & maintenance

- Delivery & Billing.

• Attend to customers on after-sales service requests & complaints.

• Coordinate internally to ensure service requirements are fulfilled whilst ensuring compliance with policies and procedures of the company.

• Monitor & communicate with customer (external & internal) to provide information and status pertaining to their order.

• Prepare order related documentations for hand-over to customer, eg: warranty certification, service manual, parts catalog, financial related documents.

4. Warranty Claims Administration

• Monitor warranty claim status and co-ordinate to ensure claims are processed and completed.

5. Purchasing

• Create Vendor and maintain Purchasing Information Record in SAP.

• Create purchase order in SAP

• Coordinate order confirmation, shipment arrangements and importation documentations with vendors for direct shipment.

• Follow up and resolve shipment discrepancy with vendors.

Job Requirements

• Minimum Nitec/Higher Nitec/Diploma in Business or related field

• 3 to 5 years of working experience, preferably in sales coordination / administration.

• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).

• Good communication skills and able to work independently.

• Working knowledge of SAP SD, PS & MM modules will be an added advantage.

• Have good discipline and work attitude.

DREX-CHEM TECHNOLOGIES PTE LTD

The DREX-CHEM GROUP is a successful leader in the distribution of specialty chemicals, resins, pigments, printing consumables & equipment etc in ASEAN and Hong Kong/China.

We have immediate vacancies for :

Sales Administrator

(Ability to Work in TUAS and to Stay in Singapore should Only Apply!)

Responsibilities :

· Responsible for processing customers' orders;

. Managing inventory and perform purchasing functions with shipment follow up;

. Communicate and coordinate effectively with internal departments;

Requirements:

• GCE ‘O’ or ‘N’ level or qualifications with credit in English;
• Fresh from school with no experience are also welcome;
• Stay in Singapore or willing to relocate;
• Able to start work within short notice or immediately;
• Training will be provided;

· 5-day week with transportation provided from Joon Koon MRT Station.

· Applicants who are able to work in TUAS or Stay in Singapore should only apply.

The Company offers excellent career advancement program with attractive remuneration packages for performers.

Interested applicants are invited to apply or email before 20 February 2025 with full resume, current and expected remuneration details to:

Drex-Chem Technologies Pte Ltd

1 Tuas, Avenue 16.

Singapore 638924.

Attn : HR Manager

Or email to : [email protected]

Job Descriptions:

- Carry out general site office administrative duties.

- Arrange logistics and transportation

- Manage the timesheet and reports to HQ on submission of timesheet promptly.

- Liaise with HR on all matters pertaining to employees welfare and benefits.

- Work closely with Manager on site activity.

- Willingness to learn and support site site activity.

- Manage site office administration matters

- Assist manager to liaise with clients.

- Handle workers matters such as uniform, safety shoes, safety training etc.

- Ensure workers compliance with in-house rules and regulation

- Check TMIS system for work on weekend, public holiday etc.

- Ensure proper time recording etc.

- Ensure workers attend to safety training, and arrange passes.

Requirements:

- Must be willing to work in Jurong Island and able to start within short notice.

- Min. 2 or more years of general administrative function.

- Related experience in handling timesheet and workers matters.

- Patience and diligence.

THIS IS A 2-YEAR CONTRACT ROLE

Job Overview

We are seeking a proactive and experienced ERP Manager to oversee the implementation and optimization of a new Enterprise Resource Planning (ERP) system, Microsoft Business Central, in the Finance department. This role involves coordinating with internal stakeholders and external vendors to ensure a seamless deployment while supporting the Finance team with ongoing ERP management and day-to-day workload distribution.

The ERP Manager will work closely with the Finance Director and two existing executives to enhance operational efficiency, streamline workflows, and ensure the ERP system meets organizational needs. This is a 2-year contract position with the potential for extension based on project requirements.

Key Responsibilities

ERP Implementation and Management

1. Lead the end-to-end ERP implementation process, including planning, testing, deployment, and post-go-live support.
2. Collaborate with external implementation partners and vendors to ensure deliverables meet timelines and quality standards.
3. Coordinate data migration, integration with existing systems and government’s InvoiceNow, and configuration of ERP modules (Financial Management, Reporting, budget, etc.).
4. Manage project milestones, risks, and resources to deliver on time and within budget.

Operational Support and Training

1. Provide day-to-day support for ERP-related tasks, including troubleshooting, user access management, and resolving system issues.
2. Develop training programs and documentation to empower the Finance team to use the ERP system effectively.
3. Act as the primary point of contact for vendor support and maintenance.

Collaboration and Optimization

1. Identify and implement process improvements within the Finance department, leveraging the ERP system to enhance efficiency.
2. Work with the Finance team to balance workload and address operational bottlenecks.
3. Provide regular updates to the Finance Director on project progress, challenges, and key decisions.

Key Requirements

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Information Systems, or related fields.
• Professional certification in ERP systems, project management (e.g., PMP), or finance (e.g., ACCA, CPA) is a plus.

Experience

• At least 5 years of experience in ERP system implementation and management, preferably with Microsoft Business Central or similar platforms (e.g., NetSuite, SAP).
• Proven track record of managing cross-functional ERP projects in mid-sized organizations.
• Experience working in Finance or with Finance teams is highly desirable.

Skills

• Strong understanding of financial processes, reporting, and compliance requirements.
• Excellent project management, communication, and stakeholder management skills.
• Ability to work collaboratively in a dynamic and resource-constrained environment.
• Proficient in Microsoft apps like Power BI, Copilot and Power Automate.
• Analytical mindset with problem-solving skills to address complex issues.

- To assist and contribute to execute the works relating to the project coordination between each department and classification, working out and monitor project schedule and planning.

- To control documentations of the equipment and material.

Duties:

• To compile vendor's manual and drawings for delivery documentation
• To issue Purchase Requisition Forms for all purchase.
• Follow-up & close all OFE related GDN.
• Arrange project punch list follow-up.
• Prepare & follow-up on Subcontractor contract development, and payment
• Other office work administration

ONE OF SINGAPORE’S TOP SME 1000 COMPANIES & LEADER IN OIL & GAS/ MARINE/ INDUSTRIAL SAFETY PRODUCTS IN JURONG IS LOOKING FOR CUSTOMER SERVICE COORDINATOR TO JOIN OUR TEAM.

www.noah.com.sg

COMPANY TRANSPORT PROVIDED FROM BOON LAY MRT

• PROVIDE SALES SUPPORT TO SALES TEAM
• ORDER PROCESSING
• LIAISE WITH CUSTOMERS
• ALL ASPECTS OF SALES ORDERS PROCESSING, DELIVERY ORDERS AND INVOICES
• INVENTORY CONTROL FUNCTIONS
• ATTEND TO CUSTOMER ENQUIRIES AND FOLLOW UP ENQUIRES
• ANY OTHER AD-HOC DUTIES AS ASSIGNED
• MIN 'O'/'A' LEVEL / DIPLOMA QUALIFICATION / FRESH GRADUATES
• ACCPAC OR ANY ORDER PROCESSING KNOWLEDGE AN ADDED ADVANTAGE
• GOOD ORGANISATION SKILLS & INTERPERSONAL SKILLS
• FRIENDLY, CHEERFUL DISPOSITION & CUSTOMER ORIENTATED
• TRAINING WILL BE PROVIDED

BONUS: PERFORMANCE BONUS

Live Streaming Backend Operation

Company Overview

Manne & Co is a live-streaming station that is looking to grow in the realm of content creation and develop marketing strategies that will effectively attract new fans and customers. As a forward-looking company, we adopt state-of-the-art technology in our live streams where customers can experience novel formats of online shopping.

Job Scope

• Monitor goods from suppliers / overseas suppliers and update in the system.
• Maintain the backend system to ensure timely updates on orders.
• Perform inventory control measures to ensure accuracy and minimise discrepancies.
• Ensure return orders are processed.
• Update details to ensure all information are accurate in the system.
• Arrange DHL on shipments to be arrived in warehouse.
• Ability to solve any processing order issues, return orders and customer complaints.
• Investigate and follow up on defects / missing items.
• Handle customers’ queries and ensure to maintain excellent customer service level at all times to fulfil customers satisfaction.
• Ability to work independently and delivery results under minimal supervision.

Job Requirement

• Min. 2 years relevant experiences in logistics industry or international trade-related experiences.
• Candidates with relevant working experience will also be considered.
• Possess excellent communication and interpersonal skills.
• Able to multi tasks.
• Familiar with MS Applications, particularly Microsoft Excel.
• Strong administrative skills with attention to details, proactive follow-up and efficient time management.
• Able to work independently in a fast-paced environment.
• Self-motivated and able to work under pressure.
• Team player and committed to work.
• Effective communication and co-ordination skill.
• Bilingual individuals, proficiency in Mandarin, spoken & written will be required.
• People person, friendly & customer centric.
• Able to commence work at a short notice.

Benefits

1) Career development & training opportunities

As Administrator, Facility Support you will be an integral member of the Administration team delivering service excellence to all visitors and callers to our Singapore facilities. As the face of our business, you will greet key clients, suppliers and NOV visitors, welcoming them to our site as well as being the main operator of the switchboard, screening calls and directing callers to their destination, taking messages where needed and informing internal customers of the missed call. You will provide critical administrative support to cross functional teams within NOV supporting various departments as and when required along with everyday tasks. Your proficiency in Microsoft Office software including Word, Excel and Outlook will be critical to this role as will your ability to provide excellent customer service to both internal and external customers of NOV.

DUTIES & RESPONSIBILITIES:

• Reception duties:Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
  Provide timely responses to queries or request
  Greet visitors’ arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
  Prepare and issue Door Access Control cards.
  Prepare welcome board for visitors
  Prepare slides/videos to be played in the screens within the facility
  Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
  Sort outward mail including DHL packages and incoming mail for distribution.
  Provide timely responses to queries or requests from customers, suppliers and public.
  Assist in facility maintenance when required
  Schedule meetings and maintain facility calendar
  
• Organise and arrange transport, lunches, accommodation as required for visitors and employees.
• Provide Executive support
• Provide remote facility support to other 2 facilities in Singapore
• Administrator for corporate mobile users, review monthly bill.
• Order and maintain stationery levels / pantry supplies for all departments within NOV.
• Filing of documents in Rigdocs.
• Purchase Requisition and PO receiving.
• Admin back up support and carry out any other relevant duties as assigned

Job Responsibilities:

1. Responsible in the daily operations of HR and Admin functions.
2. Responsible in managing job applications, scheduling for interviews, leave management etc.
3. To support in development and implementation of HR policies, plans, processes, programs, and projects.
4. Work with the cross department leaders and provide support and coaching to deliver actions that will drive people and organization performance to support delivery of organizational growth and business objectives.
5. Work closely with local government agencies to attract local talents.
6. Responsible for work passes application/ renewal/ cancellation/ appeals.
7. Support training and other governmental grants as well as coordinate all training courses and programs for staff.
8. Maintain and update Company's rules & regulations and 5S best practices.
9. To drive and maintaining Company culture, team spirit.
10. To drive employee’s engagement activities of Company event and teambuilding activities.
11. Taking charge of stationery and pantry supplies.
12. Upkeep and improve office working environment.
13. Manage corporate gifting.
14. Other ad-hoc duties as assigned.

Requirements:

1. Degree in Human Resource Management, Business Administration or equivalent.
2. Minimum 5 years of relevant working experience.
3. Knowledge of Singapore Employment Act would be advantageous.
4. Proficiency in MS Office (Word, Excel, Power Point).
5. Hands-on, organized, self-driven and detailed oriented.
6. Able to multitask in a fast-paced working environment.
7. Able to work long hours and work under tight timelines.
8. Posses entrepreneur spirit.
9. Fluent written and spoken communication skills and presentation skills.

Responsibilities:

· Plan, coordinate and oversee the installation and maintenance of internal systems of hardware, software and networks.

· Implement and manage security protocols, including access controls, backups and firewalls.

· Monitor, troubleshoot IT systems, including security system and networking.

· Manage servers, email systems, CCTV, HR system and others.

· Set up user accounts and PC workstations, Apps etc.

· Ensure the efficiency and reliability of IT infrastructure.

· Support web development and maintain Company portals.

· Maintain and support the Dynamics NAV ERP system.

· Conduct programming and develop Apps to support business operation.

· Provide IT support to internal and external users as needed.

· Maintain all IT related documentation and policies up to date.

· Perform other tasks as required.

Requirements:

· Minimum Diploma in IT, Computer Engineering, or a related field.

· At least 2 to 3 years of programming experience.

· Knowledge of system security, networking and database management.

· Good programming skills, with app development experience is a plus.

· Familiarity with access control, CCTV, and alarm systems is an advantage.

· Highly adaptable with a fast-learning ability.

· Open to young professionals and fresh graduates, eager to learn and grow.

Working Hours: 8am to 5.30pm (Monday to Friday)

Work Location: 5 Jalan Tepong

(Transportation is provided, pick-up at Lakeside MRT station)

Roles & Responsibilities:

• Provide administrative support in the areas of documentation, data entry, filing, reports for operations
• Liaise with customers for invoicing, payment, and delivery schedule
• Arrange delivery and collection schedules for drivers
• Other administrative works as assigned

Working hours:

• 5.5 days per week
• Monday - Friday; 9am - 6pm
• Saturday 9am - 3pm
• 1-hour lunch break per working day

Requirements:

• Able to speak English and Chinese
• Able to use a computer and Microsoft Words/Excel
• Responsible & hardworking
• 1-2 years of admin support experience
• Good customer service skills

Role Overview
The Operations Assistant supports the Operations Manager to ensures smooth operations by handling worker passes, safety training, PPE distribution, timecard collection, and other operational tasks.

Key Responsibilities

• Worker Logistics: Assist in planning and coordinating transportation for workers to and from job sites.
• Pass & Safety Compliance: Record, track, and apply for worker passes (e.g., Jurong Island Pass, safety passes) before they expire. Ensure workers meet mandatory training and certification requirements, keep records updated for compliance audits.
• PPE Management: Maintain inventory of PPE and distribute it to workers as needed.
  Ensure PPE records are up-to-date.
• Timecard & Timesheet Management: Collect and review timecards/timesheets from workers at month-end. Ensure records are accurate before submitting to the Accounts department.
• Training Coordination: Monitor workers' mandatory training and enroll them in required courses.
• General Support: Assist the Operations Manager with ad-hoc tasks related to daily operations.
  

Other Requirements: Ability to work in a fast-paced environment and handle multiple tasks.

Job Duties & Responsibilities:

1. Issuing, sending of PO via email and keep track of PO for procurement activities.

2. Liaising with store to monitor stock inventories required by Operations Unit is in place to avoid any potential material shortage

3. Liaising with open lines of communication and collaboration, manufacturing teams can ensure plant requirements are met efficiently and production runs smoothly.

4. Maintain an updated list of current and incoming inventory

5. Liaising/correspondence with suppliers to schedule deliveries or to discuss shortages or missed deliveries

6. Continuously sourcing of parts/materials as and when required

7. Performing Goods received and updating of system

8. Maintain records of purchases, pricing, and other necessary data

9. Co-ordinating with forwarder for preparing of documents/permit for incoming shipment clearance

10. Continuously liaising with Sales and other departments for their new requirement of material/parts

11. To negotiable and obtain best price quotes from suppliers based on various Purchase Requisition request within the company

12. Deals with defective goods damaged goods as and when required

13. Performing monthly stock take

14. Any other ad hoc jobs assigned

Skill/Experience

* Minimum 1 years of working experience in procurement.

* Management skill and ability.

* Self-motivated and able to work independently.

* Good communication skill.

* Computer literate

WhatsApp me @ 8780 0117 for a prompt response to your enquiry!

Joreen Hung | Reg No.: R24119971

Recruit Now Singapore Pte Ltd | EA Licence No.: 21C0845