Working Hours: Mon to Fri 8.30am-5.15pm
Work Location: Tuas Crescent (Company transport available from Marsiling and Jurong East)

Responsibilities:

• Source and identify suppliers for direct/ indirect materials/ services to expand supplier base and for new project/production needs.
• Obtain quotes from new sources to provide costing information and cost reduction
• Lead in conducting periodic price negotiation with suppliers to ensure competency in cost for materials/ services.
• Be part of team to conduct supplier qualification audit as well as parts qualification to ensure suppliers can meet company needs.
• Qualify suppliers once suppliers are selected in order to add suppliers into the Approved Vendor List.
• Conduct supplier performance review on a regular basis to manage supplier qualification and updates on supplier capabilities.
• Maintain standard operating procedures applicable to the Procurement department to ensure work flow process are consistence.
• Develop and negotiate favorable supply agreement with suppliers.

Requirements:

• Welcome Degree Holders in Mechanical Engineering without any working experience to apply
• Training provided

To Apply:

Please attach your resume in WORD with the following information :

• Reason for leaving last/ current employment
• Last drawn salary
• Expected salary
• Notice period

(We regret that only shortlisted candidates will be notified)

Responsibilities

• Perform reliable sourcing for materials and services based on required specification.

• Conduct RFI, RFP, RFQ, tender activities in accordance with Procurement Governance & Regulations.

• Carry out spend analysis and conduct purchase/contract negotiation with vendors/suppliers to ensure materials/services are acquired at most competitive pricing.

• Processing of PO, Change Order as well as timely deliveries and quality performance.

• Liaise and collaborate with stakeholders on materials/services received and closing of PO.

• Work closely and provide regular feedback on materials/services status to stakeholders.

• Any other ad-hoc duties as assigned from time to time.

Requirements

• Diploma or Degree in Engineering or similar position with at least 2 years working experience.

• Proficient in supply chain management.

• Knowledge and understanding in procure to pay process.

• Knowledge in automotive industry is an advantage.

• Familiar with SAP platform and Microsoft 365 office tools.

• Able to multitask, prioritize and manage time efficiently.

• Good negotiation skill.

• Good team player, a person with integrity, maturity and self-motivated.

Licence no: 12C6060

We are seeking a dynamic and experienced Procurement & Partner Manager to oversee procurement processes and manage strategic partnerships. The ideal candidate will take ownership of procurement and vendor management for our managed services business. This role requires someone who can streamline procurement, negotiate favourable contracts, and build strong partnerships to support our mission of helping our clients leverage technology without deep in-house IT expertise.

Responsibilities:

Vendor and Partner Relations:

• Manage and cultivate relationships with key vendors and partners.
• Negotiate favorable terms and contracts with suppliers and technology partners.
• Monitor vendor performance and ensure compliance with SLAs.

Procurement:

• Lead the end-to-end procurement processes and activities of sourcing, evaluation, contract management and purchase order issuance for hardware, software and services
• Ensure cost-effective procurement practices while maintaining product quality.
• Maintain the procurement process, workflows and policies, ensuring relevance to the business and alignment to the company’s objectives.
• Maintain accurate procurement documentation and track all purchases.

Cost and Budget Management:

• Analyse procurement data to find cost savings opportunities.
• Work with finance to manage procurement budgets and forecast spending.

Compliance and Risk Management:

• Ensure that procurement policies align with company and regulatory requirements.
• Mitigate procurement-related risks through robust risk management processes.

Collaboration:

• Collaborate with technical and business teams to ensure procurement aligns with company goals.
• Work with the finance team on budgeting and procurement planning.

Requirements:

• Bachelor’s degree in Business, Supply Chain Management, or a related field.
• Certifications in procurement (e.g., CIPS, CPSM) preferred.
• Experiences 5+ years in procurement and partner management. Experience working in IT or managed services environments is a plus. Proven experience in vendor relationship management and contract negotiations.
• Familiarity with procurement and partnership processes. Understanding of IT products, services, and supply chains.
• Experience with managed services procurement (endpoint, cloud, infrastructure).

Soft Skills:

• Strong negotiation and communication skills.
• Ability to collaborate with cross-functional teams.
• Analytical and problem-solving abilities.

• Location: Central & West
• Salary: $2500 - $2900
• Duration: 4+5 years contract
• Working hours: Monday to Friday: 8.30am to 6.00pm

Responsibilities:

• Support with raising of procurement requests and perform goods receipt via Authorities IT systems.
• Liaise with vendors for item availability and delivery schedule.
• Support with the processing of Request For Quotation (RFQ) to vendors.
• Educate and guide employees on the procurement policies and processes.
• Provide monthly procurement status report.
• To support timely response to employees’ enquiries on procurement matters.
• To assist supervisors with periodic audit checks and preparation of audit reports.
• To meet the quality service standards and customer satisfaction ratings as stipulated by the Authority.

Requirements:

• Diploma in Business Management or relevant discipline
• Good knowledge of Microsoft Office software/applications (e.g. Excel) and experience in SAP and Business Warehouse will be advantageous

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”

Responsibilities:

- Prepare financial records (general ledger, AP, and AR)

- Reconcile bank statements and ensure accuracy of financial data

- Prepare monthly, quarterly management account (P&L and Balance Sheet) & Yearly Budget

- Staff Claim Processing: - Prepare staff claims with its supporting documents and check with the claim policies.

- Send email reminder chaser and Statement of Account to customers

- Manage payroll functions(Monthly Salary, CPF, submission)

Requirements

· A Diploma or higher qualification in Account

· Preferably with 2 years of relevant work experience

· Knowledge in XERO Accounting will be an added advantage

Jobs Responsibilities:

· Pre-screen, sort and distribute all incoming mails and faxes to appropriate Project Supervisors and identify priority issues that require immediate attention

· Review of all contracts pertaining to the company projects

· Responsible for arranging meeting for the Project Manager, Assistant Project Manager or Site Supervisors

· Handle all documentation of site projects aspects in the company

· Prepare minutes for the meeting, notices, agendas and other correspondences in the department

· General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims

· Undertake any other ad-hoc projects/duties assigned

· Coordination with various project managers and team members

· Tracking of project activities

· Support Project Director/Manager on invoicing and purchasing requests

Requirements

Preferably with some relevant working experience in construction.

· 1 to 3 years’ experience in Project Admin

· Have been in a project coordinator role in construction environment

· Minimum ITE,“O” Level, diploma and “A” Level or equivalent;

· Diploma holders with limited working experience are welcomed.

· Outgoing with good communication and problem-solving skills for engaging with both internal and external parties to support project-related activities.

· Able to work independently and target oriented in a stressful environment.

· Computer-literate & Microsoft Office skills

· Able to start work immediately or within short notice

Please ensure you have submitted the additional information in the form below: https://forms.afizan.com/index.php/574672?lang=en

Please note that we will not consider your application if this form is not submitted.

Position: System Administrator

Employment Type: Permanent

Payroll Company: Afizan Pte Ltd, Singapore

Work Location: Client Site, Maxwell Road, Singapore

Working Hours: 8:30 AM to 6:00 PM

Interview Timeline: Shortlisted candidates will be contacted within two weeks of application.

Compensation and Benefits

• Salary: $4,000 to $6,000 (commensurate with experience)
• Annual Salary Increment
• Yearly Performance Bonus
• Health Insurance
• 5G Smartphone with Plan
• Subsidized Training and Certifications
• Annual Leave: 14 days per year
• Sick Leave: 14 days per year

Key Responsibilities

• Provide technical support to users, ensuring prompt issue resolution.
• Monitor and maintain the smooth operation of business support systems.
• Set up and provision new servers for ICT systems and websites.
• Perform system backups and manage antivirus protection.
• Diagnose and resolve hardware, software, networking, and system-related issues as they occur.
• Document changes, updates, and newly implemented processes accurately.

Candidate Requirements

• General understanding of networking concepts.
• 7 to 10 years of experience in Linux administration (RHEL, CentOS, Ubuntu).
• 5 to 8 years of experience managing File Servers, DHCP, and DNS.
• Familiarity with ITSM processes, including Configuration Item (CI) management, Change Management, and Incident Management.
• Ability to create or modify scripts using Python.
• Preference for candidates with a background in computer-related disciplines.
• A relevant degree or diploma in Information Systems or Information Technology.
• 2 to 5 years of experience in architecting Public or Private Cloud solutions.
• 5 to 8 years of experience managing AWS or Azure environments.
• 1 to 2 years of experience managing Public Cloud platforms (AWS/Azure).
• 2 to 5 years of experience in Public Cloud migrations.
• Proficiency in SQL and database operations.
• Strong critical thinking, problem-solving, and analytical skills.
• Excellent troubleshooting skills.
• Strong communication and interpersonal abilities.
• Effective time management skills with the ability to prioritise workloads and meet critical deadlines.
• Willingness to work on-call or during weekends as necessary.
• All nationalities welcome, but must be in Singapore with 2 years of local experience.

Why Join Us?

At Afizan Pte Ltd, we pride ourselves on fostering an inclusive and supportive environment where you can grow professionally while contributing to Singapore’s education landscape.

As a trusted name in Information and Communication Technology (ICT) solutions, we have been empowering small businesses, large enterprises, and government agencies for over a decade. Our mission is to make technology seamless and accessible, helping organisations achieve their digital transformation goals.

Join us and become part of a dynamic team dedicated to innovation and service excellence.

For more details, visit www.afizan.com

Responsibilities:-

• Provide admin support to operation as well as quality control & safety/health dept
• Assist in administrative duties and other duties as assigned

Requirements:-

• Minimum Diploma or equivalent
• Possess 2 years of experience preferably in oil & gas industry will be an advantage
• Matured personality, dynamic, self-motivated and result-oriented
• Able to work independently with min supervision
• Positive attitude and good personality
• Proficient in MS Office

About the Company

Our Client is a leading producer and distributor of industrial equipment and tools.

Responsibilities

We’re looking for a proactive Network Administrator to work closely with international teams to provide network support.

• Perform L1/L2 support for network infrastructure and network security;
• Manage network solutions, including routers, switches, servers, and other network security solutions;
• Ensure that internal SLAs are met;
• Work closely with internal and external teams, ensuring that projects are delivered in accordance with specifications and within budget;
• Support SD-WAN deployments;
• Administer and manage network security solutions, performing maintenance and upgrades on networks as necessary;
• Prepare performance-related reports as necessary;
• Manage and update documentation as required.

Requirements

• Degree or Diploma in Information Technology or related discipline;
• Hands-on experience working with network and network security solutions;
• Experience working with SD-WAN deployments;
• Excellent knowledge of network technologies;
• Knowledge of system and network security;
• Analytical skills, with the ability to troubleshoot and find solutions;
• Good communication skills;
• Sense of responsibility and accountability.

Employment Details

• Permanent role;
• Attractive remuneration and benefits

Get in touch with us

If you’d like to explore this opportunity, please reach out to Cleon Tan (Regn No. R1547199) at [email protected] for a confidential discussion.

FCS CAREERS PTE LTD (EA 94C4359)

Data Protection Notice: By submitting any application or resume to us, you acknowledge that you have read, understood, and agreed to our Data Protection Policy (www.fcs-careers.com/about/data-protection), and that you consent to the collection, use and/or disclosure of your personal data by us for the purposes set out in the Policy. You may withdraw consent or make an access or correction request in respect of your personal data, however, depending on the nature or scope of such request, we may not be able to continue providing services to you. For any request, enquiry, or feedback, please contact our Data Protection Officer ([email protected]).

Responsibilities:

• Provide support for and administration of database platforms including installation, upgrades, configuration, consolidation, monitoring, tuning, and maintenance
• Learn and support best-practice database platform security measures
• Collect and review database performance metrics and proactively address performance concerns
• Work with team members to identify performance issues and troubleshoot them in a quality way
• Maintain and develop database platform frameworks in PowerShell (Windows) and Shell (Linux) to streamline administration and operational processes
• Develop automation around daily operations and database self-service
• Create and maintain detailed documentation of the database environment
• Any other ad hoc duties as assigned by supervisor.

Qualifications:

• BA/BS in Computer Science preferred
• 3-5 years of database experience
• Helpdesk background is a plus
• Working knowledge in Windows and Linux platforms
• Experience in Scripting languages is a plus
• Experience supporting Oracle / SQL Server

Interested applicants, please email your resume to Andre Chua Jing Ming

Email: [email protected]

CEI Reg No: R1989053

EA Licence No: 99C4599

Recruit Express Pte Ltd

The Program Administrator will be based in Changi reporting to Assistant Program Manager.

This role assists with managing customer accounts in all aspects of the business relationship.

Job Responsibilities

• Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems.
• Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments.
• Prepares program reports and executive presentations for management, client, or others.
• May assist in metric development and tracking for the program.
• Occasional travel to customer locations.
• Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities.
• Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact.

Job Requirements

• Typically requires a Bachelor’s degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry.
• Demonstrates advanced knowledge of functional concepts and a solid comprehension of Flex policies and procedures.
• Has awareness of the functional impact upon work processes and other functions.
• Use of the following tools may be required: Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems.
• Demonstrates advanced functional skills which may be used to conduct on-the-job training and/or guide other employees.

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.

Job Responsibilities

System Maintenance and Configuration:

• Install, configure, and maintain hardware and software for the organization’s infrastructure.
• Monitor system performance to ensure everything runs smoothly and securely.
• Regularly update systems to provide necessary patches and upgrades.

Network Management:

• Manage network servers and technology tools.
• Set up user accounts and workstations.
• Monitor network performance and integrity.

Security:

• Ensure security through access controls, backups, and firewalls.
• Frequently review security protocols and make adjustments as needed.
• Respond to and resolve help desk requests.

Data Management:

• Oversee data storage solutions and database systems.
• Ensure data recovery and backup procedures are in place and functioning correctly.
• Manage and store backups.

Troubleshooting and Support:

• Troubleshoot issues and outages.
• Upgrade systems with new releases and models.
• Provide technical support and training to other employees.

Documentation and Policy Development:

• Develop expertise to train staff on new technologies.
• Build an internal wiki with technical documentation, manuals, and IT policies.
• Document system performance and plan for future upgrades.

Collaboration and Communication:

• Work closely with IT project managers and other technical staff.
• Collaborate with other departments to understand their technical needs and implement IT solutions.
• Report regularly on operation status.

Job Requirements

• Degree/Diploma in Computer Science/Information Technology.
• Basic knowledge of computer networks/infrastructure.
• Strong analytical and problem-solving skills.
• Good understanding and possess troubleshooting know-how on IT infrastructure and software.
• Able to handle sensitive information confidentially.
• Minimum 2 years of experience in a similar field.
• Strong knowledge of MS 365 and Azure.

The role supports the Learning & Knowledge Services Department (Technical Training Center). The position provides administrative support related to curriculum creation, reporting certification compliance, and maintaining system/process workflow for our Global Support Services workforce.

The ideal candidate is experienced in learning management system software and administration. We seek an administrator who understands time-based deliverables for large projects. To be successful in this position, you should have an insightful understanding of learning management systems, attention to detail, and good time management for task completion.

• Handle certification related issues such as enrolling, cancellation and data discrepancies
• Reconciles student certification training records.
• Track and monitor certification compliance, progress status, and provide monthly reports to Certification Manager
• Uses office automated systems to input data, generate reports and conduct specialized research projects as requested by the Certification Manager
• Updates logs and databases and maintains files and documentation
• Works simultaneously on multiple projects based on current curriculum needs

Requirement

• Diploma or Bachelor’s Degree qualification
• A minimum of 2 - 4 years of administrative experience preferably for training
• Experience with learning management system software is an advantage
• Experienced with Microsoft excel (prefer intermediate level)
• Good command of written and spoken English language
• Ability to work in a fast-paced environment with the ability to solve urgent issues real time with minimum supervision

Responsibilities

• Coordinate with contractors and suppliers to manage office facilities and maintenance tasks, and oversee office renovation projects.
• Handle general office operations such as ordering supplies and arranging for annual cleaning services.
• Maintain accurate documentation, payments, and records related to facilities management.
• Oversee the budgeting process for fixed assets and manage the procurement cycle.
• Conduct yearly stock-taking of fixed assets and prepare the necessary reports for internal audits.
• Manage travel arrangements for staff and visitors, including flight bookings, accommodations, and transport logistics.
• Work closely with the travel agency, negotiate corporate airline rates, and coordinate with Concur for resolving travel-related issues.
• Perform other tasks as assigned by the General Affairs Department.

Requirements:

• A Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of relevant experience in general administrative roles.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Highly organized, meticulous, and resourceful, with the ability to work effectively as part of a team.
• Self-driven and capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: QWVY35R9

12 months renewable contract through Encora

Technical Expertise and Knowledge include:

- OS : Windows, Linux, AIX,

- Middleware : WebSphere Application Servers, WebSphere Message Queue, Tivoli Directory Services, WebSphere Network Deployment Manager, Edge Server, IBM Integration Bus, IBM MessageSight, IBM DataStage.

- Backup software : Tivoli Storage Manager, - Storage: V3000, V5000, V7000/V9000 SAN

- Hypervisor: VMWare.

- Others include Tape Library, BOE, Web Server, HACMP, HMC, SAN Switch, UPS, Samba, Flashcopy, VIOS, Red Hat Virtualization.

- Windows Desktop installation, configuration and support - WebSphere, IIB, Application Deployment - Unix shell and VB scripting

A Backup Administrator ensures data is securely backed up and can be restored, managing backup systems, troubleshooting issues, and maintaining reliable data protection across servers and storage.

Technical Skills:

• Veritas NetBackup: Master Server, Media Server, Data Domain (DD9300, DD9400, DD6900), NBU Media Appliance
• Tape Library: TS4300
• Azure Recovery Services Vaults: Azure Portal
• SAN Switches: IBM 48-Port & 24-Port Switches

Key Responsibilities:

• Manage and support Veritas NetBackup, Data Domain, Azure Recovery services, and SAN switches.
• Administer backup environments across Unix, Linux, and Windows servers.
• Troubleshoot and resolve backup, tape, and storage issues.
• Build and deploy backup infrastructure and repositories.
• Ensure backup service reliability and simplicity for customers.
• Handle critical backup infrastructure issues and work with vendors for service level maintenance.
• Participate in on-call rotations and provide peer support and coaching.
• Produce operational reports and manage backup systems at scale.

Preferred Skills:

• Experience with Veritas NetBackup 10.X.X, Data Domain, and Azure Recovery Services Vaults.
• Strong troubleshooting skills and ability to manage complex technical issues.
• Knowledge of backup products (command line and GUI).
• Familiarity with change management and incident management processes.
• Client engagement and report development experience.

For interested applicants, kindly click “apply”

EA Personnel Name: Melody Sim
EA Personnel No: R2095899
EA License No: 16C8443

Description:

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Manage agendas/office arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Other ad-hoc duties assigned by management

Requirement:

• High school diploma and above, preferred with minimum 3 years experience related works
• Excellent communication and presentation skills
• Ability to multitask, prioritize, and manage time effectively

• Manage obligations to suppliers, customers and third-party vendors.
• Reconcile financial statements.
• Prepare, send and store invoices.
• Contact clients and send reminders to ensure timely payments.
• Submit tax forms.
• Identify and address discrepancies.
• Report on the status of accounts payable and receivable

Job Summary:

As a Project Administrator in our architectural firm, you will play a critical role in supporting the project management team and ensuring the smooth execution of architectural projects. This position requires excellent organizational skills, communication, and attention to detail. You will work closely with architects, project managers, and other team members to manage the documentation, scheduling, and administrative tasks related to project delivery.

Key Responsibilities:

• Maintain and manage all project documentation, including contracts, plans, drawings, and correspondence.
• Ensure all project records are up-to-date and filed correctly.
• Prepare and distribute project-related documents to clients, consultants, and contractors as needed.
• Assist with project scheduling and ensure timely updates of project timelines.
• Coordinate meetings, site visits, and reviews with clients, consultants, and contractors.
• Track project milestones and deadlines, ensuring timely completion of tasks.
• Serve as the point of contact for project-related inquiries, maintaining effective communication with all stakeholders.
• Prepare and send meeting agendas, take minutes, and follow up on action items.
• Assist in drafting reports and presentations for internal and external meetings.
• Support the project management team in monitoring budgets, invoices, and expenses.
• Assist with the preparation of tenders, proposals, and presentations.
• Coordinate submissions to regulatory authorities and ensure compliance with relevant regulations.
• Provide general administrative support to the project team, including organizing project files, scheduling appointments, and managing office supplies related to the project.
• Assist in tracking project hours and preparing timesheets for the team.
• Ensure that all project documents meet company standards and are delivered accurately and on time.
• Assist in identifying potential project risks and work with the team to develop mitigation strategies.
• All other ad-hoc tasks as assigned by reporting manager.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Project Management, or a related field.
• Experience in an administrative role, preferably in an architectural, construction, or engineering environment.
• Proficiency in project management software (e.g., Microsoft Project, AutoCAD, etc.) and office applications (e.g., Microsoft Office Suite).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of architectural or construction terminology is an advantage.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and manage multiple tasks effectively.
• Team player with a positive attitude and strong work ethic.
• Flexibility and adaptability to changing project needs.
• Min 3 years of experience in a project administrator role within an architecture, construction, or engineering firm.
• Familiarity with architectural design processes and terminology.

Key Responsibilities:

• Oversee database management activities, including upgrades, patching, performance monitoring, and issue resolution.
• Ensure database backup, recovery processes, and disaster recovery planning are in place and regularly maintained.
• Create and maintain detailed design documentation for all database management activities.
• Establish and enforce database standards, procedures, and best practices to ensure data integrity and security.

Requirements:

• Minimum 5 years of experience in database administration.
• Strong proficiency in MongoDB and SQL Server.
• Oracle database is nice to have.
• Experience in scripting, query tuning, and optimization.
• Familiarity with system development and integration processes.
• Experience in banking/financial industry is a definite advantage.
• Strong client facing skills
• Excellent troubleshooting skills and a proactive approach to resolving database issues.

Role Summary

Our client is looking for a System Administrator to achieve the following objectives:

• Ensure the smooth operation and maintenance of the group IT systems.
• Maintain and update existing group systems in accordance with established processes and standards.
• Provide reliable and efficient local support for the office, ensuring minimal downtime and maximum productivity.

Main Responsibilities

• Update and maintain the existing group systems, ensuring they are in line with appropriate processes and standards.
• Provide local support for the office, which consists of approximately 40 people.
• Monitor system performance and troubleshoot issues to ensure continuity of services.
• Implement and maintain security protocols to protect the company's IT infrastructure.
• Collaborate with other departments to understand their IT needs and provide appropriate solutions.
• Document system configurations, processes, and procedures for future reference.

Qualifications & Experience

• Bachelor’s Degree in Information Technology or relevant fields.
• At least 1 year of relevant working experience.
• Strong knowledge of Microsoft Windows environments.
• Proficiency in system administration tasks such as resources deployment, system updates, and troubleshooting.
• Excellent problem-solving skills and the ability to work under pressure.
• Good communication skills to effectively support and train users.
• Ability to work independently and as part of a team.

Nice to Have:

• Experience with PowerShell scripting and/or Infrastructure as Code (Terraform).
• Knowledge of network administration and security protocols.
• Familiarity with other operating systems such as Linux.
• Experience with virtualization technologies such as VMware.
• Certification in relevant IT fields (e.g., Microsoft Certified: Windows Server, CompTIA Network+).

Who Are We Looking For

We're looking for someone to provide game changing services to our customers. Resourceful, independent and strong follow up skills are key qualities in this position.

You will be interacting with customers, responding to their needs. Gather customer’s information and determine the issue by evaluating and analysing the symptoms. You will follow up and make scheduled callbacks to customers where necessary. You will help build, maintain and troubleshoot the client's infrastructure. You will be working alongside other engineers to ensure highest levels of client service delivery.

Your Duties & Responsibilities

● Provide Level 1 / 2 IT support to end users (onsite / remotely)

● Provide front-line IT support to employees via walk-ups, tickets, and MS Teams

● Maintain accurate ticketing processes and asset management tracking records

● Provide emergency requests / VVIP support outside of business hours

● Monitor, troubleshoot, and repair IT hardware and software

● Handle hardware and software sourcing / purchasing

● Write and update technical documentation for end users and the IT team

● Assist in Projects / Audits based task given by the IT team

● Liaising with 3rd party vendors

You're Good At

● Good interpersonal skills

● Highly adaptable and flexible

● High level of ethics, values, integrity and trust

● High proficiency in both written and spoken English

Will Be Awesome If You Are/Have

● Highly disciplined and productive when working independently

● Takes initiative to identify gaps and develop solutions to close the gaps

● Good in follow up and follow through to complete tasks

● Powershell / CMD Line Scripting

● Deployment Knowledge (SCCM/Intune/Custom Imagings/Software Centers)

● Windows Server Knowledge

Qualifications

● Minimum 2 years of experience providing IT support in a corporate environment

● Experience in supporting and troubleshooting Windows 10, MS Office, Windows Server (ADFS/LDAP/WSUS) in a business environment

Facilities Administrator

Work Dynamics - Integrated Facilities Management

What your day-to-day will look like:

• Maintain leave records
• Liaise with HR on OT claims
• submit IT access requests
• Onboarding of new joiners, offboarding of leavers,
• Liaise with UBS vetting teams on new joiner vetting status
• Request for office & IT access
• Update contract records
• Assist in calendar invites / meeting room reservations / logistics
• Assist in T&E claim submission
• Assist in travel approval requests
• Submit Purchase Order requests to JDE and maintain the PO tracker
• Follow-up with teams on Corrigo work orders
• Review and submit JLL vendor invoices
• Liaise with vendors on invoice submission and payments
• Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
• Prepare GMP, adhoc & project billings to client
• Submit revenue & expense accruals
• Prepare financial report (MMR) with updates from all team leads
• Update Regional finance on IFM invoice payments
• Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
• Assist on new joiner matters
• Draft, review, and revise contracts
• Negotiate contract terms with clients and vendors
• Ensure all contracts comply with company policies and legal requirements
• Maintain a comprehensive contract database
• Monitor contract deadlines and renewals
• Coordinate with internal departments to gather necessary information
• Prepare reports on contract status and performance
• Assist in resolving contract disputes
• Develop and implement contract management processes

Key Responsibilities:

• Oversee database management activities, including upgrades, patching, performance monitoring, and issue resolution.
• Ensure database backup, recovery processes, and disaster recovery planning are in place and regularly maintained.
• Create and maintain detailed design documentation for all database management activities.
• Establish and enforce database standards, procedures, and best practices to ensure data integrity and security.

Requirements:

• Minimum 5 years of experience in database administration.
• Strong proficiency in MongoDB and SQL Server.
• Oracle database is nice to have.
• Experience in scripting, query tuning, and optimization.
• Familiarity with system development and integration processes.
• Experience in banking/financial industry is a definite advantage.
• Strong client facing skills
• Excellent troubleshooting skills and a proactive approach to resolving database issues.