Financial Management

• Oversee and maintain financial records, including handling accounts payable and receivable.
• Accurately and efficiently process invoices, expense claims, and financial transactions.
• Monitor and reconcile bank statements along with preparing financial reports.

Financial Reporting

• Create and deliver financial reports to management, emphasizing key financial indicators.
• Analyze financial data to identify patterns and suggest areas for improvement.

Billing and Reconciliation

• Prepare invoices and ensure billing accuracy.
• Reconcile payments, address discrepancies, and follow up on overdue accounts.

Record Keeping

• Organize and maintain accurate financial records to facilitate audits.
• Develop and manage efficient filing systems for financial documents
• Track budget performance and provide relevant financial updates to management.

Communication and Collaboration

• Work with internal teams, to resolve financial issues and enhance processes.
• Effectively communicate on matters related to billing and financial management.

Compliance and Regulatory Adherence

• Ensure compliance with applicable financial regulations and healthcare industry standards.
• Stay updated on changes in accounting practices and healthcare-related regulations.

Requirements:

• Diploma or degree in Accounting, Finance, or a related field.
• Relevant experience in accounting or finance in a shipmanagement comapny.
• Proficiency in accounting software and Microsoft Office tools.
• Strong analytical and problem-solving capabilities.
• Excellent communication and interpersonal skills.

Development:

• Training Development: Collaborate with the Technical Director to design and create training programs aligned with the association’s objectives. This includes developing engaging and effective training materials, modules, and resources.
• Training Management: Organize training sessions for members and non-members across various organizational levels. Ensure training is interactive, engaging, and outcome-focused while proactively suggesting improvements or updates to course content.
• Evaluation and Feedback: Measure training effectiveness through evaluation methods and gather feedback to enhance training programs. Incorporate suggestions from trainers and participants to refine the curriculum and offerings.
• Mentorship: Provide guidance and support to members, aiding their professional development and growth.
• Training Marketing: Work with the Training Officer to promote both existing and new courses, ensuring effective marketing strategies. Provide administrative and follow-up support to ensure program success.
• Compliance: Ensure all training programs adhere to association policies, industry standards, and best practices.
• Documentation: Maintain accurate records of training activities, including attendance and evaluation results.

Skills and Competencies:

• Training Management: Ability to organize dynamic and impactful training sessions while enhancing course content.
• Evaluation and Feedback: Expertise in assessing training effectiveness and driving improvements.
• Communication Skills: Strong written and verbal communication abilities.
• Mentorship: Skills to guide and support members’ professional growth.
• Training Marketing: Knowledge of promoting courses and managing associated administrative tasks.
• Compliance: Ensures programs align with policies and regulatory standards.
• Problem-Solving: Proactive and resourceful in addressing challenges.
• Team Collaboration: Works effectively with colleagues across departments.

Requirements:

• Education: Diploma in Business Administration, A-Level, or equivalent qualification. Fresh graduates are welcome to apply.
• Experience: Relevant work experience is an added advantage.
• Customer-Centric: Strong interpersonal skills to engage and support members effectively.
• Technical Skills: Proficient in Microsoft Excel, PowerPoint, and Word.

Job Description

Handle full spectrum of HR functions but not limited to:

HR:

• Manage the payroll system and perform payroll duties for Singapore and Malaysia in a timely manner
• Handle employees queries on payroll and HR related matters promptly
• All work pass related matters (application, renewal, cancellation, etc.)
• Talent acquisitions
• Maintain and update all employee data/documents promptly and accurately.
• NSPay, maternity leave, etc.
• MOM surveys and reports
• On-boarding and off-boarding
• Participate in continuous change management and payroll processes streamlining
• Ad-hoc duties will be assigned from time to time

Administration

• Raise Purchase Order
• Stand-in for receptionist during her absence
• Office maintenance
• Ad-hoc duties will be assigned from time to time

Requirements:

• “O” Level or Diploma holder with at least 02 years relevant working experience as a generalist
• Relevant payroll experience for 150+ headcount is a MUST
• Competent with Times Software
• Well-versed in MS office especially Excel is advantageous
• Well-versed on Employment Act and HR practices and regulations
• Meticulous and problem solver
• Excellent interpersonal and communication skills
• PC literate of MS Office (Excel, Word, PowerPoint)
• Ability to work under pressure and in a fast-paced environment
• Pleasant personality with positive mindset and “can do” attitude
• HR / payroll experience in retail or F&B sector with high volume is highly desirable

About Us: At Good News Community Services, we are dedicated to making a meaningful difference in our community. We provide essential services and support to those in need, and we are looking for a passionate and diligent Finance & Admin Executive to join our dynamic team.

Job Overview: As a Finance & Admin Executive, you will play a critical role in maintaining the financial health of our agency and ensuring smooth administrative operations. Your meticulous attention to detail and strong organizational skills will support our mission to deliver exceptional services to our community.

Key Responsibilities:

• Financial Management: Oversee financial transactions, manage accounts payable and receivable, prepare financial statements, and ensure compliance with financial regulations. Responsible for the preparation and conduct of the annual financial audit exercise. Assist to compile FD rates and update cashflow forecast.
• Budgeting & Reporting: Assist in budgeting processes, monitor expenditures, and prepare financial reports for management review.
• Administrative & Secretariat Support: Handle day-to-day administrative tasks, including office management, correspondence, filing and scheduling.
• Human Resources Support: Assist in HR functions such as payroll processing, maintaining employee records, and coordinating training sessions.
• Grant Management: Monitor grant funding, prepare necessary documentation for grant applications, and ensure compliance with grant requirements.
• Stakeholder Coordination: Liaise with internal and external stakeholders, including clients, vendors, and government agencies.

Qualifications:

• At least a Diploma in Finance, Accounting, Business Administration, or related field.
• At least 2 years of experience in finance and administrative roles.
• Proficiency in Xero accounting software and Microsoft Office Suite.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and as part of a team as well.
• Passion for social service and commitment to the agency’s mission.

Why Join Us:

• Be part of a compassionate and dedicated team working towards social betterment.

Job Responsibilities:
• Lead the month end closing activities, prepare and review of journals and reports
• Prepare monthly financial statements, audit schedules, reconciliation of accounts,
inter-company confirmation and other accounting records
• Ensure timely and accurate submission of GST, annual tax returns and other
statutory filings
• Liaise with external auditors, tax agents, banks, corporate secretary and
government authorities for all statutory and regulatory requirements to ensure
compliance
• Perform monthly inventory reconciliation & attend yearly stock take activity
• Review, implement and improve financial workflows/processes to strengthen
internal control and compliance and to enhance operational efficiencies
• Assist in Forecasting and Budgeting
• Provide mentorship to junior members of the team
• Any other ad hoc duties as assigned by the Reporting Manager.

Requirements:

• Degree in Finance, Accounting or equivalent qualification.
• 5 years and above with team management experience
• Meticulous, possess good analytical and problem-solving skills
• Good knowledge and experience of Xero is a major plus.
• Able to work well under pressure and able to cope with tight deadlines
• Adaptable, determined and be someone who wants to be in a fast-paced
environment that promotes changes and drive for achievements

Responsibilities:

• Perform general bookkeeping and full set of accounting functions - handle daily operational AP/AR tasks including invoicing, payment, receipts etc
• Perform monthly reconciliation and reports
• Debts collections - Contact customer to ensure that their payments are made on time
• GST filing
• Prepare monthly sales commission and checking of incentives
• Handle any other ad-hoc hoc assignments and projects as assigned

Requirements:

• Meticulous and organized
• Possess positive learning attitude & a good team player
• Pro-active and able to multi-task and work independently within deadline
• Knowledge of "XERO" Software will be advantage
• With at least 2 years accounting experience will be advantage
• Working hours & days: 5 days work week 9am to 6pm
• Working location - Ubi

Responsibilities:

• Manage calendaring for senior management and team schedules.
• Oversee front desk operations, including greeting visitors and handling calls.
• Maintain office cleanliness, monitor and replenish pantry supplies and office resources.
• Raise and process purchase orders (POs), invoices, and expense claims.
• Prepare tax invoices, delivery orders, and monitor monthly sales.
• Track incoming shipments and coordinate delivery dispatches.
• Lead correspondences with counterparts’ administrative teams when hosting visitors, partners, and customers.
• Perform accurate data entry into databases and spreadsheets.
• Maintain and manage confidential files, documents, and records.
• Update and maintain system databases for claims and other administrative records.
• Plan and organize company events, meetings, and conferences.
• Lead initiatives for team welfare and morale-building.
• Develop and implement SOPs to improve office processes.
• Identify key operational challenges and propose effective solutions.

Requirements:

• Possess Diploma/Degree in HR/BA relevant with minimum 4 years of prior experiences
• Proficient in Microsoft Office Suite and other relevant software. Excellent communication skills, including good telephone etiquette. Strong interpersonal skills and the ability to work collaboratively. Attention to detail and a proactive, problem-solving mindset
• Ability to work independently and prioritize tasks effectively
• Familiarity with startup environments is a plus

Please include the following information in your resume.

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R22111484 Ketty Lim

Role:

• Support the Operator/Marine Superintendent in maintaining and updating the HSSEQ management system.
• Coordinate and track the progress of vessel vetting inspections from initial request to final approval, including communication with vessels, oil majors, agents, and internal departments.
• Attend Marine Department meetings, take minutes, and distribute them as necessary.
• Assist in updating, verifying, and maintaining the OCIMF Vessel Particulars Questionnaires (VPQ), along with internal records and marine databases such as SIRE, Q88, SIS3, and CDI.
• Ensure a steady flow of information from the fleet to the department, ensuring timely receipt of updates.
• Manage and distribute incoming mail from ships appropriately within the office.
• Track and document acknowledgments from the fleet.
• Assist in producing required statistics for the Marine Department.
• Prepare documentation for Management Reviews.
• Maintain and update Fleet Notices and Circulars in the DANAOS system on a monthly basis.
• Perform general administrative tasks as required.
• File marine-related weekly and monthly reports and documents from vessels and other sources, transitioning to electronic filing in DANAOS.
• Ensure compliance with voyage instructions and guide vessel masters according to governing charter parties.
• Coordinate with purchasers, Superintendents, and logistics providers for planning the loading, unloading, or transshipment of stores and spares.
• Monitor and compare actual fuel consumption of vessels against budgeted figures to ensure cost efficiency.
• Track vessel movements and performance, providing reports to relevant stakeholders.
• Communicate and negotiate settlements for disputes involving cargo damage, shortages, laytime, underperformance, etc., based on charter parties.
• Handle clerical tasks such as filing shipping documents and entering voyage data into business applications.
• Assist with compiling documentation for insurance claims.
• Coordinate with Masters and Charterers regarding unplanned stoppages or repairs, including follow-ups on OFF/ON Hire reports and vessel-side reporting (under Technical Superintendent guidance).
• Support vessels with operational matters like loading, discharging, tank cleaning, or grade changes (under Marine Superintendent guidance).
• Assist with post-fixture activities, including cargo documentation (e.g., BLs, LOIs), cargo quantity issues, and additional insurance requirements (e.g., AWRP, KnR) as directed by the Marine Superintendent.
• Monitor bunker ROB and vessel requirements, including notifications to charterers if needed, and ensure proper intake and segregation on board (with guidance from the Technical Superintendent and Master).
• Appoint agents on behalf of owners as needed.
• Monitor vessel speed and consumption to comply with charter party requirements.
• Collect and document customer feedback.

Requirements:

• Diploma holder in a related field or discipline.
• At least 3 years of experience in the marine industry.
• Demonstrates initiative and the ability to multitask effectively.
• Tech-savvy and adaptable to working with ERP systems.

The Senior Human Resources (HR) Executive plays a pivotal role in managing and overseeing various HR functions to ensure the effective operation of our organization's human capital.

Job Description:

• Recruitment and Staffing: Lead the recruitment process, including job postings, candidate screening, interviewing, and selection.
• Employee Relations: Serve as a liaison between management and employees, addressing workplace issues, grievances, and disciplinary actions.
• Performance Management: Oversee performance appraisal systems, provide feedback, and implement development plans to enhance employee performance.
• Training and Development: Identify training needs, organize professional development programs, and facilitate continuous learning opportunities.
• Compensation and Benefits: Administer payroll, benefits, and compensation structures to ensure market competitiveness and internal equity.
• HR Policy Development: Develop, implement, and update HR policies and procedures in compliance with labor laws and organizational objectives.
• Compliance: Ensure adherence to local employment laws and regulations, maintaining up-to-date knowledge of legislative changes.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Several years of HR experience, with a focus on senior or managerial roles.
• Strong understanding of Singaporean labor laws and HR best practices.
• Excellent interpersonal and communication skills.
• Demonstrated ability to handle confidential information with discretion.

• Events on-site coordination and execution (both in-person and virtual events)
• Events management and operations
• Events logistics set-up, preparation, and tear-down
• Client management, event facilitation, and briefing
• Recruiting, training, and management of a team of facilitators
• Events logistics planning, inventory management, stock-check, and equipment maintenance
• Developing and testing new games, creative workshops, and experiences
• Administrative duties and other matters required

Job Requirements:

• Fresh graduates are welcome to apply
• At least 1 year of relevant event experience preferred
• Outgoing and Sporty personality (love interacting with clients, coordinating events, client briefings, and set up and tear-down activity equipment)
• Strong work ethic, responsible, meticulous, and a problem-solver
• Able to handle a hands-on working environment (involves physical work, conducting outdoor events under the sun, event set-up and tear-down, maintaining equipment, etc)
• Proficient in using software such as Microsoft Office, Google Docs, Google Slides, Google Sheets, Zoom, etc)
• REQUIRED: Class 3 Driver’s License (Auto or Manual) (You will be required to drive our company vans)

Why Join Us:

• Join our fun and dynamic team to build the brand with us!
• Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc)
• Great career progression (if you perform well, you might be heading a team of operations executives more quickly than usual)
• Great working environment with capable people, merit-based systems, and nurturing culture
• Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company

Benefits:

• Salary Range: SGD 2500 to SGD 3500 per month depending on qualifications & experience
• Performance bonus and incentives
• Medical, dental, and wellness benefits
• Great career progression opportunities
• Supportive and fun working environment with nurturing culture
• Training and mentorship provided
• Work in a fast-growing company and deliver real-world impact
• International and collaborative team
• Regular team bonding gatherings, outings, and year-end party to have fun with each other
• Company Incentive Trips
• Snacks, coffee, and drinks, in the office

Key Responsibilities:

• Manage day-to-day administrative tasks, including maintaining office supplies, coordinating office maintenance, and supporting general office operations.
• Accurate and timely processing of payroll for both office staff and ship crew, ensuring compliance with relevant regulations and company policies.
• Develop and manage a comprehensive performance appraisal system to facilitate employee growth and development.
• Contribute to the development, implementation, and review of HR policies and procedures to align with industry best practices and legal requirements.
• Manage the full recruitment cycle, from sourcing and interviewing candidates to onboarding new hires. Conduct exit interviews and manage employee offboarding processes.
• Organize company events and initiatives to foster a positive and engaging work environment.
• Handle employee feedback, address concerns, and resolve workplace issues effectively and professionally.
• Attend meetings, take minutes, and distribute them to relevant stakeholders.
• Develop and implement workflow charts to optimize processes within departments and across the company.

Qualifications:

• Diploma in Human Resources Management or a related field.
• Minimum 3 years of proven experience in a similar HR role.
• Strong knowledge of Singapore's employment laws and regulations.
• Proficient in payroll processing and HR systems.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

Design Job Scope:

• Mood boards, design development and presentation.
• Design and fabric research, sourcing, preparing prototype and prototype development.
• Create technical drawings for sampling and presentation.
• Liaise with relevant parties on development and construction.

Marketing Job Scope:

• Assist Manager in campaign planning, execution and all marketing related matters
• Manage external vendors for SEO, SEM strategies
• Propose and plan all relevant social media and digital content calendars aligned to the Marketing Calendar (IG, Linkedin etc.)
• Manage, create and copywriting work of all marketing materials including product catalogues, corporate presentation, promotional flyers, advertising materials, etc.
• Be involved with photography for all social media platforms and keep websites up to date
• Keep current and abreast on all digital content trends and conduct market research and competitor analysis
• Assist to coordinate and liaise with media to secure brand exposure and relevant partnerships
• Manage all product related information update on website
• Weekly & monthly report analysis for campaigns and engagement
• Any ad-hoc duties as assigned

Job Scope:

• Manage and maintain the AV resources and systems in the school.

• Provide AV technical support for school events and classroom activities.

• Perform AV inventory management and maintenance with vendors including procurement of AV resources.

• Assist in the school broadcasting (e.g., TV Broadcast System) and digital learning environment (e.g., Lecture Recording System).

• Guide and supervise students in Public Address / Sound & Lighting system operations.

• Other AV duties assigned by the management

Working Arrangement

Working Hours:

Mondays to Thursdays: 7:30am to 5 :00pm, inclusive of 1hr lunch break

Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

Contract Duration: 12 Months

Location: Yishun

Salary: $2400/Month

Job Requirements:

•  Higher Nitec in Info-Comm Technology, Engineering or related courses
•  Proficient in MS Word, EXCEL, PowerPoint.
•  Audio Visual skills. Familiar with the tools, software, hardware, and equipment that are used in the audio visual industry.
•  Good interpersonal and communication skills.
•  Good customer-service skills
•  3 years experience in related field

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485

MUST REQUIREMENT:

· Excellent organizational and time-management skills, with strong ethics.

· Ability to multitask, proactive, and able to work well under pressure with tight deadlines.

· Proficient in English and Mandarin, both spoken and written.

· At least 2 years of experience. Skilled in Microsoft Office.

AUXIDANE PTE LTD is a diversified company.

We seek motivated, energetic individuals for our Healthcare and Wellness unit. Ideal candidates are proactive, dynamic, and eager to contribute to our growth.

Join us to work in a fast-paced, innovative environment where quick adaptation, creative thinking, and results-driven efforts are valued. We want passionate, enthusiastic people who can take initiative and lead projects successfully.

If you're ready for new challenges and to make an impact in the industry, apply to join our team.

Job Summary

The Finance & Admin Personnel will manage daily financial and administrative activities. This includes accurate financial reporting, compliance with regulations, budgeting, and financial guidance for strategic planning.

They will also oversee office management, resource allocation, procurement, and process improvement, while providing strategic advice on financial matters.

Finance Roles and Responsibilities:

a) Financial Reporting and Analysis: Ensure accurate and timely financial reporting, including the preparation of financial statements, budgets, and forecasts. Analyze financial data to provide insights and support decision-making.

b) Compliance and Regulatory Adherence: Maintain compliance with financial regulations and standards, ensuring all financial activities adhere to legal and regulatory requirements. This includes managing audits and ensuring accurate record-keeping.

c) Budgeting and Cost Management: Develop and manage budgets, monitor expenses, and implement cost-control measures to optimize financial performance. Provide financial guidance to support strategic planning and resource allocation.

d) Proficiency in Financial Software: Utilize financial software and tools effectively for accounting, reporting, and analysis. Proficiency in software such as Microsoft Excel, QuickBooks, or other accounting systems is essential for efficient financial management.

Administration Roles and Responsibilities:

a) Office Management: Ensure the smooth running of all administrative functions, including managing schedules and deadlines1.

b) Provide comprehensive back-end support:Coordinate with management and communicate HQ directions and company culture to all offices.

c) Resource Allocation and Procurement: Allocate responsibilities and office space, purchase new materials, monitor costs and expenses, and handle local and global sourcing, procurement, and logistics coordination.

d) Process Improvement and Compliance: Identify process bottlenecks, offer solutions for improvement, ensure proficiency in MS Office, and manage ISO, GMP documentation, registration, and records.

Working (Timing): Monday to Friday (9 am ~ 6 pm)

Location: Central East region, Macpherson Industrial Complex

Please state the following:

1) Expected salary.

2) Available joining date.

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

☑ Main Con Builder

☑ East – Payar Lebar Square Office Tower

☑ $ 3300 - $ 4500 + High Variable Bonus

☑ 5 Days 9:00am – 6:00pm

☑ MNC Good Benefits & Career Prospect

Job Description

• Manage end-to-end recruitment processes including job postings, interviews, and work pass applications.
• Handle employee relations, address concerns, and mediate disputes to maintain a positive workplace.
• Ensure adherence to HR policies, company regulations, and employment laws.
• Assist in payroll administration, benefits management, and employee record maintenance.

Requirement:

• Diploma / Degree in Human Resource or related field.
• 1 - 3 years of relevant HR experience; construction industry experience preferred.
• Good organizational and communication skills.

Interested applicants are welcome to apply with updated cv to [email protected]

Only shortlisted candidate will be notified

Yvette, Kam Soo Leng

Registration: R22107492

Description:

• Make decisions related to administrative processes and workflows, and proactively identify areas for improvement in administrative function
• Manage day-to-day office operations, including scheduling, correspondence, and record-keeping
• Maintain office supplies inventory, monitor the maintenance of office equipment and facilities
• Assist recruitment by scheduling interviews, onboarding new employees
• Ensure accurate maintenance of employee records and policies
• Coordinate safety and compliance related trainings
• Maintain and update organisational databases and records
• Prepare and distribute reports, presentations, and meeting minutes
• Assist in preparing contracts, agreements, and other legal documentation
• Assist in organising events and workshops
• Organize and facilitate meetings, conferences, and presentations
• Ensure adherence to company policies and procedures
• Liaise with external vendors, contractors, and service providers
• Provide administrative support and other ad hoc duties assigned

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• Proven experience in an administrative or executive assistant role
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), document management systems and CRM tools
• Experience in the sustainability management or environmental sector is a plus
• Familiarity with basic financial and compliance processes is a plus
• Attention to detail and problem-solving skills
• Ability to work independently and handle confidential information

Please include the following information in your resume.

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R22111484 Ketty Lim

• Events on-site coordination and execution (both in-person and virtual events)
• Events management and operations
• Events logistics set-up, preparation, and tear-down
• Client management, event facilitation, and briefing
• Recruiting, training, and management of a team of facilitators
• Events logistics planning, inventory management, stock-check, and equipment maintenance
• Developing and testing new games, creative workshops, and experiences
• Administrative duties and other matters required

Job Requirements:

• Fresh graduates are welcome to apply
• At least 1 year of relevant event experience preferred
• Outgoing and Sporty personality (love interacting with clients, coordinating events, client briefings, and set up and tear-down activity equipment)
• Strong work ethic, responsible, meticulous, and a problem-solver
• Able to handle a hands-on working environment (involves physical work, conducting outdoor events under the sun, event set-up and tear-down, maintaining equipment, etc)
• Proficient in using software such as Microsoft Office, Google Docs, Google Slides, Google Sheets, Zoom, etc)
• REQUIRED: Class 3 Driver’s License (Auto or Manual) (You will be required to drive our company vans)

Why Join Us:

• Join our fun and dynamic team to build the brand with us!
• Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc)
• Great career progression (if you perform well, you might be heading a team of operations executives more quickly than usual)
• Great working environment with capable people, merit-based systems, and nurturing culture
• Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company

Benefits:

• Salary Range: SGD 2500 to SGD 3500 per month depending on qualifications & experience
• Performance bonus and incentives
• Medical, dental, and wellness benefits
• Great career progression opportunities
• Supportive and fun working environment with nurturing culture
• Training and mentorship provided
• Work in a fast-growing company and deliver real-world impact
• International and collaborative team
• Regular team bonding gatherings, outings, and year-end party to have fun with each other
• Company Incentive Trips
• Snacks, coffee, and drinks, in the office

Why Join Us?

A positive, vibrant, professional, friendly and supportive working environment that develops your personal growth; with a clear career progression path to suit each candidate’s strengths for those who are looking for career advancement opportunities within the organization.

Employee Benefit

• Attractive remuneration, incentives and performance bonus.
• Annual leave up to 21 days.

Working Hour

• Monday to Friday, 9am - to 6pm

Job Responsibilities:

• Act as the primary point of contact between the Director and both internal and external parties.
• Liaise with team members, clients, and stakeholders to ensure smooth operations within the scope of assigned tasks.
• Skilled in providing alternatives for requirements through internet sourcing.
• Source candidates from various platforms and effectively manage recruitment processes.
• Oversee and manage employee onboarding and offboarding procedures.
• Maintain accurate staff records, track leave applications, and handle general HR administration duties.
• Ensure staff adherence to company policies and maintain office discipline.
• Research suitable training and development programs for staff through various portals.
• Assist the Director with HR-related matters and other administrative tasks as needed.
• Handle any ad-hoc tasks as assigned by the Director or manager.

Key Skills:

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and strong problem-solving skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficient in Google Workspace / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Job Requirements:

You are passionate, creative, an achiever, highly self-motivated and an independent individual who is detailed oriented, possess strong skills relevant to the scope of work; able to work in a team and independently, possess excellent interpersonal, verbal and written communication skills and ability to perform under tight schedule and pressure. Be ready to embark on a dynamic journey with us!

• Diploma in Business Administration, Human Resources, or a related field.
• Minimum 2-3 years of working experience in the related field.
• Able to handle multiple requests at the same time and deliver results meeting expectations.
• Fast, responsible, results driven and can deliver error-free results.

Responsibilities:

• Posting of recruitment advertisements
• Ensure and maintain good brand and communication consistency for all company materials and collaterals
• Scheduling of interviews
• Engagement with both internal and external stakeholders such as employees and vendors, etc
• Manage office sundry purchases
• Reports generation
• Payroll administration
• Work pass administration
• Provide general administrative support as assigned

Requirements:

• 1 years experience and above is preferred
• Good to have experience in construction industry or similar industry.
• Possess a keen interest in human resources
• Ability to work independently and with a team
• Thrives in a fast-paced environment and has the ability to handle the pressure of meeting tight deadlines
• Self-motivated and resourceful with good multitasking and organisational ability

Responsibilities:

• Upsell existing clients’ other enterprise solutions
• Acquire new customers by cold calling, emailing, networking and using various Media platforms
• Plan and Execute sales plan such as meeting clients, preparation of tenders, proposals and quotations for clients
• Assist in new clients’ acquisition
• Assist in managing client accounts
• Any other ad-hocs as assigned

Requirements:

• Positive attitude & independent
• Experience and knowledge in office system furniture or commercial carpet or interior design
• Good contacts with interior Designer & Architect
• Possess good interpersonal skills
• At least 1 year of working experience in the related field is required
• Preferably Entry Level specialized in Sales – Corporate or equivalent

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• Competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• Departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

A Human Resource (HR) Executive in a security agency is responsible for managing the HR functions related to security personnel, including recruitment, training, employee relations, performance management, compliance, and administrative duties. The role requires a specific focus on understanding the unique demands of the security industry and ensuring that the security officers and support staff are well-equipped to meet operational and legal standards.

Job Scope of a Human Resource Executive in a Security Agency

1. Recruitment and Staffing:

• Sourcing and Recruiting Security Personnel: Develop and implement recruitment strategies to attract qualified security officers, supervisors, and other staff. This includes posting job openings, screening candidates, conducting interviews, and coordinating background checks.
• Job Descriptions and Requirements: Create detailed job descriptions and specifications tailored to various security roles (e.g., security officer, supervisor, control room staff). Ensure that each role aligns with legal and operational requirements.
• Onboarding New Hires: Facilitate the onboarding process, including the collection of necessary documents (licenses, certifications), introduction to company policies, and ensuring new hires understand their roles and responsibilities.

2. Training and Development:

• Security-Specific Training: Ensure that security officers and staff receive the necessary training in areas like first aid, fire safety, emergency response, and use of security technology (CCTV, access control). Coordinate with external trainers or internal subject matter experts to provide site-specific training.
• Compliance Training: Organize training sessions for compliance with local security regulations, workplace health and safety laws, and any licensing requirements.
• Development Programs: Implement career development and skills enhancement programs for security staff, including leadership training for supervisors and managers.

3. Performance Management:

• Appraisals and Feedback: Establish a performance management system that includes regular evaluations, performance reviews, and feedback sessions for security officers and staff.
• Goal Setting and KPIs: Work with security management to define performance metrics (Key Performance Indicators - KPIs) for the security staff, aligned with the agency's operational needs.
• Addressing Underperformance: Identify performance gaps, coach underperforming employees, and, if necessary, take corrective action or recommend further training.

4. Employee Relations and Welfare:

• Employee Grievances: Serve as a point of contact for employee concerns, grievances, or disputes, ensuring timely and fair resolution in compliance with labor laws and company policies.
• Conflict Resolution: Mediate and resolve conflicts between security personnel or between staff and management, fostering a positive working environment.
• Employee Engagement: Implement strategies to improve employee morale and engagement, such as recognizing outstanding performance or organizing team-building activities.

5. Compliance and Licensing:

• Compliance with Security Regulations: Ensure all security personnel possess the necessary certifications, licenses, and permits required to perform their duties legally.
• Monitoring Legal Requirements: Stay updated on labor laws, security industry regulations, and any changes in licensing requirements to ensure the agency remains compliant.
• Health and Safety Compliance: Ensure that the agency adheres to occupational health and safety standards and that security staff are trained in risk management and emergency procedures.

6. Payroll and Compensation Management:

• Salary Administration: Oversee the payroll process, ensuring accurate and timely payment of wages to security personnel, including overtime, allowances, and benefits.
• Benefits Management: Manage employee benefits programs such as health insurance, retirement plans, and leave entitlements. Ensure that these programs are competitive and compliant with local labor laws.
• Compensation Structure: Design and update compensation structures for security officers, supervisors, and managers based on industry standards and operational needs.

7. Attendance and Timekeeping:

• Monitoring Attendance: Manage timekeeping systems to ensure accurate tracking of security officers’ attendance, shift rotations, overtime, and leave.
• Leave Management: Oversee the leave management system, ensuring security staff comply with the agency's leave policies and that records are accurately maintained.

8. Administrative Functions:

• Employee Records Management: Maintain up-to-date records for all employees, including personal details, employment history, certifications, and training records. Ensure compliance with data protection laws.
• Policy Development and Implementation: Develop, update, and enforce HR policies specific to the security industry, including code of conduct, disciplinary actions, and attendance policies.
• HR Reporting: Prepare regular reports on HR activities such as recruitment, staff turnover, training completion, and employee relations issues. Report HR metrics to senior management.

9. Retention and Employee Engagement:

• Retention Strategies: Develop initiatives to retain skilled security personnel, including career development opportunities, competitive compensation, and employee recognition programs.
• Exit Interviews: Conduct exit interviews with departing employees to gather insights and improve retention efforts.

10. Strategic HR Planning:

• Workforce Planning: Collaborate with security operations teams to forecast staffing needs and develop strategies for filling any gaps, especially during peak periods or special assignments.
• HR Strategy Alignment: Align HR practices with the security agency’s overall goals, ensuring that staffing, training, and performance management support operational objectives.

Qualifications for a Human Resource Executive in a Security Agency

1. Educational Qualifications:

• Bachelor’s Degree (Preferred): A degree in human resources management, business administration, psychology, or a related field is typically required.
• Master’s Degree (Optional): A Master’s in HR or Business Administration (MBA) may be preferred for senior HR roles or larger organizations.
• Specialization in Security Management (Optional): Additional training or coursework related to security management may be advantageous, given the industry-specific requirements.

2. Certifications:

• Certified Human Resource Professional (CHRP) or equivalent: Having professional HR certification such as SHRM-CP (Society for Human Resource Management - Certified Professional), CIPD (Chartered Institute of Personnel and Development), or PHR (Professional in Human Resources) is often preferred.
• Compliance Certification (Optional): Certifications in compliance or employment law can be helpful, especially in a heavily regulated industry like security.
• Specialized Certifications in Security (Optional): A certification such as Certified Protection Professional (CPP) or experience in security management can be beneficial if the HR role involves interacting closely with security operations.

3. Experience:

• HR Experience: Typically, 3-5 years of HR experience is required, with at least some experience in recruitment, employee relations, compliance, and payroll administration.
• Experience in the Security Industry (Preferred): Experience working in HR within a security agency or a similar industry is highly beneficial, as it involves specialized recruitment and training needs.
• Leadership and People Management Experience: Experience managing or supervising HR teams, handling complex employee relations, and working closely with senior management.

4. Skills and Competencies:

• Knowledge of Employment Laws: A solid understanding of local labor laws, employment regulations, and compliance standards is essential, especially when dealing with security staff, who may work shifts and overtime.
• Recruitment and Talent Management Skills: Proficiency in recruitment strategies, talent acquisition, and employee retention methods, especially in high-demand sectors like security.
• Training and Development Skills: Experience in designing and implementing training programs, especially for operational staff like security officers, is critical.
• Excellent Communication and Interpersonal Skills: Strong communication skills are vital for building relationships with staff at all levels, resolving conflicts, and addressing employee concerns.
• Organizational and Time Management Skills: The ability to multitask and manage various HR functions such as recruitment, payroll, and compliance within tight deadlines is crucial.
• Problem-Solving and Decision-Making Skills: HR Executives must be able to resolve employee grievances, make fair decisions, and implement policies that foster a positive working environment.
• HR Software Proficiency: Familiarity with HR Information Systems (HRIS), payroll software, and attendance management tools is often required.

5. Personal Traits:

• Integrity and Discretion: Given the confidential nature of HR work, especially in a security agency, HR executives must maintain a high level of integrity and confidentiality.
• Conflict Resolution: Strong conflict resolution and negotiation skills are essential to mediate disputes and maintain harmony among security staff.
• Adaptability and Flexibility: The HR Executive must be able to adapt to the fast-paced and sometimes unpredictable nature of security work, including managing last-minute staffing needs.

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);-
• Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision