Contract Period: From 13 Jan 2025 to 31 Oct 2025

Working Hours

• Monday and Tuesday, when there is no other school event: 0730h to 1700h.

• Wednesday, Infocomm Club CCA training day: 0730h to 1800h.

• Thursday, when there is no other school event: 0830h to 1700h.

• Friday, when there is no other school event: 0730h to 1630h.

*Service is not required on Saturdays, Sundays, and gazetted public holidays, unless there is a school event.

The key services required are set out as follow:

Infocomm Club CCA Duties

· To support Infocomm Club CCA by providing training to the students on the use of AV equipment and media editing.

Audio-Visual (AV) Duties

· To carry out the work assigned by ICT Manager or HOD/SH ICT, act as the AVA Executive for school and provide AV technical support for teaching and learning purposes as well as school events, including but not limited to setup of projection, sound system and control room operation.

· To perform servicing for AV equipment and maintain usage and service records of such equipment and assist in the maintenance of all AV equipment.

Event Support Duties

· To be the photographer and videographer to record footage and photos for school events.

· To edit, archive and update photo montages and videos for school.

· To setup AV equipment for school events.

Non-SSOE ICT Infrastructure Maintenance

· Technical Support and Troubleshooting: Provide day-to-day support for non-SSOE ICT hardware and software issues across the school under the instructions of HOD/SH ICT and ICT Manager. This includes managing device setups, troubleshooting connectivity issues, and ensuring smooth functioning of all non SSOE ICT equipment.

· Maintenance of ICT Resources: Oversee the inventory, maintenance, and timely updates of all non-SSOE ICT and AV equipment. This includes maintaining the security of school devices, ensuring software updates are applied, and managing equipment booking systems for staff and student use.

The personnel shall minimally have the following skills:

· Good relevant technical knowledge in AVA, including but not limited to setup of sound system, projectors, and others.

· Good relevant technical knowledge in videography, including but not limited to video filming, video editing and sound editing.

· Good relevant technical knowledge in photography, including but not limited to photo taking, photo editing and basic graphic design.

· Having a good proficiency in English.

The Personnel must be registered with the Ministry of Education throughout the contract period.

He/She shall minimally have the following qualifications and experience:

· A National Trade Certificate Grade II or equivalence in relevant discipline

· Minimum 1 year of working experience, in ICT related area or school(s), and in AVA implementations.

· Good track record in AVA and ICT support

Please provide the necessary documents to support the qualifications and experience together with your proposal.

EA License No.: 96C4864

Reg. No.: R22110485 SHANICE LIM XIN NI

We’re looking for someone energetic, proactive and resourceful to drive procurement for Grain. If you love delighting customers, take complete ownership of your duties, and strive for excellence, we want to hear from you.

Requirements

• Proven experience in procurement in the F&B industry, with hands-on experience with inventory management software.
• Good organisational and planning abilities.
• Strong negotiation and communication skills.
• A natural ability to build relationships and to work collaboratively in a fast-paced environment.
• A keen eye for detail and quality who will make sure we get top-notch produce at competitive prices.
• Experience or background in Halal product quality and specification checklist.
• Muslim (requirement by MUIS in order to receive and verify Halal goods)

Responsibilities

• Sourcing, negotiation, contract management and supplier relationship management (establish strong business relationships with our key suppliers).
• Work closely with the food product and culinary operation teams to execute on purchasing requirements.
• Receiving products to stage them for inspection, place them into inventory, or deploy them to the kitchen team for immediate use.
• Inspecting and examining products that have been delivered to determine conformance to the purchase specifications.
• Efficiently manage any procurement system and ensure compliance and accuracy.
• Keep and maintain accurate recordings of all incoming and outgoing items.
• Conduct monthly stocktake.
• Be part of the Halal team to ensure requirements are complied with.
• Any other ad-hoc tasks assigned from time to time.

What’s in it for you

• Work with a fast growing, at the same time, lean and mean team, to make real world impact.
• Have a lot of ownership and drive your own results and progression.
• Smart people who sweat the details and push for the highest standards.
• Training and in-house opportunities to help you grow.
• Other benefits include a competitive compensation package and birthday leave.

• In charge of the operational procurement process for ship’s requirements.
• Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules
• Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of
• items on board
• Monitor schedules of the assigned group of vessels to optimize deliveries on board
• Proactively participate in department meetings and other activities.

Job Description

• Grow new prospects and expand customer base in the HORECA channel
• Learn, understand and equip knowledge of company products to better explain and promote to customer
• Meeting sales target by growing sales
• Monitoring and ensure payment are received in a timely manner
• Develop and maintain professional relationship with customers

Job Requirement

• Possess minimum Diploma qualification in any field
• At least 2 years of experience in B2B sales in HORECA
• Independent and take initiatives to meet sales target
• Pro-active and good communication skill

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Maintain record and arrange for training for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

As an EO Associate Engineer, you will be responsible for Electro-optics system site support, perform troubleshooting, fault diagnosis and failure analysis to determine the cause of failure for the system. Diagnose and repair EO system issues in lab by using logical, step-by-step approaches to ensure minimal downtime for the customers.

Key Responsibilities
• Support the team on Electro-optics and surveillance systems for preventive and corrective maintenance at sites and vessels
• Update all fault reporting documentation for monthly project meeting
• Liaise with customer for maintenance activities
• Perform in house repair of Electro-Optics equipment
• Perform rotational 24x7 standby services for fault recovery works at various locations
• Able to work offshore and work at height
• Support system setup, testing and installation
• Perform other duties as assigned by superior

Knowledge, Skills and Abilities
• Min ITE certificate / Diploma in electrical / electronic / computer engineering
• Possess Singapore Class 3 driving license
• Experienced in Electro-optics System will be an added advantage

• Handle full set of accounts.
• Issue payment to suppliers and monitor collections from customer.
• Timely reporting of monthly financial reports and audit schedules.
• Ensuring that bank reconciliations, general journals are performed in an effective manner.
• In charge of the fixed assets register.
• Liaise with external auditors
• Knowlegde of Microsoft BC
• Any other adhoc duties and responsibilities as assigned by superior

Job Requirement

- Diploma and above

- 2 years of related experience

Mon to Fri 9am - 6pm

Sat 9am - 1pm

Job Summary

This role responsible for inventory management and inventory control in Accounting System and Warehouse.

Job Description:

1. Responsible for Company’s inventory management and maintenance.

2. Responsible for monitoring stock movements and maintenance at third party locations.

3. Responsible for managing the physical loading, unloading, storage of inventory and picking / packing when required.

4. Ensure compliance with inventory control processes with respect to movement of stock, item planning and control, re-order level, monitoring of non-moving items, timely discarding of approved scrap items.

5. Responsible for appropriate classification, segregation and maintenance of stock in designated areas.

6. Ensure appropriate documentation is maintained, referenced and filed.

7. Ensure compliance with inventory related updating in Accounting System.

8. Responsible for periodic stock taking, updating and reporting to all stakeholders.

9. Ensure proper co-ordination and communication with teams across all Company locations.

10. Responsible for timely identification of inventory variances, reporting and maintenance of records for variances.

11. Responsible for introducing appropriate procedures for control lapse if any.

12. Responsible for daily & monthly MIS reports to the stakeholders on regular basis and as per the requests by the concerned department as and when required.

13. Responsible for safe handling of inventory.

14. Additional duties as may be assigned by the management from time to time

Requirements:

-Min Diploma or Degree

-Min 1 year working experience in related field

-prior experience in inventory management would be at advantage but not a must

-Possess knowledge of Microsoft excel

Responsibilities

• Keeping accurate records pertaining to inventory and account notes.
• Maintains supplies inventory by checking stock to determine inventory level.
• Filing, typing, report preparation & Data entry.
• Assist in the documentation.
• Knowledge in the basic accounting.
• Monitor costs and expenses to assist in budget preparation

Responsibilities

• Handling of Customers' Orders and Requests
• To Plan and Assign Trucking Allocations to Ensure Timely Delivery and Cost Effectiveness Trips
• Handling of Day To Day Job Requirement
• Handling of Job Documentation
• Knowledge of PSA Portnet System
• Work Closely with Customer Service to Enjoy Order Fulfilled Within Customer's Expectation

Requirements

• ITE/Diploma Holder and Above with ISO-Tank Handling Experience is Preferred.
• Priority given to applicants with Maritime and Logisitcs Background.
• Good Behaviour and Attitude.
• Good Team Player.
• Proficient in Microsoft Office / Google Platform.
• Able to Understand, Speak and Write English (Other languages will be additional avantage).
• Training will be provided.

Only shortlisted will be notified.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the role

As a Strata Management Accounts Executive at Knight Frank, you’ll take ownership of handling multiple sets of accounts, ensuring the smooth execution of day-to-day financial operations. This role is ideal for someone with an accounting background, attention to detail, and the ability to work independently.

What you will be doing:

• Handling full sets of accounts across multiple portfolios, ensuring accuracy and timely processing.
• Managing accounts payable and receivable.
• Preparing monthly financial and management reports, and bank reconciliation within stipulated deadlines.
• Preparing audit schedules and addressing auditor queries for annual statutory and audits.
• Preparing quarterly GST submissions to IRAS.

We’re looking for someone who’s:

• Qualified in accounting, with at least 2 years of relevant experience (entry-level candidates are welcome to apply!).
• Proficient in Microsoft office, especially Excel and Word, with familiarity in accounting software as a plus.
• Meticulous and responsible, ensuring accurate accounting records
• Ability to work under pressure, manage tight deadlines, and operate independently.
• A team player with a positive attitude and interpersonal skills.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Job Brief

As a Merchandiser Executive, you will work within the Merchandising team, managing the company’s sales

planning and stock production each season.

⁠Sales Planning

• Generate and analyse sales and stock numbers weekly.

• Analyse sell-through reports and implement promotions for slow-moving items.

• Allocate stock based on sell-through rates and market demands.

• Collaborate with Warehouse/Logistics to control inventory.

• Coordinate with Store Operations to gather feedback on stock and store openings.

• Manage inventory and promotional settings via Retail e-POS, including creating product loaders, purchase

orders, and setting promotions.

Requirements:

• 3 to 5 years of experience in merchandising or a related role

• Diploma/ Bachelor’s Degree in Merchandising or related field

• Good knowledge of the retail industry and current trends

• Excellent organisational, communication and customer service skills

• Ability to work independently and as part of a team

• Attention to detail and problem-solving skills

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

Responsible for the development and execution of Strategic and Integrated Communications to strengthen visibility, awareness and understanding of MINDS, and to spread the narrative of inclusion, empowerment and advocacy for PWIDs.

If you have the knack for engaging people through storytelling and creative writing; if you believe in the power of shared experiences and collaboration to advocate social inclusion; if you wish to contribute your skills to empower PWIDs and improve their quality of lives; we welcome you to join the MINDS Communications Team.

Corporate Communications:

• Generate ideas to elevate the brand while providing assistance to entities to ensure compliance of branding guidelines
• Facilitate and/or review external partners' requests for collaboration and publicity materials with mention of MINDS.
• Produce corporate publications including but not limited to corporate brochures, annual reports, newsletters and videos and ensure any necessary information is circulated to MINDS staff in a timely manner.

Events & Initiatives

• Develop and execute public education initiatives to raise public awareness of MINDS mission and service offerings, house brand products, through events, presentations, tours, exhibitions etc.
• Identify event and content partnership opportunities.
• Obtain stories from MINDS entities.

Media Management

• Manage publicity for corporate events, including writing press releases, updating media materials and on-site media management
• Manage media queries and requests, including drafting media statements and responses
• Cultivate good relationships with the media and influencers to build goodwill.

Social Media and Influence

• Initiate and expand MINDS social media influence and engagement, through new channels, content creation, etc.
• Ensure MINDS' social media platforms are maintained and maximised for engagement and storytelling, through development of social media content calendar, etc
• Manage social media analysis and measurement of outreach success/outcomes.

Website Management

• Manage website content on WordPress, ensuring information relayed to the public is updated and accurate. Tasks including but not limited to creation of new pages, update existing pages/content, copy editing.

• Degree in Mass Communications/ Marketing/ Digital Marketing/ or relevant subjects

• At least 2 years of work experience in communications, marketing, content creation; with good grasp of written, editorial and oral communications
• Good grasp of written, editorial and oral communications
• An eye for photography and graphic design
• Added advantage for those with knowledge / skill /experience in graphic design, video editing, media relations, corporate branding, digital marketing, WordPress, SEO

• Conducting market research to identify selling possibilities and evaluate customer needs
• Actively seeking out new sales opportunities through cold calling, networking and social media
• Setting up meetings with potential clients and listening to their wishes and concerns
• Refresh the Company website and marketing materials frequently and organize marketing initiatives to increase customer engagement and awarenes.
• Undertake additional tasks and responsibilities when required or as instructed.
• Ensure procedures, products and services rendered comply with Company policies, government regulations and ISO standards.
• Ensure the availability of stock for sales and demonstrations
• Participate on behalf of the company in exhibitions or conferences
• Negotiate/close deals and handle complaints or objections

Our Client:

• Reputable Engineering Company
• 5 Days, Monday to Friday
• Location: East Region
• Up to $5000 per month

Responsibilities:

• Communicating with upper management to develop strategic program and to exert strategic influence to align project’s with business’s goals.
• Define project scope, objectives, project budget, schedule and technical requirements from strategic plans.
• Responsible for the smooth running of projects by tracking progress and updating management on status, budgets, irregularities and risks timely.
• Ability to manage organization’s operation costing against project budget and expenses to attain revenue realization.
• Business Partnering focus with customers and the ability to detect unstated assumptions, resolve conflicts and handle complex management issues.
• Recognize risks that can impact project success and measuring them throughout the lifetime of the project.
• Monitoring program and project performance of both internal and external service providers.
• Handle escalations professionally with vendors and customers.
• Ability to perform Scalability, Interoperability and Portability Analysis.
• Create comprehensive project documentation such as training guides, quality assurance guidelines and project reports.
• Able to manage large and diverse teams handling different project segments.
• Presenting data and updates to Senior Management on projects’ performance.

Requirements:

• Minimum Diploma Certificate in relevant disciplines.
• Possess Project Management Professional (PMP) Certificate or equivalent is preferred.
• Minimum 3 years experience in manufacturing industry.
• Have experience in overseeing projects from scratch.

For interested applicants, please click “Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

Responsibilities for Executive Chef

• Create new items for the menu
• Ensure all food safety regulations are followed
• Inspect the quality of the food
• Be aware of new culinary trends and recipes
• Coordinate all of the kitchen staff
• Hire and train new kitchen staff
• Manage special dietary needs
• Oversee purchasing to stay within certain budget
• Specialised in french cuisine

Qualifications for Executive Chef

• 10 years of experience in the culinary arts
• Ability to manage an entire kitchen
• Budgeting skills to control costs
• Incredible food preparation abilities
• Ability to handle multiple tasks at once
• Deep knowledge of the food industry and trends
• Incredible time management skills
• Ability to pass a background test
• Ability to create new menu items

Sales and Admin Executive

Occupation

ADMINISTRATIVE SUPPORT ASSISTANT

Job Description & Requirements

The Sales and Admin Executive plays a pivotal role in ensuring customer service excellence and seamless administrative support to facilitate smooth team operations, contributing to the company's rapid and sustainable growth.

Responsibilities

• Perform day-to-day administrative duties to ensure efficient operations.
• Handle, answer, and respond to all incoming telephone calls and inquiries professionally.
• Prepare and create invoices and reports, and assist clients through to sales confirmation.
• Monitor customer satisfaction levels and provide effective after-sales support.
• Generate frequent reviews and reports using sales data.
• Manage business administrative tasks, including invoice processing.
• Perform data management tasks (CRM) and clerical duties such as data entry.
• Establish and coordinate the implementation of company administrative policies.
• Undertake other appropriate duties and responsibilities as assigned.

Requirements

• Diploma or higher educational qualification in Business Administration, Sales, or a related field.
• At least 1 year of relevant administrative experience in a professional environment.
• Proficiency in Microsoft Office applications, particularly MS Excel and MS Word.
• Excellent verbal and written communication skills, with strong interpersonal abilities.
• Fluency in Mandarin (written and spoken) is essential to communicate effectively with Mandarin-speaking clients.

1. Sales Support: Assist the catering sales team in generating leads, prospecting potential clients, and following up on inquiries. Provide information on catering services, pricing, and availability. Coordinate and schedule appointments and site visits for the sales team.

2. Client Communication: Serve as a primary point of contact for clients, addressing inquiries, providing event information, and maintaining a positive client experience throughout the sales process. Respond to emails, phone calls, and other communication promptly and professionally.

3. Event Coordination: Collaborate with clients to understand their event requirements, preferences, and budget constraints. Assist in creating customized event proposals, menus, and contracts. Coordinate event details with internal departments, such as culinary, operations, and logistics, to ensure successful event execution.

4. Order Processing and Documentation: Prepare and process catering orders, ensuring accuracy and timely delivery. Maintain proper documentation, including contracts, invoices, and event details. Coordinate with the finance department for billing and payment processing.

5. Menu Planning and Customization: Work closely with clients to understand their menu preferences and dietary restrictions. Coordinate with the culinary team to customize menus and ensure the availability of ingredients. Communicate special requests or menu changes to the appropriate departments.

6. Event Logistics: Assist in arranging logistics for events, such as venue setup, equipment rental, and transportation. Coordinate with vendors and suppliers to ensure timely delivery and setup of catering services. Address any event-related issues or last-minute changes that may arise.

7. Sales Reporting and Administration: Maintain accurate and up-to-date sales records, including leads, prospects, and client information, using CRM software or other tools. Prepare regular sales reports, including activity tracking, conversion rates, and revenue analysis. Assist in monitoring and managing sales pipelines.

8. Client Relationship Management: Build and maintain strong relationships with clients by providing exceptional customer service. Follow up with clients post-event to gather feedback and address any concerns or issues. Identify opportunities for repeat business or referrals.

Requirements:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Detail-oriented with excellent multitasking skills.
• Proficiency in MS Office applications and CRM software.
• Ability to work under pressure and meet deadlines.
• Knowledge of the local catering industry and event planning processes.

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

We are seeking a dynamic and experienced Human Resource Executive to join our team. The successful candidate will be responsible for a wide range of HR functions, ensuring smooth operations and supporting our organisation's growth.

Job Description:

• Manage Full spectrum of payroll processing including preparation of payroll and CPF reports
• Prepare and submit yearly IR8A filing and ensures the confidentiality of all salary and salary related matters.
• Handle the administration of staff onboarding, staff retention and staff offboarding
• Perform HR functions such as recruitment, onboarding and exit process, orientation and staff welfare programs.
• Responsible for MOM work passes, application/Renewal/Cancellation
• Handle all MOM queries and issuance/renewal of employees work passes
• Monitor and upkeep the accuracy of the physical and electronic HR files & employees files.
• Participate and contribute in HR projects, strategies, initiatives or new HR roll-out system.
• Handle our group insurance and medical benefits for employees
• Submission of Maternity leave, NS and other Government Claims.
• Well versed and updated on Government Grants eligible for company and doing claim submissions
• Review and update the Staff Guidelines from time to time
• Participate and organize Company's events
• Prepare Monthly HR report
• Attend to employee relation matters and queries.
• Manage staff Bi-annual Performance Appraisal.
• General administrative duties
• Others ad-hoc duties assigned by the GM

Job Requirement:

• Minimum 3 years of working experience HR and payroll experience is advantageous
• Excellent interpersonal, communication, and people skills with internal and external customers.
• Possess a meticulous, proactive, and initiative attitude
• Good time-management skills
• Able to multi-task well. Independent and hand-on with positive attitude.
• Candidate must possess at least Professional Certificate ,Diploma, in HR or any field.
• Proficient in computer applications such as MS Word, Excel, Powerpoint, etc.
• Singaporean only

Taking “gut instincts” to another level, AMILI is Asia’s first precision gut health company. Based in Singapore and serving Southeast Asia, AMILI is the regional leader in gut microbiome science, gut health solutions and other microbiome applications to enhance human health. AMILI houses Southeast Asia’s first and only gut microbiome transplant bank and is building up the world’s largest multi-ethnic Asia gut microbiome database. We perform advanced gut microbiome sequencing for service and research purposes and develop these insights into products and services. We also support partners in validating the gut health effects of their products, along with co-developing gut health friendly products.

If you are interested in advancing healthcare and are looking for a fast-paced learning environment, trust your gut and apply today!

At AMILI, we are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The Position:

• Manage timely acquisition, archival and processing of stool samples
• Perform basic laboratory preparations and protocols
• Troubleshoot and resolve laboratory issues

· Maintenance of laboratory equipment and facilities.

• Ensure that SOP and safety regulations are followed
• Train interns in lab protocols and the safe use of lab equipment
• Liaise and collaborate with internal and external stakeholders
• Project management
• Other Ad-hoc work as assigned by lab manager or lab head

Job requirements:

· Diploma/Degree in Life Sciences, Biomedical Sciences or other related discipline

• Proactive with positive attitude, able to work independently and as a team player.
• Able to multitask and produce good quality of work with tight timeline.
• Strong interpersonal skills, excellent written and verbal communication skills
• Keen interest in working at a start-up laboratory
• Organized person with the ability to follow detailed operational procedures closely
• Attention to detail and able to consistently perform work accurately according to our high standards

· Strong logical thinking, and communication skills

• Comfortable with handling stool specimens on a daily basis
• Well-organized with good monitoring and follow-up skills within tight deadlines
• Proficient in MS Office applications.

Roles & Responsibilities

The 'Administrative Executive' will provide administrative support to the daily operations of the hub. Scope responsibilities and duties will include but not limited to:

• Receptionist duties, greet public and refer them to the appropriate personnel, answer phone, route calls and take down messages
• Distribution and preparation of incoming and outgoing mails
• Scheduling of meetings, events, premise usage, maintenance services such as aircon, cleaning company etc.
• General office up-keep and maintenance: Ensure operation of office equipment, scheduling preventative maintenance, calling for repairs, maintaining equipment inventories
• Upkeep the stock balances and inventory of stationery & pantry supplies
• Collate invoices received and submission to accounts department
• Collate project and logistics receipts for submission to accounts department and upload in financial system
• Assist with application for business and work visas, hotel bookings, transport bookings
• Support HR operations to upkeep personnel and contractor competency database
• Communicate with clients on personnel and equipment logistics arrangements for projects, on behalf of the Project Managers, if required
• Assist registration of courses, arranging recertification at associated training centre
• Partake in planning and preparation for office excursions and quartely events.
• Extracting project travel costs for data entry and E-filing responsibilities in busniess sharepoint, printing, mailing, updating of company contact numbers etc.
• Travelling locally may be required to associated firms or banks for documents submission
• Other administrative and ad-hoc duties as assigned

Requirement:

• 6 monthly renewable contract
• Proficient in Microsoft Office
• Understanding Sharepoint
• Meticulous in data and filing
• Excellent communication and interpersonal skill
• Proactive and team work
• Outgoing personality
• Participate in outdoor events

Benefits:

• Positive and happy working environment
• 1 fixed days to work from home
• Participate in various events, outdoor activities quarterly

TENDER-CONTRACTS and PURCHASE ORDER T&C REVIEWS

• To conduct Tender-Contract Review and provide Lookout List and address all recommendations and queries.
• Review and comment on tender analysis prepared by project stakeholders before it is presented to the Client.
• To conduct Material PO T&C Review and advise

CONTRACTS MANAGEMENT & DISPUTES

• Provide contractual advise or interpretation when required (SG and Overseas)
• Support all BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project closure
• Assist all BU/Dept in highlighting any deviation in the terms and conditions of Contract
• Ensure proper project close out of Projects and any contract related requirement
• T provide support in all Contract Matters (SG and Overseas)
• Assist Project teams/BU's in highlighting any critical requirement and deviation in compliance with terms and conditions of main contract.
• To assist in preparation of Variation Orders and Extension of Time documents
• Draft correspondences (letters/notices/requests etc) whenever required
• To support in all Claims and Disputes (SG and Overseas)

SUBCONTRACT

• To liaise and float request for proposals to bidders and obtain necessary quotation
• To assist that requestors are familiar with the sub-contracting processes.
• To assist in monitoring and reviewing project subcontract activity
• To assist in negotiation of short listed subcontractor(s) to the lowest or best price.
• To assist in negotiating better payment terms for services and subcontracts
• To assist in monitoring Procurement Subcontract Control List
• Provide liaison assistance between project team and subcontractors
• To assist in coordinating all necessary documentation for subcontract agreement
• To assist in negotiation in coordination with project teams in any discipline
• To assist in drafting project subcontracts as per project basis which is complimenting to the respective main contract
• To assist in review of subcontract deviations from vendors
• To provide contractual advice or interpretation as and when required
• To assist with project team on short listed subcontractors
• Assist in reviewing proposals and work scope of subcontractors
• To develop SOP guidelines and to provide guide and trainings
• To assist in expediting of bi-monthly subcontract planning list to meet required schedule

Reports:

• Submit monthly contracts report at first week of the month.
• Maintain to-do list for daily activities

The Purchasing Executive will be assisting the Purchasing Manager/Director of Purchasing in managing the daily operation of the Materials Management department. She/he will communicate and liaise closely with the Purchasing Manager/Director of Purchasing to ensure all activities are conducted smoothly.

Summary of Responsibilities

• Source and purchase all food & beverage items for the Hotel.
• Assist the team to source non-food items for the Hotel.
• Negotiate with suppliers on prices and quality.
• Check status of delivery for all food items & assist in checking the delivery of non-food items.
• To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food.
• Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register.
• Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly.
• Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times.
• Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality.
• To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders.
• To attend to all complaints made by users, to ensure all purchases/services are put right.
• To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system.
• Source for improved qualities and competitive pricing to enhance product image and service at the best value.
• Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures.
• Preparation of data for departmental reports, inventory, or studies.
• Keep daily records, files and prepare reports.
• Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly.
• In the absence of the Purchasing Manager, to assist and overseas the Receiving.
• Supports Receiving & Store Officers’ duties in their absence.
• Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing.

Requirements

• Minimum GCE "O" level with some experiences in Accounting and Finance
• Minimum 2 years’ experience in similar capacity
• Preferably with experience working in hotel or tourism industry
• Great communication and negotiation skills
• Proficient in Microsoft Office applications
• Displays initiative and willingness to learn
• Commitment to professional values

You will greet customers and determine their needs and recommend products and services based on their wants, explain the benefits of merchandise, answer questions, and demonstrate how products work. You will also process payments, and bag or package the purchases. You will also stock shelves, mark prices on items, and prepare the floor for displays and keep the showroom in clean and neat condition.