· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Position Overview:
We are seeking a skilled and passionate professional 3x3 basketball coach and player to lead the establishment and growth of the new Jumpshot 3x3 Academy. The candidate will play a pivotal role in nurturing talent, developing 3x3 basketball programs, and competing in FIBA 3x3 tournaments as a representative of Jumpshot. This dual role combines coaching excellence with professional athletic performance to elevate the organisation's presence in the 3x3 basketball arena.

Key Responsibilities:

Inspiration and Community Impact:

• Act as a role model for young athletes, demonstrating professionalism, discipline, and passion for the sport.
• Engage in mentorship and leadership activities to uplift the basketball community.
• Promote inclusivity and diversity in sports by participating in initiatives that inspire broad participation in 3x3 basketball.

Coaching Responsibilities

1. Establishment and Growth of Jumpshot 3x3 Academy:
   • Develop a comprehensive roadmap for the academy's growth and success.
   • Design and implement training programs tailored to various age groups and skill levels.
   • Recruit, train, and mentor young athletes to develop their skills and understanding of 3x3 basketball.
   • Ensure the academy aligns with international 3x3 basketball standards and fosters a competitive environment.
2. Player Development:
   • Identify and nurture emerging talent in local and regional basketball communities.
   • Develop tailored coaching plans to improve athletes’ technical, tactical, and mental skills.
   • Organise workshops, clinics, and development camps for players and coaches.
3. Program Management:
   • Oversee daily operations of the academy, including scheduling, budgeting, and resource allocation.
   • Collaborate with stakeholders, sponsors, and partners to enhance the academy’s reputation and opportunities.

Professional Player Responsibilities

1. Representation in FIBA 3x3 Tournaments:
   • Train and compete as a professional 3x3 basketball player in local, regional, and international tournaments.
   • Represent Jumpshot in official FIBA 3x3 events with the goal of achieving competitive success.
   • Maintain peak physical fitness and consistently hone basketball skills to perform at an elite level.
2. Training and Mentorship:
   • Serve as a role model for teammates, demonstrating professionalism, sportsmanship, and dedication.
   • Provide insights and guidance to teammates by sharing experiences and best practices from competitive play.
3. Promotion of 3x3 Basketball:
   • Actively participate in school and community engagement initiatives to promote thesport and inspire participation.
   • Collaborate with marketing teams to create content, attend promotional events, and represent the brand.

Qualifications and Skills:

• Proven experience as a professional 3x3 basketball coach and/or player.
• Deep understanding of FIBA 3x3 rules, strategies, and tournament structures.
• Strong leadership and organisational skills with the ability to manage and develop programs.
• Excellent communication and interpersonal skills to connect with players, stakeholders, and the community.
• Passionate about the growth and promotion of 3x3 basketball.

Additional Information:

• This role may require travel for tournaments and events.
• Flexibility to work evenings and weekends as needed for training, games, and academy operations.

Compensation:

• Competitive salary with performance-based incentives.
• Opportunities for professional development and international exposure.

Our client is an established global leader providing international clients with solutions for offshore compliance when it comes to corporate administration, trust, and judiciary services. They are now seeking a seeking a dedicated Corporate Services Administrator to join our growing corporate services team. This role offers an exciting opportunity to work with an international portfolio of clients, providing administrative and corporate secretarial support. The position is based in Singapore and involves close collaboration with a small, dynamic team and global counterparts.

The Role

As a Corporate Services Administrator, you will be responsible for supporting the incorporation and ongoing administration of client entities. You will manage client communications, ensure compliance with regulatory requirements, and maintain high standards of accuracy and efficiency in all tasks. You will also play a supporting role in office administration, contributing to the smooth daily operations of the Singapore office.

Key Responsibilities

• Oversee the incorporation process for new companies, ensuring compliance with all relevant standards and requirements.
• Handle compliance and KYC documentation, ensuring accuracy and completeness.
• Maintain and update company records and systems in a timely manner.
• Manage a portfolio of client companies and address client requests with a focus on efficiency and professionalism.
• Liaise with internal teams, including compliance, business development, and international offices, to ensure seamless client service.
• Act as an alternate to the Assistant Office Manager, assisting with office administrative tasks such as ordering supplies, booking venues, and coordinating logistics. This will provide opportunities to develop organizational and multitasking skills.

About You

You are a meticulous and proactive individual with a strong interest in corporate services. You possess excellent communication skills and are capable of building strong relationships with clients and team members alike. You are detail-oriented, able to work independently, and thrive in a collaborative team environment.

Qualifications and Experience

• 1-5 years of experience in corporate administration, corporate secretarial work, or a related field.
• A relevant university degree.
• Strong organizational and multitasking skills.
• Familiarity with client due diligence and compliance procedures.
• Knowledge of the incorporation process and corporate services operations.
• Proficiency in MS Office applications.
• Excellent written and verbal communication skills in English. Proficiency in Mandarin would be an advantage, as it will support interactions with Mandarin-speaking clients and markets.
• Critical thinking and problem-solving skills are essential to address client needs effectively

Why Join Us?

This is a close-knit, family-oriented team that values collaboration, stability, and personal growth. You will benefit from a supportive work environment with opportunities for professional development. The organization offers global exposure, a competitive benefits package, and a flexible work arrangement after probation.

Job Description

• Supervise all engineering works, restricted activities civil, architectural, electrical and mechanical works carried out by the Contractors, SWCs, etc for all Works within the Railway Protection Zone

Requirements

• Minimum 8 years experience in the construction of civil and structure projects or related field ;
• Degree in Civil Engineering recognised by the PE Board and is registered as Resident Engineer with Institution of Engineers Singapore ;

Role Overview:

Professional Services within Fortinet, is an integral part of the support and services organization, as a result the Engineer will collaborate with their assigned Customer and effectively with peers to drive customer satisfaction. This role is for an on-site engagement.

The Resident Professional Services Engineer works on Customer site, with the aim of providing timely, quality and cost-effective technical services, including vendor expertise during security infrastructure design, deployment, testing and verification, optimization and operation services.

The Engineer instills confidence through their technical ability, focused communication skills and structured approach. This role requires a constant focus on improving technical skills through training or on-job learning opportunities. The Engineer needs to be collaborative and build effective working relationships within the Customer and Fortinet to drive success.

Responsibilities:

• Assists the Customer during the Think and Build phases of a project.
• Develops and maintains technical project documentation: high/low level design documentation, method of procedure, test plans, configuration templates and scripts.
• Provisions, customizes and verifies Fortinet configurations based on recommended and approved design.
• Tests Fortinet solutions and verifies system behavior.
• Participates to interoperability/integration testing of devices that interact with Fortinet products.
• Recommends and Implements Fortinet best practices.
• Resolves and/or escalates technical issues in a timely fashion.
• Delivers general knowledge transfer to client staff.
• Develops and maintains core competency on Fortinet’s product line and technologies.

Requirements:

• 7+ years of experience in LAN/WAN/Network Security Products.
• Master's Degree in technical or management discipline and/or equivalent extensive work-related experience.
• Experience with designing and implementing FortiGate solutions (design and implementation) or major 3rd party security solutions.
• Experience in complex routing and WAN environments where BGP, OSFP is a requirement.
• Work experience in maintaining, deploying or designing MPLS networks in particular L3 VPN.
• Exposure to MSSP or managed service environments (Multi-tenancy, monitoring, reporting, supportability).
• Experience in scripting and automation (e.g. ZTP, integration into orchestrator, controllers and dashboard).
• Excellent communication and technical documentation skills.
• Proven ability to work independently as well as in a team in a collaborative environment. Ability to elicit cooperation from a wide variety of sources, including management, clients, and other departments.
• Positive customer service attitude with excellent soft skills.

If you are a huge animal lover, passionate about grooming and styling, able to go above and beyond to ensure the wellbeing and care of a pet, then look no further. We are a group of enthusiastic pet lovers who would love to have you on our team!

Working hours: Mon - Fri, 8.30am - 6pm

Location: Pioneer

Responsibilities:

• Work closely with R&D/Planning team to procure the required materials including PO processing, follow-up with delivery and update the related team accordingly.
• Timely provide demand forecast to suppliers to secure the required materials.
• Resolve the problems related to materials supply including cargo damages, shipment delay or early landed, payment issue verification with Accounting Dept. within his/her capacity level.
• Negotiate the purchase terms, price, shipment Pull in & Push out
• Obtain suppliers' inventory data and ensure always have sufficient stock locally or overseas to support our dynamic production plan for specific materials.
• Goods receipt verification against PO balance in the system in month end closing.
• Any other duties as assigned by superior.

Requirements:

• Min. 2 years relevant experience in manufacturing environment
• Proficient in SAP, MS Excel/Word.
• Strong interpersonal and communication skills, verbal and written skills.
• Good knowledge in import & export terms, rules & regulations

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Hui Yew Cheong

Registration Number: R24124511

EA License No: 06C2859 (MCI Career Services Pte Ltd)

JOB SCOPE

• Find new vendor, evaluate vendors, negotiate contracts and prepare PO
• Maintain list of approved vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms and pricing
• Analyse ordering patten/frequency, monitor stock level and place orders as needed
• Ensure optional stock levels and products’ quality
• Track orders and ensure timely delivery
• Ensure goods received in term name, type, quantity, pricing and date of delivery are accurately recorded in the system
• Maintain procurement listing and keep track of outstanding PO
• Ensure inventory records are correct and identify slow moving stock (if any)
• Manage transfer of goods among clinics
• Check stock out is correctly recorded
• Maintain good relationships with key suppliers to ensure merchandise with high quality and timely delivery
• Assist with ad-hoc tasks and projects as assigned by management, demonstrating flexibility and adaptability.

REQUIREMENTS

· Proven work experience as a Purchasing Officer, Purchasing Agent or similar role in retail or healthcare industry.

· Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

· Hands-on experience with purchasing software

· Understanding of supply chain procedures

· Solid analytical skills, with the ability to create financial reports and conduct cost analyses

· Negotiation skills

· Min Degree in Accounting, Logistics, Business Administration, or relevant field

Prepare purchase orders and send copies to suppliers and to departments originating requests.

Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

Respond to customer and supplier inquiries about order status, changes, or cancellations.
Perform buying duties when necessary.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Review requisition orders in order to verify accuracy, terminology, and specifications.

Prepare, maintain, and review purchasing files, reports and price lists.
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.

Track the status of requisitions, contracts, and orders.
Calculate costs of orders, and charge or forward invoices to appropriate accounts.

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Compare suppliers' bills with bids and purchase orders in order to verify accuracy. Approve bills for payment.
Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

ALG is currently recruiting a dedicated Procurement Executive for our Aerospace MNC Client in Singapore. The successful candidate will play a crucial role in managing procurement activities, ensuring timely and accurate supply of materials and services to support operations. This position offers an opportunity to work in a dynamic and fast-paced environment, requiring strong communication, organizational, and technical skills.

This role is a 2 year contract opportunity.

Job Duties

• Prepare and issue purchase orders to local and overseas suppliers, using both SAP and manual processes as applicable.
• Support MRO/CRO operations by replenishing consumables and ensuring timely calibration of tools and GSE equipment.
• Evaluate and select suppliers based on pricing, quality, reliability, and compliance with organizational standards.
• Conduct vendor performance reviews and negotiate prices, delivery schedules, and payment terms.
• Maintain records of suppliers, materials, prices, and related documentation.
• Seek approval from Quality and Compliance officers for parts requiring airworthiness certification (FAA/CAAS).
• Track purchase order statuses and follow up with suppliers to ensure timely deliveries, especially for urgent requirements.
• Update stakeholders on order statuses to keep MRO/CRO projects on schedule.
• Liaise with internal customers regarding procurement needs and order statuses.
• Update ERP systems with incoming material details and ensure accurate processing for finance and distribution.
• Ensure supplies received are promptly processed and delivered to requestors as per purchase requisitions.
• Assist the Procurement Lead and Procurement Manager with other procurement-related tasks as required.

Job Requirements

• Polytechnic Diploma.
• 3–5 years of relevant experience in the aerospace industry.
• Knowledge of purchasing functions.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with ERP systems such as SAP or RAMCO.
• Strong communication skills for interacting with internal and external customers.
• Service-oriented mindset with attention to follow-up and case closure.
• Understanding of international shipping processes.
• Proficiency in SAP and RAMCO applications.

If you meet the above qualifications and are interested in this role, APPLY NOW!Please note that only shortlisted candidates will be contacted.

EA License Number: 11C4379 | Registration Number: R23113794

Responsibilities:

• Formulate and implement effective procurement strategies to achieve cost-efficient purchasing and timely delivery of goods and services.
• Conduct market analysis to optimize costs and mitigate procurement risks.
• Build and maintain strong relationships with suppliers.
• Negotiate contracts, monitor supplier performance, and lead continuous improvement initiatives.
• Work closely with internal departments, including engineering and quality teams, to ensure alignment with material and parts requirements.
• Ensure procurement activities meet company policies, technical specifications, and industry regulations.
• Oversee inventory levels to reduce excess stock, prevent shortages, and implement effective inventory management systems.
• Negotiate favorable terms with suppliers and perform cost comparisons.
• Provide recommendations to management based on detailed analyses.
• Track and follow up on orders to ensure on-time delivery.
• Maintain accurate documentation for all procurement activities.

Requirements:

• Bachelor's degree or Polytechnic Diploma in a relevant field.
• Minimum of 5 years of experience in a similar role within the manufacturing industry.
• Proficiency in ERP systems, Microsoft Office, and data management tools.
• Familiarity with Microsoft Dynamics 365 is an advantage.
• Knowledge of mechanical and electrical parts.
• In-depth understanding of procurement best practices, market trends, and industry regulations.

Zagro is a Singapore main board public-listed company, strong in heritage and very experienced in providing Agrisolutions to farmers in agriculture and animal husbandry. It manufactures and distributes a wide range of nutrition and protection products for animal health and crop care.

In line with our aggressive growth, we are now looking for an energetic, driven and highly competent professional who is passionate and committed to join our growing talent pool and make a difference to the success and future of our Group.

PROCUREMENT SPECIALIST

Responsibilities:

• Locate sources of supply for purchasing and obtaining prices

• Contact suppliers to negotiate, compare prices to determine best bids

• Analyze information and evaluate results to choose the best solution and solve problems

• Prepare, review and process requisition and purchase orders for supplies

• Estimate quantities and determine present and future material availability

• Monitor inventory movement and ordering materials when necessary

Requirements:

• Diploma / Degree in Business Administration or Supply Chain Management

• 3 years relevant experience in similar capacity, preferably from manufacturing or trading industry

• Responsible, dependable and diligent in work

• Possess initiative, negotiating and critical thinking skills

• Able to work independently and possess organizational and communication skills to accomplish goals

• Adaptable and flexible in accepting changes and responsibilities

Description:

• Engage with internal stakeholders to ascertain their procurement requirements and offer assistance and recommendations as necessary.
• Perform regular market assessments and issue requests for price proposals (RFQ) following the established internal purchasing procedures.
• Negotiate the amount, pricing, delivery timetable, and terms of delivery along with payment and contractual details.
• Ensure prompt execution of purchase orders to support production requirements.
• Facilitate the resolution of supply chain challenges that impact quality, cost, delivery, or lead time, which may involve collaborating with manufacturers or sub-tier suppliers.
• Identify and implement cost-saving opportunities and carry out assigned cost reduction initiatives.
• Compile and prepare all pertinent weekly and monthly reports.

Job Requirement

• Bachelor's degree in Engineering or its equivalent.
• Excellent communication and interpersonal abilities with a proven capability to work collaboratively with both internal and external partners.
• A proactive self-starter with a strong initiative and a collaborative spirit.
• An adaptable individual who can thrive under pressure and handle multiple tasks in a fast-moving environment.

Overall responsibility

You may be expected to work at various levels, from direct liaison with management to the front end of the business dealing directly with customers. You are expected to understand and satisfy their customers' requirements and exceed their expectations whenever possible. The main aim is to provide excellent service to the principals, internal and external customers.

Job Description:

• Coordinating with shipping agencies and vendors/principles to ensure timely deliveries and oversee the integrity and quality of delivered goods and services.
• Forecasting and planning of inventory by extracting and analysing transactional data.
• Responsible for managing inventory holding value and operating expenses.
• Assist in ongoing records and information review to determine the effectiveness of work processes and procedures.
• Ensuring purchasing documents are properly administered and updated in a timely manner.
• Prepare, issue and follow up on purchase orders status.
• Ensuring that purchase orders are created with correctness and flow to supplier.
• Generating and forecast for weekly and monthly procurement needs and report.
• Maintaining vendor relationships.
• To maintain quality standards, procurement policies and procedures
• To be able to forecast and procure materials and supplies in accurate quantity and timely.
• Monitor the contracting service period and ensure sufficient lead time to plan and negotiate for the subsequent service contract.
• Participate and facilitate in vendors evaluation and qualifications.
• Work with internal stakeholders to ensure that orders are fulfilled on timely and accurate basis.
• Other ad-hoc task assigned by the management.

Requirement

• Experience in Healthcare and Supply Chain is a plus.
• Skills Good communication skills.
• Excel trained with experience (advanced level preferred)
• SAP trained and experience
• Purchasing role with exposure to order processing in the interim

Job Responsibilities

• To lead a team of purchasing associates
• To ensure that store has sufficient inventory to cover for sales requirements
• To ensure all purchase orders are raised in accordance to MRP
• To ensure all purchase orders are issued to vendors on time
• To ensure accuracy and completeness in ERP system and purchasing documentations
• To ensure on-time delivery from vendors while maintaining inventory level within the desired target
• To review with vendors on quality issues and ensure corrective and preventive actions are taken by vendors
• Constant and close follow up on parts required by sales and production team
• To review all “slow-moving or no-move items” in the inventory and work with vendors on how to clear these potentially obsolete items
• To establish a good working relationship with vendors to ensure their strong support required to meeting the Company’s demand changes
• Generate required reports for Management review

Job Requirements

• Degree in any Business or Engineering field with at least 7 years of experience in procurement in an electronics manufacturing industry
• Possess knowledge of procurement in electronics manufacturing industry
• Possess forward planning and organising skills
• Able to multi-task and stay committed to the job
• Knowledge on Microsoft
• Knowledge on ERP systems
• Good at problem solving and communicating
• Possess good leadership skills and a team player

As the Procurement Executive, you are expected to perform the following key responsibilities:

Purchase Order Management

• Responsible to ensure day to day purchase orders fulfilment from Singapore and International Regions.

• Manage inventory levels to ensure adequate stock levels

• Minimizing excess inventory and carrying costs.

• Responsible to handle day to day purchasing activities such as out of stock, pricing adjustment, customer complaint on product quality and etc.

Product Development and Sourcing

• Responsible for product development project which assigned by Assistant Procurement Manager including of: -

(a) Initial Planning, Requirement Gathering and Market Research

(b) Supplier Identification and Evaluation

(c) Supplier Engagement, Site Visit and Negotiation

(d) Prototype and Sample Testing

(e) Supplier Collaboration and Feedback

(f) Procurement and Order Placement

(g) Quality Assurance and Compliance

(h) Documentation and Record Keeping

Compliance and Contract Management

• Stay abreast of relevant laws, regulations, and company policies governing procurement activities.

• Maintain accurate and up-to-date records of all procurement-related contracts, amendments, and communications.

• Responsible to handle audit procedures which relate to procurement department.

• Responsible to update quarterly HPB report.

Procurement Process and Data Management

• Assist with implementation of procurement SOPs and identify processes for efficiency improvement.

• Maintain accuracy and completeness of product data within the ERP system.

• Other ah-hoc duties as assigned by superior.

Job Scope:

• Procurement related admin work, vendor creation, stationery store management, liaise with users and vendors for stock in and stock out.
• Manage the Procurement of common items used by the organisation , from sourcing till goods receiving.
• Assisting or guiding users on simple enquiries, monthly report generation.

Requirements:

• A Level or Diploma in Procurement & Supply, Business Administration or equivalent.
• At least 1 year of working experience in data entry and administration.
• Experience in supply chain or procurement related work is added advantage.
• Knowledge of any procurement system would be preferred.

Skills:

• Proficient in Microsoft Office.
• Problem-solving skills.

Personal Attributes:

• Responsible and independent.
• Good interpersonal and communication skills.
• A Good team player, courteous towards customers, diligent at work, has a pleasant disposition and always willing to learn and pick up new skills.
• Resourceful, analytical & meticulous.
• A result committed and customer orientated person.

Job Responsibilities

- Manage and lead procurement activities for supplies and services from vendors.

- Lead the competitive sourcing process, initiate requests for information/Quotation/Proposal, negotiate commercial terms.

- Execute all contractual matters of assigned projects and ensure that they are dealt with effectively.

- Monitor and analysis trends in spending and inventory control and make recommendations to identify areas for saving.

- Other adhoc matters assigned by the Management.

Requirements

- Min 3 years of relevant experience

- Has experience in managerial role, preferably in the F&B industry

- Good leadership and people management

- Knowledge of MS Office (Google Drive)

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Easy access by MRT (West Boon lay/ Pioneer)

• Competitive Salary
• Progressive performance Increment
• Annual leave
• 5 days work
• Dynamic Team to work with positive and comfortable working environment

Purchaser plays a vital supporting role in the procurement department of any organization. This position typically involves assisting in the process of acquiring goods, services, or raw materials required for the company's operations. The responsibilities can range from administrative tasks to more strategic roles, depending on the size and structure of the organization. Below is a detailed description of the job, including typical duties, required skills, and the rationale on each responsibility.

Responsibilities:

• Perform all procurement related activities such as raising purchase order, corresponding with suppliers and sourcing for materials and equipment
• Liaise directly with warehouse personnel to effectively monitor, and replenish various raw materials and packaging materials for the daily operations
• Involved in resolving issues related with material quality, specification and quantity with vendors
• Assist in preparing and checking of import documents, to ensure timely customs clearance of goods
• Ensure and maintain proper record and filing & records system in department
• Other duties assigned

Job Requirements:

• Diploma in Purchasing and Logistics Management, or equivalentProficient in MS Office
• Good communication and interpersonal skills , with ability to interact with all levels of staff
• Demonstrates sense of initiative with the ability to work independently and as a team player
• Prior experience in purchasing/sourcing will be a plus

Working Hours:

• 8:30am - 6:00pm (Mon- Fri)
• Transport Provided at Pioneer MRT
• Medical and dental benefits
• Immediate Starter

Please submit your updated resume in MS Word format by using the APPLY NOW BUTTON.You may also email your resume directly to [email protected]

**We regret to inform that only shortlisted candidates would be notified. ** We wish you all the best in your career search.

Shamrock Pte. Ltd.

Whatsapp Only : 9630 2466

Office : 6928 2050 / Reg No : R2091083 / License : 20C0060

Job Descriptions:

• Develop and execute procurement strategies to optimize inventory levels across regional warehouses. The scope of the territories covered may expand depending on the company's decision regarding the centralization of the function.
• Analyze supplier performance, market trends, and forecasts to support effective decision-making.
• Ensuring competitive pricing, timely deliveries, and reliable partnerships.
• Monitor inventory levels and oversee replenishment processes to minimize shortages or overstock situations. Alert the sales team timely of the potential stock issues and always be capable to find a best solution with sales team when it happens for various reasons.
• Ensure accurate and timely order placement, shipment tracking, and delivery coordination.
• Lead and mentor the procurement team, fostering a high-performance culture and driving continuous improvement.
• Provide training and support to enhance team capabilities.
• Identify opportunities for process improvements and implement best practices in procurement and inventory management.
• Ensure compliance with company policies and regional regulations.
• Prepare and present procurement performance reports to senior management.
• Collaborate with cross-functional teams to align procurement activities with organizational goals.

Job Requirements:

• Degree in Business, Supply chain, or related field with at least 5 year of experience in similar roles in procurement
• Possess business acumen with strong analytical, communication, interpersonal, and negotiation skills
• Possess a proactive and strategic mindset with a hands-on attitude and uncompromised integrity and business ethics.
• Able to multi-task and respond quickly and effectively to the challenges faced in a fast-paced environment.
• Ability to work flexibly and accommodate meetings or tasks across different time zones, as needed, to support international operations.
• Understand SAP functions, ordering, shipment procedures, and key terms related to international trade and shipping to communicate effectively with various parties.

An exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company.

Marriott Hotels:

· Duxton Reserve Singapore, Autograph Collection

· Maxwell Reserve Singapore, Autograph Collection

· The Vagabond Club, a Tribute Portfolio Hotel

· The Serangoon Club, a Tribute Portfolio Hotel

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

· As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide

· As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey

· Comprehensive health insurance plan with Raffles Insurance with the option to upgrade at subsidised corporate rates

· 2-night yearly staycation including all meals and beverage (incl. alcoholic) in any of the four Garcha Group hotels in Singapore

· 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Job Description:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

• Any other duties / tasks as requested by management.

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

An exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company.

Marriott Hotels:

· Duxton Reserve Singapore, Autograph Collection

· Maxwell Reserve Singapore, Autograph Collection

· The Vagabond Club, a Tribute Portfolio Hotel

· The Serangoon Club, a Tribute Portfolio Hotel

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

· As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide

· As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey

· Comprehensive health insurance plan with Raffles Insurance with the option to upgrade at subsidised corporate rates

· 2-night yearly staycation including all meals and beverage (incl. alcoholic) in any of the four Garcha Group hotels in Singapore

· 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Duties & Responsibilities:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

• Any other duties / tasks as requested by management.

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

Job Description

• Support the purchase requisition process and assist in timely processing of Purchase Orders
• Responsible for matching invoices with orders and finalize accounts payable transactions
• Manage the process for making progressive payments
• Scan and maintain procurement records and completed documents

Qualifications and Skills

• GCE ‘A’/‘O” Level / ITE/Dip or equivalent
• Strong administrative skills, preferably with experience in purchasing function
• Good numeracy skills and keen attention to details
• Computer literacy in MS Word and Excel is advantageous
• Proficiency in written and spoken English and Mandarin

Roles & Responsibilities

• Input and establish up to date cost data in procurement related tools and applications.
• To identify and track market trends, new and emerging technologies relevant to data center industry and provide regular updates to the team
• To monitor and manage the cost database to ensure that progress is constant.
• To be able to determine price forecasts for budget cycles and build up cost for high level estimates.
• Guide the procurement function in their vendor sourcing process and ensure vendor pre-qualification process, registration process are handled according to ISO standards.
• To work with PCM management and internal stakeholders to maintain and improve the vendor management and performance evaluation process.
• As lead to the Procurement Team, you shall track and manage their workload and propose to PCM management for deployment and assignment of new tender/project requests.
• To monitor the Procurement function to ensure the tender process is implemented according to Procurement Principles and Practises as defined by the Organisation.
• To work with PCM Manager to provide regular updates to PCM head on each tender/project process.
• To support Procurement function in their liaison with internal stakeholders during the tender process.
• To review tender timeline and documents are in accordance with procurement needs before the team issues as RFQ. (PCM Manager as secondary reviewer)
• To oversee the vendor pre-qualification process and review the outcome for vendor selection.
• To contribute to the finalisation of the vendor selection list for RFQ (Approval of final vendor list is subject to joint review from Sales, Projects, Finance, PCM and Higher Management)
• To review and check consolidated commercial, technical and project evaluations are accurate and fair.
• To support Procurement team in negotiations with vendor for competitive pricing and terms and conditions favourable to the company,
• To review and support presentation to internal stakeholders for shortlist and/or Tender Committee Team for award,
• To review and check LOA, Contracts, POs are as per approved cost and conditions,
• To ensure all procurement-related documentation, contracts are maintained and stored in a prompt and appropriate manner according to ISO standards,
• Support Sales team in Excom Approval and tender compilation to customer.
• Support Sales team in customer negotiations if required.
• Ensure maintenance of accurate records of purchases, including vendor contracts, vendor purchase order in system.
• To attend weekly Project Operation Meeting and provide updates on project procurement status.
• Support Projects team to verify vendor base contract against variation items.
• Support Sales team to handover contract DLP, maintenance to Operations team.
• Manage relationships with organisational network and external vendors for procurement.
• Be open and support the use of technologies and electronic tools in procurement, vendor and cost management platforms.
• Formulate standard contract templates and conditions for general use when such are unavailable from the customer.
• To assess and measure potential risks’ exposures (supply, financial, image/reputation) and establish contingency plans to prevent and/or mitigate their impacts accordingly to risk management strategies defined by Procurement functions.
• To work with PCM Management to identify feasibility of long-term contracts with suppliers to ensure optimum cost and reliable supply.
• To work with PCM Management to develop and implement procurement policies and procedures to ensure commercial and regulation compliance.
• To monitor compliance of organisation's procurement targets, with relevance to each Project Procurement’s KPI.
• Monitor internal stakeholders and vendor (external) compliance Procurement Principles & Practices as defined by the Organisation. Work with PCM Manager to review effectiveness of work process and procedures and plan for improvement activities and performance improvement strategies.

Requirements

• Proven track record of developing and implementing procurement strategies
• Proven leadership and team management abilities
• Demonstrates in-depth knowledge of procurement processes and best practice
• Contract Management skills, ie. Familiarity with contract terms, negotiation and compliance to ensure favourable terms and risk management
• Proficiency in procurement software is a bonus
• Strong negotiation skills
• Strong analytical and problem solving skills
• Strong interpersonal, communication and presentation skills
• High ethical standards and integrity
• Strong organizational and time management skills
• Ability to work under pressure and meet tight deadlines
• Degree in Mechanical/Electrical Engineering, Business Administration/Supply Chain/Purchasing or equivalent with at least 6 years of experience in the field of sourcing, procurement and contracting management or related field,

Or,

• Diploma in Mechanical/Electrical Engineering, Business Administration/Supply Chain/Purchasing or equivalent with at least 8 years in the field of sourcing, procurement and contracting management or related field.

Overall responsibility

You may be expected to work at various levels, from direct liaison with management to the front end of the business dealing directly with customers. You are expected to understand and satisfy their customers' requirements and exceed their expectations whenever possible. The main aim is to provide excellent service to the principals, internal and external customers.

Job Description:

• Coordinating with shipping agencies and vendors/principles to ensure timely deliveries and oversee the integrity and quality of delivered goods and services.
• Forecasting and planning of inventory by extracting and analysing transactional data.
• Responsible for managing inventory holding value and operating expenses.
• Assist in ongoing records and information review to determine the effectiveness of work processes and procedures.
• Ensuring purchasing documents are properly administered and updated in a timely manner.
• Prepare, issue and follow up on purchase orders status.
• Ensuring that purchase orders are created with correctness and flow to supplier.
• Generating and forecast for weekly and monthly procurement needs and report.
• Maintaining vendor relationships.
• To maintain quality standards, procurement policies and procedures
• To be able to forecast and procure materials and supplies in accurate quantity and timely.
• Monitor the contracting service period and ensure sufficient lead time to plan and negotiate for the subsequent service contract.
• Participate and facilitate in vendors evaluation and qualifications.
• Work with internal stakeholders to ensure that orders are fulfilled on timely and accurate basis.
• Other ad-hoc task assigned by the management.

Requirement

• Experience in Healthcare and Supply Chain is a plus.
• Skills Good communication skills.
• Excel trained with experience (advanced level preferred)
• SAP trained and experience
• Purchasing role with exposure to order processing in the interim