Job Description
You will be part of the team to design, develop, implement, and maintain job matching systems and processes including innovations for e2i’s events. As a Senior/Principal Specialist, you will develop strategic workstreams, identify new opportunities, manage and maintain close partnerships with internal stakeholders to understand e2i’s business goals across multiple divisions and teams to prepare advise, think-pieces, data analysis to synthesize concepts and information for decision making. You will also work closely with external partners and vendors to ensure a smooth execution of service contracts, IT systems including procurement of the upcoming systems and services for event operations and job matching needs for the organisation. Your key job responsibilities will include the following:
Vendor Management
- Execute procurement to select the vendor(s) that is best able to meet the business needs and deliver the solution on time and within budget.
- Liaise with the appointed vendor and internal corporate teams to ensure that:
- Vendor develops, deploys, and documents the solutions that meet business needs and are delivered on time and within budget.
- Vendor puts in place suitable measures to transit smoothly from development phase to support & maintenance phase.
- Contract Service Management are adhered by vendor to comply with all contractual obligations and performance standards specified in the service-level agreements, and
- Project risks are properly mitigated and managed to minimise system downtime including monitoring of regular system updates, risk and IT security testing, enhancements developments to meet business needs.
Project Management
- Drive end to end projects implementation and engage with team and internal stakeholders to design, develop and implement new systems or improve on existing systems’ features related to events management/ job search platforms
- Work with business users and management to develop and align frameworks, workflows, SOPs and guiding policies and to roll out an effective change management process
Events & Job Matching Systems Management / Application Support
- Set up and optimise structures and processes to provide end to end users support including but not limited to:
- Establish and maintain close partnerships with internal business users, understand their needs and work with the external vendor(s) to deploy appropriate solutions to meet business needs
- Create and maintain system user guides, briefing and perform L1 troubleshooting, escalating to vendor for technical support and follow up closely on status update
Jobseeker Group (JSG) Secretariat and Stakeholders Engagements
- Drive consultation with internal stakeholders across teams to understand users needs to improve systems processes/ functions to meet Group’s and organisation’s current and emerging business needs
- Manage and support development of Group’s work streams including identify resources, develop terms of reference and operating procedures, coordinating taskforces / project committees, track implementation progress and prepare reports and advise to the group and its work programmes.
- Provide meeting support to Group’s management meetings including organise meetings, keep records (i.e minutes, maintaining documents), prepare communications for stakeholders including coordinate cross Group workstreams when needs arises.
Job Requirements
- Well-versed in the employment and employability (E&E) landscape with experience in managing and running of E&E events.
- Candidates who have prior operational experience in events management, knowledge of recruitment processes, and savvy with IT systems will be preferred.
- Relevant experience in secretariat administration work and product management & development roles will be an advantage.
- High level of personal leadership with good time management and problem-solving skills.
- Strong project management and vendor management skills.
- Possess strong analytical and strategic thinking skills.
- Excellent interpersonal, communication and writing skills.
- Independent, pro-active, and able to multi-task in a fast-paced environment.
- Strong team player.
- Flexible to accommodate to adjusted work schedules, evenings, and weekends when required to serve workers / jobseekers needs; in which time off will be offered.
Only Singaporeans may apply.
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates
