[What you will be working on]

• Manage daily operations and functions for procurement of library materials in accordance to approved policies and guidelines as well as the terms and conditions in the contracts for the sourcing and supply of library materials.
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments.
• Collate statistics/KPIs and perform data analysis to monitor and track key performance indicators for procurement of library materials.
• Manage contracts on sourcing and supply of library materials with appointed vendors.
• Conduct yearly review on contract pricing for the supply of library materials, cataloguing and materials processing services with appointed vendors.
• Oversee and manage vendors to develop strategic working relationship.
• Organise quarterly meetings and annual engagement session with vendors.
• Prepare reports for vendors’ meetings and performance.
• Front vendors’ and publishers’ enquiries and feedback.
• Manage daily operations of regulatory services.
• Lead process improvement initiatives and participate in cross functional projects.

[What we are looking for]

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role
• Excellent communication and stakeholder engagement skills
• Strong analytical/problem solving and documentation abilities
• Strong and proactive team player with good networking skills
• Meticulous and strong motivated individual with drive
• Proficient in Microsoft Office applications especially Excel
• Familiar with government procurement processes is advantageous

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division / Resource Management

The successful applicant will first be appointed on a 2-year contract basis.

Please be informed that only shortlisted candidates will be notified.

[What you will be working on:]
•    Manage Product Users’ Engagement by supporting Product Managers in developing strategies and plans to engage internal and external stakeholders to launch, implement, drive adoption, awareness, and education of Products, such as NLB Mobile App, Seat Booking System, Express Borrowing Gantry, and also future Products such as Content Discovery app. 
•    Assist Product Managers to collect and collate Product data from multiple channels, e.g., web statistics, app statistics, user feedback and perform basic analysis to help Product Managers better understand the asks and needs of the users with simple insights. Work closely with other data teams to track results and translate insights into actions.
•    Assist Product Managers in managing the Product Backlog by recording new user stories and setting initial priority for them. Follow up with Product Managers to set up regular Product Backlog refinement sessions.
•    Assist Product Managers or ScrumMasters in organising agile activities and to update/ upkeep Agile tools like JIRA, etc.

[What we are looking for:]
•    At least one year of relevant working experience, preferably in a product-focused organisation. Fresh graduates with the relevant knowledge are welcomed to apply.
•    Excellent written and verbal communication skills.
•    Ability to engage stakeholders from all walks of life.
•    Knowledge of agile methodologies and processes (SCRUM, KANBAN, etc.)
•    Comfortable with data and possess basic data analytic skills (e.g., Excel, Tableau)
•    Interest in growing into Product Manager role.
•    Design skills and experience with design tools is added advantage.

Work location will be at the Marine Parade Public Library. As the library is currently closed for renovation, the current work location is at the National Library Building.

Successful applicant will be appointed on a project contract until 31 Dec 2025.

[What you will be working on]

Resource planning and management
•    Manage a team of budget coordinators to ensure the accurate collation of budget reviews on an annual basis (including start of year, mid-year and year-end budget reviews)
•    Monitor and present regular budget updates to internal stakeholders 
•    Act as the budget manager and point of contact (POC) between corporate divisions (Finance and HR) and the 7 divisions within ALG
•    Oversee budget management, active budget tracking and reviewing across various ALG Fund Codes 
•    Work with stakeholders to ensure compliance with policies, guidelines and standards including clarifications with the relevant parties 
•    Conduct regular reviews of processes to streamline operations for increased efficiency and productivity
•    Conduct reviews of fees and charges and also preparation and submission of annual write-off of the outstanding fees and charges
•    Conduct simple data analysis on budgets, fees and charges
Corporate Support
•    Facilitate and manage ALG events such as team bonding activities and townhalls that promotes staff engagement 
•    Supervise a team of support staff to provide PA support to ALG’s Directors and Principals 
•    Take on secretariat duties for assigned meeting platforms to increase exposure and knowledge of library development.

[What we are looking for]

•    Preferably with 2 to 3 years of working experience in corporate and resource management.
•    Ability to organise and present information clearly with a good command in English (written and spoken).
•    Ability to multi-task, work with details and numbers, meticulous and organised.
•    Proactive and able to work independently or in team settings.
•    Good conceptual, facilitation, communications, and stakeholder management skills; experience in managing relations with partners is welcome
•    Proficient in MS Office.

Work location will be at Geylang East Public Library.

Successful applicant will be appointed on a project contract until 31 Dec 2025.