The "Terms of Reference" for the Administrative Manager outline the key responsibilities and duties of this role within the organization:

Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

• Bachelor’s degree in businessadministration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities

The "Terms of Reference" for the Operations Manager outline the key responsibilities and duties of this role, including:

• Provide inspired leadership for the organization.
• Make important policy, planning, and strategy decisions.
• Develop, implement, and review operational policies and procedures.
• Assist HR with recruiting when necessary.
• Help promote a company culture that encourages top performance and high morale.
• Oversee budgeting, reporting, planning, and auditing.
• Work with senior stakeholders.
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
• Work with the board of directors to determine values and mission, and plan for short and long-term goals.
• Identify and address problems and opportunities for the company.
• Build alliances and partnerships with other organizations.
• Support worker communication with the management team.

Operations Manager Requirements:

• Bachelor’s degree in operations management or related field.
• Experience in management, operations, and leadership.
• Understanding of general finance and budgeting, including profit and loss, balance sheet, and cash-flow management.
• Ability to build consensus and relationships among managers, partners, and employees.
• Excellent communication skills.

1. JOB DESCRIPTION

Job Title

General Manager

Occupation

Executive, Management

Job Description & Requirements

The General Manager will be responsible to devise strategies to lead and guide the organisation & team towards its goal and objective. To promote the sports agency to attract sponsors and take on a proactive role to raise and develop the organisation's profile and prominence within the sports industry.

The incumbent will also be one of the key liaison person for international collaborations for the sports, public and high performance, as well as oversight management of the organisation's operations team.

Key Responsibilities

Liason for SportSG

Fund Raising

Business & Sports Development

International Affairs

Sports Development

Financial Budgeting

Oversight of Operations

• Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall supplier management.
• Manage purchase requisitions/orders.
• Obtain quotes for various stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
• Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing guidelines and procedures.
• To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company.
• Clarifying doubts with vessels to get accurate quotes as many times info or specs given are not complete or not correct.
• Identify and implement standard procedures and guidelines for tracking purchasing costs. Logistics, and shipping procedures.
• To conduct periodic vendors appraisals and price comparisons.
• Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
• Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
• To oversee the entire purchasing documentation process and ensure quarterly cost reports are submitted.
• Oversee and ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
• Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
• Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
• Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
• Provide suggestions and feedbacks for the improvement of the execution of tasks and working instructions.
• Undertake any ad-hoc duties and responsibilities as and when required.

Requirements and Experience: (Essential skills, qualifications, and experience)

• Previous experience of a minimum of 3 to 5 years as an experienced purchaser specifically for Offshore vessels (Subsea, OSV etc.), trading worldwide is a must.
• Additionaly experience with ocean going conventional vessels will be an added advantage.
• A high-level understanding of purchasing regulations and governing industry guidelines.
• Experience in managing logistics (delivery, supply chain) requirements for purchased items such as spares, stores etc.
• An adequate knowledge of various purchasing systems regulations and governing industry guidelines.
• Ability to work with relevant teams and stakeholders.
• Ability to communicate timely, efficiently, and effectively.