Position: Purchasing Officer / Purchasing Coordinator

Working days: 5 days week

Location: near to Joo Koon MRT, 2 bus stops away

With In-house canteen

Key Responsibilities:

• Support HOD to conduct existing and potential suppliers cost evaluating activity, execute procurement strategies and sourcing activities / review and implement purchase protocol and requirement.

• establish rapport / strategic negotiation with suppliers to achieve competitive price, lead time and on time delivery / ensure supply assurance.

• Keep an up-to-date contract database as well as identifying and acting upon forthcoming renewals required

• Resolve Operating Purchasing material shortage escalation

• Update of Purchasing Record and Supplier Sourcing List / sufficient stationery supplies and etc

• Assign any other ad-hoc duties for follow-up when necessary.

Job Requirements:

• Good communication skills

• Resourceful, proactive and meticulous

• Good team player

• GCE'A' Level / Diploma / Degree in any field or with some relevant working experience

Primary Objective(s) of Position

• Inventory management to ensure stock holdings are kept to a minimum.
• To oversee and support the team to ensure that productivity and cost efficiency targets are achieved.

Duties & Responsibilities

• Perform regular cycle counts to ensure inventory accuracy and reconcile any discrepancies.
• Prepare and present inventory reports to management, advising trends and process improvements.
• Review non-moving inventory and make recommendations for resolution.
• Ensure that the team complies with company policies and procedures.
• Support and guide team members in processes when required.

Person Specifications

• A Diploma in Engineering or 2 years of relevant experience in the spare parts trade
• Proficient with Microsoft Office applications
• Meticulous, highly organized and a team player
• Possess good interpersonal, customer service and coordination skills
• Ability to converse coherently with customers through phone calls and emails

Job Responsibilities

• Raise PO and follow up with vendors for timely delivery.
• Work with operations team on material purchasing plan to support production and ensure continuous material supply.
• Escalate material supply issue and work with team within region and globally on potential path forward.
• Provide material management data for review and feedback on potential improvement in material management process and planning.
• Ensure inventory accuracy by working closely with operations team.
• Maintain strategic relationships with vendors, negotiate best rates and credit terms.
• Measure and manage the vendors cost, quality and delivery performance.
• Ensure all activities related to purchasing function comply with company policies, Quality and EHS procedures.
• Other ad-hoc duties as assigned.

Job Requirements

• Familiar with MS Office application preferred. Experience with JDE a plus.
• A team player with the ability to meet tight deadlines in fast-paced environment.
• Proactive, positive attitude, responsible individual and proven ability to work in a team environment.
• Bilingual in English and Mandarin as suppliers and vendors include Mainland china.

Rapsodo is a Sports Technology company with offices in the USA, Singapore, Turkey & Japan. We develop sports analytics products that are data-driven, portable and easy-to-use to empower athletes at all skill levels to analyse and improve their performance.

From Major League Baseball star pitchers to Golf tour players, athletes use Rapsodo technology to up their game across the world. Trusted by coaches and players from youths to professionals, Rapsodo provides real-time insights for all-time performance.

We are innovative, focused, and rapidly growing. We are continuously looking for team players who will stop at nothing to deliver state-of-the-art solutions as part of Team Rapsodo.

Join our dynamic and growing team as a Purchasing Intern, where you'll play a pivotal role in supporting key initiatives in purchasing and gaining hands-on experience in various aspects of supply chain operations.

Key Responsibilities:

Pricing Reviews:

·       Assisting in the R&D of new projects by conducting data gathering and research at the conceptual stage.

·       This involves comparing various technologies to determine which ones meet our requirements and evaluating their pros and cons (such as price, technical maturity, and supplier availability).

Supplier Engagement Experience:

When led by a seasoned purchaser, there will be opportunities to visit local supplier factories/premises, which will provide you with:

·       Insights into negotiating prices effectively.

·       Understanding of methodology for enhancing quality control.

Manufacturing Insight Visits:

Occasional visits to our collaborative factories in Malaysia, which will provide opportunities to:

·       Gain insights into inventory management and optimization practices within the factory (Including stock-take).

·       Understand the utilization of equipment in electronics manufacturing, production processes, and the assembly of components into finished products, offering an overview of how electronic factories operate.

Skills & Requirements:

·       Pursuing a Diploma in Supply Chain, Business Systems, or a related field.

·       Strong analytical and problem-solving skills.

·       Meticulous attention to detail is essential for this role

·       Proactive and able to work independently in a dynamic environment.

·       Eagerness to learn and contribute in a fast-paced environment.

·       Proficiency in Microsoft Excel and other relevant Microsoft Office tools.

·       Basic understanding of ERP systems and related principles will be an added advantage

Job Description & Requirements

This job role is to support the procurement team mainly. The job entails learning the Purchaser's functions such as PO issuance, reconciliation of DOs with POs and invoices in order to assist the Purchaser.

1. Learn to use in-house procurement system to issue POs, check inventory levels, generate reports etc.
2. Reconciliation of delivery orders with purchase orders and invoices.
3. Creating POs, uploading DOs on in-house system.
4. Work with colleagues on fulfilling requests.
5. Checking subcontractor's billing as required.
6. Liaise with suppliers as required.
7. Updating repair list for vehicle and machinery, as cover buddy.
8. Monthly preparation of labels for site usage, as cover buddy.
9. Scanning, photocopying, filing and related admin support to other department.

Qualifications and Experience:

1. 1-2 years of experience in office admin work
2. This role would suit someone wishing to go on the procurement path or with some experience in procurement.
3. O-Levels and above.
4. Proficiency in Microsoft Office 365. High level of competence in Excel will be favoured.
5. Highly detailed and always checks own work.
6. Quick and accurate in processing data.
7. Strong analytical skills and able to organise data to convey information clearly.
8. Highly organised; uses calendar or sticky notes to set alert for tasks
9. Team player.
10. Strong communication skills.
11. Ability to follow SOP strictly.
12. Takes the initiative and self-driven.
13. Strong problem solving skills

Working hours:

Monday - Friday, 8:30am - 5:30pm

Saturday, 8:30am - 12:30pm (WFH when required)

Responsibilities:

• Make orders for construction materials and other items as requested.
• Ensure timely delivery of orders.
• Ensure all delivery orders are in accordance to PO and verification of DO for preparation of payment.
• Call for quotations and source for new supplies if need and recommendation of award.
• Work closely with site team for material purchases.
• Process and generate PO/RO
• All other tasks assigned
  
  Requirements:
• GCE O/A Levels or Diploma qualifications.
• Prior experience in working in construction industry is preferred.
• At least 3 years of relevant working experience.
• Proficient in Microsoft Office.

Responsibilities:

• Make orders for construction materials and other items as requested.
• Ensure timely delivery of orders.
• Ensure all delivery orders are in accordance to PO and verification of DO for preparation of payment.
• Call for quotations and source for new supplies if need and recommendation of award.
• Work closely with site team for material purchases.
• Process and generate PO/RO
• All other tasks assigned
  
  Requirements:
• GCE O/A Levels or Diploma qualifications.
• Prior experience in working in construction industry is preferred.
• At least 3 years of relevant working experience.
• Proficient in Microsoft Office.

Objective

In collaboration with various department to contribute to the optimization of inventory control management through strong governance of processes in monitoring product portfolio.

Relationships 

The position needs to have strong collaboration with Operations, Finance and Logistics team

Key Activities

• Conduct daily stock checks of products and report findings to Inventory Control Supervisor
• Coordinate and follow-up with Retail Operations to resolve inventory issues that require physical checking of stocks
• Assist Inventory Planning Executive in validating count results of cycle counts/Customs stock take (during and after the count)
• Maintain and update records that will be used as references for checking and validation of items
• Assist Inventory Planning Executive in checking SKU’s with source code (EAN/UPC) or price tag issues and report it promptly to Inventory Control superiors
• Liaise with Retail Operations in printing of new price tags for items with incorrect source codes
• Process returns to warehouse in Glob+
• Checks breakages and damaged items at each store and maintain a Liqour Breakage & Damaged Items Monitoring Listing
• Any other duties which may be assigned by immediate superior/Manager from time to time

• Diploma or related qualification in Inventory Management or related discipline
• At least 2 years experience in Inventory Control or Planning from multi-stores retail or travel retail industry
• Proficient with Microsoft Excel (Intermediate level)
• Good business acumen and analytical skills

Responsibilities:

• Prequalification, sourcing, selection, negotiation and evaluation of vendors for best purchase price while maintaining the highest level of quality, reliability and service
• Originate, negotiate, finalize and maintain category contracts and agreements and ensure that vendor contracts are managed in line with the specifications of the Procurement Policies and principles, in order to develop sustainable partnerships with vendors
• Ensure users obtain the best value in pricing, service quality, technology, delivery and safety competency
• Regular vendor evaluation, vendor scorecard management and audits
• Responsible for Buyer’s scope and Oracle Cloud System (OCS) key user
• Vet commercial terms and conditions (T&Cs)
• Ensure T&C are favorable and in compliance with Vopak standards and policies
• Identify opportunities for cost reduction to reduce total cost of ownership for all related Opex and Capex spend
• Involvement in continuous improvement to improve Procurement Process, Department’s Competence and Information Management
• Implement category strategies to drive cost savings, growth and minimizing supply chain risk
• Lead in coordination and implementation of all related sustaining, improvement and SHE related Capex projects
• Consolidate and Manage internal spend and vendor base
• Understand sourcing requirements, develop strategy and plan for category spend and vendor base
• Manage percentage savings for identified Influenceable Opex spend, for all related sustaining, improvement and Capex spend
• Manage increase in spend influence and spend under framework contract
• Ensure consolidation and reporting of such spend and potential savings for management reporting

Requirements:

• Degree in Supply Chain/Business/Engineering or related studies
• At least 5 years of relevant Buyer’s scope, Contract Management, Supply Management and Negotiation, preferably in a similar industry, and at least 3 years’ experience in procurement, sales, business development, project management, plant operations, or product supply
• Strong commercial awareness and experience of Contract Law
• Proven experience in contract negotiations & vendor management
• Strong negotiation and communication skills
• Analytical and decisive with high initiative
• A quick-learner, a good team player as well as possess the aptitude to work well independently
• Excellent interpersonal skills
• Proficient in MS Office application and ERP system

Job Description:

• Manage the procurement activities of direct materials, including review and convert Purchasing. Requisition (PR) into Purchase Orders (PO); resolve invoice, or quality related discrepancies.
• Sending requirements to suppliers : Request for Quote (RFQ), Request for information (RFI) using digital tools.
• Purchase price analysis and price negotiations; Identification and realization of savings potentials,
• Close cooperation with the stake holders and suppliers.
• Supplier management including supplier set up, supplier evaluation and development.
• Optimization of existing supply chain processes and participation in project teams.
• Leverage existing procurement processes and compliance while seeking to identify best management practices. Using a continual improvement mindset to create efficient processes.

We are looking for:

• Degree in Industrial Engineering, Business Management, Economy or similar areas,
• +4 years professional experience in a similar position,
• Knowledge of Procurement / Supply Chain activities with a broad solid understanding of operational, activities across a range of businesses.
• Previous experience of working in Supply Chain Management
• Good knowledge of MS Office and SAP
• Fluent in English (written and spoken); Strong communication and negotiation skills;

Responsibilities: -

Purchasing Functions

• Handling procurement activities including sourcing, liaising, price & contract negotiation with existing and new suppliers for the purchase of security systems devices and equipment.
• Raise PO promptly.
• To match all DOs to POs and monitor delivery schedule.
• Manage and update stock prices in system.
• Work with Sales/Technical team to avoid costly urgent and sudden shortage/ramp up of stocks, as well as urgent follow up with suppliers on critical stocks required.
• Collaborate with Sales, Finance & Technical to manage subcontractors and suppliers.
• Monitor any potential slow-moving stocks which may lead to obsolescence and maintain optimal level of stocks according to usage demand.
• Establish and negotiate for reliable and effective freight cost.
• Analyse monthly stock report and recommend on replenishments quantity.
• Identify and implement process improvements within purchasing functions.

Administrative Functions

• Prepare documentations for Engineers including delivery orders, testing & comissioning, safety documents, etc.
• Support projects including monitoring follow up/outstanding list, liaising with vendors/user on schedule, consolidating meeting minutes, etc.
• Prepare weekly reports, monthly project management report, customer reports.
• Collating worker’s information quarterly in accordance with PDPA standard used by Project team for site document submission.
• Attend to customers’ enquiry and feedback and channel to relevant PM/PE.
• Provide office administrative and secretarial support to Project team including booking of meeting room, etc.
• Identify and implement process improvements within administrative functions.
• Preparation and submission of service quotation for customer including following-up action, creating sales order/job card/service call log, create job journal, etc
• Analyse customers’ request and channel to relevant dept for follow-up action, ensure all cases are attended to and closed promptly.
• Assist Finance in billing matters pertaining to modification jobs (collating and submitting of relevant documentations for billing).
• Assist Service Controller in requesting quotation from supplier/subcontractor.

1. To assist in sending out official PO to sub suppliers

2. To follow up with suppliers on delivery of items

3. To follow up on returned goods from customers

4. Print documents for the relevant departments

KEY RESPONSIBILITIES:

• Source spare parts for vehicles and construction machinery/equipment.
• Request and compare quotations from suppliers/vendors to ensure the best value.
• Prepare and process purchase orders based on approved requirements.
• Maintain accurate records of purchase transactions and order confirmations.
• Track and manage delivery timelines to ensure parts arrive as scheduled.
• Accurately input and maintain data related to purchasing activities in company systems.
• Manage and update vendor databases and contact lists.
• Assist and support purchasing-related administrative matters.

QUALIFICATIONS AND SKILLS:

• Familiarity with Excel, Word, Outlook.
• Able to liaise with English and Chinese-speaking colleagues/workers.
• Able to work well in a team setting.
• Energetic and willing to learn.

OTHERS

• 5-day workweek
• Office at Kian Teck Road (off Upper Jurong Road)

Our Inventory & Logistic Coordinator is responsible for handling end-to-end Inventory Management process. Job scope involves managing Incoming and Outgoing shipments, Managing Material Receipts & Issuance and ensuring Inventory accuracy in system at all times.

RESPONSIBILITIES & DUTIES

• Handle Incoming and Outgoing shipments.
• Handle Material Receipts & Issuance in accordance to Company Procedure.
• Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship)
• Receive and process warehouse stock products (pick, unload, label, store)
• Reconciles discrepancies in inventories and notifies supervisor of irregularities and when stock reaches designated reorder point.
• Ensure inventory accuracy through conducting all inventory transactions related to shipping, receiving, work orders and sales orders accurately and in a timely manner.
• Conduct all transactions related to parent/child asset relationships accurately and in a timely manner.
• Run and initiate cycle count reports on a daily basis.
• Provide variance explanation, if needed.
• Know and understand Company Quality Policy and comply with all requirements of the Quality Systems Manual, Operating and Technical Procedures and Workplace Instructions.
• Must understand and comply with all safety rules and company policies of the Company.
• Work assignments carried out to the highest quality level.
• Perform various other duties and activities as assigned by supervisor within the physical constraints of the job.

Requirements:

• Minimum of 2-3 years General Inventory Experience
• Ability to multi-task
• Excellent organizational skills
• Strong oral and written communication skills
• Basic Forklift skills
• Proficient in basic computer skills
• Ability to work closely and collaboratively with fellow employees
• Secondary School Diploma or equivalent
• Forklift license is a plus

Our client in Oil & Gas manufacturing sector is currently hiring a full-time Inventory Coordinator role. The Inventory Coordinator is responsible for handling end-to-end Inventory Management process. Job scope involves managing Incoming and Outgoing shipments, Managing Material Receipts & Issuance and ensuring Inventory accuracy in system at all times.

Job Responsibilities:

• Handle Material Receipts & Issuance in accordance to Company Procedure.
• Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship)
• Receive and process warehouse stock products (pick, unload, label, store)
• Reconciles discrepancies in inventories and notifies Supervisor of irregularities and when stock reaches designated reorder point.
• Ensure inventory accuracy through conducting all inventory transactions related to shipping, receiving, work orders and sales orders accurately and in a timely manner.
• Conduct all transactions related to parent/child asset relationships accurately and in a timely manner.
• Run and initiate cycle count reports weekly basis.
• Provide variance explanation, if needed.
• Work assignments carried out to the highest quality level.
• Perform various other duties and activities as assigned by supervisor within the physical constraints of the job.

Job Requirements

• Min Secondary School/ NITEC in Engineering, Logistics / Supply Chain or equivalent.
• Ability to multi-task.
• Proficient in Microsoft Office Applications.
• Strong oral and written communication skills.
• Excellent organizational skills.
• Good Team Player & Independent Worker who can work under minimal supervision.
• Should possess 2-3+ years of general inventory experience.
• Basic Forklift License is an added advantage.

Responsibilities:

1. To ensure alignment of Divisional Procurement strategy & processes to the Group Procurement Policies & Authorities
2. To ensure effective governance and transparency of operations
3. To maximize value creation & optimize total cost of ownership
4. To ensure a stable and competitive supplier base
5. To adopt best in class procurement systems and processes

Strategic Responsibilities:

1. Perform Spend Analysis to support sourcing strategy and annual plan development for TSL
2. Perform study of supply market intelligence (market, vendor, product, commodity, etc) for TSL
3. Drive procurement cost reduction initiatives within TSL
4. Support the development and drive the implementation of Group Procurement strategies, policies and initiatives at TSL
5. Contribute to the development of procurement planning processes
6. Lead/Manage the procurement processes at TSL
7. Drive the alignment of Divisional SOP to GPPA and ensure compliance to GPPA for TSL
8. Drive and manage capability development and knowledge management for TSL

Operational Responsibilities:

1. Conduct tenders in accordance to Division SOP/GPPA and make recommendations to Tender Committee
2. Understanding and influencing sourcing project / business requirements. Identify opportunities that focus on cost reductions, efficiencies/quality improvements, risk mitigation, industry and supply trends and shifts in technology
3. Supplier Classification, Relationship Management and contract management
4. Proactively work with Stakeholders and assist in or directly manage spend
5. Know, understand and stay abreast of industry trends, benchmarks, best practices, etc.
6. Monitor Strategic/key Suppliers to provide internal notifications and develop risk mitigation scenarios
7. Analyze past and future demand volumes, inventory trends and current inventory levels
8. Drive Procurement Digital Strategy (Digitization and Automation of processes) and reductions in Total Cost of Ownership (i.e. supply programs, catalogs) at TSL
9. Supplier assessment and due diligence: Conduct assessments and audits of current and potential suppliers to evaluate their compliance with ethical, social, and environmental standards. Identify risks and areas for improvement and collaborate with suppliers to drive corrective actions.
10. Supplier performance monitoring: Establish metrics and key performance indicators (KPIs) to evaluate supplier performance in responsible sourcing. Regularly monitor and evaluate supplier performance, providing feedback and guidance to drive continuous improvement.
11. Stakeholder engagement: Collaborate with internal stakeholders, including procurement, legal, sustainability, and operations teams, to ensure responsible sourcing practices are integrated into procurement processes.
12. Training and awareness: Conduct training programs to educate employees, suppliers, and other relevant stakeholders on responsible sourcing practices. Promote awareness and understanding of responsible sourcing throughout the organization.
13. Reporting and transparency: Prepare regular reports and metrics to track responsible sourcing performance. Ensure transparency by communicating progress, challenges, and achievements to internal and external stakeholders.
14. Continuous improvement: Drive continuous improvement initiatives related to responsible sourcing, collaborating with suppliers and internal teams to implement best practices, innovative approaches, and new technologies.
15. System evaluation and enhancement: Assess the effectiveness of current procurement systems and tools. Identify gaps, inefficiencies, and user pain points. Collaborate with IT and procurement teams to recommend system enhancements to improve functionality, usability, and data integrity.
16. Managing the roles and permissions assigned to individual users. Involves in determining the access levels and responsibilities of different users and ensuring that the appropriate individuals or authorities have the necessary approval rights.
17. Continuous improvement: Stay informed about emerging procurement trends, technologies, and best practices. Proactively identify opportunities for process improvement and automation. Lead or participate in projects to implement new tools, systems, or process enhancements.

Requirements:

1. Operational

(i) Perform Cost Benefit analysis of strategies and initiatives

(ii) Prepares Monthly, Quarterly and Yearly performance reporting, when required

(iii) Project implementation

(iv) Perform business process analysis for Procurement (MS Dynamic 365)

(v) Risk Management and reporting

(vi) Drive ESG policy implementation and reporting for Procurement

2. Strategic

(i) Identifying procurement strategies to suit the different business needs

(ii) Negotiations with strategic vendors, when required.

3. Interactions

Divisions/BUs (50%)

(i) Implement the strategic procurement initiatives across the

Division.

External Parties (50%)

(i) Negotiations with strategic vendors

(ii) Guide consultants on the relevant strategic procurement

initiatives

i. Bachelors's Degree in any discipline

ii. Masters Degree or Procurement Professional Certification will be an advantage.

iii. Minimum 8 years of experience

Interested candidate can send in your resume in Microsoft Words, along with a picture of yourself to :

[email protected]

We regret to inform that only shortlisted candidates will be notified.

Thank you for applying.

Carol Tan

EA License No.: 23C1894

EA Personnel No.: R24121972

Job Description

· Procurement and sales

· Source & procure equipment/ components/ spares, etc.

· Vendor evaluation and registration

· Prepare purchase requisitions

· Price negotiations

· Prepare sales contracts

· Prepare shipping documents

· Management of supplier and client relationships

· Resolve issues related to requirements, substitutions, damages, quality, delivery and other important terms and conditions.

· Ensure accurate and timely payment for invoices

· After sales service

Job Requirements

· Candidate must possess a Diploma in Engineering or Business Admin with at least 5 year(s) of relevant experience in Marine/ Shipyard.

· Strong communication negotiation and interpersonal skill

· Bilingual in English and Mandarin

· Proficient in Microsoft Office applications (Outlook, Excel, Words and Powerpoint, etc.)

Job Scope:

• Support the development and execution of sourcing strategies for the products;
• Lead supplier identification/ selection/ segmentation process;
• Build and maintain a strong working knowledge of industry practices/ capabilities and market intelligence that capture expertise / best practices and leverage the expertise to deliver incremental cost reduction and drive significant client business value;
• Ensure a competitive sourcing environment leading to continuous improvement, analyze market drivers, and cost structures, and support supplier initiatives including annual cost reductions;
• Deliver cost reduction goals and provide strong support to the stakeholders;
• Develop Category management strategies;
• To check daily open Purchase Requisition;
• To source for vendors and get a quotation for open Purchase Requisition (for new or existing material code) and info to pass to Junior for PIR, SL, and PO creation;
• To liaise with the master data officer and engineers for any old stock code with insufficient info/ no purchase history;
• To liaise with the vendor for any changes of spec details, obsoletion of products, and urgent delivery requests;
• To source alternative vendors for urgent delivery requests and stock supply;
• Liaise and coordinate with the agent for any overseas delivery arrangement, paperwork, permit application, etc;
• Other Ad Hoc.

Pre-requisites:

• Minimum 2-4 years of experience in procurement;
• Possess at least a Diploma preferably in Business Administration; International Trade & Business, Mechanical, Electrical, Electronics, or any Technical Field;
• Proficient in Excel (Intermediate – Advanced level), Word, PowerPoint, and SAP knowledge;
• A certificate or associate degree in Procurement, Supply Chain Management, or a related field will be an advantage.

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and a leading logistics provider with a wide range of clientele ranging from local SMEs to multinational companies. Cogent's main businesses comprise of warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore. It also operates warehousing and container depot businesses in Malaysia.

Role Description

This is a full-time on-site role for a Purchasing and Admin Executive at Cogent Holdings Pte Ltd. The incumbent responsible for tasks related to procurement, supplier management, general administration, and supporting the day-to-day operations of the company.

1. Perform daily purchasing duties in SAP system

2. Responsible in sourcing of operation consumables and materials

3. Responsible in sourcing of suppliers, ask for quotations and negotiate price

4. Attend to requestors’ enquiries and understand their purchasing needs

5. Issue purchase order and make delivery arrangements

6. Liaise with finance department on payment arrangement

7. Perform general office administrative duties including scanning, filing, photocopying of documents

Requirements:

1. Diploma in any discipline

2. 1 year relevant experience

3. Proficient in Microsoft Excel

Others Information:

1. 5 Day work-week

2. Transport from Jurong East (2 ways)

3. In-house gym

4. Daily meal subsidy

5. Hospitalization & Surgery Insurance, Personal Insurance benefits

We are seeking a detail-oriented Purchasing Assistant to join our team. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.

Responsibilities

• Monitor stock levels and identify purchasing needs
• Research potential vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Evaluate offers from vendors and negotiate better prices
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition

Requirements and skills

• At least 1 year of work experience as a Purchasing Assistant, Purchasing Officer or similar role
• Understanding of supply chain procedures
• Advanced knowledge of MS Excel and MS Office

The Job

• Perform contract administration and management duties for contracts undertaken by Technical Services.
• Prepare tender and pricing document.
• Review project manager’s/consultant’s justification and prepare approval recommendation.
• Assess payment valuation and advise financial implications on variation orders.
• Monitor budget and keep track of projects expenditures.
• Ensure all work processes are in accordance with SOP, policies and audit requirement.
• Assist the lead project manager in project.

The Requirements

• Degree in Projects and Facilities Management
• Preferably in developer, consultancy or main contractor firms.
• Strong interest in contract management.
• Possess good inter-personal skills and a positive attitude.
• Organised and meticulous attention to details.
• Able to work under time pressure.
• Computer literate and proficient in Microsoft Office.

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies and commercial partners to mitigate cyber risks and bolster security postures.

We are looking for an individual to join us as Procurement and Contract Management Specialist. This person should be familiar with government procurement procedures and contract management. We will be offering as a contract employment.

A brief summary of your job responsibility:

• Plan with other project teams within the Division to ensure timely procurement of contracts for development projects.
• Lead the procurement of contracts for Division’s development projects. Safeguard good governance of procurement processes to ensure compliance with the Government Instruction Manuals (IMs) and GovTech internal financial and procurement rules
• Reviews current workflows, processes, and identifies areas for standardization and improvements.
• Draft, review and refine structure of tenders, contractual terms, and requirement specifications for ICT systems, products and services procurement.
• Advise project teams on government procurement policies and ensure compliance while meeting project needs; provide guidance on specification requirements and queries.
• Assists in audits conducted by both internal and external auditors on contracts/projects.
• Identify potential procurement risks and its implication to the project stakeholders, and propose mitigating measures to manage the risks
• Apply contract monitoring methods to assess suppliers’ performance, and execute contract management procedures and techniques.
• Manage vendors (in accordance to contractual obligations) to meet stipulated service levels within scope and schedule and perform variation and technology refresh (when necessary).
• Provide regular and timely project status reports to upper management and manage project timelines, stakeholders, and communications.
• Ensure compliance of ICT projects with Quality Management System (QMS) and contractual requirements.
• Provide leadership, direction and guidance to help staff in the team to carry out their duties effectively and efficiently so as to achieve the Team’s targets.
• Perform any other duties as assigned.

To succeed in this role, you will ideally have:

• Be familiar with Government IM on Procurement
• Minimum 5 years of relevant work experience in the ICT Industry and/or Government procurement
• Good knowledge of ICT procurement and contract management practices
• Experience in procurement of Cloud, Software as a Service (SaaS), and/or AGILE projects will be beneficial
• Participated in full software or product development cycles
• Proven experience in IT business analysis
• Experience in Project Management for Monitoring and Tracking
• Ability to communicate effectively across all levels
• Good analytical, organization and planning skills
• Ability to work collaboratively as a team player and independently as a self-motivated individual
• Excellent oral and written communication skills, with the ability to pitch ideas and influence stakeholders
• Good command of the English language, both written and spoken

Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!

The remuneration package will commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".

We thank you for your interest and please note that only shortlisted candidates will be notified.

By submitting your application, you agree that your personal data may be collected, used and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech and their service providers and agents in accordance with ATS’s privacy statement which can be found at: https://www.assurity.sg/privacy.html or such other successor site.

• A wholly-owned subsidiary of GovTech.
• We promote a learning culture and encourage you to grow and learn.
• A competency framework is in place to help you grow your career with us.
• Contract Staff enjoys the same benefits as Permanent Employees.
  

Responsibilities:

• Assume all purchasing duties across the company inclusive of retail, food service and branded distribution items.
• Improve efficiency in management of inventory to reduce costs and increase productivity for the organization.
• Establish a mix of products to enable Q.B Food to grow and develop their food service and retail offering and become a competitive force in the market.
• Maintaining relationships with suppliers while continually scouting for additional vendors
• Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries.
• Conducting cost analyses and setting benchmarks for improvement
• Developing risk management procedures to mitigate losses in the event of product shortages
• Supervising a purchasing team and delegating tasks across departments when necessary
• Working closely with the company legal department to make sure contracts and terms are favorable

Requirements

• At least 8–10 years in procurement, ideally in FMCG or food sourcing (meat/dairy experience preferred).
• Import knowledge is advantageous.
• Strong negotiation skills and ability to drive cost savings initiatives.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders.
• Proficient in SAP will be an added advantage.

Job Description

• Conversant of purchasing exercise and familiar with associated contractual terms and conditions for Procurement Works
• Maintain procurement records and documentation.
• Communicate and work very closely with the project team for preparation of the invitation of the request for Proposal and administering of the purchase requisition and award consent with the project team.
• Collaborating with procurement team in day-to-day procurement operation.
• Collaborating with Project Leads in project budget monitoring.
• With experience in auditing and its procedures and compliances.
• With good oral and written command in English and with effective communication skills with all levels and he/she shall be proficient in Microsoft Office Suite including MS Word, Excel and Power Point.

Requirements

• At least 2 years working experience and with either a Diploma or Degree in Engineering, Science, Construction Management.
• With good knowledge and experience in procurement role in the past covers purchasing and associated contractual administration works.
• Positive thinking and with supportive atmosphere amongst the procurement team
• Preferably with those with at least 1 years of experience in water and wastewater or waste to energy industries
• Preferably with those with good knowledge of mechanical works cover fabrication and piping works

Job Summary:

• Monday - Friday
• Joo Koon
• Immediate interview arrangement

Job Responsibilities:

• Perform office administrative works to support the team.
• Managing subcon claims.
• Review price of materials purchased.
• Analysis product price.
• Any other duties as assigned by the supervisor.