Responsibilities:

• Develop and execute inventory planning strategies to ensure optimal stock levels, minimizing both excess inventory and stockouts across various port and supply chain operations.
• Manage and coordinate purchase orders with suppliers and vendors, ensuring timely delivery of goods and alignment with inventory requirements.
• Continuously monitor inventory levels and turnover rates, analyzing metrics to identify trends and areas for improvement.
• Analyze inventory data and generate reports on stock status, inventory turnover, and order fulfillment to support decision-making and strategic planning.
• Build and maintain relationships with key suppliers and service providers to ensure reliability and address any supply chain issues promptly.
• Identify and implement process improvements to enhance inventory accuracy, reduce costs, and streamline operations within the port and supply chain environment.
• Address and resolve inventory discrepancies, shortages, and other issues proactively, providing solutions to minimize impact on supply chain efficiency and customer satisfaction.

Requirements:

• NITEC in any discipline
• Preferably with experience in Maximo and/or Oracle Fusion

Queenie Chua

R24125459

Responsibilities:

• Develop and maintain relationships with IT vendors and suppliers to ensure optimal procurement terms and performance.
• Assist in creating and implementing sourcing strategies for IT products and services to meet organizational needs.
• Support negotiations of contracts and agreements to secure favorable terms and pricing.
• Conduct market analysis to identify trends and opportunities in IT procurement.
• Oversee the creation, tracking, and management of purchase orders for IT equipment and services.
• Assist in managing the IT procurement budget, ensuring adherence to financial guidelines.
• Ensure procurement activities comply with company policies and regulatory requirements.
• Work closely with IT and other departments to understand their procurement needs and align strategies.
• Prepare reports on procurement activities, cost savings, and vendor performance for management review.

Requirements:

• Minimum Bachelor’s degree in related field
• Minimum 3 years’ of experience in sourcing and procurement
• Experience with e-procurement software/ platforms preferred (for e.g. Ariba, Coupa, Oracle, Zycus, etc.)
• Those with CIPS certification will have an added advantage

Queenie Chua

R24125459

Responsibilities:

• Identify, source, and procure spare parts and components for port equipment, machinery, and systems (e.g., cranes, container handling equipment, conveyor systems, etc.), ensuring availability when required.
• Establish and maintain relationships with suppliers, manufacturers, and service providers for spare parts. Negotiate contracts, prices, lead times, and terms of delivery to ensure the best value and timely delivery.
• Manage and optimize spare parts inventory, ensuring the right balance between stock levels and operational needs. This includes maintaining an inventory of critical spare parts for emergency repairs and routine maintenance.
• Develop and manage budgets for spare parts procurement, ensuring cost-effective purchasing while maintaining the required quality and reliability of parts.
• Ensure that all procured spare parts meet quality standards and regulatory requirements. This may involve working closely with engineers and technical teams to assess the specifications and compatibility of parts.
• Provide technical advice and support to maintenance teams, engineers, and other stakeholders on spare parts selection, technical specifications, and troubleshooting issues related to equipment and machinery.
• Maintain accurate records of procurement transactions, including purchase orders, invoices, delivery schedules, and warranty information. Generate reports on procurement activity, stock levels, and cost analysis for management review.
• Coordinate the logistics of spare parts delivery, ensuring timely arrival of parts, resolving any delays or issues with shipping, and ensuring parts are delivered to the appropriate locations (on-site or warehouses).
• Work closely with maintenance and engineering teams to forecast future spare parts needs based on equipment lifecycle, maintenance schedules, and operational demands. Develop long-term plans for parts procurement.
• Monitor supplier performance to ensure that they consistently meet company's requirements for lead time, quality, and service. Address any issues related to supplier delays, quality concerns, or failures to meet specifications.

Requirements:

• Higher NITEC / NITEC in Mechanical Technology or equivalent
• Minimum 3 years' experience in NDT works
• Possess NDT Level 2 Certificate in MPT
• Those with NDT Level 2 Certificate in UT and PT or welding experience will have an added advantage

Queenie Chua

R24125459

JOB RESPONSIBILITIES

• Process data entry and filling.
• Assist in process of documents and order for office usage.
• Updating of approved vendor's listing and vendor evaluation forms.
• Prepares monthly report for petty cash.
• Placing of orders for food service, indirect materials and re-order level of stock levels.
• Sourcing of better priced and quality products.
• Co-ordinate with the vendors or suppliers on the date and times of deliveries.
• Able to negotiate with the various suppliers and/or vendors to get the best prices and quality products.
• Other add-hoc duty assigned by management.

OTHER REQUIREMENTS

• Possess at least a Diploma in any field.
• At least 2 years of relevant working experiences in the hospitality industry.
• Proficiency in MS Office applications and other purchasing software.
• Possess strong negotiation, excellent communication and interpersonal skills.
• Good administrative and problem solving skills.
• Understanding of purchasing, storage and issue stock control procedures.
• Able to work independently and as well as a team.

OTHER INFORMATION

• Annual Wage Supplement
• Outpatient Medical Benefits
• Dental Benefits
• Other Incentives

ABOUT US

Hotel Royal Limited was incorporated in Singapore in 1968 to carry on the business of a hotelier. It located right in the heart of Singapore's most exclusive district and is only minutes away from the renowned shopping and entertainment haven of Orchard Road. The Novena MRT Station is within 8 minutes walking distance from the hotel. Public transport such as taxis & buses are also easily available from the hotel's main entrance to bring guests to all parts of Singapore. We have been awarded several gold awards with the National Crime Prevention Council over the past years since 1997 for excellent security practices.

We are looking for an PROACTIVE, DEPENDABLE, and STRATEGIC team member to work across the business units. The successful candidate thrives working with minimal directions, but know when to ask question. The successful candidate is knowledgeable and passionate about finding problems, solving them, and with the ability to pivot on moment's notice.

Let us know if you think you are the one!

Duties and Responsibilities

· Perform the daily procurement request from internal business units.

· Support the procurement request (outside services and purchases) from the internal planning and operations business group.

• Follow up with vendors and suppliers regarding goods and service procurement and update internal teams about delivery dates changes when vendor PO due dates are rescheduled.

· Provide support to post-sale team in vendor management

· Prepare monthly inventory and saving reports

· Perform other work-related tasks as assigned.

Basic Requirement

• Bilingual of Mandarin Chinese (reading, writing, speaking, listening) is a must.
• Diploma/Degree graduate in Telecom, business administration, finance, or related field.
• Experience in telecom, data center, or cloud industry, Knowledge on Telecommunication will be advantage.
• Demonstrated strong negotiation and influencing skills
• Fresh graduate are welcome to apply.
• Proficient in MS Excel, Power point
• Project management knowledge is a plus

Additional Information:

Work Location: Singapore

Job Type: Regular

Benefit Eligibility: Yes

Salary: Compensation package will be commensurate with experience.

About Zenlayer

Zenlayer is a global software defined network and service provider headquartered in Los Angeles with offices in Singapore, Shanghai and Beijing. Enterprises utilize Zenlayer's platform to quickly deploy and manage global IT resources. Zenlayer is also a seasoned provider of global data centers and has deployed over 60 data centers across six continents.

Zenlayer, Inc is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

This job description is an accurate reflection of the duties and responsibilities of the post as at the time of writing but will be changed from time to time as the job is a career development job which will be adjusted according to the progress of the job holder. It does not form part of the contract of employment.

www.zenlayer.com

• Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall supplier management.
• Manage purchase requisitions/orders.
• Obtain quotes for various stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
• Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing guidelines and procedures.
• To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company.
• Identify and implement standard procedures and guidelines for tracking purchasing costs, logistics, and shipping procedures.
• To conduct periodic vendors appraisals and price comparisons.
• Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
• Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
• To oversee the entire purchasing documentation process and ensure quarterly cost reports are submitted.
• Oversee and ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
• Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
• Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
• Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
• Provide suggestions and feedbacks for the improvement of the execution of tasks and working instructions.
• Undertake any ad-hoc duties and additional responsibilities as and when required.

Requirements and Experience: (Essential skills, qualifications, and experience)

• Previous experience of a minimum of 3 years undertaking procurement requirements and activities for vessels trading worldwide.
• Having worked in the maritime and shipping industry, either with ship management companies or ship owners as a Purchaser.
• An undersanding of the dynamics involved with purchasing requriements for vessels and their changing needs.
• Experience in managing logistics (delivery, supply chain) requirements for spares, and stores etc.
• Knowledge and experience of using purchasing systems for marine requirements.
• Ability to communicate timely, efficiently, and effectively.

• Develop and execute inventory planning strategies to ensure optimal stock levels, minimizing both excess inventory and stockouts across various port and supply chain operations.
• Manage and coordinate purchase orders with suppliers and vendors, ensuring timely delivery of goods and alignment with inventory requirements.
• Continuously monitor inventory levels and turnover rates, analyzing metrics to identify trends and areas for improvement.
• Analyze inventory data and generate reports on stock status, inventory turnover, and order fulfillment to support decision-making and strategic planning.
• Build and maintain relationships with key suppliers and service providers to ensure reliability and address any supply chain issues promptly.
• Identify and implement process improvements to enhance inventory accuracy, reduce costs, and streamline operations within the port and supply chain environment.
• Address and resolve inventory discrepancies, shortages, and other issues proactively, providing solutions to minimize impact on supply chain efficiency and customer satisfaction.

Requirements:

• NITEC in any discipline

Clarence Khoh

R1552376

• Strategic Sourcing: Develop and implement sourcing strategies for IT products and services to optimize costs and meet organizational needs.
• Vendor Management: Identify, evaluate, and manage relationships with suppliers and vendors, ensuring quality, reliability, and compliance with service-level agreements.
• Contract Negotiation: Negotiate contracts with suppliers to secure favorable terms and conditions, ensuring alignment with business objectives and budgetary constraints.
• Market Analysis: Conduct market research and analysis to stay updated on industry trends, emerging technologies, and pricing strategies.
• Budget Management: Collaborate with finance and IT departments to manage procurement budgets, monitor expenditures, and identify cost-saving opportunities.
• Cross-Functional Collaboration: Work closely with IT, finance, and other departments to understand procurement needs and ensure alignment with overall business strategies.
• Compliance and Risk Management: Ensure procurement processes comply with internal policies and external regulations, identifying and mitigating risks associated with vendor relationships.
• Inventory Management: Oversee the inventory of IT assets, ensuring optimal levels and timely replenishment while minimizing waste and obsolescence.
• Performance Metrics: Establish and monitor key performance indicators (KPIs) for procurement activities, analyzing data to drive continuous improvement.
• Team Leadership: Lead and mentor the procurement team, fostering a culture of collaboration, accountability, and professional development.

Requirements:

• Possess a degree in any discipline
• Minimum 3 years’ of experience in sourcing and procurement

Clarence Khoh

R1552376

• Assist in developing and implementing procurement strategies for engineering spare parts to meet the needs of the maritime port industry.
• Identify and evaluate potential suppliers, negotiate terms and conditions, and establish contracts to ensure favorable pricing and reliable delivery.
• Monitor inventory levels of engineering spare parts to ensure availability while minimizing excess stock.
• Coordinate with the inventory team to optimize stock levels based on demand forecasts and historical usage.
• Oversee the ordering process for engineering spare parts, including creating purchase orders, tracking shipments, and ensuring timely delivery and resolve any issues related to order fulfillment, such as discrepancies or delays.
• Analyze procurement data to identify cost-saving opportunities and implement measures to control expenditure.
• Prepare and present cost reports and budget forecasts to senior management.
• Work closely with engineering teams to understand spare parts requirements and address any technical or operational needs
• Evaluate the quality of spare parts received and address any issues related to defects or non-compliance with specifications.
• Identify opportunities for process improvements within the procurement function and recommend solutions to enhance efficiency.

Requirements:

• Possess a Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• Minimum 2 years’ of experience in sourcing and procurement

Clarence Khoh

R1552376

The purchasing trainee will be responsible for:

• Administrative work
• Suppliers panel management
• Launch of social audit and follow up on the corrective actions plans
• Some purchasing projects => Biddings, negotiations and awarding projects (under direct responsibility of the Purchasing Manager)
• Possibly some contracts settlement and negotiations (under direct responsibility of the Purchasing Manager)
• Prepare reports – Analysis

The purchasing portfolios (segments/families) covered will be depending on the workload at the given moments.

In parallel, he/she could possibly participate in the long-run strategic projects such as :

• Regional biddings on key items
• Sourcing

Value analysis studies

As a member of Zenlayer

You are ACTION ORIENTED – understand task priority and the urgency of meeting deadlines. You know Who, When, How to troubleshoot network system and hardware updates. Not only you have a TEAM PLAYER mentality, but you are ready to infuse PASSION into your work.

At Zenlayer, we enjoy deliver customer service excellence and feel good when we bring the kind of “WOW” experience to our customers. That pleasant surprise is what you can give to them, too!

As an Procurement Assistant

As a member of the respondents, you will be part of the team responsible for the global foundation service team, which is taking care of vendor relationship and procurement. Your primary responsibility is to assist procurement personnel in the APAC region to complete the lifecycle transition of purchase orders in the system, maintain communication with suppliers, complete and supplement supplier information in the system, and assist in confirming invoices, etc.

Responsibilities:

• Familiarize yourself with the suppliers and procurement resources and services in the responsible region, check the filing of procurement contracts, orders, etc., and track the integrity of the collation;
• Manage supplier information in the system and keep it updated in a timely manner;
• Be familiar with the procurement information process in the system, including the addition of new procurement POs, changes, renewals, and terminations.
• Operate the PO process in the system according to the needs of the business side, including the addition of new procurement POs, changes, renewals, and terminations, maintain communication with internal and suppliers, and complete the operation of related processes according to the time requirements.
• Assist in confirming some unclear issues in the supplier's invoice on the reconciliation side, help communicate with the supplier, and resolve problems.

Ideal Candidate's Skills & Qualification:

• Bachelor’s Degree or above,
• Possess good professional ethics, be upright and honest, have a strong sense of responsibility, and be proactive;
• Have strong stress resistance and be able to adapt to a fast-paced work environment;
• Quickly learn procurement-related knowledge and business processes, possess basic negotiation skills and procurement project management level;
• Have strong logical thinking and expression abilities, be able to comprehensively understand and evaluate procurement needs and accurately convey them;
• Have good communication skills and a team spirit.
• Be proficient in using office software and have preliminary data processing skills.

Preferred Qualification:

• Priority will be given to candidates with a major in Supply Chain Management.

JOB RESPONSIBILITIES

• Process data entry and filling.
• Assist in process of documents and order for office usage.
• Updating of approved vendor's listing and vendor evaluation forms.
• Prepares monthly report for petty cash.
• Placing of orders for food service, indirect materials and re-order level of stock levels.
• Sourcing of better priced and quality products.
• Co-ordinate with the vendors or suppliers on the date and times of deliveries.
• Able to negotiate with the various suppliers and/or vendors to get the best prices and quality products.
• Other add-hoc duty assigned by management.

OTHER REQUIREMENTS

• Possess at least a Diploma in any field.
• At least 2 years of relevant working experiences in the hospitality industry.
• Proficiency in MS Office applications and other purchasing software.
• Possess strong negotiation, excellent communication and interpersonal skills.
• Good administrative and problem solving skills.
• Understanding of purchasing, storage and issue stock control procedures.
• Able to work independently and as well as a team.

OTHER INFORMATION

• Annual Wage Supplement
• Outpatient Medical Benefits
• Dental Benefits
• Other Incentives

ABOUT US

Hotel Royal Limited was incorporated in Singapore in 1968 to carry on the business of a hotelier. It located right in the heart of Singapore's most exclusive district and is only minutes away from the renowned shopping and entertainment haven of Orchard Road. The Novena MRT Station is within 8 minutes walking distance from the hotel. Public transport such as taxis & buses are also easily available from the hotel's main entrance to bring guests to all parts of Singapore. We have been awarded several gold awards with the National Crime Prevention Council over the past years since 1997 for excellent security practices.

Our Bosch Security Solutions, a leading brand in Singapore with extensive range of products portfolio in the domain of video surveillance, intrusion detection, fire detection, voice alarm, public announcement systems, professional audio, and conferencing system as well as access control and management systems. Through the years, our products are well received by our Singapore based customers has collaborated with us through our design, implementation, and maintenance projects. As part of BOSCH’s business expansion strategy, our Security Solutions Business Unit is seeking for a Pre-sales Purchasing Officer to join our team in Singapore office.

The Pre-Sales Purchasing Officer will play a crucial role in supporting the sales team by ensuring timely procurement of products and services needed for security solutions. This includes obtaining competitive quotes and negotiating contracts. The role involves collaboration with suppliers and internal teams to support project tenders, Addition & Alteration (A&A) works, and maintenance renewals for existing customers. You will also participate in vendor qualification, organize product training sessions, and attend key management review meetings.

Key Responsibilities:

Support Sales Team with Competitive Quotes for Project Tenders and A&A:

Assist the sales team in obtaining competitive quotes for project tender bids and Addition & Alteration (A&A) works within specified deadlines. Ensure the provision of the below:

• Quotations: from multiple suppliers
• Product Brochures: for client presentations
• Compliance Documentation: to meet regulatory and technical requirements
• Commercial Assessments: to ensure competitive pricing
• Attend management review meetings with all stakeholders to present procurement findings and finalize decisions.

Support Maintenance Renewals for Existing Customers:

• Assist the sales team by obtaining competitive quotes for maintenance contract renewals for existing customers. Ensure cost-effective solutions that meet client requirements.

Vendor Management and Qualification:

• Perform vendor qualification and ensure that suppliers meet company standards in terms of quality, pricing, and reliability. Maintain a roster of pre-qualified vendors to streamline procurement processes.

Product Training & Coordination:

• Coordinate with suppliers and internal teams to organize product training and introduction sessions for sales, technical, and support staff. Ensure team members are up to date on the latest product features and developments.

Procurement Planning & Execution:

• Collaborate with the sales and technical teams to forecast product requirements and ensure timely procurement of security systems and components (CCTV, access control, alarms, etc.)

Vendor Relations & Negotiation:

• Develop and maintain strong relationships with suppliers, negotiate favorable terms, and ensure competitive pricing for products and services.

Cost Analysis & Budgeting:

• Conduct cost analysis to support sales proposals and ensure profitability for the company while maintaining quality standards.

Documentation & Compliance:

• Ensure all procurement processes are compliant with company policies and industry regulations.

Reporting to the Procurement Manager, this role is responsible for the procurement supply continuity and the deployment of regional sourcing strategies for their assigned purchasing area. The Purchasing/Procurement Specialist is a member of the Procurement Team. This position will, along with other team members in the department, ensure the best sourcing for all products procured based on cost, quality, and delivery- overall value to the organization.

RESPONSIBILITES

• Effectively work with functional and business groups as a trusted advisor to determine desired product/service specifications and projected demand when making recommended action plans.
• Responsible for purchasing a wide range of medical and pharmaceutical supplies.
• Researching/sourcing products and processing requisitions/requests for quotations.
• Forecast inventory needs and maintain accurate inventory levels.
• Responsible for follow-up of all issued purchase orders to ensure appropriate delivery dates/times/locations.
• Maintain and review databases and records of items purchased; cost, delivery, product performance, description and inventory levels.
• Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods and unacceptable quality/quantity.
• Pro-actively inform internal customers of any potential delays that may impact the client.
• Maintain current pricing and ordering information in system, update as needed
• Review requirements and purchase products at the most favorable price and highest quality, consistent with specification and other factors.
• Properly code all purchase orders per instructions from Finance
• Assist internal customers in determining product, item numbers, locations, source, etc.

REQUIREMENTS

• 3 yrs marine or pharma industry purchasing procurement preferred.
• Previous experience in SAP preferred
• Learn/work in multiple systems/tools such as SAP, Databases, Microsoft Office, MS Project, etc.
• Strong commercial awareness and negotiating skills
• Strong organizational and planning skills
• Flexibility/adaptability to changing priorities, multiple internal customers
• Ability to communicate effectively and work with internal and external customers
• Ability to bring teams together to resolve issues and achieve targets and goals
• Knowledge of strategic sourcing and procurement work processes and solutions
• Sense of ownership and urgency

Job Type: Full-time

Salary: 1.200 per month

Benefits:

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

Experience:

• Purchasing: 3 years (Required)

Work Location: In person

Key Responsibilities:

● Managing all activities related to the purchases of the products needed by the company at the best possible cost.

● Oversee and ensure the company stays in control of its inventory needs and to ensure that the right products are delivered to the right location on time and at a good cost.

General Duties & Responsibilities

● Lead procurement activities related to Country Business Operations (Direct/Indirect).

● Negotiate and purchase products/goods at the most competitive price, and value and delivered on time.

● Actively sourcing, benchmarking & negotiating to determine the lowest cost vs quality – for innovation, and alternatives.

● Responsible for timely issuance of Purchase Orders in accordance with the company’s policies and procedures, and adhering to the authority matrix set up by Finance.

● Continually improve the purchasing/procurement procedures and drive down external spending.

● Ensure a well-maintained procurement database either through our system or manual records/documentation.

● Utilize system, data, and technology to identify cost savings and monitor spend analysis

● Build strong working relationships with both internal and external suppliers.

● Ability to continually identify new suppliers, agree on terms and negotiate supply agreements where appropriate, including discount structure, volume rebates, or cost reduction.

● Evaluate prospective suppliers according to the company’s expected quality and commercial standards.

● Ensure regulatory and compliance standards are adhered to and ensure appropriate approval is in place for products delivered to Singapore.

● Manage product quality complaints.

● Plan, organize, and maintain the fleet’s activities.

● Prepare reports/data of procurement from time to time, as may be required by the country or Regional

● Meeting Annual Cost Savings KPI and responsible to report cost savings initiatives via BTS system.

● Any other tasks as assigned by Senior Management.

Inventory Management activities would cover some or all of the following:

● Replenishment Lead time & On-time replenishment of inventory to business

● Responsible for the total carrying cost of Inventory

● Physical inventory, stock accuracy & minimized stock variance

● Inventory Forecasting – in collaboration with cross-functional teams

● Maintain optimal inventory level to ensure timely availability of products

● Participate in Monthly Stock Take

● Review Stock Issuance usage and report any movement of concern.

Core competencies, knowledge, skills & abilities

➔ Hands-on knowledge of procurement procedures and best practices.

➔ Ability to promote integrity and business ethics.

➔ Proficiency to supervise, lead and manage effectively staff members to deliver results.

➔ Demonstrate mature judgment, trust, and open communication; ability to ensure effective teamwork, collaborative behavior, and team spirit.

➔ Excellent verbal and written communication skills to technical and non-technical audiences of various levels in the organization, for example, executives, management, and individual contributors.

➔ Excellent negotiation skills and proven record in ability to drive cost savings initiatives and deliver the best cost at the best value.

➔ Strong analytical skills with the ability to make projections for future expenses.

➔ Strong ability to multi-task and prioritize work.

➔ Proficiency to operate independently.

● Tertiary qualifications (or it's equivalent) in the following fields Procurement, Business Administration, Commerce, Economics, or related field.

● At least min. 5 years of progressively responsible experience in the delivery and management of procurement services.

● +3 years experience in managing a team in a sub-functional environment.

● Experience in using Inventory Management System.

● Proficient in the use of computer applications and systems (eg Windows/ChromeBook)

• Work Location: 16 Jalan Mesin Singapore 368815
• 5 day work week: 8.30am to 5.45pm
• Medical and Dental Benefits
• Insurance coverage to our employees

• Support business processes between Porsche Asia Pacific, its importers and Porsche AG
• Support in ensuring compliance with internal control policies, procedures and accounting standards
• Support the accounts payable and receivable process
• Support in financial and tax related reporting
• Assist in process update, system implementation and improvement for Finance department
• Assist in the preparation of monthly GL closing (using SAP) and management reports
• Assist in the preparation of billing documents
• Support in procurement tender process and monthly reporting

• Undergraduate in Business Administration, Accountancy or any other relevant studies
• Past internship experience preferred
• Fluency in written and spoken English with excellent communication skills
• Proficiency in Microsoft Office
• Open-minded, organised, analytical and quality oriented, able to work independently
• Team oriented working attitude and intercultural understanding

About the role

A solution orientated Procurement Executive who can formulate and drive a consistent approach towards all sourcing, negotiation, purchasing and tendering activities, to ensure value for money is maximized and cost savings generated. She/he will always ensure that all purchasing activities support and strengthen the strategic objectives of the overall organization.  

What you will be doing

• Co-ordinate, facilitate and manage Procurement processes - Sourcing, RFQ, Negotiation, Vendor Management etc 

• Drive for cost reduction initiatives, promote sustainable sourcing and continuous business processes improvement 

• Gather data, market analysis and information of commodities to support plans and decisions (Bench Marking Exercise) 

• Engage with Operations teams to deliver added value products and services 

• Attend to Operations’ feedback and assist in resolving problems with suppliers 

• Support backend offices such as HR, IT, QHSE, Facility etc. in sourcing and negotiation activities 

• Work closely with Legal in contract negotiation with suppliers 

• Support Procurement team in day-to-day Procurement task and provide administrative support 

The successful candidate

• Degree/Diploma in Business or Supply Chain fields 

• Ideally 5 years working experiences. Experienced in purchasing and logistics is an advantage 

• Proficient in Microsoft office 

• Smart time management of workload, resourceful and able to perform and accomplish the tasks assigned under tight schedule 

• Innovative/creativity, high integrity, and takes initiative/challenge 

• Strong interpersonal/communication skills and effective problem-solving skills 

• Team player in a fast pace and dynamic environment 

• Basic understanding of purchasing workflow & process 

Summary of Responsibilities:

The main responsibilities and tasks of this position are as listed below, but not limited to these:

SOURCING & SUPPLIER MANAGEMENT  

• Assist in identifying and evaluating potential suppliers
• Negotiate terms and pricing agreements with suppliers to ensure cost-effectiveness and quality.
• Maintain relationships with existing suppliers and continuously seek opportunities for improvement.
• Monitor supplier performance and address any issues or concerns promptly.
• Ensure all Accor requirements for vendor onboarding is in place.

MANAGE DAILY PROCUREMENT FUNCTIONS  

• Review pricings and process for all purchases across RC hotels.
• Collaborate with relevant departments to plan stock requirements and work out strategy to reduce out of stock situation and contingency plan
• Ensure approved purchase requisitions are timely with the creation of Purchase Orders for all Business units
• Leading the PO Team to ensure the reconciliation of Purchase Orders and Invoices to make sure prices and quantities are correct with Suppliers & assist if needed.
• Ensure the PO Team creation of Article Codes/Price Quote and Vendors details are updated accordingly in the system and assist if needed.
• Response swiftly to feedbacks/complaints/ no stock situation etc (from end users/suppliers/guest)
• Request for quotations as well as samples for evaluation
• Handle RFQ as well as RFP exercises for all categories of Supplies including Services
• Tabulating of Price Summary and recommendation of award for various work streams that are assign to
• Assist in report analysis in preparation for new work stream 
• Assist in Contracting process
• Ensure forms and documents are properly filled for all Procurement processes
• Follow up closely on outstanding Purchase Orders that are long overdue and if needed for cancellation
• To carry out any other duties as required by the Director of Procurement/Procurement Manager from time to time

REVIEW OF CAR (CORRECTIVE ACTION REPORT) FROM FOOD SAFETY

• Ensure Corrective Action Report are sent out immediately to Suppliers should a complaints raised by Food Safety
• Ensure substitution of supplies are replace immediately for operation use
• Ensure Suppliers that works with the hotels are Food Safety compliances
• Ensure Suppliers approved Vendors are SFA approved & meet the grade criteria
• Ensure all food/beverage licenses and certificates approved by authorities are valid

COST MANAGEMENT

• Assist in developing and implementing cost-saving initiatives without compromising quality or service.
• Analyze spending patterns and identify areas for potential savings or optimization
• Participate in budgeting and financial planning processes related to procurement activities.

COMPLIANCE AND DOCUMENTATION

• Ensure compliance with relevant laws, regulations, and company policies in all procurement activities.
• Maintain accurate records of procurement transactions, contracts, and supplier agreements.
• Assist in conducting periodic reviews and audits to ensure adherence to procurement policies and procedures

CROSS-FUNCTIONAL COLLABORATION

• Work closely with various departments and business units including Operations, Receiving and Finance to understand their needs and priorities.
• Collaborate with stakeholders to develop procurement strategies that support the hotel's overall objectives.
• Communicate effectively with internal teams to provide updates, gather feedback, and address concerns related to procurement.

Qualifications:

• Candidate must possess at least Diploma/Degree or equivalent 
• Minimum of  3 years of relevant experience in the hotel industry
• Strong knowledge in Food & Beverage categories and suppliers. 
• Strong working knowledge on Negotiation and Procurement Policies
• Proficiency in Microsoft Office Suite and experience with procurement software or ERP systems.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with relevant laws, regulations, and best practices in procurement and supply chain management.
• Possess leadership skill in managing a team.
• Positive mindset with good attitude and integrity.
• Good Communication skills with all levels of colleagues and suppliers with confidence to achieve the best deal for the hotels
• Good presentation and data analytical skills

Our Commitment to Diversity & Inclusion:

We are an inclusive company and what we really is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Neptune Pacific Line’s Ship Management Team is entrusted with the crucial task of ensuring the secure, dependable, and compliant operation of our fleet, consisting of container, general cargo, and other managed vessels. These vessels primarily operate across the dynamic Asia Pacific region, encompassing New Zealand and Australia. Our unwavering commitment revolves around the perpetual enhancement of our ship management endeavors, all guided by the overarching aspiration to stand out as a pinnacle ship manager. In an intricate and ever-evolving landscape, we relentlessly push the boundaries to maintain our leadership position.

As Procurement Coordinator, Technical, you will play a pivotal role in guaranteeing the punctual and cost-effective sourcing of all essential supplies, consumables, and spare parts for our owned and operated vessels. You will also entail scrutinizing vessel consumption patterns and lending support to the strategic aspects of procurement and contract management related to supplies. This is a remarkable chance to shape this role according to your own vision, leaving an indelible mark while advancing your career within a diverse and fast-paced environment. You will relish in setting up your own processes and procedures to help shape this team. This is a full-time permanent role based in our Singapore Central office.

Here’s what you’ll do:

Ensure Vessels’ Stores, Consumables and Spares requirements are met through:

• Evaluate and process requisitions raised by vessels
• Manage the RFQ process (including Quote Comparison & negotiating best prices or service), secure approvals for and award Purchase Orders to identified vendors
• Expedite readiness of critical items and resolve any potential disputes arising as part of service delivery
• Co-ordinate with suppliers and port agent to ensure timely delivery of goods onboard the vessels at convenient ports worldwide.
• Communicate with vessels to ensure items are delivered timely and ensure necessary documents are returned to office for processing.
• Matching of PO, DO and invoices to ensure payment to suppliers are timely.
• Resolve any invoice discrepancies with vendors and finance team.
• Maintain up-to-date record and files for quick retrieval.
• Perform supplier qualification and audit.
• Handling of projects and other duties assigned to improve work efficiency as required.
• Ensure that all landed items from the vessels are tracked, serviced and returned in good time in consultation with the superintendent. Keep track of fleet stock items kept at various locations

Monitor and Analyse vessels’ consumption of Stores, Consumables and Spares by:

• Track and Monitor vessels actual consumption vs budget allocation
• Analyse vessel consumption patterns across vessel classes to identify unusual consumption trends

Support the strategic procurement of Stores, Consumables and Spares/ Contract Management by:

• Participate in identifying partner vendors for framework agreements
• Assist in the management of Framework Agreements (including the tender process and post-tender contract management, if necessary)
• Support the development of matrices to evaluate vendor/supplier performance
• Assist in monitoring vendor/supplier performance.

Maintenance of Fleet documentations including but not limited to:

• Compile, check and correct end of month reports from fleet vessels (E.g. Main Engine Performance Reports, Lubricant Monthly Reports, Main Machinery Running Hour Reports)
• Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
• Update & maintain class survey status check list for the fleet.

• With the support of Global Procurement, develop the strategic sourcing plan & robust category management to drive cost improvement through strategic sourcing and effective negotiation.
• Drive procurement strategy for indirect procurement categories (Professional Services, IT, Marketing, Facilities, Travel, Meetings, etc).
• Establish trusted business partner relationships, provide effective business support to ensure quality of supply at optimum Total Cost of Ownership (TCO) with optimized business results including supply assurance, cost, quality, service, innovation & sustainability.
• Implement performance monitoring systems to ensure supplier compliance and continuous improvement.
• Lead Supplier Selection Activities and drives supply base optimization. Lead negotiations and complete contracts with complex suppliers. 
• Provide input on risk mitigation, business continuity, cost management and operation strategies.
• Lead and drive the implementation of Coupa and the P2P process across Asian countries, ensuring alignment with the global approach.
• Define standard operating procedures for Asia’s sourcing process and ensure strong adoption.
• Monitor “Procure-to-Pay” end-to-end tools and processes, recommend and implement changes and improvement on a continuous basis to optimize workflows, reduce administrative burden and ensure compliant procurement practices.
• Ensure compliance with company policies and regulations.
• Collaborate with global procurement counterparts to ensure alignment with global procurement strategies and take the lead on certain global spend categories.
• Engage with regional teams, such as finance and operations, to support procurement initiatives

The position is responsible for the provision of solutions required for the success of strategic initiatives for the Group.  The position drives the delivery of additional and sustainable value to existing and potential partners in the region, by focusing on service, total cost advantage, risk management and innovation across all Hotel spend. This is done through understanding the emergent needs of our guests and Hotels, the vision of Accor’s internal leaders, securing relevant resources in each market under a nomination contract and leveraging their specific category expertise.

Delivery of contracts of value

• Cover the “source to contract” process from needs analysis through to supplier negotiation and legal and operational implementation of national and regional agreements.
• Lead risk management initiatives by ensuring suppliers align with Ethics and CSR Charter, Data policies and complete KYC Process.
• Lead packaging of negotiated value proposition for owners and internal leaders.

Management and Leadership

• Lead, motivate and inspire team members to create a great place to work
• Embrace the Accor values and lead by example in demonstrating the spirit of the values in all actions and interactions
• Empower high performers and innovators whilst fostering entrepreneurial spirit

Development of digital solutions

• Support the deployment of digital solutions related to closing the procure-to-pay loop.
• Co-ordinate with I.T., Operations, Suppliers and Digital partner to support optimizing onboarding process.

Compliance

• Drives the communication of national, regional and global contracts of value through the region.
• Develop tools for tracking region, country and Hotel-level compliance of nominated suppliers.
• Leverage knowledge of internal leaders, suppliers and Hotels to convert opportunities for business development.

Implementation of strategic roadmap

• Assist SVP of Procurement with design and implementation of strategic roadmap for region.

Review and delivery of optimized processes

• Ongoing review processes for procurement related activities and propose alternate solutions.
• Develop tools for concise communication of department progress.

Other Responsibilities

• Enhance specific category knowledge across key internal stakeholders and hotels.
• Staying engaged in the broader industry trends and available resources.
• Procurement GPO competitor knowledge.

Reporting into Veolia WTS’ Senior Director, APAC Region, this key regional role will oversee a team of Procurement professionals who are accountable for $120MM of Veolia WTS spend across the SEA - Oceania Region.

In partnership with internal functional stakeholders and business partners, the Regional Procurement Director is responsible for leading overall procurement activities in the region comprising of Chemicals, Projects, Products, Services and Indirect Procurement. This leader will work closely with commercial, P& L, supply chain, finance & other functional leadership teams and will be accountable for all procurement related deliverables in the SEA - Oceania region. This role will influence and collaborate
with regional stakeholders and supply base to develop/deploy a regional procurement strategy in alignment with the Global Category Management team.

Key Characteristics:
 Good leadership and management skills to lead, mentor & coach Veolia WTS’ Regional Procurement team while influencing and collaborating with various regional stakeholders to drive common goals.
 Proven track record of delivering enterprise-wide financial and non-financial results in a multicultural matrix environment in the SEA - Oceania region.
 Growth mindset to enable Procurement in becoming a business partner to support commercial growth, revenue execution, margin accretion & risk management.
 Expertise in procurement sub-functions and water treatment technologies.

Duties & Responsibilities:
 Leadership & Culture
o Lead and develop a high performing Procurement team by attracting, developing and retaining the best talent.
o Collaborate and partner with the Procurement Leadership Team and cross functional regional & global functions to create a best-in-class Procurement organization in the SEA - Oceania region.

o Establish regular communication & operating mechanisms with the regional business and supply-base stakeholders to drive financial and functional metrics.
o Represent regional business needs to global Procurement leadership while helping translate global strategies to executable plans in the region.

 Financial Metrics
o Deliver EBIT improvement for the region while mitigating market risks via focus on top line growth and bottom-line.
o Develop and implement regional procurement synergies across the organization.

 Procurement Operations
o Deliver on regional commitments (Project Execution, Fulfillment, On Time Delivery, Supplier Quality, BCC/Localization, etc.).
o Drive Procurement initiatives in accordance with Category Management strategy (Preferred Supplier Network, business allocation, supplier consolidation, sole source reduction, risk mitigation, etc.).
o Drive compliance to ‘Procure to Pay’ policies & procedures.
o Enable digitization while adapting the usage of data analytics and digital solutions in the region in accordance with Procurement’s global digital strategy.
o Promote Supplier Diversity & Sustainability.

Required Skills:
 Good leadership skills, including the ability to inspire and lead a regional group in a unified direction with a common vision, and ability to influence business leaders and executives.
 Ability to translate global strategies to valuable outcomes for the business and to adjust the strategies to the local business and market conditions when required.
 Sense of accountability and ownership, ability to cope with regional complexity in a fast-paced work environment.
 Excellent verbal/written communication and proven interpersonal skills, capable of developing presentations, and comfortable interacting with internal/external stakeholders and Veolia WTS senior management.
 

CONTEXT

LVMH Fragrance and Cosmetic is a renowned global leader in the cosmetic industry, setting the standard for innovation, luxury, and excellence. Our extensive portfolio of brands, including names like Christian Dior, Guerlain and Givenchy, reflects our commitment to creating exceptional beauty and fragrance products. With a rich history of crafting iconic and trendsetting products, we continue to redefine the beauty industry, captivating consumers worldwide.

The LVMH Beauty Singapore distribution center is cornerstone of LVMH Beauty division distribution network in Asia. This world class distribution center serves as regional base for the most dynamic and celebrated Beauty Maisons from the LVMH group. 

The Singapore distribution center is at the heart of the fast moving and growing Beauty sector serving the whole Asia Pacific region through multiple distribution channels such as travel retail, local subsidiaries, local and cross border direct distribution and ecommerce.

Main objective of the position

In this role, the POSM Procurement Specialist will be part of a vibrant LVMH Fragrances & Cosmetics Singapore Logistics Team who is responsible for the success of the downstream supply chain. In this role, she/he will have the opportunity to be fully immersed in the on-the-ground operations critical to order fulfilment and be given the responsibility to tackle dynamic POSM procurement issues that would elevate critical and creative thinking.

Internally, the POSM Procurement Specialist works closely with HQ Purchasing & Procurement teams based in France, Supply Planners, Customer Service, Inventory and Logistics teams based in Singapore to consolidate information, coordinate, and align actions, challenge the different parties, and raise alerts whenever necessary. She/He reports to the Product Configuration Assistant Manager.

MAIN RESPONSIBILITIES

1. Be responsible for the sourcing, procurement, integration of the new articles in our system and stock management to ensure product availability

• Set up and update master data required for production in our ERP
• Follow the process of new product launch with HQ
• Launch and track orders according to agreed lead time with our Asians suppliers.
• Manage the relationship with the suppliers and negotiate with them to get products on time (advancement or postponement)
• Act as a liaison between HQ purchasing and procurement teams and suppliers to ensure worldwide consistency of orders

1. Guarantee an optimum level of service to the markets for Merchandising references

• Communicate needs projection to suppliers on a monthly basis
• Analyze reporting alerts and launch corrective actions
• Escalate accurate and timely information to Supply Planning regarding availability or risks
• Manage changes in requirements (in collaboration with the Business Demand Manager in Singapore to get feedback on market requirements)
• Raise alert to HQ or to Supply Planning team when it is necessary and provide detailed analysis of the situation and risks (out of stock risk or overstock risk)

1. Carry out continuous improvement actions

• Follow up on all activities monitoring tools (out of stock report, OTIF suppliers, etc…) and launch corrective actions
• Analyze monthly KPI (service level, inventory level, OTIF supplier, supplier contract, SOH value vs target, etc...) to ensure cost savings

Job Description:

• Develop and maintain relationships with IT vendors and suppliers to ensure optimal procurement terms and performance.
• Assist in creating and implementing sourcing strategies for IT products and services to meet organizational needs.
• Support negotiations of contracts and agreements to secure favourable terms and pricing.
• Conduct market analysis to identify trends and opportunities in IT procurement.
• Oversee the creation, tracking, and management of purchase orders for IT equipment and services.
• Assist in managing the IT procurement budget, ensuring adherence to financial guidelines.
• Ensure procurement activities comply with company policies and regulatory requirements.
• Work closely with IT and other departments to understand their procurement needs and align strategies.
• Prepare reports on procurement activities, cost savings, and vendor performance for management review.

Requirements:

• Minimum Diploma or Degree in Business Administration or equivalent from a recognized university in Singapore
• Minimum 3 years of experience in purchasing for IT services and equipment.
• Team player and Independent
• Good knowledge in procurement software

Clarence Khoh

R1552376

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies and commercial partners to mitigate cyber risks and bolster security postures.

We are looking for experienced Senior Manager, IT Procurement to join us! This role will start off with a 3 year contract (subjected to renewal) and there is hybrid working arrangement. The benefits and entitlements are the same as our permanent employees.

A brief summary of your job responsibility:

• Elicit, scope and manage business requirements aligned with Government procurement strategies with application of ICT knowledge.
• Perform data analysis to enable data-driven decision on procurement strategies, supplier performance and approaches for the assigned bulk tenders. This includes research on demand and supply-related market factors to substantiate decision making.
• Manage operations of ICT bulk tender projects ensuring adherence to Government procurement processes.
• Participate in Government procurement tender and evaluation process in accordance to Government policies and procedures to meet procurement objectives with understanding of ICT industry and key players in key technical areas; provide guidance to business/technical users on specification requirements and queries.
• Draft, review and refine structure of tenders, contractual terms, and requirement specifications for ICT systems, products and services procurement.
• Advise project teams on government procurement policies and ensure compliance while meeting project needs
• Identify potential procurement risks and its implication to the project stakeholders, and propose mitigating measures to manage the risks.
• Address user clarifications to enable rapid adoption and smooth transition of participating agencies onto bulk tenders with good understanding of ICT industry key players for ICT products/services applicable to Government.
• Apply contract monitoring methods to assess suppliers’ performance, and execute contract management procedures and techniques.
• Manage suppliers (in accordance to contractual obligations) to meet stipulated service levels within scope and schedule, and perform variation and technology refresh (when necessary).
• Collaborate with project teams to ensure timely completion of procurement projects.
• Provide regular and timely project status reports to upper management and manage project timelines, stakeholders, and communications.
• Ensure compliance of ICT projects with Quality Management System (QMS) and contractual requirements.
• Conduct audit and follow-up on customers’ usage of projects.
• Perform any other duties as assigned.

To succeed in this role, you will ideally have:

• Be familiar with Government IM on Procurement
• Minimum 12 years of relevant work experience in the ICT Industry and/or Government procurement
• Experience in managing Cloud, Software as a Service (SaaS), and/or AGILE projects will be beneficial
• Participated in full software or product development cycles
• Proven experience in IT business analysis
• Experience in Project Management for Monitoring and Tracking;
• Good knowledge of ICT procurement and contract management practices;
• Ability to communicate effectively across all levels;
• Good analytical, organization and planning skills 
• Ability to work collaboratively as a team player and independently as a self-motivated individual
• Excellent oral and written communication skills, with the ability to pitch ideas and influence stakeholders
• Good command of the English language, both written and spoken
• Senior position is available, depending on years of experience.

Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!

The remuneration package will commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".

We thank you for your interest and please note that only shortlisted candidates will be notified.

By submitting your application, you agree that your personal data may be collected, used and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech and their service providers and agents in accordance with ATS’s privacy statement which can be found at: https://www.assurity.sg/privacy.html or such other successor site.

• A wholly-owned subsidiary of GovTech.
• We promote a learning culture and encourage you to grow and learn.
• We have flexible working hours with hybrid working arrangements.
• Contract Staff enjoys the same benefits as Permanent Employees.