Key Responsibilities:
● Managing all activities related to the purchases of the products needed by the company at the best possible cost.
● Oversee and ensure the company stays in control of its inventory needs and to ensure that the right products are delivered to the right location on time and at a good cost.
General Duties & Responsibilities
● Lead procurement activities related to Country Business Operations (Direct/Indirect).
● Negotiate and purchase products/goods at the most competitive price, and value and delivered on time.
● Actively sourcing, benchmarking & negotiating to determine the lowest cost vs quality – for innovation, and alternatives.
● Responsible for timely issuance of Purchase Orders in accordance with the company’s policies and procedures, and adhering to the authority matrix set up by Finance.
● Continually improve the purchasing/procurement procedures and drive down external spending.
● Ensure a well-maintained procurement database either through our system or manual records/documentation.
● Utilize system, data, and technology to identify cost savings and monitor spend analysis
● Build strong working relationships with both internal and external suppliers.
● Ability to continually identify new suppliers, agree on terms and negotiate supply agreements where appropriate, including discount structure, volume rebates, or cost reduction.
● Evaluate prospective suppliers according to the company’s expected quality and commercial standards.
● Ensure regulatory and compliance standards are adhered to and ensure appropriate approval is in place for products delivered to Singapore.
● Manage product quality complaints.
● Plan, organize, and maintain the fleet’s activities.
● Prepare reports/data of procurement from time to time, as may be required by the country or Regional
● Meeting Annual Cost Savings KPI and responsible to report cost savings initiatives via BTS system.
● Any other tasks as assigned by Senior Management.
Inventory Management activities would cover some or all of the following:
● Replenishment Lead time & On-time replenishment of inventory to business
● Responsible for the total carrying cost of Inventory
● Physical inventory, stock accuracy & minimized stock variance
● Inventory Forecasting – in collaboration with cross-functional teams
● Maintain optimal inventory level to ensure timely availability of products
● Participate in Monthly Stock Take
● Review Stock Issuance usage and report any movement of concern.
Core competencies, knowledge, skills & abilities
➔ Hands-on knowledge of procurement procedures and best practices.
➔ Ability to promote integrity and business ethics.
➔ Proficiency to supervise, lead and manage effectively staff members to deliver results.
➔ Demonstrate mature judgment, trust, and open communication; ability to ensure effective teamwork, collaborative behavior, and team spirit.
➔ Excellent verbal and written communication skills to technical and non-technical audiences of various levels in the organization, for example, executives, management, and individual contributors.
➔ Excellent negotiation skills and proven record in ability to drive cost savings initiatives and deliver the best cost at the best value.
➔ Strong analytical skills with the ability to make projections for future expenses.
➔ Strong ability to multi-task and prioritize work.
➔ Proficiency to operate independently.
● Tertiary qualifications (or it's equivalent) in the following fields Procurement, Business Administration, Commerce, Economics, or related field.
● At least min. 5 years of progressively responsible experience in the delivery and management of procurement services.
● +3 years experience in managing a team in a sub-functional environment.
● Experience in using Inventory Management System.
● Proficient in the use of computer applications and systems (eg Windows/ChromeBook)
