ROLE OVERVIEW

The Receptionist’s role is to ensure the front desk welcomes club members and members of the public in a positive and friendly manner, and executes all administrative tasks to the highest quality standards.

As a Mandala Club employee, the team member is a Brand Ambassador through and through, empowered to deliver an egalitarian world-class service in line with Mandala Vision. Missions. Values.

KEY OBJECTIVES & DELIVERABLES

● Run daily services as per the published sequence of service

● Execute opening and closing procedures

● Answer incoming calls and address members and non members’ queries

● Provide basic and accurate information in-person and via phone/email

● Command of Sevenroom management platforms at all stages of the reservation

● Adhere to Company practices and procedures while taking reservation

● Ensure all guests are seated in line with the Company standard

● Inform Duty Manager of any tables that are running late and may not make their return time

● Make Reservations Manager aware of any changes in times and numbers

● Ensure members/guests queries are answered in a professional and friendly manner

● Keep the reservations area clean at all times

● Report any customer complaints to the Manager on duty and the Reception Manager by following the published procedures

● Have full knowledge of all policies related to FnB menus delivery in order to answer any queries in a timely manner

● Perform all required CRM updates

● Support the S&E Team on delivering booked large scale events

Responsibilities:

• Welcome and assist customers with a friendly demeanor, manage appointment scheduling, and address inquiries and concerns via phone, email, or written communication.
• Uphold a standard of exceptional patient care to ensure a positive clinic experience.
• Oversee inventory management, including procurement of dental supplies, stationery, and equipment, as well as maintenance of office furniture.
• Facilitate smooth clinic operations by coordinating with relevant vendors and departments to resolve any issues.
• Handle the submission of dental claims through CHAS, Medisave, and Dental Insurance portals.
• Carry out administrative tasks such as maintaining clinic records, completing necessary forms, and submitting timely reports.

Requirements:

• Preferably possess prior experience in customer service or reception roles.
• Minimum qualification of a Diploma.
• Excellent communication skills.
• Candidates without prior experience in dental clinic operations are encouraged to apply; willingness to learn is essential.
• Career returnees are welcome to join our team.
• Flexibility to work at least one weekend day (Saturday or Sunday).

Benefits:

• Enjoy a balanced work-life schedule with a 5-day work week and no night shifts.
• Annual leave entitlement.
• Comprehensive medical and dental coverage.
• Convenient location near an MRT station.
• Opportunities for career advancement through structured training programs.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Shirley Ong at [email protected] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

RECRUITMENT OASIS PTE LTD | EA Licence No: 22C1079 | Name: Shirley Ong (R21102284)

Job Info:

• Salary: Basic up to $2800 + AWS + VB
• Transport reimbursement from house to Boon Lay MRT
• Working Hours: Monday to Friday 9.00am - 5.30am
• Our client is specialized in industrial sealant and adhesive technology & manufacturing
• Transport pick up at Boon Lay MRT
• Company location: Joo Koon

Job Scopes:

• Handle incoming phone calls and greet visitors.
• Coordinate courier services.
• Manage travel arrangements, including booking air tickets, travel insurance, and hotel accommodations.
• Sort and distribute incoming and outgoing mail, including mailing customers’ statements.
• Supervise the clocking of security guards.
• Process employees' leave applications using Lotus Notes.
• Compile reports by extracting information from Lotus Notes.
• Manage car-related matters, including insurance, road tax, and repairs.
• Assist with ad-hoc and administrative tasks as required.
• Disseminate general announcements, such as pest control and maintenance schedules.
• Process medical claim

Job Requirement:

• Minimum 1 years of relevant experience is needed

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Ian Gan Zhi Shen | EA Personnel No.: R21102913

JD1178

• Ensure that phone call enquiries are promptly answered.
• Answering phone calls in a professional manner and routing the calls, as necessary.
• Taking down phone numbers of the enquiries and allocating them to the sales consultants to follow up.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities:

• Register incoming patients
• Prepare the patient for examination
• Respond to patient phone Call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Assisting doctors and nurses if needed
• Scheduling appointments for patients

Requirements:

• Min GCE N/O/A Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Provide full support for HR Department in reporting to HR Manager
• Welcoming visitors, clients, and employees as they arrive at the office, and directing them to the appropriate person or department.
• Managing incoming calls, taking messages, and transferring calls to the appropriate staff member or department.
• Sorting and distributing incoming mail to various departments and warehouses.
• Coordinating appointments, meetings, and conference room bookings.
• Planning, sourcing and coordinating of company events and activities with HR Team.
• Ensuring the reception area is clean, organized, and presentable at all times.
• Responding to general inquiries from visitors, clients, and employees, or directing them to the appropriate resource.

HR Administrator Duties:

• Assisting with the recruitment process by posting job ads, screening resumes, scheduling interviews, and corresponding with candidates.
• Process work pass renewal with CORPass, WPOL, EPOL. With renewal of foreign Work Permits / SPASS / EP, LOC and PLOC.
• Coordinating new hire paperwork, conducting orientation sessions, and assisting new employees with the onboarding process.
• Maintaining accurate and up-to-date employee records, including personal information, employment contracts, and performance evaluations.
• Assisting employees with foreign employees work pass issues, benefits enrollment, processing changes, and answering questions related to health insurance, retirement plans, and other benefits programs.
• Assisting with the development and implementation of HR policies, procedures, and programs, and ensuring compliance with relevant laws and regulations.
• Providing support to employees on HR-related matters, such as resolving conflicts, addressing grievances, and facilitating communication between employees and management.
• Coordinating training sessions, workshops, and other learning opportunities for employees as assigned by departments.

Requirements

• Min O Levels / NITEC / Diploma in Human Resource
• Min 1 years’ experience in payroll and HR related
• Proactive in Teams Meeting and discussions
• Able to work in a fast paced environment and meet tight datelines
• Meticulous and possess good communication skills to interact with staff from all levels
• A reliable team player with excellent communication skills
• Fresh graduates are welcome!

Why Join Us?!

++ Group Hospitalization Insurance Coverage

++ Training & Courses funded by Company as part of jobscope requirements

++ Year End Bonuses

++ Long Term Service Awards

++ Medical Claims

++ Dental & Optical Benefits yearly

• To receive phone calls, taking notes and re-direct to relevant party.
• To do data entry using Excel / PPT.
• To contact applicants for interview / general administration.
• Any other tasks assigned by superiors

Responsibilities:

• Greet, welcome, and direct clients and visitors.
• Assist external/internal clients and walk-ins with general inquiries.
• Ensure reception area and customer areas are well maintained and presentable.
• Handle phone calls, answer general inquiries, and take/pass messages to recipients.
• Manage incoming mails, parcels, and front desk's petty cash.
• Assist with beverage orders.
• Maintain cleanliness in customer areas.

Requirements:

• ITE Graduate in Business Admin/Secretarial/ GCE 'N' / 'O' Level or equivalent.
• 2-3 years of relevant experience in a similar role
• Computer savvy and proficient in MS Office and Google applications.
• Good interpersonal and communication skills, with proficiency in English.
• Ability to work under stress, manage tight schedules, and multitask.
• Availability to support events on weekends and after school hours when required.

• Attend to all incoming and outgoing calls promptly and courtesously
• Take and distribute accurate message to the right person
• Assisting in any administrative and bookings of appoinments
• Maintain sales and clean reception area
• Keep daily records of front desk operation
• Other ad-hor duties

• Min. 1-2 years working experience in reception field
• Good interpersonal and communication skills
• Good team player and capable to work independenty
• Computer savvy
• Ability to liaise with English & Chinese speaking clients is essential
• Able to work on weekends
• Work place : Holland Village

Interested applicant click apply now or Whatsapp to 8799 8373

Admin Executive cum Receptionist

Main Duties:

• Raising sales order & do invoicing/prepare proforma invoice
• Arrange local/overseas shipments
• Local/overseas courier for document & sample for clients
• Picking calls – pertaining to customer enquires/transfer calls
• Preparing certification required for overseas shipment

Ad-hoc Duties:

• Maintain/purchase office/pantry inventory
• Receive document/packages from courier (arrange payment if required)
• Assist regulatory to prepare document for signature
• Source for forwarders for overseas shipment
• Prepare invoices for audit purpose
• Assist to arrange for hotel/flight booking (if required), organize engagement activities
• Others

Minimum Qualifications:

• O/A Levels /Diploma in Office Skills
• Min 1-2 year’s relevant experience in administrative and operations support
• Meticulous and organized, good follow-up skills and initiative
• Excellent in managing documentation and paper work
• Multitasking and able to take stress

Salary: up to $3,2k (with AWS and VB)

Job Duration: Perm

Working Days & Hours: Mon - Fri 8AM to 6PM or 830AM to 630PM

Location: Marina Bay

Job Description:

• To meet and greet visitors, lead them to appropriate room and do welcome script (covering use of meeting room system, restrooms, fire exits, etc)
• To attend enquires from staff/ courier services and receiving mails (recording & send email reminders)
• To offer the management staff / external guests the choice of beverages available and assist to serve / arrange stewardess to serve accordingly.
• To check on meeting room set up standards, floral arrangements, and report facility faults
• To provide accurate directions on meeting venues and office locations of various units (must know all facilities, locations, and operating hours)
• To have a list of amenities and facilities in the neighbouring area of CBD including operating hours, telephone numbers, etc
• To assist in the booking of executive meeting rooms
• To provide taxi booking services
• To have emergency guest amenities such as sewing kit, first aid kit, stationery, umbrellas
• To receive feedback from guests or staff on facilities and services
• To assist in overseeing events or VIP meetings at executive conference suite
• To coordinate and manage vendors / caterers onsite providing services to the VIP / executive events
• To assist managing rooms and submit reports on weekly release
• To assist in handling common & executive meeting room enquiries by phone / email / Teams
• To manage common meeting room bookings: To call meeting room user 15 minutes prior to booked period to reconfirm
• To call meeting room user for rooms left unused 15 minutes after booked period and update the system if no-show, followed by email to remind user on guidelines
• To send reminders email to users
• To oversee reconfiguration of meeting room set up
• To prepare weekly schedules for stewardesses / technicians

Job Requirements: Min Diploma in relevant fields

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Somerset

Mon-Fri 10am -7pm, Sat 10am - 6pm

• $2,500 - $3,500 (Depending on experience)

Job Description:

• Answering calls
• Schedule appointments for client
• Roster customers to their therapist
• Possess a warm and friendly attitude to welcome customers.
• Other ad-hoc duties when assigned.

Requirements:

• Good telephone etiquette
• Preferably with experience in similar/related industry; Spa, Hotels, Airlines, Customer Service and etc.

Cheah Khai Yeen (Catherine) Reg No : R1986405.

The Supreme HR Advisory Pte Ltd EA no: 14C7279

Guest Experience Executive | Receptionist | Little India

Salary range: $2,000 + OT

Monthly Gross can reach $2500
Working days: 4 days ON & 2 days OFF (including weekends)
10 off days per month
Working Timing: 7:00am/pm -7:00pm/am (12hrs shifts)
Working location: Little India

Job Responsibilities:

• Provide friendly and efficient check-in and check-out service at Hotel Reception
• Carry out completion of the registration process by retrieving and inputting information from a computer system and confirming the guest's hotel reservation information
• Handle and resolve guest complaints and special requests in a professional manner, ensuring prompt actions at all times
• Willing to take on a proactive role in ensuring that all hotel policies and instructions implemented are followed throughout at the Hotel Reception counters and Lobby
• Handle walk-in, email, phone enquiries, and internet hotel room reservations
• Adhering to all front desk cashiering duties, including proper credit and cash handling policies and procedures
• Prepare shift reports for submission to accounts.
• Co-ordinate/liaise with other departments in all areas of operations: housekeeping, room service, maintenance, reservation
• Maintain and improve the hotel’s high standard of service and hospitality by providing relevant information such as customer feedback
• Perform any other duties as required and directed by the Manager or Management.

Job Requirements:

• Preferably with 1-2 years of working experience in a similar capacity
• Experience in a front office and/ or customer-facing & service role
• Willing to work on rotating shifts
• Flexibility to respond to a range of different work situations

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

1. Greeting visitors and clients in a professional and friendly manner.

2. Answering and directing incoming calls to appropriate personnel.

3. Managing the reception area, ensuring it is clean and organized.

4. Handling incoming and outgoing mail and packages.

5. Scheduling appointments and maintaining calendars for staff members.

6. Assisting with administrative tasks such as filing, data entry, and photocopying.

7. Providing information to clients and visitors about the company's services and offerings.

8. Coordinating meetings and events, including arranging catering and preparing meeting rooms.

9. Managing office supplies and inventory for the reception area.

10. Assisting with special projects and tasks as assigned by supervisors or managers.

11. Keeping track of visitor logs and ensuring security protocols are followed.

12. Maintaining confidentiality and professionalism at all times.

Salary: Up to $3,300 + AWS + VB

Working Hours: 5.25 days work (alt Sat)

Working Location: Senoko

(Company transport provided at Admiralty MRT Station)

Job Scope:

• Handle and resolve customers' enquiries/complaints in a timely manner
• Raise work orders and prepare quotations
• Liaise with stakeholders, customers, and customers on servicing matters
• Update customers on servicing schedule and vehicle collection
• Ad-hoc duties as assigned

Job Requirements:

• At least 1 year of relevant experience
• Proficient in MS Office
• Knowledge in CRM system will be advantageous
• Willing to work overtime when required

Interested candidates, please click APPLY NOW or email your CV over to [email protected]

Please be informed that only shortlisted candidates will be notified

EA Personnel Name: Lim Li Yun, Sherlyn
EA Personnel No: R23118942
EA License No: 15C7752

Customer Service Reception | Up to $3k | Hotel Receptionist Exp | Somerset

• Somerset
• Mon-Fri 10am -7pm
• Sat 10am - 6pm
• $2,500 - $3,500 (Depending on experience)

Job Description:

• Answering calls
• Schedule appointments for client
• Roster customers to their therapist
• Possess a warm and friendly attitude to welcome customers.
• Other ad-hoc duties when assigned.

Requirements:

• Good telephone etiquette
• Preferably with experience in similar/related industry; Spa, Hotels, Airlines, Customer Service and etc.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Administration Officer | Campus | Haw Par Villa

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Job scope:

- Manage the Visitor Management System & Telephone system.

- Manage visitors and employee enquiries

- Support issue of employee badge holder, lanyard, and medical pink form

- Support booking of meeting rooms

- Support on purchase orders & courier services.

- Organize business events and meetings.

Requirements:

- Fluent in English (written and spoken).

- Prior experience in reception, customer service or business operations.

- Customer oriented with a professional attitude.

HiArt is currently seeking a part-time receptionist to join our team, with flexible weekday availability and the willingness to travel to various outlets as needed.

Key Responsibilities:

- Greeting and assisting walk-in customers

- Managing phone and email inquiries in a timely and professional manner

- Handling course fee collection and end-of-day closing procedures

- Assisting with student enrollment processes

- Providing support for daily center operations

- Undertaking additional administrative tasks as directed by the supervisor

Qualifications & Experience:

- Demonstrated strong interpersonal skills with the ability to engage effectively with individuals at all levels

- Exceptional people management abilities and a strong team player

- Dedication to providing excellent customer service

- Outstanding verbal and written communication skills

- Possesses a polite and pleasant demeanor

- Willingness to work at least one weekend is preferred

- Capability to travel to different locations as required.

Work locations: (Marine Parade / Sengkang / Tiong Bahru / Novena / Bukit Panjang/ Bukit Timah)

Flexi- working days from Tuesday to Friday, 3-9pm, or Weekends 9am-6pm.

Summary:

A school receptionist handles both phone & walk-in enquiries, assists with administrative tasks delegated by the school and create a welcoming environment for students, staff, and parents.

Job Description:

• Customer service at the front desk
• Answering screening and forwarding incoming phone call
• Attending to student's needs such as attending them in the sick bay, coordinating early dismissal etc.
• Assisting in administrative duties
• Any other ad hoc duties assigned by the school

Requirements:

• Proficiency in Microsoft Excel and Word is preferred
• Good communication and interpersonal skills is an advantage
• Having excellent organisation skills is an advantage too

Specifications:

• Contract full-time basis, Monday-Thursday (8am-5pm), Friday (8am-4:30pm)
• Bukit Merah

We are looking for a full-time Receptionist to handle patient-facing duties as well as general clinic management and administrative tasks. When our patients walk into our clinic, we want them to find a friendly, smiling face, and a helping hand. We are looking for a friendly, warm and organized individual to be a strong member of the team. The ideal candidate has excellent communication and multitasking skills, a positive attitude and a strong work ethic.

Key components of your role will be to:

• Greet patients with a smile as soon as they arrive and help them through their treatment journey at the clinic
• Answer the phone in a timely manner, with a smile and efficiently manage bookings and queries.
• Respond and follow up with email enquiries from patients professionally
• Create and manage both digital and hard copy filing systems
• Handle billing and payments accurately
• Assist with a variety of administrative tasks to ensure the smooth running of the clinic
• Provide the Clinical Director with strong administrative support
• Optional - sales and marketing activities which will be tied to performance bonus.

Skills and competencies required for this role:

• excellent interpersonal and communication skills
• 1-3 years of relevant working experience
• Self-driven to provide high-quality customer experience, with exceptional work ethics
• Able to multi-task and work in a fast-paced environment
• Knowledge of spreadsheets/word processing documents and preferably, experience working with customer relationship management software.

• Conduct daily walkthroughs of meeting room, VIP room and the general area to ensure set up are according to the checklist for use/occupancy.
• Maintain the reception area in an orderly fashion.
• Perform day-to-day administrative tasks, including printing, scanning, filing documents, and processing paperwork.
• Manage and update space booking using the event calendar.
• Answer incoming calls and update space booking status.
• Manage enquires via all the channel OSA online agency. (Training provided)
• Track and follow up on activities, including introducing the event space to walk-in clients.
• Assist for daily operation in the setup of venue space. (Eg. Check projector, audio system working. top-up of beverage inventory)
• Undertake other ad-hoc duties as required by the management.

Requirements:

• Diploma and above.
• Minimum 1 – 2 years of experience in this hospitality industry is preferred. Fresh graduate are encourage to apply.
• Highly motivated, with a positive mindset, good working attitude, strong customer service skills, and a sense of responsibility.
• Solution-focused with the ability to work independently and minimal supervision.
• Fluent in both English and Mandarin.
• Proficient in Microsoft Words, Excel, Outlook & PowerPoint
• Experience in updating system, website and social media will be a plus.
• Able to start work immediately or within short notice

Salary: $2400 to $2800 per month (Negotiable)

Location: Tajong Pagar, International Plaza

Working Arrangement: 5 Days work week, Monday - Friday 8.30am - 6pm Off on public holiday

Gentle Smile Dental Studio - Dental Practice located in Millenia Walk, beside Promenade MRT.

Job Descriptions

• Manage clinic's digital marketing
• Provide high level of service to potential patients and patients, ensuring that they are treated in a manner that provides reassurance and comfort
• Complete front office duties such as managing patient relations, registering patients, scheduling appointments, providing dental information to patients, handling phone/email enquiries, dispensing medication, explaining fees and payment methods, collecting payment from patients, assisting with insurance/Medisave/CHAS/PG claims, keeping track of receipts etc
• Perform general administrative duties and any other ad-hoc duties
• Maintaining the clinic cleanliness and hygiene to a high standard and ensuring sterilisation of instruments
• Assist in ad hoc administrative works.

Jobs requirements

• Candidates must possess at least Secondary School Certificate/ "O" Level in any field.
• Good communication and interpersonal skills.
• 5.5 days work week. (Mon-Fri 9-6pm, Sat 9-1pm)
• IT literate (to use clinic software and email)
• Relevant working experience in dental industry is an added advantage

Attractive incentive tied to profit.

Responsibilities:

• Register incoming patients
• Prepare the patient for examination
• Respond to patient phone Call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Assisting doctors and nurses if needed
• Scheduling appointments for patients

Requirements:

• Min GCE N/O/A Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities:

• Register incoming patients
• Prepare the patient for examination
• Respond to patient phone Call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Assisting doctors and nurses if needed
• Scheduling appointments for patients

Requirements:

• Min GCE N/O/A Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599