About the Role:

• Assist with preparing pre-qualification documents for tenders and inquires.
• Register leads/opportunities in Engage and maintain to current status, when required.
• Follow up on quotations/proposals from identified vendors/sub-contractors.
• Working with the operation team and updating the finance file for monthly forecasts of secured contracts and ad hoc opportunities.
• Support the operation team for Ad hoc quotations, review the quotation with Team leaders for customer submissions, follow up with customers for conversion to POs, and collect the work completion DO from Team leaders. Submit the ad hoc BR with the HOD approval and submit admin for invoicing.
• Collect the completed contract PM/ASD service report, review it, and work with the HOD to improve it. Submit the contract BR with the HOD approval and submit admin for invoicing
• Support vendor follow-up quotations for ad hoc jobs and contract renewal.
• Vendor management and maintain the shared booth.
• Overtime review of both contract and ad hoc as per planned BTR (Costing sheet).
• Ops SharePoint management with Team Leaders - contract document, BTR, completed service report, leave planning and standby, Ad hoc status, and Finance forecast and results.
• Manage order processing and collaborate with operations/project teams to ensure smooth execution of newly secured orders

About You:

• Degree in Business Administration, Operations Management, or a related field.
• Prior experience in sales support and operations roles is an advantage.
• Proficiency in preparing pre-qualification documents for tenders and inquiries.
• Familiarity with financial forecasting for secured contracts and ad hoc opportunities.
• Skilled in preparing and reviewing ad hoc quotations with team leaders and submitting customer approvals for invoicing.
• Capable of collecting, reviewing, and improving service reports for contract performance.
• Experience in vendor management and renewal processes.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills for coordinating with teams, vendors, and customers.
• Problem-solving mindset with the ability to multitask and prioritize effectively.
• Proactive and self-motivated, with a commitment to meeting deadlines.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Job Responsibilities:

• Supervise cold-store operations to ensure that picking & packing activities are executed accurately and efficiently.
• Ensure order accuracy before releasing goods for delivery
• Monitor inbound and outbound stocks, and ensure inventory is promptly and accurately updated in ERP system
• Manage stock transfer and adjustments
• Perform scheduled stocktaking and inventory checks and highlight discrepancies / anomalies.
• Identify, investigate and resolve inventory discrepancies and ensure they can be reconciled.
• Review the workflow and liaise with the respective department to put in place preventive measures to reduce stock loss
• Determine and highlight slow moving, obsolete and near expiry stocks in store for Management actions.
• Manage reconciliation of damage stocks and aging stocks
• Prepare & Submit Weekly Inventory Report to management
• Participate in internal and external audit stock takes
• Other Ad Hoc projects or responsibilities as required or assigned by Head of Operations

Other Requirements:

• Good planning & organizational skills
• Problem solving and good leadership skills
• Must have a working knowledge of GMP concepts and guidelines
• 5.5 Day work week

Education, Experience & Training

• 3 years of experience working in food manufacturing / cold store or similar environment
• Minimum 2 years of supervisory experience in food manufacturing / cold chain
• Possess a valid forklift license (preferable)
• Experience in Microsoft Navision is highly advantageous.

Roles & Responsibilities

Summary:

Ensure all warehouse instructions are issued on timely basis to Suppliers, 3rdParty Logistics (3PL) and packaging suppliers for on-time arrival of shipments to destinations globally.

Job Scopes:

Issue of Shipping Instructions (SI) - Timeliness of SI issuance is critical to the on-time departure from origin and arrival of raw materials to all Michelin plants worldwide.

Monitoring, analyzing, and troubleshooting of all operational issues encountered to find the best course of action for shipments of cargo.

Taking raw material leadtime and preparations into consideration when issuing SIs and dynamic situation concerning maritime activities

Logistics Coordination with Stakeholders - Effective liaising with relevant partners to ensure on-time deliveries and service commitment. In addition, to proactively alert stakeholders in case of any event of delays, failure and participates in the search for solutions.

In the event of issues, the planner must have the ability to analyze and identify the root cause of issue and implement corrective actions to remedy situation. This include cross communications with suppliers, shipping lines representatives and 3PL entities.

Provide detailed information on practices and tools to display effective monitoring of shipments and actions in place to address issues in the event of unexpected circumstance. (cargo delays, space capacity challenges etc).

Acquainted with analysis of data management and to propose solutions to improve logistics procedures with new and/or existing working methods.

We are a distributor of baby/children products with direct ecommerce sales channels. We are looking for an operations associate who can also drive to join us. Small team work enviroment.

Job scope:

1. Daily order processing (Pick & Pack)
2. Delivery to wholesale customers (~3 times per week)
3. General warehouse maintenace (Air-conditioned)

Cross-Border E-commerce Operations Assistant

Job Description:

• Responsible for the daily operations and sales management of cross-border e-commerce platforms.
• Develop and execute operational strategies to achieve sales targets and enhance the brand's international competitiveness.

Job Responsibilities:

1. Managed the operations and sales of cross-border e-commerce platforms (e.g., Amazon, eBay).
2. Develop sales plans, analyze data, and optimize operational strategies.
3. Plan marketing campaigns to increase product visibility and conversion rates.
4. Handle product selection, pricing, and inventory management while monitoring market trends.
5. Improve customer satisfaction, optimize user experience, and address customer feedback.
6. Build and manage the operations team, organize training, and enhance team capabilities.
7. Coordinate resources across product, logistics, and other departments to ensure smooth operations.

Job Requirements:

1. Bachelor’s degree or above, with over 5 years of experience in cross-border e-commerce operations.
2. Familiarity with platform rules and strong skills in data analysis and market insights.
3. Proficiency in English, with multilingual skills preferred.
4. Ability to work under pressure, with strong team management and communication skills.
5. Willingness to travel frequently to Singapore and Vietnam, with English proficiency required.

Smartkarma is hiring a Finance and Business Operations Analyst to optimize and enhance our finance, sales support, and operational processes.

About Smartkarma

Smartkarma is a leading data and insights platform empowering global investors, corporates, and financial decision-makers with actionable intelligence. We deliver premium market research, data, and analytics to drive informed decision-making in a rapidly evolving financial landscape. Join our dynamic team to contribute to a culture of innovation and excellence.

About the Role

We are looking for a numerically adept, tech-savvy, and highly proactive Finance & Business Operations Analyst to join our team. Reporting directly to the Finance Leadership, you will play a critical role in streamlining and accelerating processes across finance, sales, business growth, and operations. This role requires meticulous attention to detail, a methodical problem-solving approach, and a commitment to meeting deadlines.

Key Responsibilities

Finance

• Collaborate with the Finance team to improve the efficiency of key financial processes.
• Support Finance Leadership in managing vendor relationships and payments.
• Liaise with corporate secretaries, auditors, and tax vendors to assist CXOs and the Board.
• Prepare accurate, timely reports to inform strategic management decisions.
• Oversee systems related to talent management and staff benefits.

Business Operations

• Work closely with Sales and Account Management to:
  • Manage operational aspects of key accounts, including deal management, invoicing, and commission tracking.
  • Oversee end-to-end operations for house accounts.

Culture and Engagement

• Contribute to a positive workplace culture by organizing engaging social events, including town halls, monthly birthday celebrations, and team-building activities.

About You

Qualifications & Experience

• Previous experience in finance, business operations, or a related field.
• Diploma or Bachelor’s degree in Business, Finance, or Accounting (preferred).

Skills & Attributes

• Tech-savvy with strong commercial awareness.
• Excellent organizational and communication skills, including concise writing and presentation abilities.
• A collaborative team player who works effectively across all organizational levels.
• A self-starter with creative problem-solving abilities.
• Experience in a fintech company or high-growth startup is a plus.

Why Join Smartkarma?

• Competitive Benefits: Enjoy a competitive salary and comprehensive health coverage.
• Flexible Work: Benefit from a supportive work-from-home policy promoting work-life balance.
• Career Growth: Advance your career in a dynamic, innovative fintech environment.

If you're passionate about finance and business operations, thrive in dynamic settings, and want to make a meaningful impact, we’d love to hear from you.

Apply now and join the Smartkarma team!

The Finance & Operations Executive is responsible for responsible for monitoring and controlling all compliance aspects related to the financial and business operations activities. The key role is to be responsible for activities around monitoring the overall finance performance, timely MIS reporting, budgeting, and risk controls aligned to appropriate regulations and company standards. Additional duties include monitoring the performance and efficiency of the finance department through the provision of effective and timely feedback, methods, processes, and strategies, overall review & Integration of the overall financial results across all regions, divisions or projects, analyzing financial growth, risk impact and profitability relative to company. They will plan, organize, direct, control and coordinate the financial and accounting activities within the business units of the company.

MAIN TASKS:

• Prepare Budget across Company, projects, divisions, etc. Monitor planned vs actuals for changes across cost, revenue, headcount, other factors and provide detailed analysis.
• Budget Vs Actual tracking, investigating variances, Analysis of gaps, profitability, risks and recommend resolutions.
• Provide analysis on performance reports & profitability analysis for projects, divisions, resources, units, etc.
• Monitoring and setting control environment for the cost-benefit analysis.
• Review and identify potential risks, raise for timely discussion/action to management team as required.
• Identifies and drives required changes as required (capacity, regulatory, efficiency, etc.) and areas for improvement to arrive at quick solutions or resolutions.
• Improvement of Internal Controls, accounting processes, policies & procedures for overall efficiency.
• Maintain and track project-related financial & risk impacts.
• Ensure timely and accurate preparation of requested Management reports.
• Check operations are aligned to all the required regulatory compliances in the respective territory.
• Owns the efficiency of finance services, facilitating inter office and inter team communication and coordination.
• Manages key relationships with internal stakeholders and influences and negotiates with managed service operations departments within due timelines.
• Assists in the development of strategic plans for finance activity in conjunction with business unit managers.
• Constant communication and collaboration with both the project members and executive leadership. Presenting findings and status of projects to stakeholders and effectively communicating between teams and departments.
• Continuously lead process and systems improvements across various functions within the team.

Requirements

Educational Background:

• Bachelor’s degree in accountancy, Finance or Business Administration.
• CA or CPA with atleast 3 - 5 yrs working experience in a small to medium sized company.

Skills & Competencies:

• Solid knowledge of accounting and tax regulations and willingness to learn as is required as part of role. Articulate impact of these on business operations.
• Ability to articulate analysis, forecasts and translate it to action plans across different levels in the organization.
• Holds accountability for self and team members by taking appropriate steps to deliver individual and team/departmental goals.
• Excels at operating in a fast pace, shared responsibilities type of environment.
• Communication & Soft Skills: Strong verbal and written skills along with skills for critical thinking, decision-making and problem-solving.
• Excellent computer skills and proficient in excel, word, outlook, accounting softwares etc.

Work Location: Woodlands / Senoko Way

Working Hours: 5.5 days - Mon - Fri, 9am - 6pm, Sat, 9am - 1pm

Job Description

• Maintain accurate inventory records and update warehouse management systems.
• Process incoming and outgoing shipments, including preparing picklist and delivery order
• Coordinate with warehouse staff to ensure timely and accurate order fulfilment.
• Perform data entry tasks, including updating stock levels, order details, and inventory adjustments.
• Assist with inventory audits, stocktaking, and cycle counts.
• Assist Inventory Planner in raising purchase orders to suppliers
• Handle administrative tasks such as filing, document management, and correspondence.
• Support the Operations Manager and Inventory Planner in generating reports on inventory levels, order status, and other metrics.

Job Requirements

• Ability to multitask and work in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong organizational and time management skills with attention to detail.
• Proficient in Microsoft Office, especially Excel, and familiar with warehouse management software (e.g., SAP) is a must.
• At least 2 years of experience in a warehouse administration role or procurement role or similar environment.
• Diploma or Bachelor's degree in Business Administration, Supply Chain or a related field.
• Familiarity with warehouse processes is a must.

Responsibilities

• Support the Business in trade validation activities

• Ensure all trades are validated and booked correctly, liaise with the Business or clients for any discrepancies timely

• Ensure queries and escalations are managed in a timely manner

• Establish and maintain a strong working relationship with internal and external stakeholders

• Drives process improvement and system automation

• Drive new ways of working and behaviour across organisation to deliver faster, better, cost-efficient customer (internal and external service)

• Participate / Support in projects, business-driven initiatives and UAT

• Ensure compliance to Department and Bank’s operational risk and regulatory requirements.

• Continuous participation to “Growing the Team”: formalisation of team procedure, training, coaching colleagues, brainstorm ideas for any occasions, creating a fun environment among others)

Experience

• Degree holder preferred

• Minimum 2 years of relevant experience in derivatives processing and lifecycle management preferred

• Good understanding of Front to Back Trade operational processes especially Trade control activities is an advantage

• Exhibits good communication and interpersonal skills, flexibility and accountability

• Ability to work in a fast-paced environment with good time management

• Innovative mindset and constantly on the lookout to improve efficiency

• Proficient in Microsoft Office applications

If you believe you possess the necessary skills, please email your CV to [email protected]

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

Job Description

• Read, reply, record and follow-up job orders via email, message or phone call
• Respond promptly to customer enquiries
• Process customer orders promptly and accordingly
• Handling Customers complaints
• Support within Operations Department

Job Requirements

• Preferable have some Marine experience
• Good communication and interpersonal skills including Oral & Writing
• Proficient in using computer applications / systems (includes MS Office)
• Responsible and committed Team Player
• Candidate must possess at least Primary/Secondary School/"O" Level in Maritime Studies or equivalent.
• At least 1 Year(s) of working experience in the related field is required for this position
• Willing to work for 1 Day ON / 1 Day OFF shift

Hidden Road Partners are looking to hire Ops Trade Support with primary responsibilities in BAU Operational tasks.

The ideal candidate will have anywhere between 5-7 years of experience within trading, prime brokerage, clearing. Ideally they will come from a liquidity provider platform and understand FIX connectivity and execution flows. They should have strong product understanding of 2 or more of the following: FX, Fixed Income, Futures, Digital Assets. This candidate should also have a strong technical skillset (SQL, Looker, etc.)

Primary Accountabilities / Responsibilities

• Daily coordination with counter-parties, internal stakeholders, liquidity providers, exchanges, prime brokers, or vendors to troubleshoot and resolve open issues across both FX Prime Brokerage and Digital Asset Prime Brokerage businesses.
• Responsible for trade and position break reconciliation and resolution, facilitating counter-party collateral or asset movements, and performing daily internal controls related to Ops, Risk, or Compliance considerations
• Monitoring of counter-party limit utilization, margin thresholds, or portfolio concentration risk throughout the day for both the Digital Prime Brokerage and FX Prime Brokerage businesses. Timely investigation and action, or escalation of breaches to the Risk team is an integral part of the role.
• Onboarding responsibilities include counter-party pipeline grooming, through the static onboarding tasks required to establish trading connectivity, reporting, integration implementation, and facilitating test trades ahead of production go-live
• Onboarding with Liquidity provider and credit control platforms
• Ad Hoc project work related to internal controls, MIS reporting, automation initiatives, client-specific reporting requirements, or integration implementation.

Knowledge, Skills & Abilities

• Candidate should have an entrepreneurial spirit and be self-motivated to identify inefficiencies and work towards streamlining and automating those processes.
• Able to multi-task, work under a fast pace environment and handle high pressure well
• Must be willing to provide occasional weekend coverage to support the 24/7 operational oversight of the Digital Prime Brokerage platform
• Must have experience and knowledge of SQL and Python in the context of low code tools
• Experience within a FX Prime Brokerage or an FCM is a plus. Digital Asset product knowledge and a strong technical skillset (Python, VBA, SQL) are desired. Strong client-facing soft skills are a requirement.

Want to be held to professional standards, pushed to your limits, and assigned jobs that matter? This internship position is designed for you.

We are seeking friendly, outgoing, and customer-focused individuals with great passion for the F&B industry to join our team as Front of House Intern.

The role:

· Support the FOH with customer relationships and order management.

· Providing exceptional service and creating a welcoming atmosphere for walk-in customers.

· Assist in managing orders from guests and corporate via email, whatsapp and telephone.

· Assist in preparation for deliveries

· Schedule drivers for deliveries

· Handle administrative matters related to daily operations of the business

· After sales follow up with customers and feedback to teams for improvement.

· Assist on any ad-hoc tasks/projects

Skills and expertise

We are looking for somebody who is

Proactive, resourceful and willing to put in the energy to provide our clients with the best experience.

Excellent team-player with the ability to work independently.

Organised and pays attention to details.

Possesses strong customer service and problem-solving skills.

Great at administrative skills and crafts.

Able to anticipate project needs, discern work priorities, and meet deadlines.

Willing to work occasional evenings and weekends/public holidays.

Committed to us for a minimum of 6 months.

Responsibilities:

• Set up and manage security controls to protect systems and data.
• Monitor systems for any unusual activity and report security issues.
• Conduct regular security checks to find and fix vulnerabilities.
• Analyze past security tests to improve system protection.
• Keep security measures up to date by applying necessary updates and controls.
• Work with the team to handle any other security-related tasks as needed.

Skills & Requirements:

• Strong experience in AWS cloud security, including tools like Security Hub, GuardDuty, and Inspector (minimum 4 years).
• Solid understanding of security frameworks, secure software development practices, and OWASP standards.
• Hands-on experience with vulnerability assessment tools, penetration testing, and cloud security hardening.
• Familiarity with identity and access management (IAM) solutions such as Active Directory, RBAC, and SSO.
• Knowledge of container security, encryption techniques, secrets management, and SaaS service protection.
• Experience working with Linux systems, shell scripting, and open-source security tools.
• Proficiency in analyzing large data sets, identifying threats, and responding to security incidents effectively.
• Certifications like OSCP, CISSP, or similar are preferred.
• Ability to work independently as well as collaborate within a team.
• Strong problem-solving skills with the ability to work under pressure in a fast-paced environment.
• AWS certification is a plus.

• Manage order receipts efficiently, prioritizing timely order processing and good customer interactions and relationships.
• Ensures order processing is handled correct and in full. Raises issues in delivery and/or invoices process.
• Coordinate with internal department such as sales team and production team to ensure smooth service delivery.
• Daily sales delivery arrangement
• Monitoring Daily stock levels & perform Monthly Physical stock check
  Perform other duties and Ad Hoc duty as assign
• Maintain proper documentation and filing
• Providing ad-hoc general administrative support when assigned.

Job Description

• Provides customer facing support for new customer creation, product/service contract and order management, forecast entry to shipments/returns support
• Manages overall customer performance to forecast, including overall regional forecast accuracy analysis, and forecast consumption
• Order Management and proactively manages & monitors customer orders and shipments, resolving any issues on the account before shipment
• Responsible for managing customer expectations in respect to supply/demand and other related issues and escalating when necessary. Including interfacing with relevant internal teams such as Forecast, Supply Chain, Finance, Sales, Sales Operations, Logistics and Export Compliance through resolution
• Regular interface with Product Lifecycle team to drive customer acceptance strategies on new devices
• Monitors and supports sales efforts

The Requirements:

• Min Degree Holder with min 4-5 years of relevant working experience
• Prior experience in the Manufacturing/ Semicon industry is an added advantage
• Proficient in MS Office
• Good communication and interpersonal skills
• Be able to communicate in English, both verbally and in writing
• Proficient in MS Excel and MS Word
• Experienced working with ERP system, preferably SAP
• Ability to handle multiple ERP system
• Good knowledge about freight forwarding industry and incoterms
• Candidates with knowledge and certificate to issue "Dangerous Goods" documents will have an added advantage
• Ability to work in a multi-cultural team with good teamwork and eye for details.
• Be able to communicate in English, both verbally and in writing
• Basic literacy and numeracy skills
• Basic IT skills
• Knowledge of Lotus Notes tools
• Familiar with work-related routines under Satair’s ERP system
• Good knowledge about PC Doc and various freight forwarder systems
• Good knowledge about transport/shipping. Hereunder INCO-terms
• If required, knowledge of and certified to issue “Dangerous Goods” docs and freight handling of same
• Requiure to standby 24/7 after working hours for unforeseen circumstance
• May Require to work over weekend/PH/after office hours.

MAIN PURPOSE

The Sales Operations & Administrative Executive will provide clerical and administrative support to the sales team in the Cosmetics & Fragrance Division. He/She must be highly organized, detail-oriented, and have excellent communication and customer service skills.

KEY RESPONSIBILITIES

Operations

• Provide administrative and operational support to Sales Manager
• Responsible for retailer new product listing, promotion templates and additional miscellaneous forms
• Manage team of Sales Representatives and ensure that the team has adequate product knowledge through product training and sales demonstrations
• Build and maintain effective relationships with key accounts/customers and establish strong in-store presence of brand/product
• Ensure inventory availability in distributors/customers according to the service level agreement
• Optimise efficiency of service and retail operations to improve productivity and management of inventory

Administrative

• Generate reports requested by sales team
• Processing returns from retailers
• Processing orders & FOC request from free standing store
• Managing retailers/vendors invoicing, creating & tracking POs & performing MIGO
• Providing monthly accruals of expenses incurred
• Assisting to submit retailers forms or request for the trade
• Consolidating field feedbacks on store issues & competitor updates
• Managing meetings and booking rooms
• Performing administrative tasks such as filing, photocopying, scanning documents etc.
• Maintaining client databases and updating customer contact information
• Managing product requisition & deliveries
• Maintaining regular inventory records & out of stocks update for trade
• Assisting with adhoc projects and job requests as needed

REQUIREMENTS

• Proven experience as an administrative assistant, sales support representative, or similar role, ideally minimum 2 years’ experience
• Strong written and verbal communication skills
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Excellent organizational and time-management skills and able to multitask
• Accurate data entry and attention to detail
• Have good analytical and creative problem-solving skills

PLEASE NOTE

Interested applicants, please apply directly via Shiseido's career page using the link right below for faster processing of your application. Thank you.

URL: https://careers.shiseido.com/job/Singapore-Singapore-Sales-Operations-&-Administrative-Executive-01/1161361801/

Apeiron Bioenergy is a leading renewable energy company focused on transforming the bioenergy sector with sustainable solutions. Our mission is to harness renewable resources to meet global energy demands while minimizing our carbon footprint. Sustainability is central to our efforts in driving positive change.

The Role

The Logistics Operations Specialist is responsible for overseeing our regional logistic activities, including active roles in the operational excellence and inventory management of our renewable liquid products.

You will have the opportunity to collaborate with top specialists in a dynamic and rapidly expanding renewable energy company. In addition, you will have the chance to be involved in our regional expansion efforts, further expanding your network and experience within the renewable industry.

Role Summary

Inventory Management

• Liaise with bulk storage companies ensuring timely reporting and scheduling timely loading/unloading of our products.
• Active monitoring of our inventory and optimisation our inventory to be ready for trades.
• Collaborate with cross-functional teams and optimise delivery schedules based on storage capacity and in time for customer delivery schedules.

Logistics Coordination

• Monitor sea or road transportation schedules, track shipment schedules, and resolve any logistical issues or delays.
• Continuous search for the most efficient transportation routes, modes, and carriers for cost savings

Operational Excellences

• Coordinate inspection services to ensure our product quality on specifications for loading and discharge operations.
• Collaborate with regional teammates to coordinate the efficient distribution process for trade documentations.
• Evaluation of demurrage exposure and negotiation with external stakeholders for mitigation.
• Identify opportunities for cost savings, process improvements, and reduced environmental impact.

Management reporting

• Provide effective communications / presentations to departmental heads on our daily inventory and operational excellences.

The Requirements

• Diploma or degree in a relevant field or equivalent work experience.
• Minimum 5 years working experience in logistic operations, vessel operations and demurrage.
• Excellent interpersonal skills with the ability to work collaboratively and build relationships with diverse teams.
• Experience in dealing with liquid commodities within the APAC region.

Please note that for this specific position, we are handling recruitment in-house and will not be working with headhunters. We appreciate all your interest in partnering with us and thank you for understanding and respecting our recruitment process.

Responsibilities

1. Order Fulfilment

• Understand contractual terms and obligations in order to fulfil shipment requirements
• Manage shipments’ requirements such as port declaration, shipping instructions, insurance application, checking of shipping documents etc.
• Ensure shipping documents are prepared as per customers’ requirements
• Generate invoices to customers for payments
• Prepare LC draft and liaise with banks for LC issuance
• Prepare and ensure shipping documents comply with LC requirements. Liaise with bank directly for LC negotiation
• Perform warehouse management activities such as receipts, release, stock reconciliation and warehouse billings accurately.
• Ensure all month end transactions are complete within stipulated timeline
• Monitor/track shipments and resolve issues when necessary

2. Coordination and Relationship Building

• Liaising with internal and external stakeholders to ensure smooth operations
• Follow-up payments from customers promptly

EXPERIENCE

• 6 years of relevant experience preferred.
• Relevant experience in dry bulk and/or container shipments preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to handle high volume transactions in fast pace environment
• Knowledge in UCP600 and experience to liaise with banks directly for LC negotiation
• Experience in handling dry bulk shipment is preferred.
• Proficient in Microsoft Excel such as pivot table/vlookup preferred

Job Description

Based in Singapore, the Retail Operations Specialist will be responsible for driving retail operations across Southeast Asia. This role involves managing event operations, conducting retail store inspections, and focusing on training and development within the region. We are seeking a candidate with a strong background in retail management, event planning, and customer service to join our team.

Key Responsibilities

1. Event Operations:

• Develop and execute event plans for in-store promotions and product launches.
• Coordinate with marketing and sales teams to ensure events are aligned with company objectives.
• Manage event logistics, including vendor coordination and budget management.
• Analyze event outcomes and provide recommendations for future improvements.

2. Retail Store Inspections:

• Conduct regular store inspections to ensure compliance with company policies and standards.
• Identify areas for improvement and implement corrective actions.
• Evaluate store performance metrics and provide feedback to store managers.

3. Training and Development:

• Design and implement comprehensive training programs for retail staff to enhance product knowledge, sales techniques, and customer service skills.
• Monitor training effectiveness and adjust programs as needed to ensure continuous improvement.
• Develop and maintain a library of training materials and resources.
• Conduct periodic assessments to identify training needs and gaps.

4. Sales and Performance:

• Set and achieve sales targets for assigned stores.
• Implement strategies to increase customer traffic and conversion rates.

5. Customer Relations:

• Ensure high standards of customer service are maintained across all stores.
• Address customer complaints and feedback promptly and effectively.

Job Requirement

• Bachelor's degree in Business Administration, Marketing, or a related field.
• 5+ years of experience in retail management, with a focus on operations and events.
• Proven track record of developing and implementing effective training programs.
• Strong analytical skills with the ability to interpret sales data and customer feedback.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and retail management software.

Physical Demands:

• Ability to stand and walk for extended periods during store inspections and events.
• This role will be based in Singapore with regular visits to retail stores and event venues across Southeast Asia.

Introduction

The Singapore-ETH Centre (SEC) is home to a community of doctoral, postdoctoral and professorial researchers working in three main programmes: Future Cities Laboratory, Future Resilient Systems, and Future Health Technologies. The centre provides a multicultural and interdisciplinary environment to researchers working on diverse themes, with the shared vision of translating research to practical solutions for more sustainable and liveable cities, resilient physical and social urban systems, and patient-centric healthcare systems.

Project background

In collaboration with the Nanyang Technological University (NTU), the National University of Singapore (NUS), Duke - NUS, the National Health Group (NHG), National University Health System (NUHS), and SingHealth, SEC runs a research program on "Future Health Technologies (FHT)". In this programme, multidisciplinary teams develop a future-oriented mobile digital health concept which combines scientific and technological innovations with clinical, industry and other stakeholder needs. It tackles care for the increasing number of patients suffering from chronic diseases, particularly diabetes, obesity and stroke. Leveraging on scalable digital technologies, the team aims to transform the healthcare system towards a community-based and patient-centric model along the continuum of care. Within this framework we are announcing the following job opening. The workplace is Singapore.This role is Singapore-based and positioned within the leadership team of FHT. The position is highly related to collaborating with entire FHT and SEC team. Collaboration and cooperation are key skills.

Job description

The scope of work shall comprise of but shall not be limited to:

Personnel Management (in collaboration with SEC's HR team and FHT management team)

• Prepare, check, coordinate and take responsibility of the hiring processes for FHT with SEC HR
• Manage personnel database and report generation
• Support FHT PIs and researchers on various administrative tasks (eg: contract extensions/changes, new hiring etc).
• Prepare documentation related to hiring, visits and contract extension of relevant stakeholders.

Infrastructure Management (in collaboration with relevant FHT and SEC teams)

• Manage the infrastructure and resource requirements in the FHT work spaces
• Manage FHT software and hardware requirements with SEC IT
• Organise and manage Assets
• Manage purchase of assets for FHT

Other tasks

• Manage day to day operations to run the programme smoothly with FHT team
• Strategizes process improvements along with the FHT team
• Communicate with CREATE building management teams to coordinate room bookings and IT arrangements for meetings
• Assist in meeting logistics (ex: coordinating guests, arranging food/IT etc logistics) as needed during meetings and events
• Assist FHT in simple Finance tasks where needed

Requirements

• Minimum a diploma with a year of experience in management and operations.
• Strong communication skills (good command of English, both written and spoken)
• Proactive team player and a self-initiator
• Strong interpersonal and organisational skills
• Independent and takes responsibility for tasks assigned

We look forward to receiving your online application with the following documents:

• A cover letter with a specific statement of your motivation for applying to the position.
• Your CV including the name and contact information of 2 references.
• A copy of your university transcripts as PDFs.

Applications via email or postal services will not be considered.

Further information about FHT can be found on our website: https://fht.ethz.ch

The Singapore-ETH Centre is an equal opportunity and family-friendly employer. All candidates will be evaluated on their merits and qualifications, without regards to gender, race, age or religion.

The Senior Director, Service Operations is a key leadership role responsible for overseeing and optimizing the operational functions of CX & Service Operations across APAC and EU regions. This includes strategic ownership of Workforce Management (WFM), Agent Enablement (training, quality, and content), and Business Process Outsourcing (BPO) Management. This leader will ensure excellence in service delivery through strategic planning, workforce optimization, vendor management, and continuous process improvement.

This role demands strong strategic thinking, operational expertise, and leadership capabilities to align cross-functional teams and drive impactful results in a complex, high-growth environment.

Responsibilities

Work Force Management (WFM)

• Develop and oversee the WFM strategy to ensure optimal staffing and resource allocation across APAC and EU regions.
• Lead business planning and forecasting processes to align workforce needs with business objectives.
• Establish and monitor staffing models, ensuring scalability and flexibility to meet demand fluctuations.

Agent Enablement

• Oversee training, quality assurance, and content development for customer operations teams.
• Drive continuous improvement in training programs to ensure agents are equipped with the skills and knowledge to deliver exceptional service.
• Establish quality standards and feedback mechanisms to enhance agent performance and consistency.
• Manage the development and maintenance of internal knowledge bases and support content.

BPO Management

• Develop and execute a comprehensive vendor and BPO management strategy to support business objectives.
• Identify, onboard, and evaluate BPO partners to ensure alignment with company standards and goals.
• Oversee contract negotiations, renewals, and ensure compliance with all legal and regulatory requirements.

Performance Monitoring and Improvement

• Set and monitor KPIs, SLAs, and performance metrics for WFM, agent enablement, and BPOs.
• Conduct regular business reviews to assess performance, address issues, and identify opportunities for improvement.
• Lead efforts to optimize processes, improve efficiency, and reduce operational costs across all service delivery functions.

Cross-Functional Collaboration

• Collaborate with internal stakeholders (e.g., CX & Service Ops, COEs, Finance, Product, etc) to ensure alignment of service delivery activities with broader business needs.
• Work closely with data teams to leverage insights for workforce planning, training improvements, and vendor performance optimization.

Leadership and Team Development

• Build, mentor, and develop a high-performing team, fostering a culture of accountability, innovation, and continuous improvement.
• Lead by example, demonstrating operational excellence and a customer-first mindset.

Job Highlights

• Overtime Pay / Transport Allowances / Annual Bonus
• Fast Career Advancement
• Multi-Industry Exposure

Job Description

Company Description

Are you driven by the desire to see your hard work directly impact others? Join the DNDTS team, where we excel in crafting success stories through dynamic projects. Each endeavor is a unique opportunity to contribute to our proven track record of achievements.

Experience the satisfaction of seeing your efforts transform into positive changes in people's lives. In our thriving SME environment, you won't be limited to a single role. You'll have the chance to engage in cross-departmental collaboration, fostering a rich learning experience.

As our team consistently grows, so do opportunities for career advancement. We embrace the startup culture by having a casual working attire and a flat hierachy across deparments. Your journey with us goes beyond a job—it's a chance to make a lasting impact while expanding your skill set. Join DNDTS and become a key player in our success story.

Key Responsibilities

• Examining, inspecting, sorting, processing, and scanning of electronic products.
• Every supply chain assistant is assigned a few part time office assistant, product testers or packers to manage with day to day task.
• Keeping track of all incoming and out-going products to ensure a smooth supply chain.

Essential Job Functions

• To manage daily processes, adapt to demand/supply changes, and ensure product compliance

Benefits

• Flexible working hours
• Yearly Bonus
• Medical Insurance Coverage
• Staff Discounts
• Corporate Discount at participating F&B and retail outlets.
• Fast Career Advancement Opportunities
• Multi-Industry Exposure
• 100% Office Environment
• No dusty warehouse or heavy iliftng equipment/machinery

Working Location: East - Airline House - Next to Singapore Airlines HQ

Remarks:

• No experience required as training will be provided

Are you a tech-savvy, ambitious individual looking to kickstart your career in the dynamic world of financial markets? Join Tradition, a global leader in interdealer broking, and be part of our innovative commodities team in Singapore!

What You'll Do

It's hard work and the Oil Markets never stop but in Trading Operations you'll be at the heart of our market operations supporting our market leading brokers.

Dive into the fast-paced world of commodities trading, partnering with our brokers to support their clients.

Master cutting-edge trading systems and become a pro at trade capture, validation and execution.

Collaborate with global teams to solve real-world puzzles in the moment and be part of the magic sauce that makes Tradition the #1.

Job Responsibilities

• Support market-leading brokers in fast-paced oil markets
• Master cutting-edge trading systems for trade capture, validation, and execution
• Collaborate with global teams to solve real-world problems

Why it is a Great Job

• Fast-track your career in one of the world's largest financial market operators
• Work with state-of-the-art platforms and help our teams develop tech solutions
• Interact with professionals across many countries and time zones

What We're Looking For

• Fresh graduates or early career professionals with a passion for the intense and globally impacting commodities markets.
• Tech-savvy individuals comfortable with digital tools
• Strong problem-solving skills and attention to detail
• Excellent communicators who thrive in a team environment

Perks and Benefits

• Comprehensive training programs to set you up for success
• Mentorship from industry veterans
• Competitive salary and quarterly performance bonuses

Join us at Tradition and be part of a company that's shaping the future of financial markets. Whether you're a tech whiz or a markets enthusiast, as long as you are a people person, we've got a place for you!

Ready to trade your potential for real-world success? Apply now

ROLE AND RESPONSIBILITIES

Purpose of the Job

As the HR Business Partner to Global Operations Director, he/she will drive HR strategies for Global Operations - aligning with business objectives, supporting organization growth, and enhancing operational effectiveness across the regions. As a key partner to the senior leadership team in Operations, he/she will lead HR programs focused on employee engagement, talent development, and operational performance, while promoting HR best practices and contributing to the broader business strategy. This role requires close collaboration with HR COEs (Center of Excellence) and Site HR Managers.

Key Responsibilities:

1. Strategic HR Partnering:

• Partner Global Operations Director to provide focused, business-minded HR leadership to enable the success of Company’s Operations by translating business vision and strategy into executable people strategy.

• Align HR strategies with business objectives across global operations

• Advise, coaches and influences senior Operations leaders on talent management,

• organizational design, and leadership development.

2. Talent Management

• Accountable for attracting and retaining Operations talents that fits our Company’s Culture and ensuring a best-in-class employee experience from onboarding to induction, to development and growth, to offboarding.

• Identify and address talent gaps globally, focusing on critical roles in operations.

• Lead initiatives for talent acquisition, leadership development, and succession planning.

3. Performance Management & Employee Engagement:

• Works closely with site leadership to drive performance management processes to enhance productivity and foster engagement.

• Address employee relations issues and promote a positive work environment.

4. Organizational Development:

• Lead/ provide guidance on organizational design and change management to support operational goals.

• Support manufacturing excellence through HR-driven initiatives.

5. HR Analytics and Reporting:

• Provide HR data insights to leadership on workforce trends and gaps.

• Track and report on key HR metrics like turnover, engagement, and productivity.

6. Compliance & Risk Management:

• Work with Site HRs to ensure compliance with local and global labour laws and company policies.

• Manage HR-related risks and ensure proper documentation and reporting.

7. Global HR Projects:

• Lead or support global HR projects, including leadership development and diversity initiatives.

• Ensure alignment with HR practices across and regions and functions.

8. People Management + Collaboration with Site/Global HRs:

• Manage and develop site HR teams across the 8 manufacturing plants, providing leadership, coaching, and support to ensure high and consistent performance.

• Foster a culture of collaboration, accountability, and continuous development within the site HR versus the Global HR teams.

• Support and guide site HR teams in addressing local challenges and fostering a unified global HR strategy.

• Works with HR COE and drives implementation and communication of key HR processes and new initiatives.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Education: Degree in any discipline or HR certifications preferred.

• Experience: Min. 15 years of experience in regional HR, with operations-focused roles is a must

• Skills: Strong strategic, communication, and project management skills. Demonstrated ability to successfully drive initiatives in a matrix environment and work at all levels of the organisation.

• Stakeholders management: Ability to build a wide network of relationships and manage senior

stakeholders

• Travel: Willingness to travel internationally (20-30%).

KEY ATTRIBUTES:

• Strong business acumen, ability to influence, and high emotional intelligence

• Global experience or exposure is a plus

• Global mindset, able to lead virtual team

• Proven track record of delivering high performance across geographies and cultures

• Operational and strategic decision-making ability

• Hands-on detailed oriented professional with excellent analytical, planning, evaluation, and implementation skills

Working hours: Mon to Fri, 8:30am to 5:30pm

1) Model, motivate and communicate regularly to all site staff on the mission, vision, and core values

2) Prepare, organize, collate and submit all required operational and HR documentation to achieve compliance guidelines and deadlines

3) Forecast, plan, recruit and deploy manpower duties and schedules to meet the site contractual requirements

4) Guide, coach, and inspect daily and ad-hoc cleaning jobs and tasks are performed according to clients expectations and SOPs guidelines

5) Conduct and monitor effective OJT training to all new operations staff based on the training blueprint standards to achieve operational excellence and skillsets

6) Attend to all feedbacks or complaints from clients and take immediate measures to solve the issues and prevent future recurrence

7) To place an order, replenish, monitor, and track cleaning material stock and equipment to achieve minimum wastage

8) Conduct and upkeep proper record of Client's Meeting. Toolbox meeting staff safety Induction and all relevant Workplace Safety & Health documentation