JOB DESCRIPTION

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Receiving guests and customers.
• Handling managing director's customer
• All ad-hoc tasks are assigned as and when by directors.

JOB REQUIREMENTS

• University in Business Administration or equivalent with at least 3-5 years of experience.
• Bilingual
• Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a ‘ can-do’ attitude
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office

JOB INFO

• Working Location: UBI
• Working hours: 8:30am - 6:15pm ( Mon - Fri )

THE OPPORTUNITY

An exciting opportunity is available for an experienced secretary to join our Singapore office today!

DLA Piper has a unique approach to our legal secretarial function that allows us to stretch and develop your skills ensuring you are given interesting work at an appropriate level whilst making sure you are not over-burdened. You still have contact with clients and partners, but you will collaborate and work with a wider range of people in the department than in a traditional secretarial model.

MAIN DUTIES & RESPONSIBILITIES

• Working collaboratively with rest of the team to deliver and provide seamless secretarial and administration solutions to assigned practice group fee earners;
• Provide high level support to partners and fee earners as Legal secretary; providing administrative support to fee earners with conflict searches and audit requests;
• Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support);
• Responds and deals with external or internal telephone calls and queries in a professional manner and takes clear and concise messages as required;
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place;
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner;
• Organising and assisting with client functions, entertainment and seminars, as required;
• Organising complex travel arrangements including booking and confirmation of reservations, flights, hotels, taxis, rental cars, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries;
• Managing group and fee earner contacts maintaining up to date client record including in SNAP, Outlook and Interaction (CRM tool);
• Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise;
• Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters, drafting bills and issue all finalise bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee earners when required (including non-billable productive time) on a daily basis;
• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary;
• Understanding and managing DLA Piper document management processes (Cloud iManage);
• Utilising document production for the creation of all first draft documents;
• Seeks help or clarification from Team Secretarial Team Leader and confirms understanding when uncertain about a task or when instructions are not clear;
• Assists on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.
• Any other secretarial or administrative duties as required.

ABOUT YOU

Experience

• Minimum 2+ years’ experience as a legal secretary or in a similar position within the professional services industry

Skills & Attributes

• Experience working with Office 365 ProPlus, document management tool, billing system (SNAP/SAP) and collaboration tools (MS Teams, Zoom and Skype for Business)
• Excellent communicator in English, both spoken and written, as you will interact with clients and colleagues internationally
• Excellent diary management
• Strong organisational skills and an ability to prioritise and complete simultaneous projects when numerous and diverse demands are involved
• Ability to accurately prepare and maintain records, files, and reports
• Detailed understanding and experience of billing
• Applies knowledge and judgement to solve problems and make decisions
• Flexible approach to working practices in order to meet business needs
• Armed with a can-do attitude, proactive, friendly and professional demeanour
• Ability to process and handle confidential information with discretion
• Mature, with an attention to detail and highly resourceful and work well under pressure
• Excellent interpersonal, verbal and written communication skills
• Ability to build rapport and develop profession relationships internally and externally
• Conscientious and diligent with an eagerness to learn and develop skills
• Ability to work successfully as both a member of a team and independently with minimal supervision

8hrs a day, 2.5 days a week

$1500/mth

Job scope

* Assist Financial Advisor in managing client relationships, including scheduling appointments, following up on inquiries, and providing administrative support

* Prepare and process insurance policy documents, applications, and other paperwork.

* Coordinate with clients and insurance companies to gather necessary information and documents for policy issuance and claims processing

* Manage and organize client files, documents, and correspondence in a systematic and efficient manner

* Assist with research, data analysis, and other tasks to support the Financial Advisor in pre and post sales process

Job Requirements

- An individual with attention to details and has the ability to multitask and manage time efficiently.

* Proficiency in usage of Macbook and Apple OS, Google Calendar and emails

* Good written and verbal communication skills

* Previous experience in an administrative or assistant role, with knowledge of the insurance industry being an advantage

* Individuals who are keen to have firsthand experience in a financial advisory industry are welcome to apply.

Job Description

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings
• Handling correspondence for Managing Director
• Receiving customers and guests
• Handling Managing Director's customer
• All ad-hoc tasks are assigned as and when by directors.

Job Requirement

· University in Business Administration or equivalent with at least 3 - 5 years of experience.

· Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a 'can-do attitude.

· Excellent communication and interpersonal skills.

· Proficient in MS Office.

· Bilingual

Responsibilities:

• Responsible for travel arrangements for assigned manager as well as for the local and overseas office
• Organize and coordinate meeting arrangements and business-related events
• Maintaining calendars, arranging appointments, meetings, and events, and preparing conference rooms
• Make necessary arrangements for guests for any business / office meetings
• Manage documentation of confidential documents and ensure accessibility whenever required
• Oversee the cleaning schedules & procedure and ensure cleanliness of workspace
• Assist with claiming process and ensure timely submission of claims
• Support with facilities-related matters and liaise with counterparts accordingly
• Support any other ad-hoc duties as assigned

Requirements:

• Possess at least 3 years of experience in secretarial / PA functions, supporting C-level executives preferably
• Excellent communication skills, both spoken and written
• Organized and meticulous
• Prior experience in working closely with various stakeholders
• Ability to multitask and work under a fast-paced environment
• Resourceful and has strong administration skills
• Proficient in MS Office

Job Scope

• Acting as First Point of Contact, dealing with emails, incoming phone calls and clients/visitors
• Calendar Management and scheduling appointments/meetings
• Providing full spectrum of administrative and secretarial support
• Make travel and accommodation arrangements
• Organizing and storing/filing of correspondence, documents
• To proactively handle and follow-up on all assigned tasks
• Able to handle confidential information in a professional manner

Requirement

• Degree in Business Management or Certificate of Private Secretarial or relevent courses
• Able to adapt quickly, execute multiple tasks and effectively prioritize
• Detail-oriented with strong organizational skills and teamwork
• Proficient in Microsoft Office (Words,Excel, PPT)
• Applicants without prior experience are also welcomed to apply
• Candidate who is available immediately is preferred
• Singaporean Only

JOB DESCRIPTION

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings
• Handling correspondence for Managing Director
• Receiving guests and customers.
• Handling managing director's customer
• All ad-hoc tasks are assigned as and when by directors.

JOB REQUIREMENTS

• University in Business Administration or equivalent with at least 3-5 years of experience.
• Bilingual
• Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a ‘ can-do’ attitude
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office

JOB INFO

• Working Location: UBI
• Working hours: 8:30am - 6:15pm ( Mon - Fri )

Details:

We are looking to hire a Secretary who has a positive work ethic, keenness to learn, and who enjoys working in a fast-paced environment.

Company Overview:

We are a law firm in the CBD. Our work environment is friendly, energetic, exciting and fast-paced, and we make it a priority to provide our employees with quality training and opportunities for professional development.

Responsibilities:

• Manage day-to-day administrative support
• Manage an extensive and detailed calendar of meetings and appointments
• Assist with travel arrangements, which includes the preparation of a detailed travel itinerary
• Handle correspondence through emails, phone calls and other communication channels

Requirements:

• Prior secretarial or Personal Assistant experience will be useful, but not necessary
• Excellent command of written and spoken English
• Good interpersonal skills; dynamic and strong team player
• Enjoys dealing with many people
• Ability to perform well independently with minimal supervision in a fast-paced environment
• Good organizational skills
• Proficient in MS Word, Excel and PowerPoint

All applications will be treated with full confidentiality. (Only shortlisted candidates will be notified.)

DUTIES AND RESPONSIBILITIES

You shall faithfully and diligently carry out the duties and responsibilities of your position and work together closely with the President, Honorary Secretary, Honorary Treasurer and the various group leaders. Your job duties and responsibilities are outlined as follows:-

1. Assist in all administrative and financial matters as follows:

a. Tabulating the monthly secretary payroll.

b. Ensure all documents are filed and saved in an orderly and timely manner.

c. Minutes taking in all Seiwajyuku meetings.

d. Preparation of monthly financial statements.

e. Assist in all banking matters under the guidance of the Honorary Treasurer and Honorary Secretary.

f. Local and overseas procurement of Seiwajyuku related books, literature and printing materials.

g. Timely issuance of all related invoices, membership fees collection, event payment

h. Ensure timely collection of Seiwajyuku’s membership fees and events and books payments.

i. Preparation of supplier’s invoices and payment documents for Executive Committee (EXCO) approval as well as all other payment arrangements.

j. Keeping track and doing quarterly inventory stock take of Seiwajyuku books, corporate gifts, etc. and producing a quarterly stocktake report of Seiwajyuku’s existing stock inventory.

2. To assist the study group and activities group on the followings:

a. Invitation of local and overseas entrepreneurs and teachers to conduct talks online, in Singapore or overseas.

b. Assist in the preparation works for all online and physical activities.

c. Pre-preparation and coordination of local and overseas study events and activities which involves arrangement of accommodation, transportation and food for local and overseas event presenters, event location set up, event registration, event coordination, etc.

d. Physical event logistics and follow ups (i.e. checking on event venues, liaising with event coordinators, etc…)

e. Preparation of budget forecasts for each event to show the profit and loss.

3. To use Seiwajyuku social media channel like WhatsApp, WeChat and Facebook to:

a. Disseminate activities and information.

b. Engage members and encourage them to join the Association’s local and overseas events and activities.

4. Engaging participants during events and encouraging them to sign up as Seiwajyuku members.

5. Execution of strategies involving set out by the EXCO and team leaders for the well-being of Seiwajyuku Singapore.

6. Any other matters assigned by the President and the EXCO.

Job Description

• Covering receptionist duties as and when required and ad hoc administrative duties (i.e. legalisation process)
• Provide efficient secretarial and administrative support for the Litigation practice
• Preparation of bills and court bundles
• Arranging service for court documents
• E-filing on E-Litigation; updating of the court calendar
• Open new files or close files via the file management system
• Any other secretarial duties as assigned

Requirements

• You are required to have a good command of written and spoken English and the ability to perform well in a fast-paced environment.
• The secretary also and must be able to multi-task.
• Experience in litigation will be an advantage.
• All applications will be kept confidential.

Recruitment Information: Singapore Chartered Secretary

Job Title: Secretary

Work Location: CBD

Industry: Accounting, Auditing, Financial Advisory

Company Profile:

We are a local accounting firm in Singapore, committed to providing high-quality accounting, auditing, taxation and financial advisory services to our clients. The company enjoys a good reputation in the industry and continues to grow and develop based on a professional team and excellent customer service. Now, we sincerely invite a professional with the Singapore Chartered Secretary (CSIS) qualification to join our team and work together to create a brighter future.

Job Description:

As a corporate secretary, you will be responsible for providing corporate advisory services to our clients. Your responsibilities include but are not limited to:

Ensure that the company complies with Singapore's company laws (such as Chapter 50 of the Companies Act).

Assist clients in analyzing corporate situations and providing strategic advice.

Maintain company statutory records such as company registers and board resolutions.

Prepare and submit statutory documents such as company annual reports and shareholder meeting documents.

Establish long-term trust relationships with clients and respond to client needs in a timely manner.

Background Requirements:

Possess Singapore Secretary qualifications certified by the Chartered Secretaries Institute of Singapore (CSIS).

At least 1 year of working experience in related field, with rich experience as corporate secretary.

Proficient in Singapore Financial Reporting Standards (SFRS) and related regulations.

Good logical and thinking skills.

Proficient in accounting software and Microsoft Office (Excel, Word, PowerPoint, etc.).

Excellent communication skills, teamwork spirit and customer service awareness.

Ability to work independently and effectively manage multiple projects and tasks.

Preferred conditions:

Candidates with relevant professional experience will be given priority.

Benefits:

Competitive salary.

Complete career training and development opportunities.

Rich employee benefits, birthday benefits, including medical insurance, annual leave, etc.

Good working environment and team atmosphere.

How to apply:

If you meet the above requirements and are interested in this position, please email to [email protected]. We look forward to developing together with you!

We are looking for a dedicated and highly organized Secretary to provide comprehensive secretarial support for the Directors/HODs.

Core Responsibilities

• Provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents.

Requirements

• Minimum Diploma in Secretarial Studies or related discipline.
• At least 5 years experience in similar capacity.
• Prior experience in F&B / Hospitality industry would be advantageous.
• Possess a “can-do attitude” and eager to learn.
• A gastronomist who enjoys different cuisines.
• A high degree of resilience, perseverance, focus and commitment is essential.
• Excellent written and verbal communication skills.
• Independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.
• Resides in the West area preferred.

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
• Scheduling of meetings/appointments
• Perform secretarial and general administrative duties
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
• Minimum 3 year of secretarial working experience
• Good command of spoken and written English
• Good work attitude and team player

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

65,92

Legal Secretary

Required Skills and Abilities

• Minimum GCE O-levels qualification with at least B3 in English
• Candidates with Certificate in Legal Secretarial Skills or equivalent will be preferred
• Minimum 1 year of relevant work experience in legal services environment
• Proficient in spoken and written English
• Strong organisational, communication and interpersonal skills
• A diligent and resourceful work ethic and a good team player
• Must display a positive work attitude and respect for others
• A strong adherence to the highest ethos of integrity and professionalism
• Able to handle work pressure in a fast-paced environment
• IT savvy, proficient in MS Office and eMeeting apps, have experience in Adobe Acrobat, eLitigation and Clio Manage
• Proficiency in handling office equipment i.e. FujiXerox DocuCentre, binding machine
• Familiar with legalisation process
• Keep register for Commissioner for Oaths and Notary Public
• Kindly submit your CV to [email protected]

We regret that only shortlisted candidates will be notified.

Core Responsibilities

· Providing comprehensive diary and calendar management, arranging meetings and appointments

• Arrange domestic and international travel, including flight, hotel, transportation, documents and itinerary management.

· Preparing agendas, taking minutes and following up on action points from meetings

· Handling confidential information with discretion and maintaining meticulous records

· Drafting and proofreading correspondence, reports and presentations on behalf of the G.M.

· Coordinating with internal teams and external stakeholders to support the G.M.'s schedule and priorities

· Undertaking ad-hoc research and administrative tasks as required

Requirements

• Minimum Junior College in Secretarial Studies, Business English or related discipline.
• At least 10 years’ experience in Secretary or Assistant to G.M.
• Excellent written and verbal communication skills in English.
• Independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organized, confident, self-motivated, resourceful and able to work under minimum supervision.
• Frequently business travel is required.

Sreenivasan Chambers LLC is hiring a Litigation Secretary to support our team. Candidate must have relevant experience as a litigation secretary and/or have completed a diploma in law. If you think you are a good fit for us, please apply to [email protected] with (1) your recent CV and (2) a cover letter or email explaining why you are the right person for the job.

About Us:

We are a boutique law firm founded by Senior Counsel N Sreenivasan. Our team is dedicated to providing high-quality legal services to our clients, with a focus on Litigation and Dispute Resolution. Employees who join us can expect a collaborative and supportive work environment.

Job Summary:

You will be responsible for providing administrative support to our lawyers. You should be able to work independently, manage multiple tasks efficiently, and have a strong understanding of legal terminology and procedures.

Key responsibilities include:

• Conduct conflict checks and client due diligence;
• File opening and letters of engagement;
• File and document management including managing calendars, scheduling appointments, travel bookings, printing and saving documents;
• Conduct various searches such as business profile, people profile and cause book searches;
• Support lawyers in hearing / trial preparation, including organizing exhibits, preparing trial bundles and basic e-filing;
• Assist in recording time entries and claims / expenses;
• Handle phone calls, emails, and other communications;
• Arrange for registered post, dispatches and service of process; and
• Pantry and receptionist duties where required.

Qualifications:

• Proven experience as a Litigation Secretary or in a similar role.
• Diploma in law or higher.
• Knowledge of legal terminology, procedures, and Court rules.
• Proficiency in Microsoft Office Suite (Word, Powerpoint, Excel, Outlook, OneDrive), legal software (e.g. Clio).
• Excellent organizational and multitasking skills with a keen attention to detail.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• High level of professionalism, integrity, and confidentiality.

Additional Qualities and Experience

• Experience handling law firm accounts and claims.
• Experience with billing software and time tracking systems.
• Familiarity with ICMS and e-Litigation.
• Problem-solving skills and a proactive approach to work.

What We Offer:

• Competitive salary.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

DUTIES & RESPONSIBILITIES

· Provide high level support to partners and fee earners as a Legal secretary

· Working collaboratively with rest of the team (hub service) to deliver and provide seamless secretarial and administration support to assigned practice group fee earners

· Provide administrative support to fee earners with conflict searches and audit requests

· Responsible for practice group specific tasks, e.g. super-user on specific tools, global billing, client reporting, knowledge management support

· Handle external or internal telephone calls and queries in a professional manner and take clear and concise messages as required

· Coordinating internal and external client meetings effectively

· Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner

· Organising and assisting with client functions, entertainment and seminars, as required

· Organising complex travel arrangements including booking and confirmation of reservations, flights, hotels, taxis, rental cars, after flight transfers; liaising with third party provider to obtain visas and producing detailed itineraries

· Managing group and fee earner contacts and maintaining up to date client record in Outlook and Interaction (CRM tool)

· Ensuring accurate and timely use of the finance management system to facilitate matter opening, maintenance, closure and archiving

· Generating accurate billing reports, letters, drafting bills and issue all finalise bills in a timely manner

· Managing invoices, expenses and disbursements

· Recording time for fee earners when required (including non-billable productive time) on a daily basis

· Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary

· Utilising document production for the creation of all first draft documents, i.e., produce and amend documents with speed and accuracy; format, paginate, number and present documents in house-style;

· Assist on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

· Any other secretarial or administrative duties as required.

Requirements

· Minimum 2+ years’ experience as a legal secretary within the professional services industry

· Experience working with Office 365 ProPlus, document management tool, billing system and collaboration tools (MS Teams, Zoom and Skype for Business)

· Excellent communicator in English, both spoken and written

· Excellent diary management

· Strong organisational skills and an ability to prioritise and complete simultaneous projects when numerous and diverse demands are involved

· Ability to accurately prepare and maintain records, files, and reports

· Detailed understanding and experience of billing

· Flexible approach to working practices in order to meet business needs

· Conscientious and armed with a can-do attitude, proactive, friendly and professional demeanour

· Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise

· Ability to process and handle confidential information with discretion

· Ability to build rapport and develop profession relationships internally and externally

· Ability to work successfully as both a member of a team and independently with minimal supervision

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Provide secretarial and administrative support to the law firm, including updating records, managing correspondence, emails, faxes and billing matters
• Coordinate and schedule meetings and appointments
• Perform general secretarial and administrative tasks
• Assist with other duties as required

Requirements:

• Minimum 'O' levels
• Prior experience in a similar role is preferred
• Knowledge of e-litigation systems is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Fluent in English with excellent communication skills
• Work location: Chinatown Point
• Working hours: 9 AM – 6 PM, Monday to Friday
• Immediate availability is an advantage

To Apply

If you feel your experience can make an impact with this firm, please submit your detailed resume to +65 90628335 or submit your application via Mycareersfuture.

(We appreciate all applications but only shortlisted candidates will be notified. All applications will be treated in the strictest confidence).

Overview:

The Corporate Secretary plays a vital role in ensuring the organization complies with statutory and regulatory requirements while also supporting the Board of Directors in corporate governance, documentation, and communication. This position also involves managing administrative, legal, and compliance-related matters across various departments.

Key Responsibilities:

1. Board Support & Corporate Governance

• Organize and schedule board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs), ensuring proper notice and distribution of agendas.
• Prepare, distribute, and archive meeting minutes, resolutions, and related documentation.
• Monitor the implementation of Board decisions and provide updates on action items.
• Advise directors and executives on their roles, responsibilities, and compliance with governance best practices.

2. Legal and Regulatory Compliance

• File and manage all necessary statutory forms and annual returns with the relevant authorities (e.g., ACRA, SEC, Companies Registry).
• Monitor legal and regulatory changes that affect the organization and ensure timely compliance.
• Maintain statutory books, including the register of members, directors, secretaries, and beneficial owners.
• Act as the liaison officer for legal matters with regulatory authorities, external lawyers, and stakeholders.

3. Administrative and Operational Support

• Manage the company seal and oversee the execution of legal documents.
• Draft and review corporate documents, including agreements, contracts, and policies.
• Maintain a systematic filing system for all corporate documents, ensuring easy access and retrieval.
• Oversee the administration of shareholding structures, issuance of share certificates, and transfers.

4. Shareholder and Stakeholder Relations

• Ensure the smooth organization of AGMs, including coordinating proxies, voting, and shareholder queries.
• Manage shareholder communications, including notices, dividend payments, and updates on company performance.
• Respond promptly to inquiries from stakeholders, regulatory bodies, and external parties.

5. Risk Management

• Maintain a risk register and work with relevant departments to identify and mitigate risks.
• Develop and monitor compliance checklists for various statutory requirements.
• Support internal audits and liaise with auditors to provide necessary documentation.

6. Human Resource and Corporate Training Support

• Maintain and update employment contracts, handbooks, and HR-related policies.
• Organize training sessions for directors and employees on corporate governance, compliance, and new regulations.
• Support the onboarding of directors, ensuring they are aware of company policies and governance structures.

7. Reporting and Communication

• Prepare reports for the Board, highlighting governance and compliance updates.
• Collaborate with finance and legal teams to compile and present annual reports.
• Serve as the central communication point for directors, stakeholders, and management.

8. Confidentiality and Ethics

• Safeguard sensitive company information and ensure that confidentiality agreements are upheld.
• Promote a culture of ethical behavior and corporate responsibility within the organization.

Qualifications and Skills:

Education & Certification

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related field.
• Professional qualification as a Chartered Secretary (e.g., ICSA, CSQS) or equivalent is highly desirable.

Experience

• Minimum 2 years of relevant experience as a Corporate Secretary.
• Strong understanding of corporate law, governance frameworks, and regulatory compliance requirements.

Skills

• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and an aptitude for handling multiple tasks simultaneously.
• Proficiency in corporate governance tools, compliance software, and the Microsoft Office Suite.
• Ability to work independently and maintain confidentiality at all times.

Job Responsibilities:

• Preparation of legal conveyancing documents
• Able to handle e-lodgement/e-stamping/STARS searches/litigation searches
• Opening and closing of files
• Handle full range of bank redemption and discharge
• Other administrative or secretarial duties

Requirements:

• Minimum an ‘O’ level or Diploma in any discipline.
• Minimum 2 years of working experience in conveyancing work.
• Candidates with the relevant skillset may be considered.
• Good command of spoken and written English.
• Strong organizational, communication and interpersonal skills.
• Good working attitude and team player.
• Able to work effectively in fast-paced environments.

Interested candidates may send their CV to Caris (Reg No. R1109826) at [email protected] quoting the job title in the Subject line. We regret that only shortlisted candidates will be notified.

We are seeking a highly organized and detail-oriented Corporate Secretary to join our team. The successful candidate will be responsible for ensuring the company's compliance with all applicable laws and regulations. This role involves managing corporate meetings, maintaining statutory records, handling statutory filings, and providing general administrative support to the legal/company secretarial team.

What you will be doing:

Corporate Governance and Meetings:

· Prepare and circulate agendas, notices, and other materials for board meetings, committee meetings, and shareholder meetings.

· Attend meetings, take accurate minutes, and ensure timely distribution to relevant parties.

· Draft and circulate resolutions (directors' and shareholders') and maintain related records.

· Maintain statutory registers (e.g., register of members, register of directors) and other corporate records in accordance with legal requirements and best practices.

Statutory Compliance:

· Prepare, review, and submit statutory filings to relevant authorities across multiple jurisdictions.

· Monitor deadlines and ensure compliance with all applicable laws and regulations.

· Stay abreast of regulatory changes and updates impacting corporate compliance.

Compliance Support:

· Assist with Know Your Customer (KYC) and Anti-Money Laundering (AML) procedures and requests.

· Contribute to the development and improvement of corporate compliance policies and procedures.

· Classify, archive, and manage controlled documents according to the company's document management system and retention policies.

Registered Office Management:

· Manage mail received at the company's registered office(s), including collection, sorting, scanning, and distribution.

· Ensure timely and appropriate handling of all correspondence.

What we are looking for:

· Diploma in Law, Business Administration, or a related field. (A professional qualification in company secretarial practice (e.g., ICSA) would be advantageous.)

· At least 3 years of relevant experience, preferably with a corporate service provider, law firm, or in a similar in-house role.

· Strong knowledge of company law and corporate governance principles in Singapore and other relevant jurisdictions.

· Experience with statutory filings and regulatory compliance in multiple jurisdictions.

· Excellent communication, interpersonal, and organizational skills.

· Ability to work independently and as part of a team.

· Meticulous attention to detail and strong time management skills.

· Proficiency in Microsoft Office Suite.

• Handle sensitive information with discretion and support the C-suite in prioritizing time and key deliverables.
• Organize senior management meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a liaison between the C-suite and global stakeholders, ensuring alignment on priorities and decision-making.
• Plan and coordinate senior management events, travel, and logistics, including company-wide activities.
• Oversee office support staff and coordinate daily operations to ensure efficiency, including managing leave schedules and task distribution.

Requirements:

• Diploma in Business or equivalent
• At least 5 years of secretarial experience in fast-paced environment.
• Skilled in managing multiple priorities, maintaining confidentiality and professionalism, and building collaborative relationships.
• Proactive, adaptable, detail-oriented, and committed to upholding the organization's values and culture.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Core Responsibilities

· Providing comprehensive diary and calendar management, arranging meetings and appointments

Arrange domestic and international travel, including flight, hotel, transportation, documents and itinerary management.

· Handling confidential information with discretion and maintaining meticulous records

· Proofreading correspondence, reports and presentations on behalf of the general management.

· Coordinating with internal teams and external stakeholders to support the schedule and priorities

· Undertaking ad-hoc research and administrative tasks as required

Requirements

• College in Secretarial Studies, Business English or related discipline.
• At least 4 years’ experience in Secretary or Assistant
• Excellent written and verbal communication skills in English.
• Be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• responsible and hard working with pleasant personality.
• Frequently business travel is required.

Law Firm requires a conveyancing secretary who has experience with CPF works.

Good remuneration, benefits, and a great office on the 30th floor with a fantastic 360 degree view of the city's skyline.

Interested applicants please email: sonia.ow@titoisaaclaw.com with your CVs.

Only shortlisted candidates will be notified.

Job Responsibilities:

1. Draft, review, and archive various contracts, ensuring accuracy, compliance, and adherence to legal standards.
2. Develop high-quality promotional content for projects, support marketing campaigns, and enhance brand recognition and market influence.
3. Gather, verify, and organize client project information, ensuring completeness, accuracy, and timely submission of required documentation.
4. Assist sales managers with project-related tasks, prepare essential documents and materials, and streamline operational efficiency.
5. Monitor project progress, maintain client relationships, enhance customer satisfaction, and ensure superior after-sales service delivery.

Job Requirements:

1. Associate degree or higher, with a preference for candidates from relevant academic disciplines.
2. A minimum of 1 year of relevant professional experience; candidates with a background in business assistance or copywriting will be prioritized.
3. Demonstrate humility, professionalism, and strong interpersonal skills, with a natural ability to build rapport and foster teamwork.
4. Possess excellent bilingual (Chinese and English) communication and writing abilities, with proficiency in handling dual-language documentation.